HomeMy WebLinkAboutOrdinance 6261 09/20/2010ORDINANCE N0. 6261
AN ORDINANCE AMENDING CERTAIN STREET NAMES FOUND ON THE CASCADE HEIGHTS, CASCADE
HEIGHTS FIRST ADDITION, SOUTH HILLS AND KING SOLOMON'S ESTATE SUBDIVISION PLAT MAPS TO
CONFORM TO EXISTING STREET SIGNAGE AND POSTAL ADDRESSING; AND ADOPTING A SEVERABILITY
CLAUSE. .
WHEREAS, the Cascade Heights (Replat of Block 1), Cascade Heights First Addition, South Hills and King
Solomon's Estate subdivisions are lawfully filed and recorded within the City of Springfield; and
WHEREAS, certain street names shown on the Cascade Heights (Replat of Block 1), Cascade Heights First
Addition, South Hills and King Solomon's Estate subdivisions in the vicinity of South 68t" Street do not
conform to existing street signage and postal addressing; and .~
WHEREAS, addresses used for dispatching emergency services are based in part on the names found on
subdivision plat maps; and
WHEREAS, the discrepancies between the street names appearing on recorded subdivision plat maps in
the vicinity of South 68t" Street and the existing street signage and postal addressing has been a source
of confusion and delay when dispatching emergency services;-and
WHEREAS, renaming certain streets on the Cascade Heights (Replat of Block 1), Cascade Heights First
Addition, South Hills and King Solomon's Estate subdivisions to conform to street signage and postal
addressing would resolve the confusion in the vicinity of South 68t" Street when dispatching emergency
services; and
WHEREAS, Section 3.248 of the Springfield Municipal Code describes the process and criteria to be
considered by the .City Council when changing street names; and
WHEREAS, the City Council received a staff report and conducted a public hearing on this ordinance on
July 19, 2010 and is now ready to take action based on the evidence and testimony already in the record
as well as the evidence and testimony presented at the public hearing; and
WHEREAS, substantial evidence exists within the record demonstrating that the proposal meets the
requirements of Section 3.248 of the Springfield Municipal Code for renaming streets as described in the
findings attached as Exhibit A, and which are adopted in support of this Ordinance.
NOW; THEREFORE, the Common Council of the City of Springfield does ordain as follows:
Section 1: That the following described streets in the City of Springfield shall be renamed as follows:
68t" Place in the Cascade Heights First Addition Subdivision, shall be renamed 68t" Street. The 60-foot
wide street named South 68t" Place running generally north and south between Forsythia Street and Ivy
Street, as platted and recorded in File 72, Slide 119, Lane County Oregon Plat. Records, shall be renamed
South 68t" Street.
68t" Place in the Kind Solomon Estates Subdivision, shall be renamed 68t" Street. The 50=foot wide street
named South 68t" Place running south of Jessica Drive, as platted and recorded in File 75, Slide 465, Lane
County Oregon Plat Records shall be renamed South 68t" Street.
Orchid Lane in the Cascade Heights First Addition and Cascade Heights (Replat of Block 1) Subdivisions
shall be renamed Glacier Drive. The S0-foot street named Orchid Lane running east and west between
67t" Street and 70t" Street, as platted and recorded in File 72 Slide, Slide 119 (Cascade Heights First
Addition.) and Book 57, Page 10 (Cascade Heights Replat of Block 1), Lane County Oregon Plat Records
shall be renamed Glacier Drive.
Kalmia Drive in the South Hills Subdivision, shall be renamed South 68th Place. The 60-foot wide street
named Kalmia Drive running south of Jessica Drive, as platted and recorded in File 73, Slide 121, Lane
County Oregon Plat Records shall be renamed South 68th Place. ~ ~ .
Section 2: The City Recorder is hereby directed to deliver certified copies of this ordinance to the Lane
County Clerk, the Lane County Assessor, Lane Council of Governments Road Naming Committee and the
Lane County Surveyor.
Se tember
Adopted by the Common Council of the City of Springfield this 20thday of 2010 by a vote of
_[ in favor and ~ against. (1 Absent -Lundberg)
September
Approved by the Mayor of the City of Springfield this 2r7th day ofJ~~y, 2010.
ATTEST:
Z~~-
City Recor r
RE~'IEE ~R~
®aT~: _ -
OFFICE OF CITE` ~TTQRNEY
ORDINANCE N0. 6261
EXHIBIT A
sPw~Na~~~saa
Staff Report - 68th Street/Place Street Naming Correction Ordinance
Proposal: To formally correct street names on four subdivision plat maps in the vicinity of S. 68th Street,
south of Forsythia Street. The proposed changes are technically street name changes, but will not
change the existing postal addresses or street signage in the affected neighborhood.
Case Number: LRP2010-00003
I. Executive Summary
Staff is recommending that the Council initiate and approve the amendment of four subdivision plat
maps to rename streets on those maps to conform to existing street signage and postal addresses. The
proposed action does not change current resident addresses or street names. The action is needed to
correct a discrepancy between 9-1-1 dispatch address records and the street and postal addresses on S.
68th Street. This discrepancy recently caused a delay in a 9-1-1 request for assistance.
The ordinance amends four subdivision plat maps dating back to 1978. Over time current maps show
that street names on the plats were changed but no record of formal action by Council could be found.
Formal Council action has been requested by the County Surveyor to provide documentation of the
street renaming for the affected subdivision plats. The lack of documentation for past changes recently
contributed to a delay in a 9-1-1 response on S. 68th Street. It was this incident that prompted this
proposal to amend the subdivision plat maps. 9-1-1 dispatchers use a database that draws its
addressing information from the original subdivision records. The old plat maps show portions of 68tH
Street as 68th Place.
The affected streets and addresses and the proposed changes are shown below. The plat maps with the
street to be renamed highlighted, are included in this report as Appendix A, B, C, and D.
Proposed Plat Map Changes and Affected Subdivisions
Proposed Street Name Change on Plat Maps Affected Subdivisions
Orchid Lane, between 67th Street and 70th Street is Cascade Heights (Book 57, Page 10) and
renamed Glacier Drive. Cascade Heights First Addition (File 72, Slide
119)
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Proposed Street Name Change on Plat Map Affected Subdivision
S. 68th Place, between Forsythia Street and Ivy Street Cascade Heights First Addition (File 72, Slide
is renamed S. 68th Street. 119)
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Proposed Street Name Change on Plat Map Affected Subdivision
S. 68th Place, south of Jessica Drive is renamed S. 68th King Solomon's Estate (File 75, Slide 465)
Street.
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Proposed Street Name Change on Plat Map Affected Subdivision
Kalmia Drive is renamed S. 68th Place South Hills Subdivision File 73, Slide 121
956
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The analysis provided by staff provides a sufficient basis for Council to find that the proposed
subdivision map amendments (street renaming) meets the decision criteria outlined in Section 3.248 of
the Sprinlgfield Municipal Code.
i
The implementing ordinance contains a clause declaring an emergency as allowed by Section 2.110 of.
the Municipal Code. While interim action has been taken by staff to prevent a recurrence of another
such delay, this action is necessary to resolve the problem.
II. Background
Neighborhood and Agency•Coordination
When alerted to the 9-1-1 response confusion by the LCOG staff person who maintain the address-
records by dispatchers, Springfield planning and Fire and Life safety quickly compared plat map
information, postal addresses and street signage and identified 25 addresses on S. 68th Place and Street
where resident addresses did not match the dispatch addresses. The mismatches each occurred on S.
68th starting just~a few houses north of Forsythia Street on S. 68th Place and extending to the end of S.
68th Street, south of Jessica Drive near the top of the hill.
Command staff from Fire and Life Safety contacted the dispatch center manager and alerted their staff
to the problem. Planning staff provided the dispatch center manager with a list of the affected
addresses seeking to prevent further 9-1-1 confusion while the problem was being resolved.
The 9-1-1 incident occurred on. May 3rd. The following week planning staff met with the resident who ,
made the 9-11- call to discuss the confusion and to brief the resident on the interim precautions being
taken to prevent a reoccurrence of the incident while the matter was being resolved. On May 14th, staff
contacted the 25 affected households on S. 68th Place and S. 68th Street with a letter inviting them to
participate in a June 8 meeting to discuss how to best resolve the problem in a way that minimized their
inconvenience. At the June 8 meeting, about a dozen persons representing 8 households expresses
support for amending the subdivision maps to match the existing street signage and postal addresses.
Staff has consulted with the City Surveyor and County Surveyor, with LCOG, and with the Post Office
Manager for the East Main Street branch to review the proposed subdivision amendments. Each
expressed. their support for the approach to resolving the problem. In addition to resolving the
problem, staff asked whether changing the street names on the subdivision maps create any new
problems. In particular, staff sought to answer the question of whether the proposed changes would
have any impact on property deeds and descriptions that might complicate future transactions affecting
residents' properties. The City and County Surveyor and a local title firm assured staff that the change
would not confuse the residents' property description or ownership..
The County Surveyor requested that documentation of Council action be provided to his office of the
subdivision plat map amendments if approved. The Surveyor. will coordinate with the County Assessor
and other affected agencies. The proposed action will resolve the 9-1-1 response confusion by changing
the street names to match the existing postal addresses and street signage and would trigger a change
in the 9-1-1 address records.
Additional Changes Prompted by the 68th Street Place Issue
In the process of assessing the extent of the addressing problem using the original subdivision maps, it
was discovered that other streets in the neighborhood had been 'renamed in the late 70's, but no formal
action could be found for all of the changes. Ordinance 3790 (1978) changed some of the neighborhood
streets in the 68th Street area. For example, Forsythia Street was once called Dogwood Drive, and a
segment of S. 69th Street was once called Elderberry Court. These were officially changed by Council
Ordinance 3790, and there has been no 9-1-1 addressing confusion with those streets. There are..
remaining street naming anomalies on the old subdivision mapsrthat have not created a 9-1-1 problem, ;~
but nonetheless these are recommended for amendment as well. For example, Glacier Drive was once
called Orchid Lane and S. 68th Place south of Jessica Drive was originally called Kalmia Drive. Theses
were subsequently changed but no record was found of Council action to formalizing them.
III. Procedural Requirements
Municipal Code Section 3.248-Street Naming Change of New or Existing Street Name, provides
direction for both the process and considerations that should be made when changing street names.
Typically, street name changes involve changing resident postal addresses and street signage. This
proposal would change four subdivision plat maps to match existing postal addresses and street signage.
The procedure for amending the plats appears to be the same as-for making a typical street name
change.
Council Motion to Initiate a Street Name Change
Section 3.248 (1) allows Council, on its own motion, to request staff to process a street name change.
Finding # 1. - In this matter, the 9-1-1 dispatching incident prompted staff to initiate the name change
by incorporating a Council name change motion into the attached ordinance.
Public Notice and Agency Consultation
Section 3.248 (3) requires Council to conduct a public hearing when considering a street name change.
Notice of the hearing is to. be placed in a local newspaper and mailed notice is to be sent to property
owners and residents abutting the streets in the area. of the proposed change. The written notice is
required to be mailed at least 14 days in advance of the hearing.
Finding # 2. A notice of the public hearing was published, in the Register Guard on July 4, 2010.
Finding # 3. Mailed notice of the hearing was sent to property owners and residents on June 30,
2010, more than 14 days in advance of the July 19th hearing.
Section. 3.248.(3)(b) also states that the Planning Manager may. be advised by the Fire Marshal, the
Community Services Manager, the Transportation Manager, .and or the LCOG Road Naming Committee,
as the staff report is prepared. '
Finding # 4. Staff consulted with the City Surveyor, County Surveyor, LCOG addressing staff, the
Deputy Fire Chief for Operations, and the Postal Manager for the East Main Street Post Office
concerning elements of the proposed subdivision plat map amendments.
IV. Decision Factors for C®uncil Consideration
Section 3.248 (3)(c) lists the following factors that may be considered by Council to support their
decision concerning the proposed street name change.:
"The date of the original dedication of the street;"
Finding # 5. There is evidence that some street name changes were made in the 1970's. The 68tH
Place/Street issue affects primarily the Cascade Heights First Addition, which itself dates back to 1977. A
change in the street signage and postal addresses subsequent to the original subdivision approval led to
the mismatch between the 9-1-1 address and'the current street address.
The original street dedication dates shown on the subdivision plat maps are shown below.
Cascade Heights 1969
Cascade Heights First Addition 1977
King Solomon's Estate 1997
South Hills ~ 1978 ~~
"The length of time the street name has been used;
The street names proposed for change were recorded with the original subdivision plat maps. The plats
were recorded between 1969 and 1997. In some cases, it appears that the street names found on the
subdivision plats were not used. The proposed subdivision map amendments do not change the street
names that currently appear on street signs and do not change resident postal addresses. In some
cases, the street names on the subdivision, maps were never used.
Orchid Lane The subdivision was adopted in 1977 but there is no evidence that
Orchid lane was ever placed on a street sign. Glacier was used as
early as 1978.
Kalmia Drive The subdivision was adopted in 1978 but there is no evidence that
Kalmia Drive ever appeared on a street sign.
68th Place The subdivision was adopted in 1977. The affected homes between
Forsythia and Ivy were built between 1993 and 1997. The street
sign, "68th Place", between Forsythia and Ivy Street and south of
Jessica was changed to 68th Street in 199X. The signage was
intended to resolve confusion of Street vs. Place as development
68th meandered up the face of the Thurston Hills over a period
from 1977 to 1997.
"The number of existing addresses affected and possible inconvenience to residents, property owners
and the public;"
Finding # 6. A total of 71 parcels are affected by the proposed subdivision map changes. The
proposed amendments do not change existing postal addresses or street signage.. In that respect, there
is no change to residents. Maintaining the postal addresses and street signage minimizes the
inconvenience to residents. This is confirmed by the June 8t" discussion with affected residents who
indicated their preference for changing the subdivision maps instead of their street signs and postal
addresses.
"The street Warning policies of section 3.244 of this code;"
The street naming policies for Section 3.244 are shown below. The policies have been followed to the
extent possible given the steep slopes found on S. 68t" Street/Place.
3.244 Street Naming-Naming Policies.
The following policies will apply to the naming of all streets within the city and its urbanized area:
(1) Where feasible, n_ew streets running predominantly north and south shall be consecutively
numbered and streets running predominantly east and west shall be lettered or named in
accordance with the alphabet.
(a) New streets that are in reasonable alignment with existing named streets shall bear the
names of those existing streets; and
(b) Names for new streets that are not in alignment with existing streets shall be
determined by the planning manager in accordance with. section 3.242(1) of this code.
(2) New street names or changes to existing street names shall not duplicate the name of
any existing street in the city or its urbanized area. [Section'3.244 amended by
Memorandum, dated July 26, 2005; added by Ordinance No. 6131, enacted July 5,
2D05.]
Finding # 7. The proposed subdivision map amendments modify the street type (i.e., Street, Place)
for S. 68t"which runs predominantly north and south. The change from S. 68t" Place to S. 68t" Street on
subdivision maps between Forsythia Street and Ivy Street and for the short segment of S. 68t" south of
Jessica Drive, better aligns the segments of S. 68t" Street and S. 68t" Place as 68t" climbs the hill south of
Forsythia.
Finding # 8. Kalmia Drive, which also runs north and south, is changed to S. 68t" Place. These
changes are consistent with the provisions of Section 3.244 (1) for north-south streets.
Finding # 9. Orchid Lane which runs east and west on the subdivision maps is changed to Glacier
Drive. This change is consistent with the provisions of Section 3.244 (1) for east-west streets.
"Whether there is a public need for the proposed change;
Finding # 10. The confusion and resulting delay in 9-1-1 response for the resident on S. 68t" Street
demonstrates an existing public health and safety hazard that requires action to correct.
Finding # 11. The corollary street name changes (Orchid Lane to Glacier Drive and Kalmia Drive to S.
68t" Place may be less critical compared to.the 68t" Street issue, but are recommended for change since
the existing street names on the subdivision plats are long out of date and appear on the same plats that
are proposed for amendment to correct~the 68t" Street/Place issue.
"Other issues raised during the public testimony and any other factors deemed relevant by the
common council"
IV. Conclusion and Recommendation
The analysis provided by staff provides a sufficient basis for Council to find that the proposed
subdivision map amendments (street renaming) meets the decision criteria outlined in Section 3.248 of
the Springfield Municipal Code.
APPENDIX A
APPENDIX B
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APPENDIX D
<I T~~ A ~ ~ r'; ~_ j ~ a 7 ~ g G ~
. .~ ~~ L' ~ 's sa
1 ~ ~~ is g ~~~ ~ .. x v . _ ~ ° n 3 ~ ,. -
lov c ' ~ ~. {{/O
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F ~ ~ ~ fix:"~. 1~ i '~~ ~"h.,~~ i C
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