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HomeMy WebLinkAbout11/15/1993 Work Session . . . City of Springfield Work Session Council Meeting MINUTES OF THE MEETING OF THE SPRINGFIELD CITY COUNCIL HELD MONDAY, NOVEMBER 15, 1993 The City of Springfield Council met in the Springfield City Hall, Meeting Room 2, 225 N. Fifth Street, Springfield, Oregon, on Monday, November 15, 1993, at 6:05 p.m. ATTENDANCE Present were Mayor Morrisette and Councilors Maine, Schanz, Walters, Shaver Burge and Beyer. Also present were City Manager Mike Kelly, Assistant City Manager Gino Grimaldi, City Recorder Eileen Stein, City Attorney Joe Leahy and members of staff. 1. Presentation bv Willamalane Parks and Recreation District and Sprinqfield School District #19 Reqardinq Sports Center Site Mr. Kelly introduced Steve Barrett from Springfield School District #19. Mr. Barrett provided a presentation on future sites and facilities planning the district is currently working on. He explained the recommendation of the School District's Sites and Facilities Committee to focus on two specific areas in Springfield. Mr. Barrett explained the specific areas were recommended per an enrollment study performed by the Lane Council of Governments (LCOG). He said the study showed a need to focus on the mid-Springfield area based on future enrollment projections, and a need for two additional elementary schools and one additional middle school. Mr. Barrett described the process in which the district concentrated on their need for elementary schools and focused on the Bob Artz park. He explained how the district then approached Willamalane Parks and Recreation District regarding the use of the park. Mr. Barrett introduced David Reed, Planner for Willamalane Parks and Recreation District. Mr. Reed discussed the current use of Bob Artz park and the process the two entities used to determine if the park could be abandoned for construction of a new elementary school. Mr. Reed also explained the specific elements of the proposal including who would fund various aspects of the project. Mr. Barrett and Mr. Reed described other sites considered as alternatives and explained the benefits of their proposal. Mayor Morrisette introduced audience members, Janice Morrisette, Chair and Rob Adams, Vice Chair of the Willamalane Parks and Recreation District Board; and Laurie Adams, Chair and Al Peterson, Don Kimball, George Fisher, and Jennifer Heiss from the School District 19 Board. He also introduced Willamalane Superintendent Dan Plaza and School District Superintendent Dr. Paul Plath. . . . City of Springfield Work Session Council Meeting Page two Mr. Plaza summarized the request the entities were making of the city, to reserve 15 acres at the Sports Center for the purpose of building a four-plex softball site. The Council discussed how much land was currently available at the Sports Center site (40 acres) and how the softball complex would fit in with the soccer complex and needed parking space. Mr. Kelly explained the status of commitments the city currently has with regards to the Sports Center, including USA Soccer and Broad Base Programs. He said there may be some flexibility at the site based on certain performance criteria in current and proposed contracts with USA Soccer and Broad Base Programs. Council discussed with Mr. Plaza the siting requirements of baseball versus softball, the number of fields needed and the option of acquiring more property adjacent to the site. They also discussed the demand the School District 19/Willamalane Park and Recreation District proposal would place on the site in terms of parking, compatible uses and goals. Councilor Shaver stated he felt uncomfortable accepting the proposal without an in-depth review of proposals by other interested groups. Councilor Maine asked what type of deadline the district is under. Dr. Plath replied the district can not begin work on their bond measure until they have a decision on the use of Bob Artz park, and January 1, 1994 would be the latest possible date. Mr. Kelly told the Council the school district's first preference would be an allocation by the city of 15 acres, and their second choice would be to hold the 15 acres in abeyance, pending the outcome of their bond issue. He explained if the bond measure outcome was favorable, then the city could begin lease negotiations. Councilor Walters asked questions about alternative sites and the Council discussed the possible use of the Rice property in conjunction with the school district's proposal. Ms. Adams gave the Council additional information with regards to the request, and stressed how beneficial it would be for the school district. Mr. Adams described willamalane's need for replacing Bob Artz park and how the proposal is a win/win situation for both entities. Sports Center Management Analyst Howard Wade, gave details about the Broad Base Programs proposal and that a lease has not yet been negotiated. Community and Economic Development Manager John Tamulonis, suggested the Council look at the Broad Base Programs proposal in detail and see if that proposal, plus the School District 19/Willamalane Parks and Recreation District proposal could be accommodated at the Sports Center. By consensus, the Council agreed to hear the proposal from Broad Base Programs for an indoor facility at the Sports Center to see if both proposals could be accommodated at the site. .' . . City of Springfield Work Session Council Meeting Page three Councilor Walters suggested that a joint goal setting session with both School District 19 and the Willamalane Parks and Recreation District in the future would be beneficial in setting community priorities. 2. Council Business There was none. ADJOURNMENT The meeting was adjourned at 7:05 p.m. Minutes Recorder - Shari Higgins Ma~d2m~ ATTEST: .Jci~/;tu~ City Recorder #4331