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HomeMy WebLinkAbout08/23/1993 Work Session . . . City of Springfield Work Session Council Meeting MINUTES OF THE MEETING OF THE SPRINGFIELD CITY COUNCIL HELD MONDAY, AUGUST 23, 1993 The City of Springfield Council met in the Springfield City Hall, Meeting Room 2, 225 N. Fifth Street, Springfield, Oregon, on Monday, August 23, 1993, at 7:00 p.m. ATTENDANCE Present were Mayor Morrisette and Councilors Maine, Schanz, Beyer, Walters, Shaver and Burge. Also present were City Manager Mike Kelly, Assistant City Manager Gino Grimaldi, City Recorder Eileen Stein, City Attorney Tim Harold and members of staff. 1. Modified Metro Plan Amendment Procedures Planning Manager Greg Mott reported negotiations were still being conducted with the city of Eugene and Lane County regarding the Metro Plan Amendment procedures in preparation for the September 9 Metropolitan Policy Committee (MPC) meeting. He referred to the staff report and the spreadsheet (Attachment 2 of staff report). Mr. Mott discussed what revisions the Eugene City Council proposed at their July 26 meeting, which was included on the spreadsheet. He. stated Eugene agreed on each jurisdiction deciding on land use decisions within their respective city limits, but did not agree on all points, such as who could initiate an amendment and who would make final land use decisions. Mr. Mott further explained Urban Growth Boundary (UGB) amendments under 50 acres would need the majority vote of the home jurisdiction, but amendments over 50 acres would take all three jurisdictions with a majority vote. Mayor Morrisette asked questions about the procedure for a zone change once a UGBamendment is in place. Mr. Mott replied state land use laws require zone changes to be proven at the time of a UGB amendment, and that the state must agree with the local jurisdictions decision. He explained the actual rezoning could occur at a later date from the amendment, but the designation must occur at the time of approval. Mr. Mott explained to the Council the process for a zone change versus a Metro Plan amendment. The Council discussed Type I and II amendments, specifically UGB Plan Boundary changes and State Goal Exceptions. Councilor Shaver questioned the limitation of only one new Type I or II amepdment per year. Mr. Mott replied Springfield's Planning Division and City Attorney were not in favor of the limitation. . . . 8/23/93 Vork Session Minutes Page 2 Councilor Burge said the original Springfield Planning Commission's regard for the current process was stated back in November, 1992. He expressed concern over what is best for Springfield and shared his frustration with the time involved in changing the procedures. Councilor Burge urged the Council to begin work on Springfield's own Comprehensive Plan. Councilor Shaver stated the Eugene City Council's proposal decreased citizen involvement and increased government decisions. He said Springfield needs it's own plan to realize the city's goals and dreams. Councilor Valters stated he can not support Eugene's proposal. He said he supports initiating Springfield's own Comprehensive Plan. Councilor Schanz was concerned about the city having its own Comprehensive Plan because it would leave the city on its own, but he was supportive of the concept. Councilor Beyer said she needs more background information before making a decision of such a magnitude. Mayor Morrisette stated he was opposed to the city's creating it's own plan. He felt all three jurisdictions should work together, not against each other. Councilor Burge mentioned the state Land Use Board of Appeal's (LUBA's) role in the process. He reminded the Council that both the city of Eugene and Lane County would have appeal privileges if they strongly disagreed with a Springfield decision. Mayor Morrisette discussed his testimony at the July 26, Eugene City Council meeting. The Council discussed specific components of the Eugene proposal, specifically who participates and who decides on Type I amendments. Councilor Maine stated he believes Springfield has made a good faith effort to negotiate changes to the plan amendment process and is not making unreasonable demands. He discussed what portions of Eugene's proposal he could agree to and which he could not. He specifically mentioned the "opt-in" process was unacceptable. Councilor Beyer asked what the implications of the city's creating its own plan may have on other joint plans, such as the TransPlan. Mr. Mott replied it would take more coordination, planning and intergovernmental agreements between the three jurisdictions. Councilor Maine said Springfield needs a 100 acre UGB amendment guarantee and total autonomy in the rest of the process. 8/23/93 Work Session Minutes . Page 3 The Council discussed the cost involved in the city's creating its own Comprehensive Plan versus participating in the upcoming Periodic Review process. Development Services Director Susan Daluddung said the cost for the city to create it's own Comprehensive Plan would be approximately $300,000 to $400,000. She indicated the city's cost of participating in Periodic Review was approximately $145,000 plus approximately $300,000 for the complete plan update process. Councilor Burge discussed the estimated cost provided by the city of Eugene for Periodic Review. Mayor Morrisette reminded the Council that Lane County has already indicated it's preference to postpone Periodic Review for one year. Councilor Shaver asked Ms. Daluddung if the city created its own plan, how operations would occur during the plan development process. She replied the city would be required to operate under the current Metro Plan until the city's own plan was acknowledged. IT WAS MOVED BY COUNCILOR SHAVER WITH A SECOND BY COUNCILOR BEYER TO DIRECT STAFF TO DEVELOP ACTUAL TIME AND COSTS ESTIMATES FOR THE CITY TO INITIATE THE CREATION OF IT'S OWN COMPREHENSIVE PLAN, AND TO REPORT HOW THE CREATION WOULD AFFECT OTHER INTERGOVERNMENTAL AGREEMENTS AND PLANS. . The Council discussed the motion and favored erring on the side of caution. Councilor Burge spoke in opposition, stating too much time has already been spent trying to reach a compromise. He felt the city should proceed in directing staff to begin creating a Springfield Comprehensive Plan. City Manager Mike Kelly said this issue could be scheduled for discussion on September 7, allowing the Council to discuss it again before the next MPC meeting on September 9. THE MOTION WAS APPROVED BY A VOTE OF 5 IN FAVOR AND 1 AGAINST (BURGE). The Mayor recessed the work session at 7:55 p.m. in order to conduct a special meeting of the City Council. The Mayor reconvened the work session at 8:10 p.m. following the special meeting. Mayor Morrisette regretfully announced that earlier in the day Building Maintenance Supervisor Bob MilIus was involved in an automobile accident in which he was killed. He reported that not many details,were known about the accident yet which occurred during Bob's vacation. He reflected on the many contributions Bob made to the city, specifically his involvement with and dedication to the upcoming Filbert Festival. The Council discussed Bob's contributions to the city and asked that it's condolences be sent to the MilIus Family. . . . . .. l J- ... 8/23/93 Work Session Minutes Page 4 2. Springfield Tomorrow Phase III Process City Manager Mike Kelly provided the staff report. Mr. Kelly reminded the Council the purpose of the third phase of Springfield Tomorrow was to examine the city's long term financial outlook, but specifically to provide for future budget needs for the next two to three years. He reminded the Council that during its meeting of July 6, 1993, the Council was presented with a process that provided for in-depth Council involvement, requiring approximately seven meetings. He reminded the Council some concerns were expressed regarding the length of the proposed process. As a result, an alternative process has been developed. The alternative process focuses the efforts of the City Council on establishing specific goals that staff would use to develop a long term financial strategy to adequately fund city services for a specified period of time. The City Council would then review, modify and approve subsequent proposals made by staff, based on the specific goals. It is recommended that the City Council consider the following goals for the alternative process: 1. Balance the budget over a three year time frame. 2. No new taxes. 3. Maintain customer based quality of government. 4. Maintain a quality workforce. 5. No net layoffs. Based on these goals, the Council is requested to direct staff to develop financial scenarios that provide a balanced budget in the third year. Councilor Maine asked if the process would include the agreement that the Council could get involved in any issue at any time. Mr. Kelly agreed and encouraged the Council to be involved in the process. Any data requested by a Council member would be available through his office. Councilor Walters stated the Budget Committee should be involved in the process of developing scenarios for the Council's review. He said this would empower the Budget Committee. The Council discussed the involvement of the Budget Committee, which was comprised of themselves and six lay members. Councilor Walters suggested the Council could appoint substitute members for the Council for the Springfield Tomorrow process only. City Attorney Tim Harold commented on the statutory responsibility of the Budget Committee. Councilor Shaver commented he was comfortable with the staff recommendation for the alternative process, but agreed with Councilor Maine's suggestion. He was not opposed to the Budget Committee being included in reviewing the scenarios that would be proposed by staff. . . . .. l' .. 8/23/93 Work Session Minutes Page 5 Councilor Schanz asked the Council to consider Councilor Walter's idea. Councilor Burge concurred with Councilor Maine's suggestion. Councilors Beyer and Schanz also concurred with Councilor Maine's idea. Councilor Walters again urged the Council to utilize the Budget Committee. He felt that Budget Committee members ask tougher questions at times and that the process would be more efficient with the Budget Committee involved. By consensus, the Council agreed to accept staff's recommendation for the alternative process, but on the condition they could become involved in whatever issues they were interested in. Councilor Shaver discussed purchasing and contracting issues. He suggested that each Councilor should be responsible monthly for reviewing the checks written by the city, just to know what kinds of expenditures were being made. Councilor Schanz commented he did not want to get into individual items, but would rather discuss things in a broader context. Councilor Burge commented that it was necessary to review budget line items to keep government accountable to the people. 3. Council Business Councilor Shaver would represent the Council on the Southern Willamette Private Industry Council. ADJOURNMENT The meeting was adjourned at 8:35 p.m. Minutes Recorder - Shari Higgins tf~h~~ Ma or . ATTEST: 4i~~ City Recorde #4331