HomeMy WebLinkAboutItem 03 Council Minutes
A-GENDA ITEM SUMMARY Meeting Date:
Meeting Type:
Department:
July 2, 2007
SPRINGFIELD
CITY COUNCIL
Staff Contact:
Estimated Time:
Regular Meeting
City Manager's Office
AmySowa, 726-3700 ~
Consent Calendar
ITEM TITLE:
COUNCIL MINUTES
ACTION REQUESTED:
By motion, approval of the attached minutes.
ISSUE STATEMENT:
The attached minutes are submitted for Council approval.
ATTACHMENTS:
Minutes:
a) June 18,2007 - Work Session
b) June 18, 2007 - Regular Meeting
DISCUSSION/ None
FINANCIAL IMPACT:
Sowa/agendalminutes AIS
City of Springfield
Work Session Meeting
MINUTES OF THE WORK SESSION MEETING OF
THE SPRINGFIELD CITY COUNCIL HELD
MONDAY, JUNE 18,2007
The City of Springfield Council met in a work session in the Jesse Maine Meeting Room, 225
Fifth Street, Springfield, Oregon, on Monday, June 18,2007 at 6:06 p.m., with Council President
Lundberg presiding.
ATTENDANCE
Present were Councilors Lundberg, Wylie, Ballew, Woodrow and Pishioneri. Also present were
City Manager Gino Grimaldi, City Attorneys Joe Leahy and Matt Cox, Clerk III Trudy Borrevik
and members ofthe staff.
Mayor Leiken and Councilor Ralston were absent (excused).
1. City Attorney Office Evaluation.
City Manager Gino Grimaldi presented the information on this item. The results of the annual
evaluation have been received, tabulated and are now ready for Council review and discussion .
with the City Attorney's Office.
The firm of Leahy & Kieran received high marks recently during the annual review of its
performance of the city attorney duties which are summarized on Attachment 1. Twenty
evaluations were distributed; of those, 18 were returned indicating ratings of excellent, good and
did not observe. This annual evaluation represents the second year of a three year contract which
expires June 30, 2009.
Staff and the City Attorney's Office are currently in discussions regarding hours and rates for the
fiscal year 2007/08. Following those discussions, staff will be presenting a request for Council
ratification of the City Attorney's contract on July 2.
City Attorney Joe Leahy stated he and Matt Cox had reviewed the evaluation and appreciated the
evaluation. Those areas that have need of improvement will be taken to heart. He hadn't had
time to prepare an evaluation himself, so there weren't any comments regarding a little more
speed in areas where people needed more speed. He gave a brief outline of his firm and issues
they were currently experiencing. He advised Council that Meg Kieran had indicated a year ago
that she wanted to retire and go part time. She did that and had been acting "of counsel" for the
firm working three days a week. She recently advised that she was leaving the firm to take a
position elsewhere effective July 1, 2007. Mr. Leahy said they wished her well. They had been
thinking of making a change in the firm before Ms. Kieran's announcement and had been
interviewing individuals for municIpal, real estate and land use law. They also recently hired
Bill VanVactor, currently the administrator for Lane County, who recently announced his
retirement to join the firm. Mr. Leahy discussed the many assets Mr. VanVactor would bring to
their firm. Mr. Van Vactor would be joining the firm sometime between July 1 and December 31,
2007. They will also be looking to hire another attorney to join the firm and would continue to
provide good service to the City of Springfield.
City of Springfield
Council Work Session Minutes
June 11, 2007
Page2
Mr. Leahy said that over the last year and a half there were some City employees that had made
his job easier and more fun to work with that included: Bob Duey and Leslie Wilson in the
. Finance Department; Bill Spiry in the Human Resources Department; Terri White, Linda Canty,
Jolie Smith and Len Goodwin from the Public Works Department; Brenda Jones and Sandy
Marx from the Development Services Department; Tom Boyatt from the Transportation
Department and John Tamulonis from the Economic Development Department. He said
Springfield wasn't three or four people deep in employees and getting the right employee was
beneficial. Springfield had good employees in these areas which made his job easier.
Councilor Ballew asked about reports that the Council used to receive about pending litigations.
Mr. Leahy stated this was something he was talking to the City Manager about today. The City
Attorney's office hadn't had a lot of pending cases. Most of the cases had been handled through
the City's insurance company. He said they would bring updated information to the Council
soon.
Councilor Pishioneri stated he appreciated everything the City Attorney's office had been doing
for the City and being receptive to his comments and input regarding matters.
Mr. Leahy said the.current Council was great to work with.
Councilor Woodrow commented that he appreciated working with the City Attorney's office and
respected the work they did for the City.
Councilor Ballew asked if Mr. Leahy had plans to retire in the near future.
Mr. Leahy said he liked what he did and only hoped to cut back on his working hours. That was
the goal in hiring a new attorney.
Council Wylie thanked the City Attorney and commented that his job made her job easier. She
said she had great confidence in their office.
Councilor Lundberg stated that she had great confidence in the City Attorney's office and in
their knowledge and expertise and willingness to think outside the box about City matters and
affairs.
Council thanked Mr. Leahy and said they looked forward to working with him and his staff for
another year.
2. Status Report on Sanitary Sewer Facility Master Plan Update; Stormwater Facility Master
Plan Update; and System Development Charge Amendments.
City Engineer Ken Vogeney presented the staff report on this item. The City's consultant for the
SSFMP, CH2M-Hill, has developed a computer model of the City's sanitary sewer system and is
now analyzing various flow scenarios for existing and future conditions. These scenarios are
used to identify existing and future deficiencies in the system and to evaluate the proposed
City of Springfield
Council Work Session Minutes
June 11, 2007
Page 3
solutions for the deficiencies. The consultant is scheduled to deliver the draft results of the
analyses in July, with the [mal report being presented for Council adoption in November.
The SWFMP is also being developed by a consultant, URS, who has developed a computer
model ofthe City's stormwater system and is analyzing the existing and future stormwater
conditions. In addition, the analysis includes options for addressing water quality issues along
with the capacity issues. The consultant is scheduled to deliver the draft results of the anaiysis in
August, with the final report being presented for Council adoption in January.
Concurrent with the efforts to finalize the two Master Plans, staff will commence the process to
update the SDC Methodology and Project Lists. This effort will entail using a Citizen Advisory
Committee (CAe) for policy discussions and a consultant to assist with the process. In addition,
the Public Facilities and Services Plan (PFSP), which is a refinement plan of the Metro Plan that
addresses the provision of urban services such as sanitary sewer, storm water, drinking water and
electricity, will need to be amended to incorporate the project descriptions from the SSFMP and
the SWFMP. Amending the PFSP will require approval by the City of Eugene and Lane County
in addition to Springfield. Staff proposes to accomplish the PFSP update concurrent with the
other efforts described above so that the revised SDC's can become effective in Spring 2008.
Updating the SDC's for the local infrastructure as quickly as possible is a high priority for staff
considering the state of the City's funding for capital construction. The current SDC Project
Lists for local sanitary sewer and stormwater systems are based upon plans that were prepared in
the early 1980's. While the project lists were evaluated with the last SDC update in 2000, the
current and future infrastructure needs have changed significantly. Without up-to-date project
lists and construction costs, the City is under collecting the SDC's that could and should be
collected to support capital construction.
Councilor Ballew asked about the URS Consulting Group.
Mr. Vogeney gave a brief update on the company.
Councilor Ballew asked about the selection on the consultant and recommended that a notice be
sent to Debbie Galardi.
Mr. V ogeney said they had been having preliminary conversations with Ms. Galardi.
Councilor Ballew asked about modeling and if the City had been spending about $500,000 a year
for INI repairs.
Mr. V ogeney said the INI program was closer to $800,000 a year.
Councilor Ballew asked if this was useful in doing a better job of focusing the repairs.
Mr. V ogeney said that was correct. He explained.
Councilor Ballew referred to updating the public facilities and services plan in which drinking
water and electricity wer~ included. She asked if the City was coordinating with Springfield
Utility Board (SUB) and if they had any issues.
City of Springfield
Council Work Session Minutes
June 11, 2007
Page 4
Mr. V ogeney said they had not contacted SUB at this point and was not aware of any issues. He
said he would contact SUB. .
Councilor Ballew suggested inviting a member of the Homebuilder's Association to be on the
Citizen's Advisory Committee (CAe).
Councilor L.undberg stated she would like Council to receive a list of the CAC.
Councilor Ballew asked about a bill that the Homebuilder's sponsored where schools received an
excise tax.
Assistant Public Works Director Len Goodwin provided background on the bill. That bill had
not yet gone forward.
Councilor Ballew asked if Eugene was doing anything different with their SDC's or doing
anything specific with their stormwater and sewer collection systems.
Environmental Services Manager Susie Smith provided comments about the Eugene process and
where Eugene was with their SDC's.
Mr. Grimaldi advised that the Mayor would not be joining the Council by phone for the regular
meeting, but that Councilor Ralston would be. He also asked if there were any questions
regarding the process for the Marcola Meadows public hearing.
Councilor Lundberg asked if everyone had a chance to review the amended agenda. Yes.
ADJOURNMENT
The meeting was adjourned at 6:38: pm.
Minutes Recorder - Trudy Borrevik
Sidney W. Leiken
Mayor
Attest:
Amy Sowa
City Recorder
City of Springfield
Regular Meeting
MINUTES OF THE REGULAR MEETING OF
THE SPRINGFIELD CITY COUNCIL HELD
MONDAY, JUNE 18,2007
The City of Springfield Council met in regular session in the Council Meeting Room, 225 Fifth
Street, Springfield, Oregon, on Monday, June 18, 2007 at 7:00 p.m., with Council President
Lundberg presiding.
A ITENDANCE
Present were Councilors Lundberg, Wylie, Ballew, Woodrow and Pishioneri. Also present were
City Manager Gino Grimaldi, Assistant City Manager Jeff Towery, City Attorney Joe Leahy,
. Clerk III Trudy Borrevik and members of the staff.
Mayor Leiken was absent (excused) and Councilor Ralston participated by conference phone
from 7:00 through 7:38p.m. He was excused for the rest of the meeting.
PLEDGE OF ALLEGIANCE
The Pledge of Allegiance was led by Council President Lundberg.
BUSINESS FROM CITY A ITORNEY
1. Settlement Agreement - RiverWatch Litigation.
Assistant Public Works Director Len Goodwin presented the information on this item. On Friday
afternoon, at about 4:30 p.m., the parties reached a tentative agreement on the terms of a
settlement which would resolve all of the claims in this litigation, which alleged that the two
cities and the Metropolitan Wastewater Management Commission ("MWMC") had committed
violations ofthe federal Clean Water Act. The Settlement is generally in line with previous
expectations. The Settlement provides for MWMC to pay $65,000 to the Long Tom Watershed
Council to permit them to complete a watershed restoration project, and to contribute $120,000
towards the payment of Plaintiffs legal fees. (This is $2,500 more than previously anticipated.) It
obliges the defendants to designate persons as compliance officers and to create Standard
Operating Procedures covering the permit compliance in the event of sanitary sewer overflows. It
obliges the City of Eugene to conduct a third party audit of the Regional Water Pollution Control
Facility. It also provides for other notices to be provided to the plaintiffs under certain
circumstances. Counsel to each of the parties, and staff involved, all recommend approval of the
agreement by their principals. The Eugene City Manager should consider the matter this
afternoon, and the Metropolitan Wastewater Management Commission is due to take up the
agreement at its Thursday meeting.
Mr. Goodwin advised Council that there was a settlement agreement reached in the RiverWatch
Litigation and introduced the city's litigation counsel, David Wade.
City of Springfield
Council Regular Meeting Minutes
June 18,2007
Page 2
Mr. Wade gave the Council an update of the River Watch litigation settlement and outlined the
changes in the settlement agreement. He recommended that the City Council approve the
settlement agreement and authorize the City Manager to execute on behalf of the City.
Councilor Woodrow asked if the 45 day stay would incur additional attorney fees. Yes, it would
incur additional costs but not for the City.
Councilor Ralston asked about the watershed restoration project mentioned in the settlement
agreement, what it would involve and ifthere was a cost associated with it.
Mr. Wade responded that the Long Tom Watershed Council is a long standing environmental
body which has worked with any number of agencies in the area on restoring mostly the Amazon
Basin and the Long Tom Basin. They had designed various restoration projects to restore stream
banks and that sort of thing. They had spelled out the three projects they were considering and
MWMC was going to contribute $65,000 to be used only for a watershed restoration project.
Those funds could only be used for one of three projects which had been specified and agreed
upon by all parties.
Councilor Pishioneri asked how the watershed restoration project was selected and it was
explained by Mr. Wade.
Environmental Services Manager Susie Smith said Oregon River Watch (ORW) Board members
had complaints about the upper Amazon Creek Watershed. She explained further.
SPRINGFIELD UPBEAT
1. Dan Warden, American Legion, Oregon Boys State.
Council President Lundberg introduced Dan Warden from the American Legion and the young
men with him that were part of Oregon Boys State.
The American Legion Oregon Boys State is a week of individual participation and ROLE
PLAYING in the operation of our Democratic form of government, the organization of a political
party and the practical application of the knowledge gained from both.
During their week at The American Legion Oregon Boys State, young men will learn many facets
of the political system; from electing a: Mayor to drawing up a platform, adopting caucus rules,
and selecting nominees for Governor of The American Legion Oregon Boys State.
They willleam how government operates on a city level, county level, and state level of
government as well as the duties of the offices associated with each level.
Opportunities will be available to broaden their skills by attending special training sessions of
law, leadership, speech writing and presentation, legislature, and law enforcement; conducted by
selected members of The American Legion Oregon Boys State Staff and outside experts.
City of Springfield
Council Regular Meeting Minutes
June 18, 2007
Page 3
2. Employee Recognition - Cheryl Williams, 20 Years of Service.
City Manager Gino Grimaldi recognized Cheryl Williams for her 20 years of service to the City
of Springfield and presented her with a framed certificate.
Cheryl introduced her husband and son and daughter-in-law and thanked the City for the
opportunity to work for the City, stating it was her 2nd home.
3. Employee Recognition - Gary McKenney, 20 Years of Service.
City Manager Gino Grimaldi recognized Gary McKenney for his 20 years of service to the City
of Springfield and presented him with a framed certificate.
Gary introduced his wife and thanked the City for the opportunity to work for the City.
CONSENT CALENDAR
IT WAS MOVED BY COUNCILOR WOODROW WITH A SECOND BY COUNCILOR
PISmONERI TO APPROVE THE CONSENT CALENDAR. THE MOTION PASSED
WITH A VOTE OF 6 FOR AND 0 AGAINST.
1. Claims
a. Approval of the May 2007, Disbursements for Approval.
2. Minutes
a. June 4, 2007 - Work Session
b. June 4, 2007 - Regular Meeting
c. June 11, 2007 - Wark Session
3. Resolutions
a. RESOLUTION NO. 07-27 - A RESOLUTION AUTHORIZING A SIX PERCENT
RETIREMENT CONTRIBUTION PICKUP, FOR CITY NON-REPRESENTED
EMPLOYEES.
4. Ordinances
a. ORDINANCE NO. 6193 - AN ORDINANCE AMENDING THE 0 STREET
REFINEMENT PLAN DIAGRAM BY REDESIGNATING 1.17 ACRES OF LAND
FROM MEDIUM DENSITY RESIDENTIAL (MDR) TO GENERAL OFFICE (GO)
AND AMENDING THE REFINEMENT PLAN TEXT TO ESTABLISH A POLICY
AND CRITERIA FOR LOCATING THE GENERAL OFFICE DESIGNATION
WITHIN THE REFINEMENT PLAN AREA.
b. ORDINANCE NO. 6194 -AN ORDINANCE AMENDING THE SPRINGFIELD
ZONING MAP BY REZONING 1.17 ACRES OF LAND IDENTIFIED AS LANE
City of Springfield
Council Regular Meeting Minutes
June 18, 2007
Page 4
COUNTY ASSESSOR'S MAP 17-03-25-24, TAX LOTS 3600. 4700, 4800, 4900 AND
5000, FROM MDR TO GO.
5. Other Routine Matters
a. Approve the Council Operating Policies and Procedures Amendment.
b. Allow Construction Activities Outside of the Hours of 7 a.m. and 6 p.m. for the 42nd
Street Reconstruction Phase II Project P20457 Limited to the Activity of Concrete
Cutting for the Duration of the Project as Stated in the Contract.
c. Accept the Bid from Farwest Truck Center for Purchase of Three (3) Dump Trucks in the
Amount of $243,075.
d. Approve Award of the Subject Contract by Lane County ofa Construction Contract for
Project P50529: Bob Straub Parkway, Phase 2.
e. Authorize the City Manager to Execute a Contract in the Amount not to Exceed $92,621
with CH2M Hill, Inc. for Engineering, Surveying and Photogrammetry for
Gateway/Belt1ine Intersection Project - P20474.
ITEMS REMOVED
PUBLIC HEARINGS - Please limit comments to 3 minutes. Request to speak cards are available
at both entrances. Please present cards to City Recorder. Speakers may
not yield their time to others. .
1. Proposed Amendments to the Metropolitan Area General Plan Diagram and the Springfield
Zoning Map/Marcola Meadows. .
ORDINANCE NO. 6195 - AN ORDINANCE AMENDING THE EUGENE-SPRINGFIELD
METROPOLITAN GENERAL PLAN DIAGRAM BY REDESIGNATING 56 ACRES
FROM CAMPUS INDUSTRIAL TO: COMMUNITY COMMERCIAL: MEDIUM
DENSITY RESIDENTIAL/NODAL DEVELOPMENT AREA: AND
COMMERCIAL/NODAL DEVELOPMENT AREA ON LAND LOCATED NORTH OF
MARCO LA ROAD AND WEST OF 28TH/31 ST STREETS.
ORDINANCE NO. 6196 - AN ORDINANCE AMENDING THE SPRINGFIELD ZONING
MAP BY REZONING 56 ACRES FROM CAMPUS INDUSTRIAL TO: COMMUNITY
COMMERCIAL: MEDIUM DENSITY RESIDENTIAL: AND MIXED USE
COMMERCIAL ON LAND LOCATED NORTH OF MARCOLA ROAD AND WEST OF
28TH/31 ST STREETS.
City Planner Gary Karp presented the staff report on this item. The City Council's approval, on
May 7th, of a request to ho1d'the record open has resulted in the submittal of additional written
materials relating to the proposed Metro Plan diagram and Springfield Zoning Map amendments.
These materials are attached for the City Council's review and consideration.
On May 7th, the City Council held a work session and conducted a public hearing (first reading)
on the proposed Metro Plan diagram and Zoning Map amendments. One letter was entered into
the record and eight persons spoke at the hearing. Additional materials were entered into the
record by the applicant and staff. The City Council complied with a request that the written
record be held open for one week (until May 14th). Staff received 6 letters from nearby
City of Springfield
Council Regular Meeting Minutes
June 18, 2007
Page 5
neighbors, a letter from Goal One Coalition and additional infonllation from the applicant. The
City Council allowed one additional week (until May 21st) for either the applicant or those in
opposition to comment on any new information. No other comments were submitted. The City
Council allowed an additional week (until May 29th) for the applicant to rebut all written
materials. The applicant submitted rebuttal comments.
This packet and the May 7th packet comprise the entire public review record for these
applications. The Staff Overview/Conclusion and Recommendation (Attachment 1 in the agenda
packet) is provided to aid the City Council in the review of the additional written materials and
provides the staff conclusion and recommendation upon review and consideration of the
additional written materials. These materials address specific neighborhood issues (Attachment 2
in the agenda packet) and the State-wide Planning Goals, Metro Plan policies (Attachments 3, 4
and 5 in the agenda packet) already in the record. No new issues were raised.
Unless otherwise directed by the City Council, staff will place these ordinances on the July 2nd
Consent Calendar.
Council President Lundberg opened the public hearing.
Council President Lundberg gave a background on the hearing that was held on May 7th and that
there would be no public testimony allowed at tonight's meeting and stated Council would
deliberate only.
Councilor Ralston said the question before them during the work session on this item was
whether or not the City would be better served by converting Campus Industrial (CI) land to
Commercial and multi-family residential. He outlined four concerns that he had in regards to the
rezoning.
1. Traffic at the Mohawk overpasses is nearly gridlocked already. The addition of 192
homes, 123 townhouses and 120 apartments and a major retail commercial project would
only make this gridlock unbearable for anyone traveling in and out of that area. Until
Oregon Department of Transportation (ODOT) makes changes to their rules allowing an
interchange at 28th Street, he didn't see any amount of mitigation that would solve this
problem.
2. He was on the Planning Commission when they decided it was in the best interest of the
community that the subject property should be used for Campus Industrial. He felt CI
was a better zoning fit for the City and could provide for family wage jobs rather than
minimum wage retail. He didn't feel there was an adequate supply ofC!.
3. This could hinder redevelopment in the Mohawk area. He felt the Mohawk
redevelopment was more important than Marcola Meadows.
4. Schools tended to be overcrowded and over 400 additional living units would bring in
additional students which would overload the educational facilities in that part of town.
5. Much had been said about redundant retail. He was in support of smart development and
healthy competition, but he would rather have one ortwo healthy businesses than have
four competing for a limited population base that was inadequate to serve similar types of
City of Springfield
Council Regular Meeting Minutes
June 18, 2007
Page 6
services. He referred to Jerry's, Lowe's and Home Depot. The former Kmart near his
home was being converted into a home improvement/garden center.
Councilor Ralston concluded by saying he was absolutely opposed to the proposed amendment to
the Metropolitan Area General Plan Diagram for the Springfield zoning map.
Councilor Lundberg stated she was opposed because the area was an industrial and truck area,
with some surrounding residential. She was concerned about changing the CI and said that CI
was a step up in the community and for providing family wage jobs. She felt the property was
not developed due to ownership issues, but there was now a new owner which provided more
opportunity. She would prefer not to diminish the City's CI and not to put a large amount of
residential and commercial that close to the major industrial facilities in that area.
Councilor Ballew said the subject property had sat for a very long time. There was now a
developer that had a master plan that involved commercial and medium density residential. The
renderings showed a very attractive development and something she wanted to see in our
community. She would be supportive of the zoning change.
Councilor Wylie stated that Springfield had a growing population. Housing and retail services
were needed in order to meet the population needs. She agreed with Councilor Ballew that the
development was very attractive and well planned. This would be a community changing
development that was needed for our citizens.
Councilor Pishioneri acknowledged the concerns expressed by Councilors Ralston and Lundberg.
The area had been vacant for a very long time while zoned as CI, there was CI in other areas of
Springfield, and there was a need that had been demonstrated for that area. The developer would
have to meet the standards for traffic and the other issues. He would be supportive of the
amendments.
Council President Lundberg closed the public hearing.
IT WAS MOVED BY COUNCll.,OR WOODROW WITH A SECOND BY COUNCll.,OR
PISmONERI TO ADOPT ORDINANCE NO. 6195 AMENDING THE METRO PLAN AS
REQUESTED BASED ON THE FINDINGS AND CONCLUSIONS SET FORTH IN THE
STAFF REPORT PROVIDED TO COUNCIL AND AFTER CONSIDERING ALL THE
TESTIMONY RECEIVED AND RECORDED BEFORE COUNCll.,. THE MOTION
PASSED WITH A VOTE OF 4 FOR AND 2 AGAINST (Lundberg and Ralston).
IT WAS MOVED BY COUNCll.,OR WOODROW WITH A SECOND BY COUNCll.,OR
PISHIONERI TO ADOPT ORDINANCE NO. 6196 AMENDING THE SPRINGFIELD
ZONING MAP AS REQUESTED BASED ON THE FINDINGS AND CONCLUSIONS
SET FORTH IN THE STAFF REPORT PROVIDED TO COUNCll., AND AFTER
CONSIDERING ALL THE TESTIMONY RECEIVED AND RECORDED BEFORE
COUNCll., AND SUBJECT TO THE CONDITIONS SET FORTH IN THE PROPOSED
ORDINANCE. THE MOTION PASSED WITH A VOTE OF 4 FOR AND 2 AGAINST
(Lundberg and Ralston).
Councilor Ralston signed off.
City of Springfield
Council Regular Meeting Minutes
June 18, 2007
Page 7
2. Fiscal Year 2007/08 City Budget Adoption.
RESOLUTION NO. 07-28 - A RESOLUTION ADOPTING THE FISCAL YEAR 2007/08
SPRINGFIELD CITY BUDGET, MAKING APPROPRIATIONS, LEVYING A
PROPERTY TAX, AND APPROVING THE CITY OF SPRINGFIELD'S
PARTICIPATION IN THE STATE REVENUE SHARING PROGRAM
Budget Officer Bob Brew presented the staff report on this item. The City Council is requested to
hold a public hearing on the City's participation in the State Revenue Sharing Program, hold a
public hearing on the Fiscal Year 2007/08 (FY08) Approved City Budget, and approve a
resolution to adopt the Fiscal Year 2007/08 City Budget, make appropriations, levy a property
tax, and approve the City of Springfield's participation in the State Revenue Sharing Program.
Mr. Brew explained some bfthe budget items and some of the changes following the Budget
Committee's recommendations.
Councilor Ballew asked about the funding of the fire code inspection position.
Mr. Brew said this position was presented as being funded partly by a grant. There was
discussion about fire inspection fees as requested by the Fire Marshal's office. Any fire
inspection fees would be part of the bigger business license fee. When the position was
approved, staff was directed to try to fund it from fees.
Mr. Grimaldi said the Budget Committee recommended that the position be revenue neutral. If
that couldn't be achieved, staff would come back to the Council for further direction.
Fire Marshal Al Gerard spoke to the Council regarding the laws of what can be done by fire
personnel.
Councilor Pishioneri asked about the movement of the money from the Jasper Natron projects to
the Harlow Lift Station.
Assistant Public Works Director Len Goodwin answered Councilor Pishioneri's question.
Council President Lundberg opened the public hearing for the State Shared Revenues.
No one appeared to speak.
Council President Lundberg closed the public hearing.
Council President Lundberg opened the public hearing for the FY2007/2008 Budget.
No one appeared to speak.
Council President Lundberg closed the public hearing.
IT WAS MOVED BY COUNCILOR WOODROW WITH A SECOND BY COUNCILOR
PISHIONERI TO ADOPT RESOLUTION NO. 07-28. THE MOTION PASSED WITH A
VOTE OF 5. FOR AND OAGAINST (1 Absent - Ralston).
City of Springfield
Council Regular Meeting Minutes
June 18, 2007
Page 8
3. Public Hearing and Adoption of Resolution Amending Fees for Fiscal Year 2007-2008.
RESOLUTION NO. 07-29 - A RESOLUTION OF THE COMMON COUNCIL OF THE
CITY OF SPRINGFIELD ADOPTING AN AMENDED MASTER SCHEDULE OF
MISCELLANEOUS FEES AND CHARGES, RATES, PERMITS AND LICENSES.
Budget Officer Bob Brew presented the staff report on this item. The Resolution being presented
moves certain fees currently charged by the City of Springfield Fire and Life Safety Department
to the Master Schedule of Miscellaneous Fees from the Building Safety Code fee schedule. The
Technology Fee surcharge is also added to certain Fire Marshal's Office fees, although the
underlying fee amounts have not changed from last year's adopted rates.
At the May 18,2007 City Council meeting, Council adopted an amended Master Schedule of
Miscellaneous Fees. The Fire Marshal-related fees in Exhibit 1 were inadvertently omitted from
that Master Schedule. The attached resolution corrects that oversight.
Councilor Pishioneri asked about fees for adjustment. Mr. Brew responded.
Councilor Ballew asked about two fees relative to public usage. One had a fee and one did not.
It related to the transient fee.
Mr. Brew said staff would be preparing a memo on that issue.
Council President Lundberg opened the public hearing.
No one spoke.
Council President Lundberg closed the public hearing.
IT WAS MOVED BY COUNCILOR WOODROW WITH A SECOND BY COUNCILOR
WYLIE TO ADOPT RESOLUTION NO. 07-29. THE MOTION PASSED WITH A VOTE
OF 5 FOR AND 0 AGAINST (1 Absent - Ralston).
4. Establishing Liens for Public Improvements to Serve West I Street, from Water Street to
Kelly Boulevard and Vicinity.
ORDINANCE NO. 6197 - AN ORDINANCE ESTABLISHING LIENS FOR
INSTALLATION OF PAVING, CURBS AND GUTTERS, SIDEWALKS, STORM
DRAINAGE, STREET LIGHTS, AND STREET TREES, FOR WEST I STREET FROM
WATER STREET TO KELLY BOULEVARD AND VICINITY, PROJECT #P20340, IN
THE CITY OF SPRINGFIELD, LANE COUNTY, OREGON AND DECLARING AN
EMERGENCY.
Council President Lundberg acknowledged that the Boys State attendees were leaving the
meeting. She thanked them again for attending.
Finance Director Bob Duey presented the staff report on this item. The City has completed a
local improvement project for West I Street, from Water Street to Kelly Boulevard and vicinity.
City of Springfield
Council Regular Meeting Minutes
June 18,2007 '
Page 9
The Council is requested to adopt the ordinance assessing the properties for this project in the
amount of $36,430.43. The ordinance contains an emergency clause that makes it effective
immediately upon adoption. The emergency clause is being used because we would like to enter
the liens on the City docket as soon as possible.
Mr. Duey noted that this was initiated by the property owners. He explained the cost of the
project and the City's share of the project. He explained the steps that would occur if Council
were to approve the ordinance.
Council President Lundberg opened the public hearing.
No one appeared to speak.
Council President Lundberg closed the public hearing.
IT WAS MOVED BY COUNCILOR WOODROW WITH A SECOND BY COUNCILOR
PISHIONERI TO ADOPT ORDINANCE NO. 6197. THE MOTION PASSED WITH A
VOTE OF 5 FOR AND 0 AGAINST (1 Absent - Ralston).
5. Conduct a Public Hearing and Adoption of an Ordinance Amending the Springfield
Municipal Code, Chapter 8.
ORDINANCE NO. 6198 - AN ORDINANCE PERTAINING TO SIGN STANDARDS,
AMENDING CHAPTER 8 OF THE SPRINGFIELD MUNICIPAL CODE BY ADDING
CHAPTER 8.268, ADDING MAP NO.5, AND DECLARING AN EMERGENCY.
Community Services Director Dave Puent presented the staff report on this item. The RiverBend
Development site is currently under construction with the anticipation of substantial completion
of the hospital in the spring of 2008 and with other buildings under various stages of development
and completion. These properties are referenced as Lane County Reference Number 17032200
and 17032322. Presently there is no approved Sign District or sign standards designated for these
properties. An emergency clause has been added to this Ordinance due to the strict construction
schedule.
The existing Springfield Sign Code has specific sign standards designated for each zoning district
within the community. When the RiverBend Development Area was developed as primarily
Medical Services, the Springfield Sign Code did not contain existing regulations or standards for
proposed signage. Over many months, City staff and PeaceHealth have worked jointly to propose
specific standards for signage that would allow for adequate and effective signage while
preventing signs from dominating the visual appearance of the area and to reflect and support the
permitted uses found throughout the various zoning districts in the community. The proposed
sign standards provide for the number and size of allowable signs and the approximate location of
each sign. This newly created sign district, if adopted, will be identified as Map 5 and included as
part of the existing Sign Code. The combination and number of signs. being proposed for this
approved development area are due to its unique size, the number of structures that will be
located within the property, and the necessity to provide clear direction for -yisitors to the site.
Attachments 3 and 4 were included in the agenda packet for information only and indicated the
approximate location and appearance of the proposed signage.
City of Springfield
Council Regular Meeting Minutes
June 18, 2007
Page 10
There is no [mancial impact to the City.
Councilor Wylie asked if all signs in this district would be standardized. Yes.
Councilor Ballew asked if any resentment would be coming from other businesses in allowing
this change in the signage.
. Mr. Puent said the sign districts throughout town were routinely reviewed.
Councilor Pishioneri asked if any of these signs would be lit and if any would be backlighted.
Mr. Puent explained which signs would have lighting.
,Council President Lundberg opened the public hearing..
No one appeared to speak.
Council President Lundberg closed the public hearing.
IT WAS MOVED BY COUNCILOR WOODROW WITH A SECOND BY COUNCILOR
WYLIE TO ADOPT ORDINANCE NO. 6198. THE MOTION PASSED WITH A VOTE
OF 5 FOR AND 0 AGAINST (1 Absent - Ralston).
6. Telecommunications Ordinance Update.
ORDINANCE NO.7 - AN ORDINANCE AMENDING ARTICLE 4 OF THE
SPRINGFIELD MUNICIPAL CODE TO PROVIDE FOR LICENSING OF UTILITIES,
AMENDING SECTIONS 4.600, 4.602, 4.604, 4.606, 4.608, 4.610, 4.612, 4.614, 4.616,
4.618,4.620,4.622,4.624,4.700,4.702,4.704, 4.706, 4.708,4.710,4.712,4.714 AND
4.716, DELETING SECTIONS 4.626 AND 4.628, AND SETTING AN EFFECTIVE DATE
(FIRST READING).
Assistant Public Works Director Len Goodwin presented the staff report on this item. The City's
current telecommunications ordinance, which reverted to its 1997 form when the Utility Tax was
repealed, is in need of updating. In addition, it is appropriate to modify the ordinance to account
for the recent decision of the Federal Communications decision on franchising of competitive
cable television providers.
It is timely to make housekeeping revisions to the City's telecommunications ordinance to assure
that it continues to comply with recent interpretations of Section 253 of the Telecommunications
Act of 1996. In addition, it is timely to modify the ordinance to accommodate the actions of the
Federal Communications Commission in providing alternative cable television providers an
accelerated path to access to public rights of way to provide their services.
Councilor Lundberg asked if there was any discussion with any of the businesses that we
currently charge a franchise fee.
City of Springfield
Council Regular Meeting Minutes
June 18,2007
Page 11
Discussion was held regarding if this needed to be approved right away or if there was time
available to allow a longer period of time to allow additional contact with franchise companies.
Councilor Pishioneri asked ifby waiting longer, it wouldwe.aken the City's position.
Mr. Goodwin said as long as the City acted before the Federal Office of Management budget
acted, we would be o.k. There was no time period in which the Federal Office of Management
must act. Time could be of essence.
Councilor Pishioneri said he supported speaking with the companies, but would like to see this
move forward expeditiously.
Council President Lundberg suggested acting on it prior to the recess at the end of July.
Council agreed to have it brought back on July 2.
Council President Lundberg opened the public hearing.
1. Bob Schroeter, 2897 Chad Drive, Eugene, Oregon Mr. Schroeter, Director of Government
Affairs, spoke on behalf of Comcast, Inc. He stated he was first handed the proposed
ordinance after last week's work session. He said he had received no information or
discussions about this issue prior to that meeting. He said it was important to determine if
time was of the essence. Only one ofthe three points outlined by Mr. Goodwin may indicate
time is of the essence. That point was that if a competitive entry would come forward,
proposed to have a cable franchise within the City of Springfield, the City might lose the
opportunity to assert certain requirements for public education and government channels. He
also discussed the chance that public access channels might not be available to all citizens. If
the proposed ordinance was only to address the issue regarding time is of the essence,
Comcast would have the opportunity to have some discussions for Council to consider the
impact of item # 1, which sounds like a housekeeping item, rather than item #2.
Council President Lundberg closed the public hearing.
Councilor Pishioneri asked if Mr. Schroeter had anything further to add to his testimony.
Mr. Leahy said Council could leave the record open for a week in order to allow the submission
of written testimony for Council to review.
IT WAS MOVED BY COUNCILOR WOODROW WITH A SECOND BY COUNCILOR
PISHIONERI TO HOLD THE RECORD OPEN FOR A WEEK. THE MOTION PASSED
WITH A VOTE OF 5 FOR AND 0 AGAINST (1 Absent - Ralston)
BUSINESS FROM THE AUDIENCE
None
COUNCIL RESPONSE
CORRESPONDENCE AND PETITIONS
City of Springfield
Council Regular Meeting Minutes
June 18,2007
Page 12
None.
BIDS
ORDINANCES
BUSINESS FROM THE CITY COUNCIL
1. Committee Appointments
a. Planning Commission Appointment.
Planning Supervisor Mark Metzger presented the staff report on this item. The seven
member Planning Commission has three vacancies as a result of Mr. Steve Moe completing
his second 4-yearterm on June 5, 2007; Mr. David Cole completing his fIrst 4-year term on
June 2, 2007 and declining consideration for reappointment; and Ms. Gayle Decker
completing her fIrst 4-year term on June 2, 2007 also declining consideration for
reappointment.
The City received six applications for the three vacancies during a one month recruitment
process. Ms. Terri Leezer resides at 555 16th Street and is employed byAd Pro Northwest at
659 "A" Street, SpringfIeld; Mr. Eric Smith resides at 1351 Lawnridge Avenue and is the
owner of Aquila & Priscillas at 18743 Pioneer Parkway, Springfield; and Ms. Sheri Moore
resides at 1955 16th Street and is a retired School Teacher from Marcola School District. The
Council interviewed Ms. Leezer, Mr. Smith and Ms. Moore on May 29, 2007. Formal
ratifIcation by the Council must occur during a Regular Session.
IT WAS MOVED BY COUNCILOR WOODROW WITH A SECOND BY
COUNCILOR PISHIONERI TO APPOINT TERRI LEEZER, ERIC SMITH, AND
SHERI MOORE TO THE PLANNING COMMISSION. THE MOTION PASSED
WITH AYOTE OF 5 FOR AND 0 AGAINST (1 Absent - Ralston).
2. Business from Council
a. Committee Reports
1. Councilor Wylie said was on the Public Safety Coordinating Council (PSCC) and
had also been attending some of the meetings that Mark Molina had been having
regarding gang issues. This Thursday and Friday in Cottage Grove was a free
workshop on gangs, groups, issues, hate groups and all that kind of general
information. She was going to attend at least part of it and would report back. She
wanted to offer the rest of the Council the opportunity to attend if they would like.
Councilor Pishioneri stated he would be attending the same meeting and had the
contact information if anyone on Council was interested.
2. Councilor Ballew reported on the MPO meetings. She said it was business as usual.
One thing that stood out in her mind was that the Oregon MPO Association had a
City of Springfield
Council Regular Meeting Minutes
June 18, 2007
Page 13
legislative package they would like concurrence with. She asked Mr. Grimaldi if
they were planning a brief work session on that item. Yes. It would give Council a
chance to comment or have an opinion.
BUSINESS FROM THE CITY MANAGER
BUSINESS FROM THE CITY ATTORNEY
ADJOURNMENT
The meeting was adjourned at approximately 8: 17 p.m.
Minutes Recorder Trudy Borrevik
Attest:
City Recorder
Sidney W. Leiken
Mayor
\