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Home My WebLink About11/14/1994 Work Session . . . " " City of Springfield Work Session Council Meeting MINUTES OF THE MEETING OF THE SPRINGFIELD CITY COUNCIL HELD MONDAY, NOVEMBER 14,1994 The City of Springfield Council met in Springfield City Hall, Meeting Room 2, 225 Fifth Street, Springfield, Oregon, on Monday, November 14, 1994, at 6:35 p.m. with Mayor Morrisette presiding. Present were Mayor Morrisette and Councilors Burge, Maine, Beyer, Shaver, Walters and Schanz. Also present were City Manager Mike Kelly, Assistant City Manager Gino Grimaldi, City Attorney Joe Leahy, City Recorder Eileen Stein, Administrative Aide Shari Higgins, Fire and Life Safety Chief Dennis Murphy, Community and Economic Development Manager John Tamulonis, Museum Coordinator Kathy Jensen, Police Chief Bill DeForrest, Human Resources Director Frank Hotchkiss and members of staff. 1. Confined Space Program The Council recessed from Executive Session to discuss policy issues regarding the Confined Space Program. Council asked questions of Fire Chief Murphy and discussed whether or not the City has to provide the service based on Oregon Occupational Safety and Health Administration (OSHA) regulations. Council expressed concern over the number of intent letters received by the City and the possible non-participation of the Springfield Utility Board (SUB) and Weyerhaeuser. Councilor Maine discussed the timeframe for recouping the City's initial financial investment. Mr. Murphy clarified issues regarding letters of intent. Councilor Burge expressed concern about the entrepreneurial nature of the program and asked what would happen if initial participants withdrew from the program. Mr. Murphy explained the City could cease to provide the service, as it is not a state regulation. Councilor Burge also expressed concern over the lack of participation from Eugene and Lane County and felt this should be a metropolitan wide program. Councilor Schanz stated he supports the program, but would have preferred that local businesses approached the City, versus the City having initiated the letter of intent. Mr. Murphy explained the City of Tualatin is currently providing a Confined Space Program and how it operates. Councilor Walters spoke of his concern regarding the small percentage of possible "overlapping" rescues, when a residential situation occurs, but the vehicle and staff are responding to an industrial confined space emergency. He stated he is in support of the program and commended Chief Murphy for his initiative. Councilor Shaver stated the program is a good fit for both the citizens of Springfield and local industry. He suggested Chief Murphy continue to work on intent letters from SUB and Weyerhaeuser, before the Council commits to funding the program. . City of Springfield Work Session Council Meeting - 11/14/94 Page two The Council discussed the need for metropolitan area participation. Mr. Kelly discussed the process and how it began on the "fast track" after labor negotiation issues surfaced approximately two weeks ago. He explained there are two manufacturers who can produce the needed vehicle and only one who can commit to a completion deadline within the 94/95 fiscal year. Chief Murphy discussed the timeframe and discount available through the current rescue truck Request For Proposals (RFP). Councilor Walters stated the Council must know all costs associated with this program up front. By consensus, Council agreed to delay a decision on this item for approximately 30 days. Chief Murphy will continue to work with SUB and Weyerhaeuser regarding letters of intent. 2. Proposed Process for Selecting Public Art Museum Coordinator Kathy Jensen introduced Arts Commission members present:. Nan Kennedy, Richard Ball and Chair Gary Cornelius. She also introduced Community and Economic Development Manager John Tamulonis. Mr. Cornelius explained the Proposed Responsibilities for Selecting Public Art. . Mr. Cornelius stated the Public Arts Task Force members agreed on the proposed responsibilities, but said some projects would not follow "proposed" guidelines based on special circumstances, such as gifts. Councilor Walters questioned the timeframe for review of proposed art by both the Springfield Arts Commission and the Council. Mr. Tamulonis explained there is a concern over space to house proposals during an extended decision making process. Council discussed review timelines and clarification was provided regarding the issue paper process by Mr. Tamulonis. Councilor Schanz stated the Council should have the final decision in the art process, not the jury. Councilor Shaver disagreed. The Council discussed the review process. Councilor Walters stated the Council should approve the proposed responsibilities, and as a task force member, spoke about the willingness of the Springfield Arts Commission to involve the Council. IT WAS MOVED BY COUNCILOR W ALTERS, WITH A SECOND BY COUNCILOR MAINE, TO APPROVE THE PROPOSED RESPONSIBILITIES FOR SELECTING PUBLIC ART. THE MOTION PASSED BY A VOTE OF 5 FOR AND I AGAINST (SCHANZ). The meeting recessed at 7:40 p.m. . The meeting reconvened at 7:48 p.m. . City of Springfield Work Session Council Meeting - 11/14/94 Page three 3. Liquor License Recommendations and Fee Adjustment Police Chief Bill DeForrest presented the staff report. He explained the background, fee study and recommended changes to the ordinance. Councilor Walters stated he approves of the ordinance changes, but feels renewals and approvals should be public hearings and not consent calendar items. Council discussed what weight local government approval carries with the Oregon Liquor Control Commission (OLCC). Mr. Leahy replied OLCC bases its approval on Springfield's criteria and the City's recommendations are part of their approval process. Council asked questions regarding the language in the ordinance. They discussed the proposed public hearing process as suggested by Councilor Walters and possible noticing procedures. Mayor Morrisette stated the City of Portland is considering legislation regarding OLCC approvals. The Council asked Ms. Stein to research the City of Portland legislation. The Council had a lengthy discussion regarding the addition of a public hearing process to the ordinance. Chief DeForrest stated the new criteria in the ordinance would allow the Police Department to report any offenders to the City Council. He explained the department would focus on the review and accountability of liquor establishments. . IT WAS MOVED BY COUNCILOR W ALTERS, WITH A SECOND BY COUNCILOR BURGE, TO APPROVE THE LIQUOR LICENSE RECOMMENDATIONS AND FEE ADmSTMENTS AND TO ADD A PUBLIC HEARING ONCE A YEAR DURING THE RENEWAL PERIOD. THE MOTION PASSED BY A VOTE OF 5 FORAND I AGAINST (BEYER). 4. Arbitrator's Award for the Springfield Police Association Human Resources Director Frank Hotchkiss presented the staff report. He explained the Springfield Police Association (SPA) contract was not settled during labor negotiations or mediation and went into binding arbitration. Mr. Hotchkiss reviewed the police arbitration decision and summarized key elements. Finance Director Bob Duey explained the financial impact of the settlement on the City's Long Range Financial Plan. Councilor Walters asked where the funding would come from to meet the arbitrator's award. Mr. Kelly explained the City can fund the existing contracts and arbitrators award for the next two years. He said the City Council will need to look into the future at their 1995 Goal Setting Session to balance the budget for the next three years. 4. Business from Council . Councilor Schanz stated the Springfield Human Rights Commission would like to take $5,000 from the Opportunity Fund to use for the Inter-Faith Emergency Shelter Program. . . . .. , r- City of Springfield Work Session Council Meeting - 11/14/94 Page four Councilor Walters asked if there was adequate parking for the apartment development by Fred Meyer. He also spoke in concern about the three large homes in a cul-de-sac on G Street between 16th and 18th. Building Official Dave Puent said the developments were in compliance with the Development Code and parking requirements. Mr. Kelly stated staff would follow-up with a reply to Councilor Walters concerns. Councilor Burge stated he would be absent the first two weeks of December. Ms. Stein reminded the Council of the Joint Elected Officials meeting scheduled for November 22, 1994 at 5:30 p.m. at the Campbell Senior Center in Eugene. ADJOURNMENT The meeting adjourned at 8:50 p.m. Minutes Recorder - Shari Higgins ATTEST: ~;k-~ City Recorder Minl010