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HomeMy WebLinkAboutNotes, Work PLANNER 7/17/2009 ;City of Springfield Development Services Department 225 Fifth Street Springfield, OR 97477 . . LAND DIVISION PLAT PRE-SUBMITTAL CHECKLIST Partition Project Name: Thurston Crossing I Amigos III Partition Project Proposal: Partition a commercial lot into three parcels Case Number: PRE2009-00020 Project Address: 5815 A Street Assessors Map and Tax Lot Number(s): 17-02-34-42, TL 202 Zoning: General Office (GO) Overlay District(s): Drinking Water Protection (DWP) Applicable Refinement Plan: Refinement Plan Designation: Metro Plan Designation: Commercial Tentative Decision Date: March 18, 2008 Pre-Submittal Meeting Date: July 17, 2009 Application Submittal Deadline: January 13, 2010 Associated Applications: SUB2008-00007; PRE2009-00001 I CITY OF SPRINGFIELDiDEVELOP.MENT REVIEWTEAM.. , I , POSITION REVIEW OF NAME PHONE Project Planner Land Use Planninq Andv Limbird 726-3784 Transportation EIT Transportation Jon Driscoll 726-3679 Public Works Civil Enqineer Utilities Eric Walter 736-1034 Public Works Civil Enqineer Sanitary & Storm Sewer Eric Walter 736-1034 Deputv Fire Marshal Fire and Life Safetv Gilbert Gordon 726-2293 Community Services Manaqer Buildinq Dave Puent 726-3668 I APPUCANT'S DEVELOPMENT REVIEW TEAM Engineer Renee Clough Branch Engineering Inc. 310 Fifth Street Sprinqfield OR 97477 , <".:\:-:' Applicant Roger Langliers Amigos III 23021 Brushing Ct. Bend OR. 97701 7/17/2009 Date Received:J!D!:H11 Planner: AL 1 of 6 . . . The items needed to make lFie application complete for review are incorporated below. NOTE: . Conditions of Approval - taken from Notice of Decision dated: 3/18/2008 . Applicant Response - taken from: written statement submitted with application 6/30/2009 Condition #1: Prior to plat approval, Parcels 1, 2, and 3 shall be serviced with private sanitary sewer laterals from the IS-inch sanitary sewer main in the north of the subject property as depicted on the tentative plan in accordance with SDC 4.3-105 A. NOTE: Plumbing permits are required to install these private sanitary sewer laterals. Applicant Response: A copy of the building permit status report is included with this submittal as evidence of compliance with this condition. At the January 13, 2009 pre-submittal meeting Andy Limbird indicated he would confirm that Public Works and the Building Department do not have any comments regarding construction of the required improvements. Staff Finding: Satisfied. Installations complete. Condition #2: Prior to plat approval, Parcell shall be serviced with a private stormwater lateral from the existing stormwater lateral that extends through the subject property as depicted on the tentative plan in accordance with SDC 4.3-110 B. NOTE: Plumbing permits are required to install this private stormwater lateral. Applicant Response: A copy of the building permit status report is included with this submittal as evidence of compliance with this condition. At the January 13, 2009 pre-submittal meeting it was confirmed that this condition had been satisfied. Staff Finding: Satisfied. Condition #3: Prior to plat approval, the applicant shall document on the plat and record a private stormwater easement over the existing six-inch stormwater lateral that runs through the north of the subject property and is intended to serve both Parcels 1 and 2. Applicant Response: The easement is granted on the plat. At the January 13, 2009 pre- submittal meeting it was confirmed that this condition had been satisfied. Staff Finding: Satisfied. Condition #4: Prior to plat approval, the applicant shall verify the location of existing power lines in A Street, as well as the location of electric facilities that have been extended to all parcels. In addition, if it does not already exist, electric service shall be provided to Parcels 1, 2, and 3 via the existing private joint utility easement running north/south in the center of the subject property in accordance with SDC 4.3- 120. Placement of such facilities shall be underground as conditioned in the Underground Placement of Utilities section below. . Applicant Response: During construction of the other utilities, it was determined that all the parcels for this partition already have access to 2-3" and 3-2" power conduits that come from a 3-phase power line in 58th Street At the January 13, 2009 pre-submittal meeting a l.OO-foot SUB easement was requested along the west side of Parcell for future electric connections. It was noted that Andy Limbird would provide a final response later regarding the pOSSible need to run electric lines to the site at this time. The l.OO-ft SUB easement has been added to the face of the plat and the Declaration. Andy Limbird responded directly to Roger Langliers (the applicant) regarding running electric lines at this time. 7{17{2009 Date Received: 1/~/:;h'07 Planner: AL 20f6 $taff Finding: Not satisfied~SUB Electric advises that the con!t has been installed along the A Street frontage, but no underground electrical lines or conduits have been extended to the three parcels. Condition #5: Prior to plat approval, all required utility lines to serve Parcels 1, 2, and 3 shall be installed underground. Applicant Response: During construction of the other utilities, it was determined that all the parcels for this partition already have access to 1-4" phone conduit, 1-2" cable conduit and 1-4" gas conduit that come from 58th Street. At the January 13, 2009 pre-submittal meeting it was confirmed that this condition had been satisfied. Staff Finding: Satisfied. Condition #6: Prior to plat approval, the applicant shall verify the location of the existing water main in A Street, as well as the location of water facilities that have been extended to all parcels. In addition, if it does not already exist, water service shall be provided to Parcels 1, 2, and 3 via the existing private joint utility easement running north/south in the center of the subject property in accordance with SOC 4.3- 130. All water service facilities shall be installed per SUB Water standards. NOTE: Plumbing permits are required to install private water laterals. Applicant Response: During preparation of the tentative mapping, SUB provided our office with a map showing an 8" water main in the PUE on the south side of A Street. A copy of this map is included in this submittal. Connection to this water main can be made by future construction on Parcels 1 and 2 without disturba"nce to private or public facilities; therefore no connection needs to be made at this time for these parcels. A copy of the building permit status report is included with this submittal as evidence that Parcel 3 is supplied with a connection to the water main. At the January 13, 2009 pre-submittal meeting it was noted that both the developer and contractor confirmed that the water line was installed, inspected and approved. Staff Finding: Satisfied. Condition #7: Prior to plat approval, the applicant shall provide a copy of a new approved OOOT access permit for the Main Street access. " Applicant Response: A copy of ODOT's conditional approval letter is included with this submittal. At the January 13, 2009 pre-submittal meeting it was noted that the ODOT permitting process was still underway and that a copy of the letter would be provided as soon as available. Staff Finding: Satisfied. Condition #8: Vision clearance areas shall be maintained at each access to a public street as per SOC 4.2-130. Applicant Response: A note with this restriction is included on the plat. At the January 13, 2009 pre-submittal meeting it was confirmed that this condition had been satisfied. Staff Finding: Satisfied. Heads Up Comments: 1. None. 7/17/2009 DatfJ f1(eceived: Planner: AL 7h/;pf I I 30f6 THIS APPLICATION IS: D COMPLETE FOR PROCESSING [gJ INCOMPLETE AND NEEDS MISSING INFORMATION NOTED ABOVE . . 7 IZ ~l Date THIS IS NOT A DECISION ON THE PLAT. The plat pre-submittal meeting shall be held within one year of the date of the Land Division Tentative approval. A complete Land Division Plat application shall be submitted within 180 days of the pre-submittal meeting. If the applicant has not submitted the Land Division Plat application within these time frames, the Land Division Tentative approval shall become null and void and re-submittal of the Land Division Tentative application shall be required per SDC 5.2-140. I, the owner/applicant, intend to submit all missing items indicated herein to the City within the lSD-day timeline. o~t', Sig"'t"~ 7//7/09 , . Date 7/17/2009 Datfl Received:-2p. z/:Jrdr Planner: AL 40f6 Land Division Plat APPIi!ion Process (see next page for a d!ram of this process) 1. Applicant Submits a La",d Division Plat Application for Pre-Submittal . The application must conform to the Land Division Plat Pre-Submittal Requirements Checklist on pages 5 & 6 of this application packet. . The purpose of pre-submittal is to ensure the applicant has all items necessary for a complete submittal. . A pre-submittal meeting to discuss completeness is mandatory. . Pre-submittal meetings are conducted every Tuesday and Friday, from 10:00am - noon. . We strive to conduct the pre-submittal meetings within five to seven working days of receiving the application. 2. Applicant and the City Conduct the Pre-Submittal Meeting . The applicant, owner, and design team are strongly encouraged to attend the pre- submittal meeting. . The meeting is held with representatives from Public Works Engineering and Transportation, Community Services (Building), Fire Marshall's office, and the Planning Division. . The meeting is scheduled for 30 to 60 minutes. . The Planner provides the applicant with a Pre-Submittal Checklist at the end of the meeting specifying the items required to make the application complete if it is not already complete. . The applicant will then have 180 days to make the application complete for submittal and acceptance by the City. 3. Applicant Submits a Complete Land Division Plat Application . When the applicant has addressed all items on the Pre-Submittal Checklist and the City Surveying Section has notified the applicant's surveyor thatithe plat and other documents are sufficiently refined, the applicant can submit a complete application to the City Survey Section located in the NW Quad of City Hall. . The application must conform to the Land Division Plat Submittal Requirements Checklist on page 6 of this application packet. . If the submittal is deemed complete, the City Survey Section will sign-off on the City Survey approval sheet and send the applicant to the Development Services Department for application submittal and fee collection. . Planning staff checks and signs the mylars. 4. Applicant Records Plat at Lane County & Submits Plat and Documents to City . After Planning staff checks and signs the mylars, the plat may then be recorded by the . applicant's surveyor at Lane County. . After plat has been recorded at Lane County, applicant submits five (5) recorded, rolled paper copies of the plat and three (3) copies of required documents to the Development Services Department prior to the issuance of building permits. Date Received: Planner: AL 7/n/Por I I . . LAND DIVISION PLAT APPLICATION PROCESS j Applicant submits land division plat application for pre-submittal (See Land Division Plat Pre-Submittal Requirements Checklist) City departments review application for completeness and hold pre-submittal meeting to discuss completeness issues with applicant and applicant's representatives. " ~ ~ Applicant addresses incomplete items., City Surveyor checks application and returns comments to applicant's surveyor. Applicant's surveyor corrects plat City Surveyor concjucts field check and and returns to City Surveyor. returns comments to applicant's surveyor , -------- 7 Applicant's surveyor sets new monuments and flags existing ones. Once no errors appear on the plat and a current title report is submitted, applicant's surveyor is given ok to submit complete land division plat application. After ok given from City Surveyor and applicant has addressed all incomplete items from pre-submittal, applicant submits complete application to the City Survey Section (See Land Division Plat Submittal Requirements Checklist) City Survey Section signs-off on City Survey approval sheet and sends the applicant to the Development Services Department for application submittal and fee collection. Planning staff checks and signs mylars and notifies applicant's surveyor of approval. Applicant takes plat and accompanying documents to Lane County for recording. Applicant brings copies of recorded plat and documents to Development Services Department. Revised 9/26/07 Molly Markarian Dat€'1 ReCp.ived:-4~ Planner: AL ' , 60f6