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Home My WebLink AboutCorrespondence PLANNER 1/5/2010 '", .."..'< City of Springfield Development Services Department 225. Fifth Street Springfield, OR 97477 SITE PLAN REVIEW PRE-SUBMITTAL CHECKLIST Project Name: The Child Center Site Plan '.' Project Proposal: Construct a 5,151 ft2 offiCe building, parking lot and second site access driveway' " Case Number: PRE2009-00032 Project Address: 3995 Marcola Road Assessors Map and Tax Lot Number(s): Map 17-02-20-00, Tax Lot 700; and Map 17-02-30-00, Tax Lots 100 & 200 Zoning: Public L.:and Open Space (PLO) Overlay District(s): Floodplain (FP) Applicable Refinement P11In: N/A Refinement Plan Designation: N/A Metro Plan Designation: Heavy Industrial (HI) Pre-Submittal Meeting Date: January 5, 2010 Application Submittal Deadline: July 4, 2010 Associated Applications: ZON2008-00014; ZON2009-00009 I POSITION I REVIEW OF I Proiect Planner Land Use Planninq , Transportation Enqineer in Traininql Transportation I Public Works Civil Engineer I Utilities, Sanitary & Storm Sewer I Deputy Fire Marshal I Fire and Life Safety I Community Services Manaqer I Buildinq NAME Andy Limbird 726-3784 Jon Driscoll 726-3679 Eric Walter 736-1034 Gilbert Gordon 726-2293 Dave Puent726-3668 fA'~e1.!l~NiJ'IISit>:l:Ii:eir~eMl:Nit~IlE~IEWl1itE;t\'lVl""""l, ~~;:: ' Applicant Owner Quince Sterry Mental Health for Children, Inc. TBG Architects & Planners Inc. 3995 Marcola Road . 132 East Broadway, Suite 200 Springfield, OR 97477 Euqene, OR 97401 Revised 10/25/07 Date i'~eceived: I/r /.M/o Planner: AL -rr" TENTATIVE SITE PLAN REVIEW APPLICATION I' PRE-SUBMITTAL CHECKLIST PLANNING o Application fee - discuss the applicable fees o Copy of the Site Plan reduced to 8'/i"x 11" Complete Incomplete See Planning Note(s) Ij] ~ 1 8 '12" x 11" Copy of Site Plan o Copy of the deed and a preliminary title report issued within the past 30 days documenting ownership and listing all encumbrances. If the applicant is not the property owner, written permission from the property owner is required. Complete Incomplete See Planning Note(s) Il0 JZ:tSJ III Deed and Preliminary ;ntle Report i, o Brief narrative explaining the purpose of the development, the existing use of the property, and any additional information that may have a bearing if1 determining the action to be taken. The narrative should also include the proposed: number of employees and future expansion plans, if known. Complete Incomplete See Planning Note(s) ~ fiiiI ~ Brief Narrative o Site Plan Complete Incomplete See Planning Note(s) Il0 .~ fiiiI t!!!i!J Prepared by an Oregon Licensed Architect, j! . . Landscape Architect, or Engineer ii Proposed buildings: location, dimensions, size (gross floor area applicable to the parking requirement for the proposed use(s)), setbacks from property lines, and distance between buildings Location and height of existing or proposed. " . . fences, walls, outdoor1lequipment, storage, trash receptacles, and signs . Location, dimensions, land number of typical, " compact, and disableq parking spaces; including, aisles, wheel" bumpers, directional signs, and striping Dimensions of the dev'elopment area, as well as area and percentage of the site proposed for buildings, structures, parking and " Date Heceived:" f~" Planner: AL, , I2ill III ~ ~ I2ill III Revised 10/25/07 m ~ t;;!l J!a ~ m lZ!::J rg:J t;;!l L!.0lI. t;;!l tg. m ~ ~ vehicular areas, side"Yalks, patios, and other impervious surfaces Observance of solar a'ccess' requirements as specified in the applic~ble zoning district On-site loading areas!;and vehicular and pedestrian circulation!' Location, type, and n6mber of bicycle parking spaces I: . ' , Area and dimensions of all property to be conveyed, dedicated, I:or reserved for common open spaces~ recreational areas, and other similar public and semi-public uses Ii Location of existing al,d proposed transit facilities o Phased Development Plan Where applicable, the Site Plan application must include a " phasing plan indicating any proposed phases for development, inc. luding the boundaries " and sequencing of each phase. Phasing must progress in a sequ!,!nce promoting street connectivity between the various phases of the development and accommodating other required public improvements, including but not limited to, sanitary sewer, stormwater:- management, water, and electricity. The applicant must indicate' which phases apply to the Site Plan application being submitted. : Complete Incomplete See Planning Note(s) KZI. IZ8I ~ o landscape Plan Complete Incomplete See Planning Note(s) [:J ~ t;;!l ~ KZI ~ ~ lij;1 ~ m ~ t;;!l I!!l 2 t;;!l I!!I ~ Revised 10/25/07 Phased Development PI'!n , Drawn by a Landscape Architect Location and dimensions of landscaping and open space areas to inci'ude calculation of I landscape coverage Screening in accordance with SDC 4.4-110 Written description, inch:Jding specifications, of the permanent irrigation' system Location and type of street frees " List in chart form the proposed types of landscape materials (tre,~s, shrubs, ground cover). Include in the cRart genus, species, common name, quantit~', size, spacing and method of planting Date Received:4/40I<I Planner: AL Ii I', 1 Ii o Architectural Plan Complete Incomplete See Planning Note(s) ~ If!] Exterior elevations of alii' buildings and structures proposed for the development site, including height . Conceptual floor plans ~ I2fSI o On-Site Lighting Plan Complete Incomplete See Planning . Note(s) ~ If!] ~ Ii ~ lil~.. ',^'W" ;fjili Planning Notes: 1. Please provide 8.5xll" copy of the proposed site plan with the, application submittal. 2. Street trees suitable for planting beneath power lines will be r~quired along the entire Marcola Road frontage of the property. Additional comments not related to the completeness of t~e application: . Show legal property lines and existing easements on all site pl~n sheets. . A 7-foot wide Public Utility Easement may be required along tHe property frontage on Marcola Road. . Cross-access and cross-parking easements may be required between Tax Lots 100 and 700. ' . The proposed vegetative swale backsloping encroaches with the Marcola Road right- of-way and will be subject to review and approval by the City. Ii . It appears Tax Lot 200 is not a separate legal lot and therefore does not require an irrevocable access easement. " . The east vegetative swale is proposed across an existing Springfield Utility Board right-of-way easement (#2002-069166). . The building is proposed atop an existing Eugene Water and Electric Board easement , for underground power (#7933353). The easement will need to be released prior to . I:' approval of the Final Site Plan. ' . The proposed stormwater system overflow outfall to the gravel parking lot area will be subject to review and approval by the City. . . The 14-foot wide private access easement does not show up if) the title report or on the submitted deed. Staff recommends releasing the access easement, if it exists. · Proposed second driveway access will be subject to review and approval by the City. . Vehicle barrier/gate to the lower gravel parking area will need to be equipped with a. ,. Public Works lock. , . Existing overhead power line running north-south into Tax Lot 1:100 shall be depicted on the site assessment plan. All electrical power and telecomrDunication lines for the site will need to be relocated underground. . Plan sheets CI-C3 are not plotted exactly to scale. Date f{eceived' Planher: AL i: I' I :/~/O . Revised 10/25/07 ..' TENTATIVE SITE PLAN REVIEW APPLICATION PRE-SUBMITTAL CHECKLIST Engineer: Eric Walter Case#: PRE2009-00032 PUBLIC WORKS ENGINEERING o Site Assessment.of Existing Conditions ,Complete Incomplete See PW Note(s) [?ill ~ 00 Prepared by an Oregon licensed Landscape Architect or Engineer Vicinity Map The name, location, and dimensions of all existing site features including buildings, curb cuts, trees and impervious surface areas, clearly indicating what is remaining and what is being removed. For existing structures to remain, also indicate present use, size, setbacks from property lines, and distance between buildings The name, location, dimensions, direction of flow and top of bank of all watercourses and required riparian setback that are shown on the Water Quality Limited Watercourse Map on file in the Development Services Department The 100-year floodplain and f100dway boundaries on the site, as specified in the latest adopted FEMA Flood Insurance Rate Maps or FEMA approved Letter of Map Amendment or Letter of Map Revision The Time of Travel Zones, as specified in SDC 3.3-200 and delineated on the Wellhead Protection Areas Map on file in the Development Services Department Physical features including, but not limited to trees 5" in diameter or greater when measured 4 V2 feet above the ground, significant clusters of trees and shrubs, riparian areas, wetlands, and rock outcroppings Soil types and water table information as mapped and specified in the Soils Survey of Lane County. A Geotechnical Report prepared by an Engineer must be submitted concurrently if the Soils Survey indicates the proposed development area has unstable soils and/or a high water table [gJ [gJ !EJ ~ ~ ~.. s4i "'1.." ~ r:;-l ~ ~ I':::l ~ ~ ~ .~ ~ u . \ ,. ' Revised 10/25/07:'- -;" . . \ Date t'leceived: I~Olb Planner: AL f o Improvement and Public Utilities Plan must bein compliance with the regulations 0 ' SDC Sections 5.17-100, 4.1-100, 4.2-100, and 4.3-100 and must include the following information: Complete Incomplete See PW Note(s) ~ ~ ~ IjJ;l ~ ~'" ".M':E. ?Z' ~ 1 ~ ~ 2 o Grading and Paving Plan Complete Incomplete See pIN Note(s) ~ ~ ~ ~ ~ ~ ~ lffJ ~ @i;l,,: ~ ffiiil,,' ~ ~ r:;:;l ~ fi'Sl. ~ ~ Prepared by an Oregon licensed Civil Engineer Location and width of all existing and proposed easements Location of existing and required power poles, transformers, neighborhood mailbox units, and similor public facilities Location and size of existing and proposed utilities G., and adjacent to the site, including sanitary sewer mains, stormwater management systems, water' mains, power, gas, telephone, and cable TV. Indicate the proposed connection points Prepared by an Oregon licensed Civil Engineer Planting plan prepared by an Oregon licensed Landscape Architect where plants are proposed as part of the stormwater management system Roof drainage patterns and discharge locations Pervious and impervious area drainage patterns The size and location of stormwater management systems components, including but not limited to: drain lines, catch basins, dry wells and/or detention ponds; storm water quality measures; and natural drainageways to be retained Existing and proposed spot elevations and contours lines drawn at 1 foot intervals (for land with a slope over 10 percent, the contour lines may be at 5 foot intervals) Amount of proposed cut and fill o Stormwater Management System Study - provide four (4) copies of the study with the completed Storm water Scoping Sheet attached. The plan, calculations, and documentation must be consistent with the Engineering Design Standards and Procedures Manual. Complete ~ ,c'.'- (~...~ :: Revised '10/25/07. Incomplete See PW Note(s) ~ lfEB Scoping Sheet and attached Stormwater Managemen : System Study Date Received' . !,..../~M . Planner: AL PW Notes: 1. Provide a T Public Utility Easement (PUE) along the street frontage. 2. Plans indicate a proposed water quality bioswale along the Ma~cola street frontage; a portion of the swale is encroaching into the public right of :\.vay. Please revise plans as necessary to relocate the proposed bioswale out ?f the public right of way. Additional comments not related to the completeness of th:~ application: . Review and approval from EWEB is required as there is a watJr source intake located , I in the vicinity of this project. . Provide a level spreader at the storm outlet structure (in the graveled area) to dissipate any overflows from stormwater runoff entering tl'1is system. . Provide information pertinent to the swale cross section (minif)1um soil depth, type, etc.) to ensure swales are constructed such. that water quality standards are met and maximum infiltration rates are achieved. Consider pl~'cing notes on the plans indicating how construction should occur so that infiltration rates are not compromised. I , . . Revised 10/25/07 PDate Neceived: lit- ~ tanner: AL -y if '" 'D it. TENTATIVE SITE PLAN REVIEW APPLICATION PRE-SUBMITTAL CHECKLIST Transportation Engineer/Planner: Jon Driscoll Case#: PRE2009-00032;1(} , Applicant: The Child Center ( l! TRANSPORTATION, L o Right-of-Way Approach Permit application must be provided where the p perty has frontage on a Lane County or an Oregon Department of Transportation (ODOT) facility. Complete Incomplete See Transportation Note(s) ~] r:diJ l.:Zl Copy of ROW Approach Permit Application o Traffic Impact Study - four (4) copies of a study prepared hy a Traffic Engineer in accordance with SDC 4.2-105 AA. Traffic Impact Studies (TIS) allow the City to analyze and evaluate the traffic impacts and mitigation of a development on the City's transportation system. In general, a TIS must explain how the traffic from a given development affects the transportation system in terms of safety, traffic'operations, access and mobility, and immediate and adjoining street systems. A TIS must also address, if needed, City, Metro 'Plan and state land use and transportation policies and objectives. Complete Incomplete See Transportation Note(s) ~ ~ ty"", 0 Site Plan Complete Incomplete See Transportation Note(s) ~ U!I f$$ ~.. o Improvement and Public Utilities Plan Complete Incomplete See Transportation Note(s) 1 ~ ~ IW ~ ~ 2 r3:':il ~ ~ 3 " -, ,."....:- , +;".' ': Revised 10/25/07 Traffic Impact StuPy _ \., , !" ( . , f', \.. \ '- , , , , Access to ,streets, alleys, and properties to be served, including the location and dimensions of existing and proposed curb cuts and curb cuts proposed to be closed Location and type of existing and proposed street lighting Location, width, and construction material of all existing and proposed sidewalks, sidewalk ramps, pedestrian access ways, and tra i1s Location, widths (of paving and right-of- way) and names of all existing and proposed streets, alleys, dedications, Datel Receiiled://.r/.)o,o Planner: AL I I" ~ l!:!J I?E!J 4 access easements or other right-of-waY$ within or adjacent to the proposed development, including ownership and maintenance status, if applicable Location of existing and required traffic control devices Transportation Notes: 1. Show existing and proposed street lights. 2. At the SE end of the site, the improvements of Hayden Bridge are missing. 3. Dimension Hayden Bridge's road and ROW width. Also, access easements for all lot ' will be needed. (Not only does Tax Lot 200 need an irrevocable access easemer L to Marcola Road, but as designed Tax Lots 100 and 700 are interdependent on each other and will need reciprocal access easements to function.), 4. Show stop sign at exit. 5. Additional comments not related to the completeness of the application: . As stated in the related DIM (ZON2009-00009), the site will likely be limited to one access, but...what are you're goals? The city cannot support three access points onto this arterial. . . The access point(s) should be aligned with either the road or driveway opposing it. . c.iO -/~(~j " Revised 10/25/07'~' :: Date. Received:_/S- /..M/" Planner: AL TENTATIVE SITE PLAN REVIEW APRLICATION 11 PRE-SUBMITTAL CHECKLIST Deputy Fire Marshal: Gilbert Gordon Case #: PRE2009-00032 FIRE o Site Plan Complete Incomplete See Fire Note(s) ~ ljJ On"site vehicular circulation o Improvement and Public Utilities Plan Complete Incomplete See Fire Note(s) III Location of existing and requiied fire hydrants and similar public facilities .. N/I ~ Fire Notes: 1. Additional comments not related to the completeness of th~ application: A. Provide a second fire hydrant within 400 feet of the farthest p~int of the building away from the fire hydrant per 2007 Springfield Fire Code 508.5.1, SFC Appendix Table BI05.1 and Table CI05.1. .. B. Fire apparatus access roads shall support an 80,000 lb. imposed load per 2007 , Springfield Fire Code 503.2.3 and SFC Appendix DI02.1. Date f'leceived:_ //.4/0 Planner: AL I I" I: Revised 9/24/07 AN.Y REQUIRED ADDITIONAL MATERIALS, APPLICATIONS OR PERMITS IT IS THE APPLICANT'S RESPONSIBILITY TO DETERMINE IF ADDITIONAL STANDARDS OR " APPLICATIONS APPLY TO THE PROPOSED DEVELOPMENT. THE APPLICANT SHOULD , CONSIDER UTILIZING EITHER THE DEVELOPMENT ISSUES MEETING OR THE PRE- APPLICATION REPORT FOR MORE DETAILED INFORMATION: ' Applicable Not Applicable ~ fjj ~ ~ ~ I'Q1 L2:2S.t ~ ~ ~ fjj F\01I ~ ~ III ~ I'Q1 ~ I'Q1 ~ ~ Revised 10/25/07 Where a multi-family development is proposed, any additional materials to demonstrate compliance with SDC 3.2-240 :' Riparian Area Protection Report for properties located within 150 , feet of the top of bank of any Water Quality Limited Watercourses (WQLW) or within 100 feet of the top of bank of any direct tributaries of WQLW ' A Geotechnical Report prepared by an engjn~er must be submitted concurrently if there are unstable soils and/dr a high water table present' " Where the development area is within an overlay district, address , the additional standards of the overlay distrid Ii If five or more trees are proposed to be removed, a Tree Felling Permit as specified in SDC 5.19-100 I, A wetland delineation approved by the Oregon Division of State Lands must be submitted concurrently where there is a wetland on . ~. the property ,! Any required federal or state permit must be submitted concurrently or evidence the permit application has been submitted for review Ii Where any grading, filling or excavating is p~oposed with the development, a Land and Drainage Alteration permit must be submitted prior to deve,lopment 'I " Where applicable, any Discretionary Use or \(ariance as specified in SDC 5.9-100 and 5.21-100 An Annexation application, as specified in sqc 5.7-100, where a development is proposed outside of the city limits but within the City's urban service area and can be service~ by sanitary sewer I' Date Received: Planner: AL Y~ktJ :i / THIS APPLICATION IS: D COMPLETE FOR PROCESSING ~ INCOMPLETE AND NEEDS MISSING INFORMATION NO":ED ABOVE v?2 'V I ~ dOlo I Date ii I, I, This is not a decision on your application. Springfield DevelopmJnt Code Section 5.4- 105 and Oregon Revised Statutes 227.178 require the City take final ~ction on a limited land use decision within 120 days after the application is deemed completE!. The 120-day processing period for this application begins when all the missing info~mation is submitted or when you request that the City proceed without the information. Youi: must indicate by either signing this form or by submitting a written response to the City withi:n seven days of the date of this form asserting your intentions regarding the provision of the missing information. If you indicate herein or in y()ur written response that the missing inf6rmation will be submitted, then you have 180 days from the date the application was'tsubmitted for Pre- Submittal Review to provide the City with the missing information. If!cyou refuse to submit the missing information, then upon receipt of the full application packet and processing fee, , , the City will deem the application complete for purposes of starting th:~ 120-day clock and . begin processing the application. No new information may be submitted after the start of the 120-day period unless accompanied by a request for an extension, of the 120-day processing time. Upon receipt of a request for extension, the City ma'y extend the 120-day period for a reasonable period of time. The City may also require additional fees if the new information is submitted after the Notification to Surrounding Property Owners is sent out and a second notification is required or if the new information substantially affects the , application proposal and additional review is required. . 'I, the owner/applicant, intend to submit all missing items indibated herein to the Ci w hi the -day timeline. ! 11~1~1t? I Da* Date Received: #,;-~/n Planner: AL ;- Revised 10/25(07