HomeMy WebLinkAbout03/14/1994 Work Session
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City of Springfield
Work Session Council Meeting
MINUTES OF THE MEETING OF THE
SPRINGFIELD CITY COUNCIL HELD
MONDAY, MARCH 14, 1994
The City of Springfield Council met in the Springfield City Hall, Meeting
Room 2, 225 N. Fifth Street, Springfield, Oregon, on Monday, March 14, 1994,
at 6:05 p.m.
ATTENDANCE
Present were Mayor Morrisette and Councilors Schanz, Shaver, Walters, Burge and
Beyer. Councilor Maine was absent (excused). Also present were City Manager
Mike Kelly, Assistant City Manager Gino Grimaldi, City Attorney Joe Leahy, City
Recorder Eileen Stein, Development Services Director Susan Daluddung, Community
and Economic Development Manager John Tamulonis, Human Resources Director Frank
Hotchkiss and members of staff.
Also present were Metro Partnership Director John Lively, Springfield Utility
Board Representatives Ken Cerotsky and Bob Linahan and Sony Optical Disc
Manufacturing Company representatives Tom Costabile and Russ Kunz.
1.
Review of Sony Memorandum Of Understandinq
Development Services Director Susan Daluddung introduced key staff members
present who are involved in the development of the Sony Optical Disc
Manufacturing Center in Springfield. Ms. Daluddung gave a brief overview
of the creation of the Memoranda of Understandings (MOU's) and the Council
asked questions about the process which lead to Sony's decision to locate
in Springfield.
Councilor Shaver asked if Eugene Water and Electric Board (EWEB) will be
providing power to the new Sony development. Ken Cerotsky from the
Springfield Utility Board (SUB) explained that SUB has entered into an
agreement with EWEB to provide services in the Urban Growth Boundary areas,
and will be providing service to the Sony development.
Ms. Daluddung explained the memoranda of understandings would be reviewed
individually.
MEMORANDUM OF UNDERSTANDING - MCKENZIE GATEWAY PROPERTY
Councilor Burge asked who will hold the title to land options. Mr. Leahy
explained the city will hold title to the basic property and the Shideck
property. He reported there are an additional 30 acres being secured by
Sony and will be purchased outright. Mr. Leahy explained more information
regarding land purchases will be given to the Council on April 4.
Councilor Shaver asked in the event Sony does not proceed, if Sony would be
required to reimburse the city for land expenses. Mr. Leahy replied yes,
the city is protected on the land it has acquired.
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City of Springfield
Work Session Council Meeting
Page two
MEMORANDUM OF UNDERSTANDING - LAND USE AND CONSTRUCTION PERMITS
Ms. Daluddung explained the city will use Special Light Industrial (SLI)
standards for review of the Site Plan and partition applications, which
have already been submitted.
Councilor Burge asked if the city will require Covenant, Code and
Restriction (CCR) standards on the development. Ms. Daluddung replied the
McKenzie-Gateway Conceptual Development Plan (CDP) "incorporates SLI design
standards in-lieu of CCR standards. She added the Sony Corporation is very
pleased with the strictness of the SLI design standards.
Mayor Morrisette asked what the development timelines are. Ms. Daluddung
stated the Minor Partition request is almost complete and the Type II Site
Plan will be submitted by Sony to the city within the next two weeks. Mr.
Costabile added he hoped the official ground breaking ceremony would be the
third or fourth week of April.
MEMORANDUM OF UNDERSTANDING - INFRASTRUCTURE AND PUBLIC UTILITIES
Ms. Daluddung stated Public Works Director Dan Brown committed to have the
infrastructure completed by August 1, 1995. She explained possible grants
from the Oregon Department of Transportation which are being sought.
Councilor
and water
separate.
Burge confirmed the development would have two sources for power
each. Councilor Shaver asked if the water sources are completely
Mr. Cerotsky replied no, they are tied together.
MEMORANDUM OF UNDERSTANDING - SYSTEM DEVELOPMENT CHARGES/IMPACT FEE
Councilor Burge asked if the Oregon Economic Development Department (OEDD)
would refund the city for lost revenue for System Development Charges
(SDC's) and Building Permits. Ms. Daluddung answered yes, up to a cap of
$259,000.
MEMORANDUM OF UNDERSTANDING - UTILITIES RATE
Ms. Daluddung explained SUB will provide a guaranteed rate through the year
2000 with an eight percent CPI limit. Mr. Linahan replied this agreement
is acceptable for SUB and they will make a small profit.
MEMORANDUM OF UNDERSTANDING - LANE TRANSIT DISTRICT
Ms. Daluddung reported this MOU explains the tax rate and standard policies
for Lane Transit District.
MEMORANDUM OF UNDERSTANDING - ENVIRONMENTAL AIR PERMITS
Ms. Daluddung reported on the two types of permits which Sony must obtain
from Lane Regional Air Pollution Authority (LRAPA). One is an Indirect
Source Permit and the other is an Operating Permit.
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City of Springfield
Work Session Council Meeting
Page three
Mayor Morrisette asked whether alternatives to impervious surfaces (parking
lots) had been considered. Ms. Daluddung explained a traffic model has
been completed.
Mr. Tamulonis stated a consulting firm is working on parking lot designs
which will minimize the water run-off as much as possible and explore many
alternative mechanisms. Ms. Daluddung told the Council a water filtration
pond is being planned at the north end of the site.
Councilor Shaver asked if LRAPA will perform water samplings. Ms.
Daluddung replied yes, continuously, as part of their permit process.
Council discussed timelines for the environmental application and approval
process.
MEMORANDUM OF UNDERSTANDING - HAZARDOUS WASTE GENERATION
Ms. Daluddung explained hazardous waste issues are handled through state
regulations, not city regulations. She introduced Fire Marshal Dennis
Shew, who has been working with the State of Oregon and Sony on hazardous
waste issues.
MEMORANDUM OF UNDERSTANDING - HAZARDOUS MATERIALS MANAGEMENT
Mr. Shew explained that hazardous materials management by the city for the
Sony development will conform to Oregon Occupational Safety and Health
Administrative (OSHA) requirements.
MEMORANDUM OF UNDERSTANDING - PROPERTY TAX EXEMPTIONS
Ms. Daluddung explained the city determines the property tax exemption
status for the Sony development and forwards the recommendation onto the
State. The State of Oregon will approve the status and monitor the
application.
Mayor Morrisette asked about the number of employees and salary levels
required of the Sony Corporation. Mr. Leahy responded there is no written
commitment by the Sony Corporation to hire a certain number or level of
employees. He explained the city does not regulate Sony's corporate policy
with regard to hiring practices.
Mr. Tamulonis clarified the requirements for Enterprise Zone designation
and Mr. Leahy stated the Sony development must comply with the Oregon
Administrative Regulations (OAR) for meeting Enterprise Zone criteria.
Councilor Burge asked if 150% of Sony's compensation package includes
benefits. Mr. Leahy replied yes, it includes wages, overtime, profit
sharing and all non-government mandated benefits.
Mr. Tamulonis explained the sunset clause of ten years on the state
enterprize zone program. He stated the state can extend the program, but
the city can not.
MEMORANDUM OF UNDERSTANDING - FINANCING
Ms. Daluddung explained this Memorandum of Understanding describes how
state Industrial Revenue Bonds would apply to the Sony development,
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City of Springfield
Work Session Council Meeting
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MEMORANDUM OF UNDERSTANDING - TRAINING
Ms. Daluddung stated there is a training agreement between the state
Department of Higher Education and the Sony Corporation. She explained how
the training funds will be allocated.
Councilor Shaver asked how the training funds will be distributed. Ms.
Daluddung explained $700,000 will go directly to the Sony Corporation and
the balance will go to Lane Community College to provide specialized
training for Sony employees.
MEMORANDUM OF UNDERSTANDING - WORKERS' COMPENSATION
Ms. Daluddung explained that the Workers' Compensation management will
comply with state law, not city requirements.
MEMORANDUM OF UNDERSTANDING - LOCAL SUPPORT
Ms. Daluddung explained that support with office space, local bank
assistance and mortgages would occur through the Eugene/Springfield
Metropolitan Partnership.
Ms. Daluddung distributed a draft of the Sony development project schedule.
Councilor Burge commended all staff who worked on or who are working on the
project. Mr. Costabile shared Councilor Burge's compliments and
appreciation to all city staff, especially Mike Kelly, Susan Daluddung and
John Lively.
Mr. Leahy stated the city will achieve a very unified development through
one large company versus several smaller companies locating in the
McKenzie-Gateway Conceptual Development Plan area.
He also explained the Sony Corporation will donate right-of-way to the
city. Mayor Morrisette said the dollars the Sony Corporation will give
back to the city will help offset the perception that they city is giving
away so much to Sony.
THE MEETING RECESSED AT 7:00 P.M.
THE MEETING RECONVENED AT 7:10 P.M.
2. Sexual Harassment
Human Resources Director Frank Hotchkiss explained the purpose of the
presentation was to provide the same briefing to Council as had been
provided to city employees on this issue.
Mr. Leahy handed out a status report on State Law regarding sexual
harassment and provided information on case law for the last several years,
Mr. Hotchkiss provided an explanation of a recent Supreme Court case titled
Harris vs. Forklift Systems, Inc., as well as standards governing sexual
harassment lawsuits.
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City of Springfield
Work Session Council Meeting
Page five
Mr. Hotchkiss explained the city's policy with regards to sexual harassment
which first went into effect April 20, 1984 and was updated on April 6,
1989. He detailed the training provided by himself and Mr. Leahy to city
staff.
Councilor Beyer asked if the city has any board, commission or committee
harassment issues currently and what the city's liability factor is. Mr.
Leahy explained there is a remote city responsibility, but a definite third
party obligation for intervention.
Councilor Shaver inquired about the process for harassment claims. Mr.
Hotchkiss explained the accuser needs to address the harasser one-on-one
before the city could intervene. Mr. Leahy gave details on how the city
could become involved. Mr. Hotchkiss explained the city has had very few
complaints and has always intervened quickly.
3. Use of Emerqency Clause in Ordinances
Ms. Stein handed out information regarding the use of emergency clauses in
ordinances and reviewed past City Attorney legal opinions, #91-4 and #91-6
regarding this issue. Ms. Stein stated it is Council's prerogative to
delete or add an emergency clause to any ordinance.
Ms. Stein explained the process of first and second readings and how the
30 day effective period allows for a referendum to be filed. She referred
to the hand out that explained the criteria for using emergency clauses and
explained there are gray areas where staff needs specific direction.
Mayor Morrisette suggested keeping the existing policy with the
understanding that issues likely to be appealed, should be given first and
second readings. Councilor Burge agreed and stated an emergency clause
should not be used to circumvent the process of referendums.
Councilor Shaver cautioned on not delaying development for 30 to 45 days,
just to avoid the usage of an emergency clause. Mr. Leahy explained the
emergency clause can be used for effective dates that are shorter than 30
days.
By consensus, the Council agreed to keep the existing policy of staff using
their discretion with regards to the use of the emergency clause.
4. Business from Council
Councilor Schanz reported on the Finance and Judiciary Committee meeting
held March 9. He said the committee discussed the city's Bancroft policy,
Booth-Kelly, and briefly touched on the City Manager's compensation
package.
Mayor Morrisette stated he is reluctant to spend city funds to review and
change policies relating to Booth-Kelly management. He referred to the
work performed by the previous Property Management Advisory Committee and
commended Property Manager Jim Douglas for doing an excellent job.
Councilor Walters agreed with Mayor Morrisette.
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City of Springfield
Work Session Council Meeting
Page six
Councilor Shaver told the Council the committee recommended receiving
Request For Proposals (RFP) for appraisals on city Bancroft lots which
would help support the lot sales program.
Mr. Kelly explained an RFP could be produced in a short time frame or
Councilor Burge could seek information from the real estate sector.
Councilor Walters suggested completing the RFP process giving all
appraisers an equal opportunity to bid for the worK.
By consensus, the Council agreed to send an RFP to members of the Society
of Real Estate Appraisers (SRA) and Members of the Appraisal Institute
(MAl). The results will then be reviewed by the Finance and Judiciary
Committee and the City Council at future work sessions.
Councilor Schanz updated the Council on the last Human Rights Commission
meeting.
Councilor Burge asked what the Human Rights Commission is focusing on
currently. Councilor Schanz replied the commission is not working on a
project or topic and there are no discrimination complaints being reviewed
at this time. He explained the commission has had a lot of turnover and
they need direction and stability.
The Council discussed the Human Rights Commission Ordinance and revisions
made by the Council. Councilor Shaver suggested the commission begin
meeting bimonthly or quarterly.
Councilor Shaver asked the Council to review his E-mail regarding
confiscated weapons. He stated currently the Police Department has 7,000
unclaimed weapons and 2,000 nuisance weapons in their possession.
Councilor Burge left meeting briefly and upon his return announced that
Councilor Jesse Maine died at 7:30 p.m. this evening. The Council had a
few minutes of silence in Councilor Maine's honor.
ADJOURNMENT
The meeting was adjourned at 8:20 p.m.
Minutes Recorder - Shari Higgins
B!47Y!~~
Mayor I
ATTEST:
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