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HomeMy WebLinkAbout09/06/1994 Work Session . . . ~City of Springfield Work Session Council Meeting MINUTES OF THE MEETING OF THE SPRINGFIELD CITY COUNCIL HELD TUESDAY, SEPTEMBER 6, 1994 The City of Springfield Council met in Springfield City Hall, Meeting Room 2, 225 Fifth Street, Springfield, Oregon, on Tuesday, September 6, 1994, at 6:10 p.m. with Mayor Morrisette presiding. Present were Mayor Morrisette and Councilors Burge, Shaver, Maine, Beyer, Schanz and Walters (6:35). Also present were City Manager Mike Kelly, Assistant City Manager/City Recorder Gino Grimaldi, City Attorney Joe Leahy, Administrative Aide Shari Higgins, Police Chief Bill DeForrest, Traffic Technician Dean Bishop, Development Services Director Susan Daluddung and members of staff. 1. Police Planninq Task Force Chief DeForrest explained the applicant's backgrounds and the Police Department's recommendations for appointments. He explained the process the department used to determine the recommendation of task force members by using the following criteria: 1) known by employees, 2) experience listed on applications, 3) community standing and participation, and 4) Springfield residents and voters. Councilor Shaver asked if the Chief interviewed each candidate. Chief DeForrest said he spoke with all applicants but one. Councilor Burge suggested the Council' agree with the Chief's recommended ten candidates. Councilor Shaver agreed. Chief DeForrest asked the Mayor and Council for a Council liaison to attend and participate at the meetings and be a link with the City Council. After discussion, by consensus, Councilor Maine agreed to participate on the task force. councilor Beyer asked when the meetings will begin. Chief DeForrest stated late September or early October, depending on when the new planner assigned to the task force begins employment. Chief DeForrest stated the task force will meet monthly or bi-monthly and he will inform the Council of all meetings. Councilor Burge asked if the intent was to have the task force in place for 18 months. Mr. Kelly replied yes, funding is in place through 18 months. Councilor Schanz suggested having Danette Artusy be the first alternate, in case one of the ten members had to resign from the task force. By Council consensus, it was approved Danette Artusy would be the first alternate for the task force. By consensus, the Council approved the recommended list of candidates for appointment, as prepared by Chief DeForrest and will appoint the applicants at their regular meeting. 2. Bicycle Committee Appointments Traffic Technician Dean Bishop explained the committee currently has four vacancies and he is seeking Council approval for two applicants to be appointed at this time. He said staff is re-advertising for the other two vacant positions. Mr. Bishop introduced one applicant, Mr. Joseph Downing, who was present at the meeting. .city of Springfield Work Session Council Meeting Page two By consensus, Council agreed to appoint Joseph Downing and Teri Jo Garitz at their regular session meeting. . 3. United Soccer Association Request for Room Tax Funds Development Services Director Susan Daluddung stated USA Soccer is requesting $20,000 in a cash contribution/challenge grant to use towards construction of fields at the Sports Center. Ms. Daluddung introduced Al King and Bob McDonald, representing USA Soccer. Mr. King explained the timelines USA Soccer currently has for completion of their first soccer field. He stated they need approximately 5,500 tons of sand per field, at a cost of approximately $45,000. Mr. McDonald described possible cost reductions and detailed the type of sand they are seeking through Egge Sand and Gravel. Councilor Burge asked if the sand would be compacted. Mr. King replied no, due to a drainage pipe that will be placed in the sand about IS" in depth. The USA Soccer representatives and Council discussed the type of fields, materials, construction, etc. Councilor Maine asked if USA Soccer is over budget on any other items. Mr. King replied no, as many of the budget items are in-kind donations. Mr. King added most of the cost for the sand is in transportation/delivery costs. The Council discussed the number and level of in-kind donations. . Councilor Burge suggested Council approve the request as long as USA Soccer realizes this is a one time donation/challenge grant. Ms. Daluddung explained how the City originally set-aside funding for the Sports Center through Revenue Bonds and how the first payment on the bonds will not occur until June 1995, freeing up room tax allocations for the current fiscal year. The Council discussed the Revenue Bonds and Room Tax funds for future budget years. Mr. McDonald discussed the timelines USA Soccer have set for field completion. He also explained how they have been working with consultant Tom Cook, who has a great deal of expertise in this area. By consensus, Council agreed to USA Soccer's request for $20,000 cash contribution/challenge grant. Councilor Shaver asked staff to add the wording "challenge grant" to the Resolution title at the regular meeting. 4. Business from Council There was none. ADJOURNMENT The meeting adjourned at 6:50 p.m. Minutes Recorder - Shari Higgins j3~/~~ Mayor ATTEST: . L,~- ~ ' ' '-1...- City Recorde