HomeMy WebLinkAboutResolution 09-51 12/07/2009
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CITY OF SPRINGFIELD, OREGON
RESOLUTION NO. 09-51
A RESOLUTION AUTHORIZING THE CITY MANAGER TO A WARD COMPETITIVE BIDS
EXCEEDING $35,000, REQUESTS FOR PROPOSALS, OTHER PERSONAL SERVICES
CONTRACTS EXEMPT FROM BIDDING REQUIREMENTS UNDER THE PURCHASING
REGULA TIONS, AND APPROVE AMENDMENTS TO PUBLIC CONTRACTS DURING THE
PERIOD OF DECEMBER 8, 2009 THROUGH JANUARY 18, 2010 WHILE THE COMMON
COUNCIL IS IN RECESS.
WHEREAS, Chapter 2, Public Contracts, Section 2.704 "Public Contracts for Goods and
Services," of the City of Springfield Municipal Code limits the City Manager's authority to make
purchases and award contracts not to exceed $35,000; and
WHEREAS, Chapter 2, Public Contracts, Section 2.706(3)&(4) prohibits amendments to public
contracts where the amendment cost exceeds certain limits except in case of City Council approval; and
WHEREAS, delaying these purchases and agreement approvals until the January 18, 2010
Council meeting would waste valuable time, increase the City's exposure and might raise costs and
reduce public service; and
WHEREAS, there may occur the need to execute contracts which have been competitively bid for
which funds have been budgeted, and for which the lowest responsible bid is in excess of $35,000 and
which for reasons of public welfare, safety, and cost effectiveness need to be awarded during the
Council's summer recess from December 8, 2009 through January 18,2010; and
WHEREAS, there may occur the need to execute contracts resulting from publicly advertised
Requests for Proposals for which the most responsible and responsive proposal is in excess of $35,000 or
other personal services contracts exempt from bidding requirements under the purchasing regulations, and
for which funds have been budgeted, and for reasons of public welfare, safety, and cost effectiveness need
to be awarded during the Council's summer recess from December 8,2009 through January 18,2010; and
WHEREAS, there may occur the need to amend contracts where the amended cost exceeds
certain specified limits during the Council winter recess from December 8, 2009 through January 18,
2010.
NOW THEREFORE BE IT RESOLVED, by the Common Council of the City of Springfield as
follows:
During the City Council recess from December 8, 2009 through January 18, 2010, the City
Manager is hereby authorized to award competitive bid contracts for aq10unts for which the lowest
responsible bid is in excess of $35,000, and approve amendments to public contracts where the
amendment cost exceeds certain limits imposed by Section 2.706(3) for the Springfield Municipal Code, .
except in cases of City Council approval, including, but not limited to contracts which have been
competitively bid, for which funds have been budgeted, and which for reasons of public welfare, safety,
and cost effectiveness need to be awarded during the Council's winter recess, provided all other
applicable purchasing requirements in the Springfield Municipal Code are followed, including but not
limited to these set forth on the attached Project/Contract Summary and others regarding the construction,
finishing, and occupation of the jail
Attachment A
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limited to these set forth on the attached Project/Contract Summary and others regarding the
construction, finishing, and occupation of the jail
This Resolution shall take effect on December 8, 2009 and shall elapse on January 18, 2010.
Adopted by the Common Council and approved by the Mayor of the City of Springfield, Oregon
this seventh day of December, 2009 adopted by a vote of -L for and ~ against.
ATTEST:
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Attachment A
RESOLUTION NO. 09-51
HIGH VALUE PROJECTI CONTRACT SUMMARY
FORTHE PERIOD OF DECEMBER 8, 2009 THROUGH JANUARY 18, 2010
Item Approximate Dollar Department Contact About When
Replace TV Inspection Units (2) pw-
using funds from Fund 713. $245,071 Maintenance M. Parker December, 2009
ReJllace Tractor Mower wIFlail using pw-
funds from Fund 713 $125,484 Maintenance M. Parker December, 2009
24769,Phase II CI Beltline Hwy- pw-
Gateway Street Intersection IGA Engineering J. Paschall December, 2009
Union 76 Service Station
Demolition and Removal - pw-
Gateway Beltline Intersection $75,000 Maintenance J Polston December, 2009
Project
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Attachment B
RESOLUTION NO. 09-51