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HomeMy WebLinkAbout09/21/2009 Regular City of Springfield Regular Meeting MINUTES OF THE REGULAR MEETING OF THE SPRINGFIELD CITY COUNCIL HELD MONDAY, SEPTEMBER 21,2009 The City of Springfield Council met in regular session in the Council Meeting Room, 225 Fifth Street, Springfield, Oregon, on Monday, September 21,2009 at 7:10 p.m., with Mayor Leiken presiding. ATTENDANCE Present were Mayor Leiken and Councilors Ralston, Lundberg, Wylie, Leezer, Simmons and Pishioneri. Also present were City Manager Gino Grimaldi, Assistant City Manager Jeff Towery, City Attorney Joe Leahy, City Recorder Amy Sowa, and members of the staff. PLEDGE OF ALLEGIANCE The Pledge of Allegiance was led by Mayor Leiken. SPRINGFIELD UPBEAT 1. Employee Recognition: Brian Conlon, 30 Years of Service. . / City Manager Gino Grimaldi introduced Brian Conlon, Maintenance Manager, and recognized him for his 30 years of service with the City of Springfield. He noted some of his accomplishments during his career with the City and his unique and positive relationship with his staff and citizens. Mr. Conlon said it had been a privilege to work for the City. The staff at the City were like family. Mr. Conlon acknowledged former Maintenance Manager Ed Black and former Public Works Director Dan Brown who served as his mentors. He thanked Council for their service. Councilor Wylie said she had taken a tour of the Mill Race with Mr. Conlon and ASSIstant Public Works Director Len Goodwin. Mr. Conlon helped take care of her wound when her leg was scratched by a berry bush. Councilor Pishioneri said he had heard positive feedback from citizens that had received assistance from Mr. Conlon. Councilor Leezer said Mr. Conlon and his staff had been very helpful in making the Business After Hours event in the Museum Parking lot last year a success. Councilor Simmons expressed his appreciation to Mr. Conlon. 2. Employee Recognition: Kim Copeland, 1 0 Years of Service. City Manager Gino Grimaldi introduced Kim Copeland, Programmer Analyst II, and recognized her for her 10 years of service with the City of Springfield. He discussed her accomplishments during her years of service. Ms. Copeland had been instrumental in many of the technological City of Springfield Council Regular Meeting Minutes September 21, 2009 Page 2 services for the City. Ms. Copeland served as President of the SEIU/OPEU union and did a great job representing the employees in our organization. Ms. Copeland said it was a great place to work, and like Mr. Conlon said, staffwas like family. She thanked Mr. Grimaldi for making her feel comfortable during her interview when she was fIrst hired. She thanked the Mayor and Council for all they did. 3. FireMed Campaign. Assistant City Manager Jeff Towery presented this item. He introduced Bart Noll and Melanie Gates from FireMed. He discussed the FireMed campaign this year and noted that the City of Eugene was added to our list of clients, doubling the amount of memberships to be processed. Because resources were limited, staff used process improvement and evaluated all of the systems for membership renewal and changed them as needed. Overall, our FireMed memberships grew by nearly five percent, a remarkable achievement in current economic circumstances. Just as important was the efficiency and effectiveness of staff during this campaign. Mr. Noll said the process improvement took a system that had been in place for about twenty- three years, picking it apart, and questioning everything. He credited Ms. Gates for her work in streamlining this system. 4. Hispanic Heritage Month - Letter of Support. Mayor Leiken said he had written a letter of support for Hispanic Heritage Month, September 15 through October 15. He said he wanted to recognize that month. He noted that the letter was available in the agenda packet if anyone would like to read it. CONSENT CALENDAR IT WAS MOVED BY COUNCILOR RALSTON WITH A SECOND BY COUNCILOR LUNDBERG TO APPROVE THE CONSENT CALENDAR. THE MOTION PASSED WITH A VOTE OF 6 FOR AND 0 AGAINST. 1. Claims 2. Minutes a. July 20, 2009 - Work Session b. July 20, 2009 - Regular Meeting c. July 21,2009 - JEO Meeting d. July 22, 2009 - JEO Meeting e. July 22, 2009 - Special Regular Meeting 3. Resolutions a. RESOLUTION NO. 09-32 - A RESOLUTION TO ACCEPT PERMIT PROJECT P3l 003 RIVER GROVE SUBDIVISION 4. Ordinances 5. Other Routine Matters City of Springfield Council Regular Meeting Minutes September 21, 2009 Page 3 a. Approval of the International Way EmX Project Intergovernmental Agreement Between the City of Springfield and Lane Transit District and Authorize the City Manager to Execute the Agreement on Behalf of the City. b. Approval of the Liquor License Endorsement for Mookies Northwest Grill located at 400 International Way, Springfield, Oregon. c. Approval of the Liquor License Endorsement for The Gridiron Pizza located at 3161 Gateway Street, Springfield, Oregon. ITEMS REMOVED PUBLIC HEARINGS - Please limit comments to 3 minutes. Request to speak cards are available at both entrances. Please present cards to City Recorder. Speakers may not yield their time to others. 1. 201O-20l5 Eugene-Springfield Consolidated Plan. City-Planner Molly Markarian presented the staff report on this item. TIus Springfield City Council Public Hearing is the final opportunity for the public to comment on the community's housing and community development needs prior to the drafting of the 2010-2015 Consolidated Plan. The Cities of Eugene and Springfield were currently in the process of updating the Eugene- Springfield Consolidated Plan for 2010-2015. The Consolidated Plan was required of entitlement communities that received funds under U.S. Department of Housing and Urban Development (RUD) housing and service programs related to the needs of low-and moderate-income persons, including the Community Development Block Grant (CDBG) program and the HOME Investment Partnerships Program (HOME). At this time, staff was completing the information gathering stage of the project. Data had been collected from official sources such as the Census, and from informal citizen input via surveys and public meetings. Both jurisdictions were required to hold a public hearing as part of the information gathering process. This public hearing was the last opportunity the public would have to submit comments regarding housing and community development needs prior to the next stage ofthe project, which included analyzing the needs data, prioritizing strategies to address the needs, and drafting the Plan. Ms. Markarian said staff did a lot more outreach to the community than had been done in the past to determine priorities for housing needs. Attachment 2 in the agenda packet outlined the activities performed by the cities. A survey was sent to the affordable housing providers and social service providers in the community. That survey had a high level of response. A survey was also made available to the public at large on the City of Eugene and City of Springfield libraries websites, on the computer terminals in the libraries, and on the City's website. An adaption ofthe survey was conducted at the Farmer's Markets in Eugene and in Springfield, as well as a public meeting in June. They also used data from a United Way survey that was conducted earlier in the year, and held several focus groups over the summer. Attachment 3 was a high level summary of input received to date. They were looking for public input during tonight's public hearing, as well as the Council's feedback on the emerging needs. The next step would be prioritizing the needs. Mayor Leiken opened the public hearing. No one appeared to speak. City of Springfield Council Regular Meeting Minutes September 21, 2009 . Page 4 Mayor Leiken closed the public hearing. There was no action required. Staff was just asking for any comments from the Council. There was none. 2. Amendments to the Eugene-Springfield Metropolitan Area General Plan (Metro Plan) Consistent with Policy G.3 of Chapter III, Section G. Public Facilities and Services; and Amendment to Table 6, Table '18, Table 19; Map 3 and Map 8 ofthe Public Facilities and Services Plan, a Functional Plan ofthe Metro Plan (Case No. LRP2008-000l6), City of Springfield Public Works Department, Applicant. ORDINANCE NO. 6245 - AN ORDINANCE AMENDING THE EUGENE-SPRINGFIELD METROPOLITAN AREA GENERAL PLAN (METRO PLAN) CONSISTENT WITH POLICY G.3 IN CHAPTER III. SECTION G. PUBLIC FACILITIES AND SERVICES ELEMENT;.AMENDINGT'-.A.BLE6.T.ABLE.18.TABLE 19. MAP 3 AND MAP 8 OF THE PUBLIC FACILITIES AND SERVICES PLAN (PFSP) TO UPDATE THE PROJECT LISTS AND MAPPED LOCATION OF THESE FACILITIES; AND ADOPTING A SEVERABILITY CLAUSE. City Planner Andy Limbird presented the staff report on this item. The City Council initiated the plan amendments on October 21,2008 in response to recommendations contained in the City's recently adopted Stormwater Facilities Master Plan. A joint public hearing for the subject plan amendments was opened on July 22, 2009 and the hearing record had been held open since that time. Notification of the reconvened public hearing was mailed to affected property owners and residents on September 8, 2009, and advertised in the Register-Guard on September 9, 2009. All of the projects included in these amendments were considered significant by Oregon statute, and were necessary to provide capacity for planned development within Springfield's urban growth boundary. Implementation of the City's new storm water Systems Development Charge (SDC) rates was contingent upon adoption of the plan amendments. All of the recommended projects (amendments) were derived from the adopted Stormwater Facilities Master Plan (2008), a Springfield city-wide stormwater plan that evaluated existing and future demand and made recommendations for system improvements including capacity, efficiency, flood control, and water quality enhancement. All of the listed projects rose to the level of "significant" projects as defmed by Oregon statute. The listed projects were necessary for Springfield to accommodate planned growth within the existing urban growth boundary. City Council recently adopted a new stormwater SDC Methodology and Project List and, once the plan amendments were approved, new rates would be adopted in accordance with those actions. The Springfield and Lane County planning commissions conducted a joint public hearing on these amendments on June 30, 2009 and forwarded recommendations of support to their respective governing bodies. The Lane County Board of Commissioners gave a fourth reading to the adopting Ordinance on August 21, 2009 and would be in a position to adopt the ordinance upon adoption by the City Council. Concerns expressed by the Board of Commissioners and rural property owners at the outset of the public hearing had been addressed through amendments to the City's adopted Stormwater Management Plan - a separate action before City Council. City of Springfield Council Regular Meeting Minutes September 21, 2009 Page 5 Mr. Limbird distributed three letters received after the agenda packet had been distributed and reviewed the letters. These letters would be included in the record. Mayor Leiken asked a question of legal counsel. In the letter from Wicklund, on page 2, paragraph 3, there was a sentence regarding Project 18 and 123 which referred to Liberty Bank. His wife was region manager of Liberty Bank, and he asked if that was an issue and if he should recuse himself from this discussion. The reference was regarding property owned by Liberty Bank that they may use in the future to build their corporate offices. Mr. Leahy reviewed the section of the letter and said it represented the Wicklund Trust opinion and did not pose a conflict. He confirmed that with Mr. Wicklund, who was in the audience. Mayor Leiken opened the public hearing. l. Earle Wicklund. Trustee for the Wicklund Living Trust. 395l Maple Island Farm Road. n .. ..n --Springfield.-OR. Mr. Wicklund noted that his property 'Nas 10catedjustnorth-of. ___ . Corporate Way and was accessed through Corporate Way. Project 118 was the property east of Corporate Way and Project 123 was the Sports Way and Royal Caribbean outfall. that dropped into the Willamette Slough. Mr. Wicklund's family was the largest property owner to that slough. In the six decades they had owned it, they had never had any water cross their property. Their concern was that if water, through stormwater efforts, went into the slough, it could back up onto their property. They were asking that if they were modifying that slough to accommodate water, that it was done in such a fashion that it didn't impact their property. This particular slough was a dry slough, with no infill of water so there was a bioswale that the City built in the mid-1990's. The intent was to filter the water before it went into the slough. The City built a large pipe which came into the slough, but there was not much water in that pipe. His family had an outfall on the far northwest comer of Wicklund Estate that would go into the McKenzie River. Water was not backing up on their property, and water had not backed onto their property during the 1996 flood. He was suggesting that a bridge similar to what was seen at 42nd and Industrial Avenue could go there just in case there was a problem. Mayor Leiken asked Mr. Wicklund to stay in case Council had questions of him following all testimony. 2. Steve Swift. 656 Laksonen Loop. Springfield. OR. Mr. Swift said he had an objection to the pipe they wanted to run down 69th Street to divert possible flooding. He had lived there since 1987, and had never experienced any near flooding. The City wanted to spend $2.5M to put in this pipe and he felt the City could spend that money in better ways. The reason for the pipe was for future building in the south hills, but that area had already been built up and there was still no problem. He said he lived there during the lOO year flood and there was no problem of it flooding. He wondered why 69th Street was paved in concrete at a significant cost higher than asphalt and was concerned there might be a special interest in that area that was gaining an advantage. He asked why that occurred. City Engineer, Ken V ogeney said 69th Street was reconstructed following Council policy for arterial and collector streets. When a street under one of those classifications came up for reconstruction, a life cycle analysis was done for the reconstruction of that street. They looked at the cost for paving with asphalt and the ongoing maintenance of that over the next 40 year, and a concrete street and the ongoing maintenance of that over the next 40 years. They then compared City of Springfield Council Regular Meeting Minutes September 21,2009 Page 6 the overall costs for that street and chose the least expensive to maintain over time. The prices of asphalt over the last few years had increased, making the cost to reconstruct in concrete almost the same, with less maintenance costs for the future. Mr. Swift asked for the difference in cost between the asphalt and concrete. Mr. Vogeney said he did not have those figures with him. Mr. Leahy said that information was a matter of public record and he could get information regarding the difference in asphalt and concrete by contacting Mr. Vogeney in the Public Works Department. Mr. Swift said it seemed 58th Street in front of Thurston High School would be more ofa main arterial than 69th Street. Mr. Grimaldi suggestedMr.~Swi-ft.~nd-Mr. Vogeney discuss this further outside of the meeting. Mr. Swift said he appreciated the Council's time. Mayor Leiken closed the public hearing. Councilor Ralston asked about the $2.5M pipe. Environmental Services Supervisor George Walker said he was involved with the Stormwater Facility Master Plan. The project involved with 69th Street was a broad spectrum of things to solve some existing problems, provide capacity and water quality for future development, and provide relief for the flows that went into Cedar Creek. A conservative dollar estimate was put on all of that work because it was unclear how much some of the property would be worth when the project was constructed. It also allowed for expert design and construction. Councilor Ralston asked if it was an unusual amount for this type of project. Mr. Walker said it was not. The City's consultant developed those costs based on the size of the basin, the amount of work required in a very tight area, removal of bottlenecks, and acquiring land for water quality. It was a lot of work. Councilor Pishioneri said he was concerned with this project. The drainage ditch along that street was full of invasives that had not ever been removed. Mr. Walker said removal of the invasives would be the City's responsibility. Councilor Pishioneri asked if the Oregon Department ofFish and Wildlife (ODFW) was involved in that process because of fish habitat that possibly used to be there before the invasives became overgrown. Mr. Walker said current policy called for contact with the ODFW as part of good stewardship and work. He didn't know if ODFW would consider that a fish bearing stream, but perhaps a tributary, so it would be prudent for the City to pursue that at that time. City of Springfield Council Regular Meeting Minutes September 21,2009 Page 7 Councilor Pishioneri asked if McKenzie Watershed Council was involved. He would like to know what ODFW said about whether or not that drainage ditch would have been a fish producing stream if the City had been diligent in removing the invasives. Mr. Walker said he would pursue that question. Councilor Pishioneri said if it was, he was not interested in covering up streams in the City. He noted that on the top of South 70th there was a channel that started an outflow that had since been covered that eventually came to 69th. He didn't want to see that covered unless they made sure it could not be fish bearing. Councilor Simmons said the whole channel had been the subject of debate regarding the watershed. The drainage channel didn't exist. He explained. There were no fish in that area above Thurston Road. The whole area had been part of the Cedar Creek basin. He did agree, though, that leaving it open was valid. The facility plan included a strategy to deal with the future growth -- -.inthat-areaor remedy any defect that currently existed. He had..Tl't seen the fbnding for-this project. Mr. Walker said the design would be developed when the exact needs were determined. IT WAS MOVED BY COUNCILOR RALSTON WITH A SECOND BY COUNCILOR LUNDBERG TO ADOPT ORDINANCE NO. 6245. THE MOTION PASSED WITH A VOTE OF 6 FOR AND 0 AGAINST. 3. Stormwater Management Plan Adoption. RESOLUTION NO. 09-33 - A RESOLUTION OF THE COMMON COUNCIL OF THE CITY OF SPRINGFIELD ADOPTING THE CITY OF SPRINGFIELD STORMW ATER MANAGEMENT PLAN Environmental Services Supervisor George Walker presented the staff report on this item. The Stormwater Management Plan was most recently adopted by Council April 20, 2009. The Plan had guided City stormwater policy in accordance with the Council's seven Key'Outcomes for Stormwater. It also outlined activities to ensure compliance with State and Federal Clean Water Act and Endangered Species Act requirements. Adaptive management for assessing and implementing new opportunities for improving program effectiveness establishing policy for stormwater management was a condition of the Plan. Addendum 1 to the Plan provided additional clarity to the existing policies for managing storm water discharged from Springfield urban facilities. It provided assurance that those facilities would be governed by and meet the requirements of all applicable federal, state, county and local regulations current at the time of development. It established direction to require complete analysis of downstream drainage impacts. It assured facility designs would consider issues of adjoining landowners prior to development of those facilities. It set forth provisions regarding easements and rights to maintain and operate necessary storm water discharges. Addendum 1 would become part of the ongoing program carried out by the City's Public Works and Development Services Departments. Funding for these functions was derived primarily through storm drainage user fees, development application fees, and system development charges. City of Springfield Council Regular Meeting Minutes September 21, 2009 Page 8 Mr. Walker said staff met with stakeholders regarding this addendum. As other issues surfaced, staff would continue meeting with property owners. This was presented to the Lane County Board of Commissioners on August 26 and met with support. The plan encompassed the essence of public testimony and concerns from the Lane County Board of Commissioners (LCBC). Councilor Simmons said he was supportive of the addendum's intent, but when identifying the generic flow issue with the law, the Wicklund correspondence became more of a specific issue for a specific property. He asked if adopting the addendum as currently structured precluded the City from doing anything that was specific to the needs ofthe Wicklund property. Mr. Walker said it did not. The addendum directed staff to initiate those discussions. Staff had been in discussions with Wicklund Farms for about 25 years. Staff had known that the City's stormwater had to cross that political line because that was where the contours of the land and the natural drainage would take that water. Staff would be remiss if they didn't address the Wicklund's and their concerns. Councilor Simmons said the legislative intent was to protect properties such as the Wicklund's in a course of action in the future. Mr. Walker said more so than ever before. The only concern for those properties years ago was for flooding. Now the concerns were regarding water quality and everything under the Clean Water Act. Mayor Leiken asked when the Lane County Board of Commissioners would be taking this up. Assistant Public Works Director Len Goodwin said on October 20. Mayor Leiken opened the public hearing. No one appeared to speak. Mayor Leiken closed the public hearing. IT WAS MOVED BY COUNCILOR RALSTON WITH A SECOND BY COUNCILOR LUNDBERG TO ADOPT RESOLUTION NO. 09-33. THE MOTION PASSED WITH A VOTE OF 6 FOR AND 0 AGAINST. 4. Declaration of Property as Surplus - Freightliner Ambulance. RESOLUTION NO. 09-34 - A RESOLUTION DECLARING CERTAIN PROPERTY OWNED BY THE CITY OF SPRINGFIELD SURPLUS AND DIRECTING THE CITY MANAGER TO SELL SUCH PROPERTY TO DEXTER RURAL FIRE PROTECTION DISTRICT FOR THE SUM OF $3.000. Fire Chief Dennis Murphy presented the staff report on this item. The 1996 Freightliner ambulance VIN lFV3GLBC9TL877868 was replaced in the active fleet in Spring 2009 on the regular replacement schedule. The ambulance was no longer suited for the needs of Springfield Fire & Life Safety, but was suitable for use in a small, rural department with low run volumes. Dexter Fire Protection District had very limited resources and had an immediate need for an ambulance to serve their district. City of Springfield Council Regular Meeting Minutes September 21, 2009 Page 9 Dexter Fire was a mutual aid partner, with close proximity to the eastern boundaries of Springfield. Adding an ambulance to their existing fleet would vastly improve medical response capabilities in their area, and offer support to Springfield if needed. Staff recommended that the property be offered for sale consistent with the provisions of Municipal Code Section 2.714 and the relevant provision of Oregon Revised Statutes regulating the disposal of public property. Councilor Pishioneri asked why Dexter Fire would consider the ambulance suitable if Springfield did not. Chief Murphy said Springfield had a much larger service district than Dexter. He explained issues regarding the larger service area. Springfield would recover all of the useful equipment on the ambulance. Mayor Leiken opened the public hearing. No one appeared to speak. Mayor Leiken closed the public hearing. IT WAS MOVED BY COUNCILOR RALSTON WITH A SECOND BY COUNCILOR LUNDBERG TO ADOPT RESOLUTION NO. 09-34. THE MOTION PASSED WITH A VOTE OF 6 FOR AND 0 AGAINST. BUSINESS FROM THE AUDIENCE No one appeared to speak. COUNCIL RESPONSE CORRESPONDENCE AND PETITIONS BIDS ORDINANCES BUSINESS FROM THE CITY COUNCIL 1. Committee Appointments a. Planning Commission Appointment This item was postponed to the October 5 Council meeting due to the fact that a determination was not made until later in the evening in anticipation of interviewing the third candidate after the Regular Meeting. b. Mayor/Council Committee Assignments. --. City of Springfield Council Regular Meeting Minutes September 21,2009 Page 10 Mayor Leiken reviewed the new appointments and made the formal assignments to the Council. He asked for input and received none. 2. Business from Council a. Committee Reports 1. Councilor Wylie reported on the Public Safety Coordinating Council (PSCC). More beds had been opened at the Lane County Jail. The Sheriff was going through the process to become a Federal Marshal. She also attended the Metropolitan Policy Committee (MPC) and was appointed as an alternate to the Governor's task force on Green Transportation. She would provide updates on that committee as meetings were held. 2.. Councibr-Pispioneri reported-on Travel Lane County. He said they were working on a website and designs for the new travel center in Gateway. He explained the design. He encouraged Council to comment on the designs and said he could provide them with the contact information. There were some signage issues regarding the end of the building at Gateway. It would be a benefit to have larger than normal signs and they may need to receive a waiver from the City. BUSINESS FROM THE CITY MANAGER l. July 2009 Disbursements for Approval. Councilor Lundberg recused herself from this item as there were payments included to her employer, Marshal's Heating and Air Conditioning. Councilor Leezer recused herself from this item as there were payments included to her company, AdPro Northwest. Finance Director Bob Duey presented the staff report on this item. Checks totaling $10,759,402.50 were issued in July 2009. Documentation supporting these payments had been reviewed. IT WAS MOVED BY COUNCILOR RALSTON WITH A SECOND BY COUNCILOR PISHIONERI TO APPROVE THE JULY 2009 DISBURSEMENT FOR APPROVAL. THE MOTION PASSED WITH A VOTE OF 4 FOR AND 0 AGAINST (2 ABSTENTIONS - LUNDBERG AND LEEZER). 2. August 2009 Disbursements for Approval. Councilor Lundberg recused herself from this item as there were payments included to her employer, Marshal's Heating and Air Conditioning. Councilor Leezer recused herself from this item as there were payments included to her company, AdPro Northwest. City of Springfield Council Regular Meeting Minutes September 21,2009 Page 11 Finance Director Bob Duey presented the staff report on this item. Checks totaling $5,843,082.42 were issued in August 2009. Documentation supporting these payments had been reviewed. IT WAS MOVED BY COUNCILOR RALSTON WITH A SECOND BY COUNCILOR PISHIONERI TO APPROVE THE AUGUST 2009 DISBURSEMENT FOR APPROVAL. THE MOTION PASSED WITH A VOTE OF 4 FOR AND 0 AGAINST (2 ABSTENTIONS - LUNDBERG AND LEEZER). 3. Ratify Appointment of Human Resources Director. City Manager Gino Grimaldi presented the staff report on this item. Staff conducted a nation- wide recruitment for the position, opening June 26, 2009 and closing on July 13,2009. The City received 49 applications, conducted telephone interviews with nine applicants and conducted on- site interviews with five finalists. None of the applicants was appointed and the position was again posted from July 31, 2009 through August 17, 2009. The City received 42 applications, - --. conducted telephone interviews with five applicants and conducted an-site- interviews with- three - _. fmalists. Each candidate participated in up to four interviews as well as a meet-and-greet activity open to all CitY employees. The interviews were comprised of 1) a mixed stakeholders panel made up of representatives from all four bargaining units and three non-union employees; 2) Human Resources staff members, an external HR professional and the City Attorney's Office; 3) the Executive Team, including the City Attorney's Office and 4) the City Manager. Based on input from each panel, a review of written submittals and reference checks, Greta Utecht was appointed to the position of Human Resources Director. The City Charter required that department head selections be confIrmed by the Mayor and Council. The intent of the language was to give the Council the right to confIrm senior management positions. IT WAS MOVED BY COUNCILOR RALSTON WITH A SECOND BY COUNCILOR LUNDBERG TO RATIFY CITY MANAGER'S APPOINTMENT OF GRETA UTECHT TO THE POSITION OF HUMAN RESOURCES DIRECTOR EFFECTIVE NO LATER THAN NOVEMBER 2, 2009. THE MOTION PASSED WITH A VOTE OF 6 FOR AND 0 AGAINST. 4. Declaration of Property as Surplus - Ford Van. RESOLUTION NO. 09-35 - A RESOLUTION DECLARING CERTAIN PROPERTY OWNED BY THE CITY OF SPRINGFIELD SURPLUS AND DIRECTING THE CITY MANAGER TO SELL SUCH PROPERTY TO THE AMERICAN RED CROSS FOR THE SUM OF $1.00 Fire Chief Dennis Murphy presented the- staff report on this item. The 1991 Ford Van VIN lFTFE24H6MHA88308 was replaced in the active fleet in Spring 2009 on a delayed replacement schedule. The van was no longer suited for the needs of Springfield Fire & Life Safety (SFLS), but was functional and suitable for use by a local non-profit agency. The American Red Cross had an immediate need for a cargo van with room to transport emergency management materials, but lacked sufficient funding to purchase an appropriate vehicle. City of Springfield Council Regular Meeting Minutes September 21, 2009 Page 12 The Red Cross provided immediate assistance to victims of disaster, including fires. They worked closely with Springfield Fire & Life Safety to provide relief to local fire victims, as well as . playing a critical role in the Lane County emergency response plan. Adding a van to their existing fleet would vastly improve their ability to handle supplies and equipment necessary to respond in an emergency. If sold at auction, the projected salvage value of the vehicle was approximately $1000. Springfield Fire & Life Safety felt that the Red Cross' value to SFLS alone was worth far more than this amount. The contributions made by the Red Cross to the Eugene/Springfield area community were even greater. Staff recommended that the property be offered for sale consistent with the provisions of Municipal Code Section 2.714 and the relevant p,rovision of Oregon Revised Statutes regulating the disposal of public property. IT WAS MOVED BY COUNCILOR RALSTON WITH A SECOND BY COUNCILOR LUNDBERG TO ADOPT RESOLUTION NO. 09-35. THE MOTION PASSED WITH A VOTE OF6 FOR AND 0 AGAINST. Mr. Grimaldi reminded the Mayor and Council of the joint elected officials (JEO) meeting on Tuesday, September 22 at 6:00 p.m. with dinner served at 5:30 p.m. Population Projections was one of the items scheduled for discussion during that meeting. BUSINESS FROM THE CITY ATTORNEY ADJOURNMENT The meeting was adjourned at approximately 8:08 p.m. Minutes Recorder Amy Sowa Attest: Cit~nth--