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Home My WebLink AboutNotice PLANNER 1/31/2008 ! AFFIDAVIT OF SERVICE N oftCL of D.e.-u '=> f Cif) 1/3d 2.008 STATE OF OREGON I Iss. County of lane I I, Karen laFleur, being first duly sworn, do hereby depose and say as follows: 1. I state that I am a Program Technician for the Planning Division ofthe Development Services Department, City of Springfield, Oregon. 2. I state that in my capacity as, Program Technician, I prepared and caused to be, '.' . , mailed copies oftii2'cz051- co6'NY, Dt<-C 2CX~7-CL,()7g - IJiJiu.J(, be e-: SlPn -{%_~4-3 (See attachmerit~UAUI on 'I 13/ . 2008 addressed to (see ~~~ Attachment BUI, by causing said ,'letters to be placed ina U.S. mail box with '7 postage fully prepaid thereon. , I ~c~K~~ JR~N LaFLEUR STATE OF OREGON, County of lane - . kl V\ S I , 2008. Personally appeared the above named Karen laFleur, Program Technician, who acknowledged the foregoing instrument to be their voluntary act Before me: . :_---_.:...._~-...:.~..::;!::'..:?'~- - - . f, OFFICIAL SEAL I .~.. REBEKKAH R KEHM i "~'" NOTf,RY PUBLIC-OREGON 1';;":/" COM~jISSION NO. 414703 L ~~!~~~~~~~;~~BR~~:.::~'2~ J2PM/U~ yt. ~. My Commission Expires: d /21 /1 I , , , ~. , "' .' .~ Notice of Decision -Site Plan Review & Tree Felling Project Name: Thurston Elementary School Project Proposal: Replace e,a;;ting public elementary school Case Number: DRC2007-00077 (site plan); DRC2007-00078 (tree felling) Project Location: 7345 Thurston Road; 17-02-35 TL 2100 &2600 Property size: 11 acres Base Zone: Public Land' and Open Space (PLO) Overlay District(s): Drinking Water Protection Overlay.. . Metro Plan Designation: Low Density Residential Refinement PlanjDesignation: n/ a Pre-Submittal Meeting Date: November 30, 2007 Application Submitted Date: December 20, 2007 Decision Issued Date: January 31, 2008 Appeal Deadline Date: February 15, 2008 Other Application(s): none . ~ SPIll _"I. 1":~.m-:,Q!.,a~I.im~G.fI~19)"R,y:y~~q~~~NI,,8~!IDY'in4~1;r;~.:,:,::,1~)\:~~~;;~~~:;'::,:B~r:{i]~~~~1~tR$~([~!i~f&::~:'~~'l I POSITION I Project Manager I Transportation Planning Engineer I Public Works Civil Enghteer I Public Works Err I Deputy Fire Marshall I Community Services Manager I REVIEW OF Planning Transportation U ti1ities Sanitary & Storm Sewer. Fire and Life Safety Building " NAME Steve Hopkins Gary McKenney Jesse Jones Jesse Jones Gilbert Gordon Dave Puent PHONE 726-3649 726-4585 736-1036 726-2293 726-3668 I f1A.PPIJCANT~$~;]jEV-Et~bpMENitREVIEW\tEAM;.~'\tu)f':%~*~~1R~~;f4il&~iB2t~~MlfN~:~~\5i*{~IiU~~~~\~~~;~1!lr;:~1'\~] 1t.r.",~~u'.il~:R'.,_i'I '. "I.';F,.;jb'"~llh,~.'il'i'~~,7""U_;.!'tl'i;",-,!,,~,',,-!':.o"'-~~C,"..;,'N~~'i'l"""!;~"'"':'~;;!i.'f~"},*,1',->,,"':s>"'J.ti>llJ;:\~t:'t.!~;'Sk:Vi1'\\((:t~Jj,,!w.tl0!ti;;',,!jJWy~~~~)i~2~4!tdtl4t!!-~1ti;!;).;;;,~YifRt~-l:il Owner Springfield Public Schools Steve Barrett 525 Mill Street Springfield OR 97477 Representative: Dave Guadagni Robertson/Sherwood Architects 132 E Broadway Suite 540 Eugene OR 97401 Thurston Case No. DRQ007-<J0077 . C) '. Site: N I A Suinmary of proposal: Demolish existing elementary school and replace on existing site. The demolition includes felling 9 trees for construction of the new school. Decision: Tentative, Approval with conditions, as of the date of this letter. The standards, of the Springfield Development Code (SDq applicable to each criterion of approval are listed herein and are satisfied by the submitted plans and notes unless specifically noted with findings and conditions necessary for compliance. The Final Site Plan must conform to the submitted plans as conditioned herein. This is a limited land use decision made according to city code and state statutes. Unless appealed, the decision is final. Please read this document carefully. Thurston Case No. DRGOO'7-00077 2 ....' ~ Other Uses Authorized by the Decision: None. Future development will be in accordance with the provisions of the SOC, filed easements and agreements, and all applicable local, state and federal regulations. Review Process: These applications are reviewed under Type II procedures listed in SDC 5.1- 130, the Site Plan Review Criteria in SDC 5.17-100 and the Tree Felling Criteria in SDC 5.19-100. Procedural Findings: . Applications for Limited Land Use Decisions require the notification of property owners/ occupants within 300 feet of the subject property allowing for a 14' day comment period on the 'application, (SDC Sections 5.1-130 and 5.2-115). The applicant and parties submitting written comments during the notice period have appeal rights and ~e mailed a copy of this decision for consideration. . , . Notice was sent to adjacent property owners/ occupants within 300 feet of the subject site on December 20, 2007. . . On January 15, 2008, the City's Development Review Committee reviewed the proposed plans. City staff's review comments have been reduced to findings, and conditions only as necessary for compliance with the Tentative Site Plan Criteria of Approval contained in SDC 5.17-125. This decision was issued on the 49th day of the 120 days mandated by the state: ' . In accordance with SDC 5.17-135, the Final Site Plart shall comply with the requirements of the SDC and the conditions imposed by the Director in this decision. The Final Plat otherwise shall be in substantial conformity with the tentative plan reviewed. Portions - of the pr!Jposal approved as submitted during tentative review cannot be substantively changed during Final Plat approval. . ',. '. Comments Received: No,written comments were received. SDC 5.17-125 Site Plan Review Criteria of Approval The Director shall approve or approve with conditions: a. Type II Site PIan.'Review application upon determining that approval criteria A. through E., below have been satisfied. If conditions cannot be attached to satisfy the.approval criteria, the Director shall'deny the application. A. The zoning is consistent with the Metro Plan diagram, and/or the applicable Refinement Plan diagram, Plan District map, and Conceptual Development Plan. Finding: The site is zoned Public Land and Open Space (PLO). The Metro Plan designates this area as LDR (Low Density Residential). Because public elementary schools are allowed in both the PLO and the LDR zones, the Metro Plan designation and the zoning are consistent. Conclusion: The proposal complies with SDC 5.17-125(A). B. Capacity requirements ~f public and private facilities, including but not limited to, water and electricity; sanitary sewer and stormwater management facilities; and streets Thurston Case No. DRCl007-00077 3 v and traffic safety controls shall not be exceeded and the public improvements shall be available to serve the site at the time of development, unless otherwise provided for by this Code and other applicable regulations. The Public Works Director or a. utility provider shall determine capacity issues. TRAFFIC Finding: Thurston Road abuts the school site on the north and provides the'primary route of vehicular and pedestrian access. It is a 36-foot"wide, two-lane, arterial street with on-street bicycle lanes and a posted speed of 40 MPH. The roadway is improved with paving, curb/ gutter, and a sidewalk on the.south side of the street that provides pedestrian access to/from developed neighborhoods to the west. Traffic volume on Thurston Road is approximately 1,800 vehicles per day. Finding: According to the Traffic Impact Study, the majority of students are dropped off/picked up by their parents. Approximately 14% of the students walk to school. There is ari existing pedestrian connection at the southwest comer of the site. This connection shall be retained. Condition of Approval #1: Retain the existing pedestrian connection at the southwest comer of the site. Finding: The applicant has proposed to maintain the' current connection to the existing 15" sanitary'sewer line located in Thurston Road, as shown on plan sheet C-1l1- T. STORMWATER Finding: To comply with Sections4.3-ll0.D & E, stormwater runoff from the site will be directed into a series of vegetative swales and filtered catch basins prior to discharge into the public system and then into Cedar Creek. The connection to the public system will be at the northwest comer of the site as shown on sheet C-lll- T. The vegetative swales and infi1tration basins will serve as the primary pollutant removal mechanism for the stormwater runoff. Satisfactory pollutant removal will occur only when'the vegetation has been fully established. Finding: The applicant proposes to connect a private 24" o~v.~"l'ater line into the existing public 8" stormwater line located in.Thurston Road as depicted on SheefC-1l1- T. This configuration will likely surcharge the exiSting 8" stormwater line in Thurston Road,and may cause the site stormwater system not to function as designed. The design may need to be redesigned with new connection points to the city system or upsize the existing 8" stormwater p~pe. For further information, contact Jesse Jones@ 736-1036. Finding: The stormwater will be collected, filtered, and discharged into Cedar Creek, which is a on the list of Wahir Quality Limited Watercourses. The regulations of SDC 4.3-115 are applicable, which establishes a 50' riparian setback from the top of banlc In accordance with SDC 4.3-ll5(B), stormwater management systems and outfalls are allowed in the riparian setback area. Condition of Approval #2: Prior to approval of the final site plan. verifv that the 8" stormwater line-located ill Thurston Road (as depicted on Sheet C-lll-T\ will not surcharge during normal operation.' Altemativelv. redesil!Jl the stormwater system with new connection points to the citv svstem or upsiie the existing 8" stormwater piDe. Thurston Case No, DRGOOHJ0077 4 '/ ./ Condition of Approval #3: Prior to issuance of final occupancy, the vegetative swales shall be fully vegetated and all vegetation species shall be established., Alternatively, if this condition cannot be met, the applicant shall provide and maintain additional interim erosion control/water quality measures acceptable to the Public Works Department that will suffice until such time as the swale vegetation becomes fully established. PARKING Finding: As proposed, there will be a total of 64 bicycle parking spaces. SDC 4.6-100 requires 63 bike parking spaces. Of these, 16 must be covered. It is encouraged, but not required, to cover all the bike parking spaces. If the applicant decides to cover more than 16 spaces, a minor site plan modification will not be required. Finding: The maximum number of vehicle parking spaces is 127. The site plan shows 100 spaces. ' Finding: As conditioned, existing and proposed transportation facilities would be , adequate to accommodate pedestrian and vehicular traffic generated by the proposed development Conclusion: As conditioned, the proposal complies with SDC 5.17-125(8). c. The proposed development shall comply with all applicable public and private design , and construction standards contained in this Code and other applicable regulations. Finding: The applicant proposes to re-align the sidewalk on the south side of Thurston Road to a location just inside the property boundary, thus creating space for a landscape strip between the sidewalk and curb. To maintain public access to this sidewalk it Will' be necessary to provide a Public Sidewalk Easement over that portion of the realigned sidewalk lying within the school property. Condition of Aooroval #4: Provide a Public Sidewalk Easement over ,that portion of the realigned Thurston Road sidewalk IvinS!: within the school propertv" Finding: A proposed 7.0' P.D.Eo along the Thurston Road frontage of the parcel is depicted on Sheet C-llI-T. 'Finding: The design standards contained in SOC 4.7-195 are applicable to this proposal and the proposal complies with these criteria because: . . The staff parking lot is at least 19' from the adjacent residential land, and . Because the site is zoned PLO, this application is being reviewed as a Type II application, and . The submitted cut sheets demonstrate the lighting will be directed away from the adjacent properties, and . The parking contains less than the maximum number of spaces (127 max, 100 proposed), and . , . A Traffic Impact Study has been submitted and has been approved by the City Engineer. ' Thurston Case Na, DRQ007-00077 5 I Finding: All work within the right of way will require a Public Improvement Project (PIP). The PIP will include, but not be limited to, improvements to the street lights, sidewalks, and connection to the public wastewater arid to storm water facilities. Conclusion: As conditioned, the proposal complies with SDC 5.17-125(Q. D. Parking areas and ingress-egress points have been designed to: facilitate vehicular traffic, bicycle and pedestrian safety to avoid congestion; provide connectivity within the development area and to adjacent residential areas, transit stops, neighborhood activity centers, and commercial, industrial and public areas; minimize driveways on arterial and collector streets as specified in this Code or other applicable regulations and comply with the ODOr access management standards for State highways. Finding: The TIA examined school-zone signing, transit facilities, non-motorized facilities, vehicle crash history on Thurston Road and large vehicle circulation. The TIA concludes that .the proposed school redevelopment will not <;ause significant adverse impact to operation of the existing transportation facilities serving the site. The city's Traffic Engineer has determined the findings and conclusions of the TIA are accurate and they are adopted by reference. ' Finding: The new school building will be setback approximately ~OO feet from Thurston Road to allow for separation of school bus and staff/visitor access and circulation. There is an entrance for parents and visitors with a parking lot extending along the western edge of the site that incorporates a parent pick-up / drop-off area.' Bus access is proposed via a 24-foot wide driveway centered on the site frontage. A looped on-site roadway would provide one-way circulation through the pick-up / drop-off area. This design separates staff/visitor traffic with school bus traffic and provides greatly increased on-site stacking for parental pickups. ' Conclusion: As conditioned, the proposal complies with SDC5.17-125(D). E. Physical features, including, but not limited, to: steep slopes with unstable soil or geologic conditions; areas with susceptibility of flooding; signific~t clusters of trees and shrubs; watercourses shown on the WQLW Map ahd their associated riparian areas; wetlands; 'rock out~.vyyings; open spaces; and areas of historic and/or archaeological significance, as may be specified in Section 3.3-900 or ORS 97.740-760, 358.905-955 and 390.235-240, shall be protected as specified in this Code or in State or Federal law. Finding: According to the local wetlands inventory, there are wetlands to the southern and eastern portions of the site. There are no improvements in these areas so the wetlands will not be disturbed. The Department of State Lands has been notified. Finding: According to the adopted Drinking Water Protection map, the site is within the combined 20 year Time of Travel/Zone of Concentration. Although the Zone of Concentration is not regulated, the property is at least partly within the 10-20 year Time of Travel Zone (TOTZ). In accordance with SDC 3.3-220(Q which states: "Tax lots having parts lying within more than one TOTZ are governed by the standards of the more restrictive TOTZ", the regulations of the 10-20 year TOTZ will be applied to this project. Contact Amy Chinitz (744-3745) for further assistance with the DWP application. . Thurston Case No, DRQ007-00077 6, 'I " Condition of Aooroval #5: Prior to aODroval of the final site olano submit a DWP aoolication. Conclusion: As conditioned, the proposal complies with SDC 5.17-125(E). SDC 5.19-125(A)-(H): Tree Felling Criteria of Approval Finding: The nine trees proposed for removal are either directly in the path of the proposed construction or will suffer significant root damage during demolition of the existing building that will make them hazardous trees. The site is generally level and no evidence has been submitted that removal of the trees will cause any slope instability. Finding: A landscape plan has been submitted with the site plan review. It proposes 85 new trees within the site. Finding: Vehicles will use Thurston Road and work will occur between 7 am and 5 pm. Condition of Aooroval i6: The followinl!: l!:eneral construction Dractices aoolv when tree fellinl!: is initiated on site: 1. Notification shall be orovided to the Citv at least 5 davs orior to commencement of the tree fellinl!: ooeration. Please contact Steve Hookins at 726-3649 or shookins@ci.sorinl!:field.or.us. 2. All fellinl!:activities. includinl!: incress and ecress for the tree felline;' operations, shall include erosion control measures in conformance with the Citv's Envineerin'l Desim Standards and Practices Manual. 3. Anv soil and debris tracked into the street bv vehicles and eauioment leavinl!: the site shall be cleaned uo with shovels in a timelv manner and not washed into the storm drain svstem. Conclusion: As conditioned, the proposed tree felling complies with SIDC 5.19-125. DETERMINATION: Based on the evidence in the' record. the Director determines the, orooosal comolies with SDC 5.17-125IAl-IEl and SDC 5.19-125(Al-1H1. subiect to the !;;onditions of Aooroval attached to this reoort. What Needs To Be Done? SDC 5.17-135 states: "Within 90 days of an affirmative decision by the Approval Authority, a complete Final Site Plan shall be submitted to the Development Services" Dep~ent. The Final Site Plan submittal shall incorporate all approval conditions listed in the staff report. The Final Site Plan shall become null and void if construction has not begun within two years 'of the signing of the Development Agreement required in Section 5.17-140." A Final Site Plan application is Charged upon submittal of the complete <ipplication and all required documents and after all conditions of approval are met, including the construction of public and private improvements and extension of utilities required through this decision. The Final Site Plan shall comply with the requirements of the SDC and the conditions imposed by . Thurston Case Na. DRC2007-00077 7 \ the Director m this decision. The Final Site Plan otherwise shall be in substantial conformity with the 'tentative plan reviewed. Portions of the proposal approved as submitted during tentative review canI10t be substantively changed during' final site plan approva).. Approved Final Site Plans (including Landscape Plans) shall not be substantively changed during Building Permit Review without an approved Site Plan Decision Modification. DEVELOPMENT AGREEMENT: In accordance with SDC 15.17-140, a Development Agreement is required to ensure 'that the terms and conditions of site plan review are binding upon both the applicant and the City. This agreement will be prepared by Staff upon approval of the Final Site Plan and must be signed by the property owner prior to the issuance of a building permit. SECURTIY AND ASSURANCES. Allrequired improvements shall be installed prior to the issuance of a certificate of occupancy or final building inspection. Refer to SDC 5.17-150 for details regarding bonding for required improvements. ,Siunmarv of Conditions of Aooroval To the extent neces.sary to satisfy the approval criteria of Section 5.12-125, comply with all applicable provisions of ,this Code and to mitigate identified negative impacts to surrounding properties, the Director shall impose approval conditions. 1. Retain the existing pedestrian connectio~ at the southwest corner of the site. 2. Prior to approval of the final site plan, verify that the 8" stormwater line located in Thurston Road (as depicted on Sheet C-lll-T) will not surcharge during normal operation. Alternatively, redesign the stormwater system with new connection points to the city sys~em or upsize the existing 8" stormwater pipe. 3. ' Prior to issuance of final occupancy, the vegetative swales shall be fully vegetated and all vegetation species shall be established. Alternatively, if this condition cannot be met, the applicant shall provide and maintain additional interim erosion control/water quality measures acceptable to the Public Works Depa'rtment that will suffice until such time as the swale vegetation becomes fully established. 4. Prior to approval of the final site plan, provide a Public Sidewalk Easement over that portion of the realigned Thurston Road sidewalk lying within the school property. 5. Prior to approval of the final site plan, submit a DWP application. 6. The following general construction prac~ces apply when tree felling'is initiated on site: . Notification shall be provided to the City at ll~ast 5 days prior to commencement of the tree felling operation. Please contact Steve Hopkins at 726-3649 or shopkins@ci.springfield.or.us. . All felling activities, including ingress and egress for the tree felling operations, shall include erosion control measures in conformance with the City's Engineering Design Standards, and Practices Manual. Thurston . Case No. DRQ007-00077 B . :,1 . Any soil and debris tracked into the street by vehicles and equipment ieaving the site shall be cleaned up with shovels in a timely manner and not washed into the storm drain system. Additional Information: The application, all documents, and evidence relied upon by the , applicant, and the applicable criteria of approval are available for free inspection and copies are available for a fee at the Development Services Department, 225 Fifth Street, Springfield, Oregon. Appeal: This Type II Tentative Site Plan Review and Tree Felling decision may be appealed to the Planning Commission. The appeal may be filed with the Development Services Department by an affected party. The appeal must be in accordance with,SDC, Section 5.3-100; Appeals. An Appeals application must be submitted to the City with a fee of $250.00. The fee will be returned to the appellant if the Planning Commission approves the appeal application. In accordance with SDC 5.3~1l5(B) which provides for a 15-day appeal period and Oregon' Rules of Civil Procedures, Rule 10(c) for service of notice by mail, the appeal period for this decision expires at 5:00 p.m. on February 15, 2008. ' Questions: Please call Steve Hopkins in the Planning Division of the Development Services Department at (541) 726-3649 if you have any questions regarding this process. \ Prepared by: :7"C Jwl Steve Hopkins, AlCP Planner IT . Development Services - Urban Planning Division Thurston , Case No. DRQ007.{)0077 , 9 ~..o.-...:...___","",--,.",---,;"",- .;;..."..-"-"'--....,""'"-_ , . . CITY OF SPRINGFIELD , DEVELOPMENT SERVICES DEPARTMENT 225 5th ST SPRINGFIELD, OR 97477 I .~ Ii . ,--_ n_.... I - ------. : ~ Springfield Public Schools Steve Barrett 525 Mill Street Springfield, OR 97477 L ._....1 . ~... ,._......~, ... ;" _ ._....... .... '.''". _,_.........._.......... _ .._ T . j i . ; . ~ CITY OF SPRINGFIELD DEVELOPMENT SERVICES DEPARTMENT 225 5th ST SPRINGFIELD, OR 97477 Dave Guadagni Robertson/Sherwood Architects 132 E Broadway, Ste 540 Eugene, OR 97401 'I ~~"6