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Home My WebLink AboutRecommendation Sheet PLANNER 5/25/2010 OJ . . City of Springfield Development Services Department 225 Fifth Street Springfield, OR 97477 SITE PLAN REVIEW PRE-SUBMITTAL CHECKLIST Project Name: Jackson Food Store & Gas Bar Project Proposal: Remove two existing buildings comprising 1300 ft2 and construct a new 3,500 ft2 convenience store with expanded parking area on a developed site Case Number: PRE2010-00006 Project Address: 3375 Gateway Street Assessors Map and Tax Lot Number(s): Map 17-03-22-20, Tax Lot 901 Zoning: Community Commercial (CC) Overlay District(s): Drinking Water Protection (DWP) Applicable Refinement Plan: Gateway Refinement Plan Designation: Community Commercial (CC) Metro Plan Designation: Commercial Pre-Submittal Meeting Date: May 25, 2010 Application Submittal Deadline: November 21, 2010 Associated Applications: DRC2010-00006; ZON2010-00005 POSITION Pro"eet Planner Trans ortation Plannin En inee Public Works Civil Engineer REVIEW OF Land Use Plannin Trans ortation Utilities, Sanitary & Storm Sewer Fire and Life Safet Buildin NAME And Limbird 726-3784 Jesse Jones 726-3720 Eric Walter 736-1034 De ut Fire Marshal Communit Services Mana er Gilbert Gordon 726-2293 Dave Puent 726-3668 1fi.eeac:1fi.NT'$'DEVEl.()PMEN"I"...REVIEV\f."I"E1fI.M............................................... ">'':';j,'!' + < , ::,',,' ":':< :' ,'",; ..< ,," d. " ".: ..',,; .,;.,..,' ,'> ",Ln'.... ,;h ':' ,; ~.., .:;i;;0;;i:;},.\~+,_;,;::,.;>:f;f: :, !'; i Applicant Owner Ron Thienes John Jackson Ron Th ienes, Architect Jackson Food Stores Inc. P.O Box 25 3450 East Com mercia I Ct. Wa Itervil Ie, OR 97489 Meridia n, ID 83642 Revised 10/25/07 Date Received: Planner: AL 5/Zr!'d<JI- / I ...~ . . TENTATIVE SITE PLAN REVIEW APPLICATION PRE-SUBMITTAL CHECKLIST PLANNING o Application fee - discuss the applicable fees o Copy of the Site Plan reduced to 8'h"x 11" Complete Incomplete See Planning Note(s) ~ ~ ~l 8 W' x 11" Copy of Site Plan o Copy of the deed and a preliminary title report issued within the past 30 days documenting ownership and listing all encumbrances. If the applicant is not the property owner, written permission from the property owner is required. Complete Incomplete See Planning Note(s) *Comment ~ ~... ~"t .~C*. Deed and Preliminary Title Report o Brief narrative explaining the purpose of the development, the existing use of the property, and any additional information that may have a bearing in determining the action to be taken. The narrative should also include the proposed number of employees and future expansion plans, if known. Complete Incomplete See Planning Note(s) ~ ~ ~ Brief Narrative o Site Plan Complete Incomplete See Planning Note(s) ~ CJ ~ ~ 1 Prepared by an Oregon Licensed Architect, Landscape Architect, or Engineer Proposed buildings: location, dimensions, size (gross floor area applicable to the parking requirement for the proposed use(s)), setbacks from property lines, and distance between buildings Location and height of existing or proposed fences, walls, outdoor equipment, storage, trash receptacles, and signs Location, dimensions, and number of typical, compact, and disabled parking spaces; including aisles, wheel bumpers, directional signs, and striping Dimensions of the development area, as well as area and percentage of the site proposed for buildings, structures, parking and Date Fteceived: 51),,/(><>1. Planner: AL ~ ~ ~ CJ *Comment E'1.. ~ B:d ~ Revised 10/25/07 . . ~ liS]! l221 N/A vehicular areas, sidewalks, patios, and other impervious surfaces Observance of solar access requirements as specified in the applicable zoning district On-site loading areas and vehicular and pedestrian circulation Location, type, and number of bicycle parking spaces Area and dimensions of all property to be conveyed, dedicated, or reserved for common open spaces, recreational areas, and other similar public and semi-public uses Location of existing and proposed transit facilities 17:1 ~ ~ 2 ~ ~ r:;;1 ~ liS]! ~. r:;;1 e.t ~ 3 o Phased Development Plan Where applicable, the Site Plan application must include a phasing plan indicating any proposed phases for development, including the boundaries and sequencing of each phase. Phasing must progress in a sequence promoting street connectivity between the various phases of the development and accommodating other required public improvements, including but not limited to, sanitary sewer, stormwater management, water, and electricity. The applicant must indicate which phases apply to the Site Plan application being submitted. Complete Incomplete See Planning Note(s) [g1 I"'0l '0 Phased Development Plan o Landscape Plan Complete Incomplete ~ ~ ~ See Planning Note(s) 4 . Drawn by a Landscape Architect Location and dimensions of landscaping and open space areas to include calculation of landscape coverage Screening in accordance with SDC 4.4-110 Written description, including specifications, of the permanent irrigation system Location and type of street trees List in chart form the proposed types of landscape materials (trees, shrubs, ground cover). Include in the chart genus, species, common name, quantity, size, spacing and method of planting [g1 [g1 ~ [g1 m w GI Revised 10/25/07 Date. Received: fr/.:J<"D Planner: AL . . o Architectural Plan Complete Incomplete See Planning Note(s) ~ *Comment IV:! ~ Exterior elevations of all buildings and structures proposed for the development site, including height Conceptual floor plans o On-Site Lighting Plan Complete Incomplete See Planning Note(s) ~ ~ 5 r:ri ~. l2<lI 5 Location, orientation, and maximum height of exterior light fixtures, both free standing and attached Type and extent of shielding, including cut-off angles and type of illumination, wattage, and luminous area Photometric test report for each light source ~" )i<i~ " .".,...... l2<lI 5 Planning Notes: 1. Provide architectural drawings for the covered outdoor trash/recycling enclosure. 2. Parking spaces that could be occupied 24 hours a day are shown in front of the trash enclosure. A dedicated, unobstructed area for commercial loading and trash pickup will be required. 3. Show and/or describe the location of the new EmX bus stop that is immediately south of the subject site on Gateway Street. 4. The submitted site landscaping plan does not encompass the entire property and existing landscaping is not shown in detail. It is likely that landscaping improvements will be required along the property frontages on Gateway and Kruse Streets and on the west side of the building in order to meet Development Code and Gateway Refinement Plan requirements. 5. Provide details on the existing and proposed site lighting, including fixture type and placement; pole or building mount height; and photometric test report. In accordance with SDC 4.5-110.B.1, the height of any free-standing light poles cannot exceed the height of the principal building (convenience store), which is approximately 16 feet high. Additional comments not related to the completeness of the application: . Provide copies of the following documents recorded against the subject property with the site plan submittal: 86879 (easement); 87-36547 (restrictive covenant); 87- 44694 (easement); 87-53789 (cross easement); and 2003-099140 (easement and maintenance agreement). . Remove proposed sawcut line and call-outs 1 & 3 from the site assessment plan (Sheet Cl). . Cross-access easements with the adjacent Denny's and Super 8 Motel sites will be required to accommodate the proposed vehicle and pedestrian connections. . Show the location of the proposed sidewalk to the east property line relative to features on the existing Denny's site. Will the sidewalk it connect to a driving aisle, or another pedestrian walkway? Revised 10/25/07 Dated'\eceived: 5/2>-/ ;)mo Planner: AL / . . . Show the location and dimensions of all easements on the site plan sheets. . Features not shown on the site plan (such as ice or propane bottle vending equipment, etc.) shall not be placed such that they obstruct bicycle parking or ADA accessible routes. o Provide building height dimensions on the architectural drawings (Sheet A2). . Provide wheel bumpers or allow for additional sidewalk width to accommodate bumper overhang for all parking spaces that front onto the sidewalks. As an example, parking spaces 4, 5, 9 & 10 on Sheet A1 are within 5 feet of the bicycle parking spaces, but vehicle bumpers could encroach an additional 2 feet onto the sidewalk leaving only 3 feet of gap. . Provide a mechanism to ensure that vehicles in parking spaces 1, 2 & 3 do not encroach across the accessible sidewalk or into the trash enclosure area. As noted in #2 above, three parking spaces may not be viable in this area to ensure the trash enclosure is not obstructed. . The proposed site development will be subject to Drinking Water Protection standards and conditions as described in the staff report and decision for Case DRC201O-00006. . The call-out for Construction Note #15 is not shown on Sheet C2. . The call-out for a bicycle rack is mislabeled on Sheet C3 (shown in Construction Notes as #9 - "landscape area drain"). . There is no Construction Note for call-out #10 (ADA ramp) on Sheet C3. . The site plan submittal shall demonstrate conformity with applicable policies in the adopted Gateway Refinement Plan, including provision for frontage landscaping and screening of parking areas, etc. Revised 10/25/07 Date r~eceived:#-r /).,,10 Planner: AL / . . ANY REQUIRED ADDITIONAL MATERIALS, APPLICATIONS OR PERMITS IT IS THE APPLICANT'S RESPONSIBILITY TO DETERMINE IF ADDITIONAL STANDARDS OR APPLICATIONS APPLY TO THE PROPOSED DEVELOPMENT. THE APPLICANT SHOULD CONSIDER UTILIZING EITHER THE DEVELOPMENT ISSUES MEETING OR THE PRE- APPLICATION REPORT FOR MORE DETAILED INFORMATION: Applicable Not Applicable ~ ~ I';;;t ~ T0'l ~ r:(I ~ R/l k::Sl ~ ~ f"";:\ lli:1U ~ ~ T0'l ll:J. ~ f"";:\ JlJ2J ~ ~ ~ Revised 10/25/07 Where a multi-family development is proposed, any additional materials to demonstrate compliance with SDC 3.2-240 Riparian Area Protection Report for properties located within 15.0 feet of the top of bank of any Water Quality Limited Watercourses (WQLW) or within 100 feet of the top of bank of any direct tributaries of WQLW A Geotechnical Report prepared by an engineer must be submitted concurrently if there are unstable soils and/or a high water table present Where the development area is within an overlay district, address the additional standards of the overlay district If five or more trees are proposed to be removed, a Tree Felling Permit as specified in SDC 5.19-100 A wetland delineation approved by the Oregon Division of State Lands must be submitted concurrently where there is a wetland on the property Any required federal or state permit must be submitted concurrently or evidence the permit application has been submitted for review Where any grading, filling or excavating is proposed with the development, a Land and Drainage Alteration permit must be submitted prior to development Where applicable, any Discretionary Use or Variance as specified in SDC 5.9-100 and 5.21-100 An Annexation application, as specified in SDC 5.7-100, where a development is proposed outside of the city limits but within the City's urban service area and can be serviced by sanitary sewer Date Heceived: S /2.r / :MID Planner: AL / / !. ,..-) ..~ '........ . . TENTATIVE SITE PLAN REVIEW APPLICATION PRE-SUBMITTAL CHECKLIST Engineer: Eric Walter Case#: PRE20l0-00006 PUBLIC WORKS ENGINEERING o Site Assessment of Existing Conditions Complete Incomplete See PW Note(s) ~ I2}l I.!Si Prepared by an Oregon licensed Landscape Architect or Engineer Vicinity Map The name, location, and dimensions of all existing site features including buildings, curb cuts, trees and impervious surface areas, clearly indicating what is remaining and what is being removed. For existing structures to remain, also indicate present use, size, . setbacks from property lines, and distance between buildings The name, location, dimensions, direction of flow and top of bank of all watercourses and required riparian setback that are shown on the Water Quality Limited Watercourse Map on file in the Development Services Department The 100-year floodplain and floodway boundaries on the site, as specified in the latest adopted FEMA Flood Insurance Rate Maps or FEMA approved Letter of Map Amendment or Letter of Map Revision The Time of Travel Zones, as specified in SDC 3.3-200 and delineated on the Wellhead Protection Areas Map . on file in the Development Services Department Physical features including, but not limited to trees 5" in diameter or greater when measured 4 V. feet above the ground, significant clusters of trees and shrubs, riparian areas, wetlands, and rock outcroppings Soil types and water table information as mapped and specified in the Soils Survey of Lane County. A Geotechnical Report prepared by an Engineer must be submitted concurrently if the Soils Survey indicates the proposed development area has unstable soils and/or a high water table ~ ~ I2}l 1.3 11iiTi1...... UEllil ~ !Bl ~ I1iiTi1 tEi%l ~ !Bl I1iiTi1 l:ZSI ~ fS'l.' . t2:sJ ~ Revised 10/25/07 - . ,. . Date f~eceived: 5/U-/'M/o Pfanner: AL I. /. J . ~-' , -),-' . . PW Notes: 1. Site site plan should include a description and location of all existing and proposed easements, including a 10' SUB easement. 2. Landscape plan sheet will need to be stamped by the licensed Landscape Architect. 3. Please show on grading and drainage plan all roof downspout I roof storm water discharge locations to the storm water system. Additional comments not related to the completeness of the application: . Trash enclosure will need to roof covered and hydrauliclly isolated. Please provide roof detailing and enclosure floor slopes on the plans. Revised 10{25{07 Date Received: S- pr )jvJb '/ J Planner: AL ' . . TENTATIVE SITE PLAN REVIEW APPLICATION PRE-SUBMITTAL CHECKLIST Transportation Engineer/Planner: Jesse Jones Case#: PRE2010-00006 Applicant: Jackson Convenience Store, 3375 Gateway St. TRANSPORTATION J o Right-of-Way Approach Permit application must be provided where the property has frontage on a Lane County or an Oregon Department of Transportation (ODOT) facility. Complete Incomplete See Transportation Note(s) ~ o Copy of ROW Approach Permit Application o Traffic Impact Study - four (4) copies of a study prepared by a Traffic Engineer in accordance with SDC 4.2-105 AA. Traffic Impact Studies (TIS) allow the City to analyze and evaluate the traffic impacts and mitigation of a development on the City's transportation system. In general, a TIS must explain how the traffic from a given development affects the transportation system in terms of safety, traffic operations, access and mobility, and immediate and adjoining street systems. A TIS must also address, if needed, City, Metro Plan and state land use and transportation policies and objectives. Complete Incomplete See Transportation Note(s) . 1 o IBJ o Site Plan Complete Incomplete See Transportation Note(s) ~ o o Improvement and Public Utilities Plan Complete Incomplete See Transportation Note(s) IBJ o ~ D o ~ 2 Revised 10/25/07 Traffic Impact Study Access to streets, alleys, and properties to be served, including the location and dimensions of existing and proposed curb cuts and curb cuts proposed to be closed Location and type of existing and proposed street lighting Location, width, and construction material of all existing and proposed sidewalks, sidewalk ramps, pedestrian access ways, and trails Location, widths (of paving and right-of- way) and names of all existing and proposed streets, alleys, dedications, Date Received: ~hS;f@L'L____- Planner: A.L . . . [g] D access easements or other right-of-ways within or adjacent to the proposed development, including ownership and maintenance status, if applicable Location of existing and required traffic control devices Transportation Notes: 1. Provide TIS for review. 2. Provide dimensions of all existing and future easements. Additional comments not related to the completeness of the application: . Revised 10/25/07 ~,:~: ~:C~i~ed:_#t2L/!_ . . TENTATIVE LAND DIVISION APPLICATION PRE-SUBMITTAL CHECKLIST Deputy Fire Marshal: Gilbert Gordon Case #: PRE2010-00006 FIRE o Tentative Land Division Plan Complete Incomplete See Fire Note(s) f%I ~+' 0<;: X.'.3 Location, widths and names of all existing and proposed streets, alleys, dedications or other right-of- ways within or adjacent to the proposed land division Location of existing and required fire hydrants ~ mJJ Fire Notes: 1. Access and water supply are pre-existing and not affected by this proposal on build- out. Additional comments not related to the completeness of the application: . Date f:{eceived:4"/)fJ/o Planner: AL / Revised 9/24/07 . . THIS APPLICATION IS: D COMPLETE FOR PROCESSING l2J INCOMPLETE AND NEEDS MISSING INFORMATION NOTED ABOVE r2k! City Planner ./ 5' JJ.~ lib Date This is not a decision on your application. Springfield Development Code Section 5.4- 105 and Oregon Revised Statutes 227.178 require the City take final action on a limited land use decision within 120 days after the application is deemed complete. The 120-day processing period for this application begins when all the missing information is submitted or when you request that the City proceed without the information. You must indicate by either signing this form or by submitting a written response to the City within seven days of the date of this form asserting your intentions regarding the provision of the missing information. If you indicate herein or in your written response that the missing information will be submitted, then you have 180 days from the date the application was submitted for Pre- Submittal Review to provide the City with the missing information. If you refuse to submit the missing information, then upon receipt of the full application packet and processing fee, the City will deem the application complete for purposes of starting the 120-day clock and begin processing the application. No new information may be submitted after the start of the 120-day period unless accompanied by a request for an extension of the 120-day processing time. Upon receipt of a request for extension, the City may extend the 120-day period for a reasonable period of time. The City may also require additional fees if the new information is submitted after the Notification to Surrounding Property Owners is sent out and a second notification is required or if the new information substantially affects the application proposal and additional review is required. . I, the owner/applicant, intend to submit all missing items indicated herein to the City within the iSO-day timeline. / ~er/' pplicant's Signature Date Revised 1O{25{07 Date, Heceived:~>'/;}oJO Planner: AL I