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Home My WebLink About06/27/1994 Work Session . . . ,- , " City of Springfield Work Session Council Meeting MINUTES OF THE MEETING OF THE SPRINGFIELD CITY COUNCIL HELD MONDAY, JUNE 27, 1994 The City of Springfield Council met in Springfield City Hall, Library Meeting Room, 225 Fifth Street, Springfield, Oregon, on Monday, June 27, 1994, at 6:05 p.m. with Mayor Morrisette presiding. Present were Mayor Morrisette, Councilor Burge, Shaver, Schanz, Walters, Beyer and Maine. Also present were City Manager Mike Kelly, Assistant City Manager/City Recorder Gino Grimaldi, City Attorney Tim Harold, Administrative Secretary Shari Higgins, EMS Deputy Chief John Garitz, Police Chief Bill DeForrest and members of staff. 1. Historic Commission Interviews Assistant City Manager Gino Grimaldi explained the vacancy on the Historic Commission and reviewed Council appointment policies and procedures. Administrative Secretary Shari Higgins handed out the Historic Commission charge and current roster. Council discussed specific qualifications needed for appointment, as well as the make-up and qualifications of existing Commission members. The Council interviewed the following persons for two vacancies on the Historic Commission: 1) William (Bill) J. Eikenberry, Jr. 2) Kenneth Guzowski The interview questions asked were as follows: 1) Do you own a historic home? Why are you interested in serving on the Historic Commission? 2) Why shouldn't the City Council appoint you? 3) What specialty would you like to contribute to the Historic Commission? What would you like to see the commission accomplish? 4) Have you attended a Historic Commission meeting? Could you attend meetings? 5) If the other applicant is more qualified and chosen for the appointment, would you consider applying for other vacancies on City boards, commissions and committees? Council discussed the interviews and stated their preferences for each candidate. By consensus, the Council agreed to appoint Kenneth Guzowski to the vacancy on the Historic Commission. The appointment will be ratified at the July 5, 1994, Council meeting. . . . .. 2. Account Services Contract With the City of Newberg Mr. Kelly introduced the issue and EMS Deputy Chief John Garitz. Mr. Kelly stated the City is looking for revenue generating ideas, per the Springfield Tomorrow Phase III process, and the Fire Department is a leading department in entrepreneurialism. Mr. Garitz stated the Fire and Life Safety Department has been completing ambulance collections for the City of Eugene since 1982, and are one of the largest billing and collection agencies in the State. Mr. Garitz explained the process in which the City of Newberg approached Springfield with the proposed contract and how the contract is within the guidelines of Springfield Tomorrow III. Mr. Garitz reviewed the contract with the Council, explaining the flat fee per patient charge and additional provisions which vary slightly from the contract the City has with Eugene. Mr. Garitz explained the first year costs associated with the Newberg contract and estimated the City would profit in the amount of $5,000 the first year. He discussed the process in which a budget transfer from the EMS fund could be used for the start-up costs, eliminating the need for a supplemental budget request. Councilor Maine asked about the large sum of $7,700 for start-up capital improvements. Mr. Garitz replied the money will be used for a computer, various upgrades and software and miscellaneous office equipment. Councilor Walters asked why the contract is designed for only one year, versus two, three or five. Mr. Garitz replied, by the request of the City of Newberg and past experience with the City of Eugene. Councilor Burge stated he favors a one year contract to ensure its success. Councilor Beyer also agreed with a one year term. Councilor Shaver asked if there are any hidden liabilities. City Attorney Tim Harold replied no, and that the contract is very similar as other City contracts and very reliable. Councilor Schanz asked about special EMT techniques that Newberg personnel must learn. Mr. Garitz said the completion of documentation is the major factor, and training will be provided. There was a discussion on the number of cities that Springfield could provide billing and collections support for, the projected profit over the next two years and clarification on the responsibilities for long distance telephone charges. By consensus, the Council agreed to support a one year contract with the City of Newberg for Account Services. The Council will authorize the City Manager to sign the contract at the July 5, 1994, Council meeting. 3. Police Planning Task Force Police Chief Bill DeForrest discussed the creation of a task force as a 1993 and 1994 City Council goal. He reviewed specific resolution sections regarding the number of members on the task force, the strategic planning process with community interaction, the projected duration of the task force and the reporting process back to the City Council. Council discussed the composition of the task force, including, six neighborhood citizen-at- large representatives, one School District 19 representative, one Willamalane Parks and Recreation District representative and two representatives of the local business community. . . . .' Councilor Shaver supported the task force and stated he is glad to see assistance and advice is being given to the Police Department. He commended the department on its community role, given the very limited resources it has. Councilor Schanz stated he hoped the task force could assist the department with conflict resolution. ADJOURNMENT The meeting adjourned at 7:00 p.m. Minutes Recorder - Shari Higgins Mayor :~~~der {k Min627.doc