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HomeMy WebLinkAbout07/11/1994 Work Session . . . City of Springfield Work Session Meeting MINUTES OF THE WORK SESSION MEETING OF THE SPRINGFIELD CITY COUNCIL HELD MONDAY, JULY 11, 1994 The city of Springfield Council met in Work Session, in Springfield City Hall, Meeting Room 2, 225 Fifth Street, Springfield, Oregon, on Monday, July 11, 1994, at 6:30 p.m., with Mayor Morrisette presiding. ATTENDANCE Present were Mayor Morrisette, Councilors Beyer, Walters, Maine and Schanz. Councilors Burge and Shaver were absent (excused). Also present were City Manager Michael Kelly, Assistant City Manager/City Recorder Gino Grimaldi, City Attorney Joe Leahy, Administrative Aide Julie Wilson and members of the staff. 1. The American Pipe Orqan Museum. City Manager Mike Kelly introduced Charles Swisher. Mr. Swisher introduced Members of the American Pipe Organ Museum. They were John Amundson, Senior Architectural Consultant, Dorothy Velasco, Museum Board of Directors, Francisca Johnson, Museum Board of Directors (not able to attend the meeting), Norma Casca, organist for Ebbert Memorial Church, Linda Larson, organist for Springfield Lutheran Church and Larry Larson. Mr. Swisher presented information on the issue. The American Pipe Organ Museum requests an expression of interest for its proposal to locate a museum in the crane shed structure at Booth Kelly Center. Mr. Swisher will travel to San Francisco on July 14, 1994 to discuss the acquisition of the Civic Auditorium Austin Pipe Organ. Mr. Swisher needs to have the City Council endorse the project concept prior to his trip. Staff has spent time reviewing the proposal and sees no problem with Council endorsement at this time. A detailed Memorandum of Understanding (MOU) must be developed which will list mutual obligations of each party. The city will need to review the necessity for amending the Booth Kelly Conceptual Development Plan, further explore any potential conflict between the industrial uses and the proposed museum, work with the two tenants who would be displaced and review parking needs, etc. The MOU would also clearly establish benchmarks for fundraising, business plan development, site planning obligations, cost sharing obligations, etc., for the Pipe Organ non-profit group. The MOU will be prepared upon Mr. Swisher'S return from San Francisco. Mr. Swisher discussed potential benefits from the location of the American Pipe Organ Museum in Springfield as follows: 1. The city of San Francisco wishes to donate the Municipal Pipe Organ to the museum. It is valued at over $1,000,000 and will be a centerpiece of the exhibit. . . . City Council Work Session Minutes July 11, 1994 Page 2 2. The Organ Museum will be an international class exhibit attracting visitors from around the world and will enhance visitor and tourism revenues. 3. The museum will be an incomparable cultural asset attracting residents and professional businesses to Springfield. 4. The museum will benefit the Oregon Bach Festival and provide an alternative venue for special musical works that could not be performed elsewhere in the area. 5. The museum will allow the Eugene Symphony Orchestra to perform great works for organ and orchestra which is not possible in Silva Hall at the Hult Center. 6. The museum will provide an opportunity for the younger generation to experience spectacular music and enhance their appreciation of many musical styles. 7. The museum will greatly benefit the large senior citizen population in the area. A series of weekly recitals will offer enjoyment for all who attend. 8. The Media Theatre will offer "electronic field trips" to other organs and architectural settings in the world, live, via stereo sound/large-screen television projection. 9. The museum will provide a substantial long-term public benefit far into the future. Other benefits of the museum being located at the Booth Kelly Center are as follows: 1. This will bring international prominence to Springfield as a significant destination point for visitors around the world. 2. The crane shed at Booth Kelly offers an ideal location because it is properly enclosed and weatherized and can accommodate the collection of working pipe organs planned for the museum. 3. The existing office spaces on the north side of the shed can be adapted for offices, gift shop, musical instrument display, conference rooms, rest rooms, chair storage, etc. 4. Ample parking is available. 5. The site is convenient to downtown Springfield. 6. The terminus for all bus interconnects is three blocks from the proposed museum. 7. The millrace and potential recreational development of the millpond will add to the overall effect of the museum siting. City Council Work Session Minutes July 11, 1994 Page 3 8. The Booth Kelly crane shed is a historic, museum-quality large-scale lumber products building. Pipe organs are a unique celebration of the use of many varieties of wood products, and will relate to this facility historically and acoustically. Organs are the most complex devices using wood products that have ever been created. . 9. The Booth Kelly site has at least four small wood-working industries already in operation that can supply needed windows, doors, stairways, cabinets, display cases, organ grills, and other amenities for the museum. Mr. Swisher also discussed funding goals and provided additional information in a packet given to Council. He also explained that the Pipe Organ Museum would be self-sufficient, although, may request assistance through the Room Tax Fund. Additional grants will be solicited from Oregon-based Foundations. Mr. Swisher read a proposed news release regarding the proposal as follows: The American Pipe Organ Museum, Inc. has announced plans for construction of a national museum housing a collection of American pipe organs to be located in Springfield, Oregon. This active museum will offer a history of the design and development of the American pipe organ, one of the most unusual, fascinating, and complex mechanical musical devices ever created. . Plans call for the renovation of the crane shed at the Booth Kelly Center in Springfield to house the museum. This enormous structure, built in 1912, is 80' wide, 65' tall, and 240' long and presents an ideal size and shape for the physical volume, height, and acoustical characteristics needed to house large-scale pipe organs in a functional setting. The Booth Kelly crane shed is part of an early Springfield lumber mill. Appropriately, the pipe organ is a celebration of the artistic use of forest products. One large pipe organ being considered for the museum contains nearly 30,000 feet of lumber consisting of ebony, walnut, oak, birch, maple, whitewood, pine, and cherry. Tourism is expected to playa major role in the success of the museum. With over 1.8 million local visitors per year, 100,000 convention registrants, 2.5 million cars per month moving along highway 1-5, and Oregon's second largest airport, it is anticipated the museum will become a destination point for an international audience. The museum also has the potential to help with the revitalization of the downtown Springfield area. Plans call for a total of six fully operational American pipe organs of different styles and periods to be featured in the museum. The first three planned acquisitions include a 4-manual, 117 rank symphonic pipe organ built in 1915, a 4-manual 36 rank theatre style . . . . City Council Work Session Minutes July 11, 1994 Page 4 pipe organ built in 1929, and a 4-manual 90 rank tracker organ built in 1969. Work is underway to select a suitable example of an earlier American organ designed from the late 1800's, along with a 23 rank private residence player organ, and a representation from what is known as the American Classic period of the 40's and 50's. Archival resources will include books, recordings, music, videos, and literature on the subject of the pipe organ. An apprenticeship program will be implemented to train and teach the art of preservation, restoration, maintenance, plus tuning and voice techniques for the pipe organ. Once opened, the American Pipe Organ Museum will present daily organ recitals and tours, along with a special monthly concert series and other public events throughout the year, especially for the holidays such as Christmas and Easter. Development Services Director Susan Daluddung provided information regarding insurance coverage and explained the different building requirements for heavy industrial businesses. COUNCIL DISCUSSED THE MERITS OF THE PROPOSAL AND AGREED TO ENDORSE THE PROJECT PROPOSAL. 2. Museum Committee Appointments. Economic Development Manager John Tamulonis presented the staff this issue. Susan Oldham has served one full four year term as Committee Secretary and is eligible to serve a second four year Estelle McCafferty has served one full four year term as Museum and is eligible to apply for and serve a second four year term. applicant's term would run from July 11, 1994 to July 11, 1998. report on Museum term. Registrar Each The positions were advertised and there were no other applicants. Both candidates for positions on the Museum Committee meet the requirements for membership as established in the by-laws approved in 1990. Members are required to be residents, property owners, electors, or associated with Springfield businesses. BY CONSENSUS, COUNCIL WOULD APPOINT AND RATIFY SUSAN OLDHAM AND ESTELLE MCCAFFERTY TO SECOND TERMS ON THE SPRINGFIELD MUSEUM COMMITTEE DURING THE REGULAR MEETING. 3. Review of 1989 Proposed City Charter (Chapters VIII through XIII). Assistant City Manager/City Recorder Gino Grimaldi presented the staff report on this issue. On June 6, 1994, the Council concurred on a proposed process for reviewing the 1989 proposed City Charter, in anticipation of a charter adoption election in November. At its meeting of June 13, 1994, the City Council reviewed Chapter I through VII. Council will now review Chapters VIII through XIII. . . . City Council Work Session Minutes July 11, 1994 Page 5 In response to a telephone inquiry by Councilor Shaver, City Attorney Joe Leahy explained that the Mayor and Council candidates are non-partisan (Chapter VIII, Section 28) . Mr. Grimaldi stated that Council would be working from the 1989 proposed Charter. Council reviewed Chapters VIII through XIII. The following comments were made: Chapter VIII - Elections Section 27. State Law Mr. Grimaldi explained the intent of this section was to ensure that city law conforms with the State law. He explained minor differences existed between the two laws and this caused confusion. Examples of differences included: 1) filing dates - city's deadline is August 25, State deadline is August 30. It is desired that both filing dates are the same; 2) ballot explanation - the city's explanation is 85 words, the ballot explanation for the State is 75 words. It is desired that the city follow State law. Section 28. Nominations Following discussion of Chapter XI, Utility Board, the Council discussed nominations. It was agreed to inserted language stating the Council and Mayor positions were non-partisan. City Attorney Joe Leahy would confirm this was included in State statutes. Chapter IX - Ordinances Section 29. Ordaininq Clause Mr. Grimaldi explained that ordaining clause language is scattered throughout the existing Charter and is now being brought into one section. Mr. Grimaldi explained that no significant changes were made. Section 30. Adoption by Council No comments. Section 31. Approval or Disapproval by Mayor (1) No comments. (2) Council discussed Mayor veto power. Council also discussed the required 3/4 vote for passage of issues. After discussion, it was agreed to retain the required 3/4 vote. Section 32. Effective Date No comments. . . . City Council Work Session Minutes July 11, 1994 Page 6 Chapter X - Public Improvements Section 33. Procedure & Section No comments. Section 34. Special Assessments Mr. Grimaldi explained that the current language is the existing procedure which allows for the remonstrance by 2/3's of the property owners. He also explained that during the last Charter discussion/review, there was significant discussion regarding language allowing the Council to override a second remonstrance. He explained that at one point, it was decided this would be a separate issue on the ballot. As it stands now, it would not be a separate issue and the existing procedure would be maintained. City Manager Mike Kelly provided additional information regarding special assessments. Mayor Morrisette was opposed to placing this on the ballot in November. He did not want to place a separate issue in addition to the main Charter issue on the ballot. The main Charter issue is the majority vote. He stated that if people were opposed to the special assessments, they would also opposed the majority vote issue. After discussing Chapter XI, Utility Board, the following discussion was held regarding Public Improvements: Councilor Walters stated if any changes were needed, this was the appropriate time. Mayor Morrisette explained that when the original Charter review was conducted members of the community were opposed to revising the historic Charter. He also stated that the current revisions would change the Charter from an enumerated powers to a general grand of powers with everything else remaining the same. He also stated that when the review was conducted by the Charter Committee it was agreed that any controversial issues would be set aside and handled separately. Chapter XI - Utility Board Establishment, Functions Section 35. Utility Board Establishment, Functions No comments. Section 36. Utility Board - Members No comments. Section 37. Utility Board - Members - Elections No comments. . . . City Council Work Session Minutes July 11, 1994 Page 7 Section 38. Utility Board - Vacancies Councilor Walters felt the Council did not have a strong connection with the Springfield Utility Board. He stated if there was a vacancy on the Springfield Utility Board, he would like a Council member appointed to fill the term. Councilor Beyer explained that Springfield Utility Board members were elected by the people and she felt the Springfield Utility Board should be able to appoint someone to a vacancy just as the Council does. Councilor Walters agreed the Springfield Utility Board should continue to have the power to appoint a replacement for a vacancy. Section 39. Utility Board - Recall No comments. Section 40. Utility Board - Compensation This section would be referred to SUB for review (compensation and insurance availability) . Section 41. Utility Board - Powers No comments. Section 42. Utility Board - Powers - State Law Mr. Grimaldi explained that the proposed language clarifies that the city is responsible for private for-profit utilities and SUB is responsible for regulating non-profit or public utilities. Section 43. Utility Board - Rules. Requlations No comments. Section 44. Utility Board - Relationship to Council Mayor Morrisette explained that the Charter states that the City Manager shall attend all SUB Board meetings and the SUB Manager shall attend all Council meetings. He recommended that this language be updated. Mr. Grimaldi explained that the Springfield Utility Board provides Council with an annual report and audit. Section 45. Cable Communications Systems No comments. . . . City Council Work Session Minutes July 11, 1994 Page 8 Chapter XII - Finance Mr. Grimaldi explained this chapter was created by the Charter Review Committee and did not broaden the authority of the city to borrow money. Section 46. Debt No comments. Section 47. Limitation on Bancroft Debt Mr. Grimaldi explained the terminology has changed since 1988 regarding bancroft debt. The following proposed revision would update the terminology but not change the intent. The language was provided in legislative format (underline text was added text and Bold and [ ] depicted deleted text, as follows: Section 47. Limitation on Bancroft [Debt] Assessment Financinq. The Council shall adopt, with a public hearing, by ordinance, policies that set conditions upon which it will allow the construction of public improvements that will be financed with Assessment bonds [restricting the use of Bancroft financing. A "Bancroft Policy Document"] An "Assessment Financinq Policy Document" shall address at the minimum, financial limits to the use of [Bancroft debt] assessment financinq, the establishment of a systematic, annual administrative review of the fund, and mandate that developers and other users of [Bancroft] assessment financing furnish a satisfactory form of security to the city prior to approval of the project and the issuing of [the] debt. These policies shall be reviewed by Council, with a public hearing, on an annual basis. Mayor Morrisette recommended the last sentence, "These policies shall be reviewed by Council, with a public hearing, on an annual basis," be deleted. City Attorney Joe Leahy explained that policy did not require an annual review. He also explained that the Bancroft bonds are carefully circumscribed by State law and the city had some ordinances in place. AFTER COUNCIL DISCUSSION, IT WAS AGREED TO DELETE THE LAST SENTENCE. Section 48. Urban Renewal - Tax Increment Financinq Mr. Grimaldi provided brief information. There were no additional comments. . . . City Council Work Session Minutes . July 11, 1994 Page 9 Section 49. One Mill LevY Mr. Grimaldi and Mr. Kelly provided brief information and answered questions of Council. Chapter XIII - Implementation. Section 50. Continuation of Ordinances Mr. Grimaldi provided brief information. No comments were made by Council. Section 109 - prohibition of Sexual Orientation Recoqnition. This will be inserted into the new Charter and the sections will be renumbered. Section 51. Repeal Mr. Grimaldi provided brief information. No comments were made by Council. Section 52. Charter Review and Revision Council discussed the recommendation to review the Charter every four years. Councilor Walters felt a review once every ten years would be sufficient, beginning with the year 2000. Mayor Morrisette did not see the need to specify when Council would review the Charter. Councilor Walters again recommended the Charter be reviewed every ten years. After discussion it was agreed that the recommended time requirement for reviewing the Charter be deleted. Mayor Morrisette discussed Section 62, page 18. He noted many of the powers and regulations were outdated. It was suggested that the Council operating policies and procedures be amended to include Council responsibility for reviewing the Charter. It was decided Council could decide how often they wanted to review the Charter. It was decided Council would revisit this issue the near future, since they were not able to come to agreement on the best review period. Mayor Morrisette commented that the operating policies are not reviewed often enough. Mr. Kelly reminded Council that they have the opportunity to review the policies annually during the goal setting session. Section 53. SEVERABILITY No comments. . . . City Council Work Session Minutes ~ July 11, 1994 Page 10 Section 54. Time of Effect No comments. Section 53. Severability. No comments. Section 54. Time of Effect. No comments. Mr. Grimaldi stated the Council would be provided with a final Charter document incorporating revisions as discussed. Council will review the final Charter in late August. Chapter VII. Section 23. Compensation for Mayor and Council. Councilor Walters raised the issue of compensation and felt $25,000 was a nominal salary for the Mayor. He felt this issue should be brought forth to the voters and this was the appropriate time. Councilor Maine did not support this and also raised the issue of other board, committee and commissions and where they would fall in relation to compensation. Council further discussed compensation for the Mayor. Councilor Walters requested he not be included in the annual goal setting session next year. He stated that goals were raised and action was not taken on things agreed upon during the goal setting session (i.e., taking issues to voters). 4. Business from Council a. Committee Reports. Mayor Morrisette questioned if Council supported a contribution of $925 to the Cascadia Task Force. Mayor Morrisette explained the Cascadia Task Force has been established as a bi-national consortium to promote transportation, trade, tourism and technology throughout the corridor extending from Vancouver, BC, to Springfield/Eugene. Mayor Morrisette feels the development of the high speed rail facility within the corridor is an important issue. Mayor Morrisette serves as Chair of the Lane Council of Governments and serves as a board member of the bi-national consortium which has met in Tacoma, Portland and Vancouver, BC, over the past year. City Manager Mike Kelly explained funding was available from either the Council budget or the Opportunity Fund. . . . . City Council Work Session Minutes July 11, 1994 Page 11 Councilor Walters felt $925 was a small cost for membership dues. He supported the project and felt the economic benefits were important. After discussion, it was agreed Mayor Morrisette would provide additional information on the task force and Council would revisit this issue. ADJOURNMENT THE MEETING WAS ADJOURNED AT APPROXIMATELY 8:25 P.M. Minutes Recorder - Julie Wilson /~ , ~.r""""" Council Pres; dent #5236