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HomeMy WebLinkAboutNotice PLANNER 9/3/2008 ',' ,,1, RECE\VED AFFIDAVIT OF SERVICE 'SEP -JZ008 BY:~j 16 2..3 1>~ ,- STATE OF OREGON) )ss, County of Lane ) I, Karen LaFleur, being first duly sworn, do hereby depose and say as follows: , 1. I state that I am a Program Technician for the Planning Division of the Development Services Department, City of Springfield, Oregon. 2. I state that in my capacity as, Program Technician, I prepared and caused to be ' mailed copies oihIZ.L-zL)08~ DOo4{~n~ ~ ~ ,A.i.1:e ~d ~ ' (See attachment ' nAn) on '? /,;:... , . 2008 addressed to (see ~ Attachment B"), by causing said letters to be placed in a U.S. mail box with .JM.y , postage fully prepaid thereon. :~ . Ji~{b)tL;[~ , t~ '~, STATE OF OREGON, County of Lane ~oiJ1J~ '0. 2008. Personally appeared the above named ,Karen LaFleur, Probram Technician, who acknowledged the foregoing instrument to be their voluntary act Before me: ' a . OFFICIAL SEAL OlEYEITe KELLY NOTARY PUBLIC. OREGON COMMISSION NO, 420351 MY COMMISSION EXPIRES AUG, 15, 2011 ~, k</J/J'A/ u f~. 7i1~1t ( My Commission Expires: i,' "-' '.'i., ,. Staff Report and Notice of Decision Major Site Plan Modification- Type II Jerry's Home Improvement Center Expansion Project Name: Jeny's Home Improvement Center Expansion Project Proposal: Construct a new drive-through covered sales area (lumber yard); renovate the existing drive-through area as additional retail space; and convert an unused portion of the adjacent Wileo building for warehouse storage. Case Number: DRC2008-00047 Project Location: The subject property is located at 2525 Olympic Street; Assessor's Map 17- 03-25-00 TL 802; 17-03"25-43 TL 8000, . Metro Plan Designation: Major Retail Centers Zoning: Major Retail Corruriercial Overlay Districts: Drinking Water Protection Overlay Applicable Refinement Plan and Designation: NI A , Pre-Submittal Meeting Date: July I], 2008 ",Application Submitted Date: 7/16/2008 " , Decision Issued Date: 9/3/2008 Recommendation: Approval with conditions Appeal Deadline Date: September] 8,2008 Associated Applications: DRC 2008-00048 Drinking Water Protection Permit , , J I POSITION I Planner III I Transportation Planning Engineer I Public Works Engineering I Deputy Fire Marshall Community Services Manager REVIEW OF Land Use Planning Transportation Sanitary & Stonn Utilities & Easements Fire and Life Safety Building NAME Mark Metz);;er Jon Driscoll Sewer, Richard Peny PHONE 726-3775 726-3679 744-4155 Gilbert Gordon Dave Puent 726-2293 726-3668 iiii!J.lq,itNi:.'- ,'BE James Robertson Robertson/Sherwood Architects. 132 East Broadway, Suite 450, Eugene, OR 97401 DRC2008-00047 Major Site 1'lanModification Jerry's Home Center September 2, 2008 Dennis Orem Jeny's Building Materials Inc. P,O, Box 2611 Eugene, OR 97401 , ( I. EXECUTIVE SUMMARY AND DECISION 'The applicant, Jerry's Home Improvement Center proposes to expand its Springfield store at 2525 Olympic Street. The expansion involves the construction of a new drive-through"sales area (lumb"r yard), the conversion of existing lumber yard for,retail sales'and the renovation and use of a large portion of the nearby Wilco building for warehouse space. The application is being treated as a major modification to the site plan approved for the WalMartlJerry's site in 2000, ./ The new drive-through sales area will be built in an area that is now used for par~ing. To meet minimum parking requirements, Jerry's will be required to record ajoint use parking agreement with the owners of the Wilco site. There is sufficient parking for both uses under the shred parking ,agreement: The criteria for approving a Major Site Plan Modification are the same as those for Site Plan Review, Since the new development does little to change the impacts of the original development, relatively few new conditions of approval were necessary to make this proposal compliant with applicable development policies and standards. Based on its analysis, staff finds that the proposed expansion can be made to conform to the Site Plan Review approval criteria for approval found in SDC 5.17-] 25. The proposaJ.is thereby approved with the following conditions: Condition # 1. A stop sign (R]-] as described in the MUTCD) shall be added to, the driveway at the northwest comer of the property where the frontage road connects to 2]" Street. The sign shall be located to the north of the driveway within the right of way of 2] " Street: Condition #2. Each stonnwater catch basin serving the proposed drive-through sales shall be designed to provide required pretreatment of all collected runoff. , Condition #3. The applicant shall provide a Knox keyed gate for the sliding electric gate and a public works locks for manual swing out gates on the new drive-through sales area, Condition #4. The applicant shall prepare Joint Use Parking Agreement that is consistent with the provisions ofSDC Section 4,6-] ] 0 E ]-3 and record that agreement at Lane County Deeds and Records at the applicant's expense, 'Condition #5. The loading dock drainage system shall be designed with emerge~cy valving to prevent the accidental discharge of hazardous materials. If the loading dock is not equipped with emergency valving, the drain will need to be covered with a mat during all loading and unloading of hazardous, materials. Condition #6. Wellhead protection signs shall be placed temporarily on the site during construction and permanently at the loading dock and entrance to the new drive-thru sales area to alert contractors, subcontractors, employees, and others to the importance of reporting and cleaning up any spills. Please contact Amy Chinitz (54]-744-3745) to purchase signs from SUB at the cost of$15/sign . In addition to the conditions of site plan approval listed above, the following recommendation is made below to facilitate increased public safety and improve fire access: DRC2008-00047 Major Site Plan Modification Jerry's Home Center. September 2, 2008 ' 2 Recommendation #1. Remove the two speed bumps installed along the frontag~ road on the north side of the property. These may be replaced with a "tabletop type" of speed bump that reduces traffic speed while maintaining safe emergency access to the site, n. PROCEDURAL REQUIREMENTS FOR MAJOR SITE PLAN MODIFICATION (SITE PLAN REVIEW SDC 5.17-125) This application is reviewed under Type II (administrative) procedures listed in Springfield Development Code (SDC) Section 5.1-130, Type IT procedures require that mailed public notice of the proposed development be sent to residents and landowners within 300 feet. SDC Section .' 5,1-130 (B) describes the required content of the mailed notice and indicates that therds a 14-day comment period allowed for receiving public comment on the proposal. The applicant and parties submitting written comments during the notice period have appeal rights and are mailed a copy of this decision for consideration (see ADDeal~ at the end of this decision,), In addition to mailed public notice, evaluation of the proposal by the Development Review Committee is required under SDC Section 5.1-130 (C), The Development Review Committee is composed of staff from various city departments and staff from various other agencies which provide urban services with Springfield's planning jurisdiction. Finding #1. Mailed notice of the proposed site plan modification was sent to residents and property owners within 300 feet of the subject site on July 17,2008 as verified by affidavit. Finding #2. Notice was sent to participants in the Development Review Committee and a meeting was held on August 12,2008 to review issues of compliance of the proposal with applicable development policies and standards:' Finding #3. No mailed comments were received during the 14-day comment period. A phone call was received from an unidentified caller asking for more information about the project and was concerned about the potential for increased noise levels. Conclusion: Procedural requirements for processing a Type 11 Major Site Plan Modification have been followed, ' m. SITE PLAN REVIEW CRITERIA OF APPROVAL SDC Section 5.17-145 D refers the reader to the approval criteria for Site Plan Review found in SDC Section 5.17-125 when reviewing a Major Site Plan Modification proposal. As such, the' review criteria described below are the applicable criteria for evaluating the Jerry's Home Improvement Center expansion. SDC 5.17-125 CRITERIA FOR SITE PLAN APPROVAL: A. The zoning is consistent with the Metro Plan diagram, and/or the applicable Refmement Plan diagram, Plail District map, and Conceptual Development Plan, B. Capacity requirements of public and private facilities, including but not limited to, water and electricity; sariitary sewer and stormwater management facilities; and streets and traffic safety controls shall not be exceeded and the public improvementscshall be available to serve the site at the time of development, unless otherwise provided'for by DRC2008-00047 Major Site Plan Modification Jerry's Home Center September 2, 2008 3 , this Code and other applicable regulations, The Public Works Director or a utility provider shall determine capacity issues. Co The proposed development shall comply with all applicable public and private design and construction standards contained in this Code and other applicable regulations, D. Parking areas and ingress-egress points have been designed to: facilitate,vehicular traffic, bicycle and pedestrian safety to avoid congestion; provide connectivity within the development area and to adjacent residential !lreas, transit stops, neighborhood activity centers, and commercial, industrial and public areas; minimize'driveways on arterial and collector streets as specified in this Code or other applicable regulations and comply with the ODOT access management standards for State highways, , E. Physical features, including, but not limited to: steep slopes with unstabl~ soil or geologic conditions; areas with susceptibility of flooding; sigriificant clusters of trees and shrubs; watercourses shown on the WQL W Map and their associated riparian areas; other riparian areas and wetlands specified in Section 4.3-11.7; rock outcroppings; open spaces; and, areas of historic and/or archaeological significance, as may be specified in Section 3,3-900 or ORS 97.740-760, 358.905-955 and 390.235-240, shall be protected as specified in this Code or in State or Federal law, . The applicable standards and policies found in the Springfield Development Code (SDC) and the current Springfield Engineering Design Standards and Procedures Manual provide the basis for the findings conditions and conclusions shown below, Other authoritative local s~ate and federal standards may also be applied as applicable to this proposal. ' As mentioned above, the Development Review Committee reviewed the proposed plans and supporting information on August 12,2008. The staff's review comments have been incorporated as "Findings" and "Conditions" in this report. The focus ofthis report is on those elements of the site plan that are not in compliance with Springfield's development policies aud standards. The report will not account for all of the site plan ,details that are in compliance with the policies and standards. SITE PLAN REVIEW CRITERIA' "A. The zoning is consistent.with the Metro Plan Diagram, andlor the applicable Refinement Plan diagram, Plan Districtmap, and Conceptual Development Plan. " CONSISTENCY WITH THE METRO PLAN-PERMITTED USES - SDC 3.2-310 The Eugene-Springfield Metropolitan Area General Plan (Metro Plan) is the adopted comprehensive plan that designates the location of intended land uses for Springfield. Metro Plan is implemented by the Springfield Zoning Map. The Springfield Development Code details the permitted uses and base development standards for each zoning district. Finding #1. The Metro Plan Diagram designation for the Jerry's Home Improyement Center and Wilco buildings is Major Retail Centers. The Springfield Zoning Map shows.that the subject DRC2008-00047 Major Site Plan Modification Jerry's Home Center . September 2, 2008 4 property is zoned Major Retail Commercial, which is consistent with the Metro Plan Diagram designation, ' Finding #2. SDC Section 3.2-310 lists the permitted uses within the Major Retail Commercial zoning district. The proposed use is an expansion of an existing use that was approved under the original site plan. The expansion proposal does not propose any new uses that are not already allowed within the district. ' Finding #3. The subject site is outside of any adopted Refinement Plan or Conceptual Development Plan' area. BASE ZONE DEVELOPMENT STANDARD8-SDC 3.2-315 SDC Section 3.2-3] 5 is a table showing elements of the base zone standards such as minimum lot size, lot coverage, setbacks and other dimensional standards for development within the Major Retail Commercial zoning district. Finding #4. The proposed site plan complies with each of the base commercial zone standards found in SDC Section 3.2-3]5. Conclusion: The proposal satisfies Site Plan Criterion A. "B. Capacity requirements of public and private facilities, including but not limited to, water and electricity; sanitary sewer and stormwater management facilities; mid streets and traffic safety controls shall not be exceeded and the public improvements shall be available to serve the site at the time of development, unless otherwise provided for by this Code and other applicable regulations. The Public Works Directoror a utility provider shall determine capacity issues: " C The proposed development shall comply with all applicable public and private design and construction standards contained in this Code and other applicable regulations. The staff analysis required to determine findings for Criterion B and C include significant overlap. For the purposes of this review; Criteria B andC are considered together in this section of the staff report. The elements of the Springfield Development Code which apply to Criterion B and Criterion C include but are not limited to: . Infrastructure Standards for Transportation-SDC 4.2:]00 . Infrastructure Standards for Utilities-SDC 4.3-100 ' . Landscaping, Screening and Fence Standards-SDC 4.4-100 . On Site Lighting Standards-SDC 4.5-] 00 . Specific Development Standards-SDC 4.7-100 INFRASTRUCTURE STANDARDS FOR TRANSPORTATION-SDC 4.2-100 SDC Section 4.2-100 through 4.2-160 details infrastructure standards for streets, sidewalks, driveways, accessways, pedestrian trails and related transportation facilities. Additional design standards for transportation facilities are found in the Engineering and Design Standards and Procedures ~anual and the City of Springfield Construction Standard Specifications Section( s) DRC2008-00047 Major Site Plan Modification Jerry's 'Home Center September 2, 2008 5 317,501, and 502, and Standard Drawings 5-1 to 5-25. These documents provide specific design standards for streets and accessways, Parking standards found in SDC Section 4,6-100, Finding #5. The Transportation Division reviewed the site plan and found that it generally complies with the provisions of SDC Section 4.2-100 throughA.2-160 and with the Springfield Engineering Design Standards, However, the frontage road along the north side of the subject property accesses 21" Street according to the plans with no traffic control. c.. Finding #6. Sheet A I shows two speed bumps in the frontage road on the north side of the . . . property. It,is the desire of the Transportation Division that these be removed in order to provide safer access 'for our City's Fire and Life to both the Wilco Store and Jerry's Home Improvement Center. ' A concern with this application'is the presence of the two speed bumps along the:'frontage road along the north side of the property, It is the desire of the Transportation Division that these be removed in order to provide safer access for our City's Fire and Life to both the Wilco Store and Jerry's Home Improvement Center. ! Recommendation #1. 'Remove the two speed bumps installed along the frontage road on the north side of the property, These may be replaced, with a "tabletop type" of speed bump that reduces traffic speed while maintaining safe emergency access to the site. INFRASTRUCTURE STANDARDS FOR UTILlTIEs---SDC 4.3-100 SDC Section 4.3-100 through 4.3-145 details infrastructure 'standards for sanitary sewers, stormwater systems, water quality protection, natural resource protection, water and electric , ' utilities, and public easements. Additional design standards for these facilities are found in the Springfield Engineering and Design Standards and Procedures. Finding #7. Sheet A I shows an existing 20' natural gas easement running underneath the proposed new drive-through sales area. The sheet also shows a proposed,relocation of the gas line and the easement around the structure to the south, SANITARY SEWER IMPROVEMENTS - SDC 4.3-105 SDC Section 4.3-1 05,A requires that sanitary sewers shall be installed to serve each new development and to connect developments to existing mains.'Additionally, installation of sanitary sewers ,shall provide sufficient access for maintenance activities, SDC Section 4,3-105.C requires that proposed sewer systems shall include design consideration of additional development within the area as projected by the Metro Plan. Section 2.02.1 of the City's Engineering Design Standards and Procedures Manual (EDSPM) states that when land outside a new development will logically direct flow io sanitary sewers in the new development, the sewers shall be public sewers and shall normally ,extend to one or more of the property boundaries. DRC2008-00047 Major Site Plan Modification Jerry's Home Center September 2, 2008 6 Finding #4. The applicant has proposed to cap and abandon the existing area drain located within the covered portion oHhe proposed drive-through sales area building. Finding #5. The applicant has proposed to hydraulically isolate the truck loaqing dock and connect the loading dock drain to the sanitary sewer as shown on sheet A I, note 14. STORM W A TERMANAGEMENT - SDC 4.,3-110 SDC Section 4.3-11O.B states: The Approval Authority shall grant development approval only where adequate piIblic and/or private stormwater management systems provisions have been made as, determined by the Public Works Director, consistent with the Engineering Design Standards and Procedures Manual (EDSPM). SDC Section 4.3-11 O.D requires run-off from a development to be directed to an approved stormwater management system with sufficient capacity to accept the discharge. SDC Section 4.3-11 O,E requires new developments to employ drainage management practices which minimize the amount and rate of surface water run-off into receiving streams and promote water quality. Section 4.3-IIO.D of the SDC requires that run-off from a development shall be 4irected to an approved stormwater management system with sufficient capacity to accept the discharge, SDC Section 4.3-11O.E of the SDC requires new developments to employ drainage management practices, which minimize the amount and rate of surface water run~off into receiving streams, and which promote water quality. Finding #6. To comply with Sections'4.3-11O.D &'E, stormwater runofffrorri the site was previously designed to be directed to mechanical pretreatment structures for most of the parking . area; There is no significant change in the amount of impervious area at the development location and therefore not a significant change in the volume of storm-water run-off, . ..' . . Finding #7. The applicant has proposed to install two catch basins to capture runoff within the uncovered portion of the proposed new drive-through sales: Construction note # lOon sheet AO.2 describes a strip drain for collection of stormwater. This note and corrections on other sheets shall be made to reflect the use of the catch basins in place ofthe strip drain, Vt;3:llifoiWI1'sales~~ Finding #8. The applicant has proposed to connect the roof top run-off to the :storm drainage system via downspouts and underground piping as shown on sheet AI, note 13 and sheet C2, , WATER QUALITY PROTECTION - SDC 4.3-115 Under Federal regulation of the Clean Water Act (CWA), Endangered Species Act (ESA), and National Pollutant Discharge Elimination System (NPDES), the City of Springfield has obtained a Municipal Separate Storm Sewer System (MS4) permit. A provision of this permit requires the City demonstrate efforts to reduce the pollution in urban stormwater to the Maximum Extent Practicable (MEP). Federal and Oregon Department of Environmental Quality (ODEQ) rules require the City's MS4 plan address six "Minimum Control Measures," Minimum Control Measure 5, "Post- DRC2008-00047 Major Site Plan Modification Jerry's Home Center September 2, 2008 7 .' Construction Stonrtwater Management for New Development and Redevelopment," applies to the proposed. development. Minimum Control Measure 5 requires the City of Springfield to develop, implement and enforce a program to ensure the reduction of pollutants in stonnwater runoff to the MEP, 'The City must also develop and implement strategies that include a combination of structural or non-structural Best Management Practices (BMPs) appropriated for the community, Minimum Control Measure 5 requires the City of Springfield use an ordinance or other regulatory mechanism to address post construction runoff from new and re-development projects to the extent allowable under State law, Regulatory mechanisms used by the City include the Springfield Development Code (SDC), the City's Engineering Design Standards and Procedures Manual (EDSPM) and the future Stonnwater Facilities Master Plan (SFMP), As required in Section 4.3-11 O,E ofthe SDC, "a development shall be required to employ drainage management practices approved by the Public Works Director and consistent with Metro Plan poIlcies and the Engineering Design Standards and Procedures Manual." Section 3,02 of the City's EDSPM states the Public Works Department will accept, as interim ' design standards for stonnwater quality, water quality facilities designed pursuant to the policies and procedures of either the City of Portland (BES), or the Clean Water Services (CWS). Finding #9. The site plan as submitted complies with the policy and d~sign requirements set forth in the Springfield Development Code Section 4.3-115 and applicable state and federal standards mentioned above. NATURAL RESOURCES PROTECTION- SDC 4.3-117 SDC Section 4.3-117 (D) states, "Site Plan Review as specified in Section 5.17-100 shall be required for commercial, industrial and multi-unit residential developments which are proposed within I 50-feet of a locally significant wetland or riparian area," Finding #10. The proposed development area is within 150 feet of the Q Street Channel, an inventoried natural resource site, The site plan, as submitted complies with the design standards found in SDC Section4,3-117. UTILITIES, FIRE PROTECTION AND PUBLIC EASEMENTS - SDC 4.3-120 THROUGH 4.3-140 SDC Section 4.3-130 (A) states that each development area shall be provided with a water system having sufficiently sized mains and lesser lines to furnish an adequate water supply to the development with sufficient access for maintenance," SDC Section 4.3-130 (B) states that fire hydrants and mains shall be installed by the developer as required by the Fire Marshal and the utility provider, Section 506 ofthe Oregon Fire Code requires that key boxes or similar devices be provided to allow emergency access to all buildings. DRC2008-00047 Major Site Plan Modification Jerry's Home Center September 2, 2008 8 . Finding #11. The Fire Marshall has evaluated the location and capacity of nearby water mains and hydrants and finds that the,existing system is adequate to serve the proposed expansion, Finding #12. The Fire Marshal has indicated that access to the all elements of the proposed expansion is adequately planned for in the site plan. Finding #13. Sheet A2 ofthe site plan shows a 'swinging gate and a sliding gate in the new drive-through sales area. No notation was found concerning key boxes or other means of accessing the structure in an emergency. . LANDSCAPING, SCREENING AND FENCE STANDARD8-SDC 4.4-100 THROUGH 4.4-115 SDC Section 4.4-100 through 4.4" 115 details standards and requirements for landscaping, screening and fencing for new developments. Finding #14. , The landscape plan includes a detailed planting plan for the prop~sed development. The landscape plan includes a plant list, and notes regarding irrigation that are consistent with SDC Section 4.4-105. Finding #15. The site plan shows no new trash receptacles or major mechanical equipment that are external to the buildings. that require screening, LIGHTING AND GLARE- SDC 3.2-425G.3., SDC4.3-110 G., SDC 4.5-110 SDC Section 4.5-110 A. states:, All exterior light fixtures shall be shielded or recessed so that direct glare and reflection are contained within the boundaries of the property, and directed downward and away from abutting properties; public rights of way; and riparian, wetlands and other protected areas identified in this Code on the same property. SDC Section 4.5-11 0B.2.b, states that the height of a free standing exterior light fixture within 50 feet of riparian area shall not exceed 12 feet. SDC Section 4.3-110 G requires a developer to employ site design, landscaping a'nd drainage management practices to protect and restore riparian area functions. ' Finding #16. The site plan includes specification sheets showing Crescent Stonco "FloodPak Series FPM and FPL" exterior lighting fixtures. The specification sheets not that these model fixtures meet IESNA cut-off requirements. VEHICLE PARKING, LOADING AND BICYCLING PARKING STANDARD8-SDC 4.6-100 SDC Section 4,6 details development standards for vehicle parking, loading and bicycle parking. Section 4.6-125, (Table 4.6-2) identifies the minimum required off street parking for various land uses. .I The proposed expansion takes advantage of existing parking on both the Jerry's Home Improvement Center site and the Wilco building site. Jerry's drive-through sales area will be built in an area that is now used for Wilco parking. To meet minimum parking requirements, the DRC2008-00047 Major Site Plan Modification Jerry's Home Center September 2, 2008 9 applicant proposes to utilize underutilized parking capacity on the Jerry's site to <i.ffset the parking that would be lost on the Wilco site, The applicant proposes to draft anq record a Joint 'Use Parking Agreementthat would memorialize a shared parking arrangement that would allow the minimum off-street parking requirement for both the Wileo and Jerry's properties, The applicant's narrative (pages 2-3) includes a parking analysis for both the Jerry's Home Improvement Center property and the Wilco property. Finding #17. SDC Section 4.6~ 11 0 E allows the Director, upon application by all involved property owners, to authorize joint use of parking facilities provided that: 1. The applicant shall demonstrate that there is no' substantial conflict in the principal operating hours of the buildings or uses for which the joint use of parking facilities is proposed; and 2. The parties concerned in the joint use of off-street parking facilities shall.provide evidence of-agreement for the joint use by a legal instrument approved by the City Attorney. An agreement for joint use of parking facilities shall proyide for continuing maintenance of jointly used parking facilities; 3. The agreement shall be recorded at Lane County Deeds and Records at the applicant's expense, Finding.#18. The applicant's narrative (pages 2-3) includes a parking analysis for both the Jerry's Home Improvement Center and Wilco I'wl'~,~;es, The analysisi~ shown ~elow,' "Parking Ratio for Retail: Parking Ratio for Warehouse: 1 parking space for 300 SF. of gross area 1 parking space for 600 SF of gross area Jerrv's Prooertv Parkina Analvsis (Tax Lot 201 \ Building Area: 78,361 SF 27,645 SF 8,214 SF 19,003 SF 12,134 SF (Existing Enclosed Sales) (New Enciosed Sales, was drive-thru sales) (Existing Outdoor Sales) (Existing Garden Center) (Existing Warehouse) Number of Existing Parking Spaces On Site: ,480 Number of Existing Parking Spaces To Be Removed: 5 Number of Existing Parking Spaces Remaining: area) 475 (after reconfiguration for outdoor sto'rage' unloading Number of Parking Spaces Required: 78,361 SF I 300 SF per space= 77,645 SF I 300 SF per space= 261 spaces 92 spaces DRC2008-00047 Major Site Plan Modification Jerry's Home Center September 2, 2008 10 8,214 SF I 300 SF per space= 19,003 SF 1600SF per space= 12,134 SF 1600 SF oer soace= Total Required: Number of Existing Surplus Parking Spaces: 43 Wileo P~oDertv Pa~kin" Analysis (Tax Lot 802i WestTenant Building Area: (Wilco) 39,476 SF 4,242 SF (Enclosed Sales) (Garden Center) East Tenant Building Area: (Proposed Jerry's warehouse) 30,890 SF (Warehouse) New Drive-Thru Sales Area: (Proposed Jerry's outdoor storage) Number of Existing Parking Spaces On Site: 27 spaces 32 spaces 20 soaces 432 spaces 32,106 SF + 9,883 SF = 41,989 square feet (Covered) (Open) 376 Number of Existing Parking Spaces To Be Removed: 136 , Number of Existing Parking Spaces Remaining: building) 240 {after construction of covered outdoor storage ,Number of Parking Spaces Required: 39,476 SF I 300 SF per space= 4,242 SF 1600 SF per space= 41.989 SF 1600 SF per space= 30.890 SF 1600 SF oer soace= Total Required: 132 spaces 7 spaces 70 spaces 51 soaces 260 spaces 20 parking spaces Additional spaces from Jerry's property to be applied toward requirement . Required Additional Spaces: At the approval by the City of this parking analysis, an access easement and shared parking agreement will be drawn up and recorded between Tax Lots 201 and 802," OVERLAY DISTRICT REQUIREMENTS-DRINKING WATER PROTECTION OVERLA Y DISTRICT SDC Section 3.2-425 GA. states: Proposed development utilizing hazardous materials that may impact groundwater quality shall be as specified in section 3.3-200, DRC2008-00047 Major Site Plan Modification Jerry's Home Center September 2, 2008 II' " Finding #19. This property overlies portions of the 1- 5 year time-of-travel (TOT) zones to the Maia Well. A Drinking'Water Protection (DWP) application is required for this development. The applicant has submitted a DWP application which is being processed separately (DRC2008- 00048). ' FiniJing #20. "General Notes" numbers ],2,3,4,8,9, and ]0 on sheet GO provide precautions and directives related to drinking water protection during construction, Finding #21. "Key Site Plan Notes" numbers 3, ]2, 14 on sheet A] show the applicant has included design elements that are intended to prevent hazardous materialleakage',and spills from entering the groundwater supply, consistent with best management practices for drinking water protection, ' Finding #22. Springfield Utility Board staff reviewed this application and submitted the following comments that are pertinent to the site plan: ' . "The site plan indicates that the new loading dock will be equipped with a sanitary drain, SUB recommends that the loading dock drainage be designed with einergency valying to prevent the accidental discharge of hazardous materials. ]fthe loading dockis not,equipped with emergency valving, the drain will need to be covered with a mat during all loading and unloading ofh:izardous materials." . "SUB requests that wellhead protection signs be placed temporarily on the site during construction and permanently at the loading dock and entrance to the new drive-thru sales ~ea to alert contractors, subcontractors, employees, and others to the importance of reporting and cleaning up any spills (sign standard attached). Please contact Amy Chinitz (54]-744-3745) if you prefer to purchase signs directly from SUB at the cost of $] 5/sign," " FLOODPLAIN OVERLAY DISTRICT Finding #23. According to FIRM Map Number 41039C1161F a'small portion of tax lot 802 is within the floodplain of the Q Street Channel. The portion of tax lot 802 that will be affected by the floodplain is established parking area, The proposed expansion does not include any new structures or fill within the floodplain area that is shown on the FIRM map. . Conclusion: As conditioned, the public and private improvements are sufficient to serve the proposed development. The proposed site plan satisfies this sub-element of the Criteria Band C. DRC2008-00047 Major Site Plan Modification Jerry's .Home Center September 2, 2008 12 '''D. Parking areas and ingress-egress points have been designed to: facilitate vehicular traffic, bicycle and pedestrian safety to avoid congestion; provide connectivity within the development area and to adjacent residential areas, transit stops, neighborhood aCtivity centers, and commercial, industrial and public areas; minimize driveways on arterial and collector streets as specified in this Code or other applicable regulations and comply with the ODOr access management standards for State highways. " TRAFFIC STANDARDS The Engineering and Design Standards and Procedures Manual and the City of Springfield Construction Standard 'Specifications Section(s) 317, 50 I, and 502, and Standard Drawings 5-1 to 5-25 provide design standards for streets and accessways, These standards are supplemented by the parking standards found in SDC Section 4.6-100, . Finding #24. The proposed site plan provides parking areas and ingress-egress points which are'designed to facilitate vehicular traffic, bicycle and pedestrian safety to avoid congestion; provide connectivity within the development area and to adjacent residential areas, transit stops, ,neighborhood activity centers, and commercial, industrial and public areas; minimize curb cuts on arterial and collector streets as specified in this Code or other applicable regulati~ns and comply with the'ODOT access management standards for State highways, PEDESTRIAN W ALKW A YS SDC Section 3.2-4450 states: Walkways from parking lots to building entrances. Internal pedestrian walkways shall be developed for persons who need access to the buildings from the parking lots, The walkways shall be located within the lots and ~hall be designed to provide access from the lots to thcentrances of the buildings, The walkways shall be distinguished from the parking and driving areas by use of any of the following materials: special pavers, brick, raised elevation, scored concrete or other materials as approved by the Director. Finding #25. Access to the existing structures is served by special stripping to denote pedestrian crossings between the parking area and building entrances, The sheet A I of the proposed site plan shows similar striping marking access to the new drive-through sales area, Ramps are provided for wheelchair access to meet ADA requirements, Conclusion: The proposed site plan satisfies Criterion D. "E. Physical features, including, but not limited to: steep slopes with unstable soil or geologic conditions; areas with susceptibility of flooding; significant clusters of trees and shrubs; watercourses shown on the WQLW Map and their associat,ed riparian areas; other riparian areas and wetlands specified in Section 4.3-117; rock outcrop pings; open spaces; and areas of historic and/or archaeological'significance, as may be specified in Section 3.3-900 Or ORS 97.740-760,358.905-955 and 390.235-240, 'shall be protected as specified in this Code or in State or Federal law. " The City of Springfield maintains various inventories of locally significant physical features which may require protection or which may have an impact on the safety of the proposed development. Among these inventories are the Springfield Inventory of Natural Resource Sites, DRC2008-00047 Major Site Plan Modification Jerry's Home Center September 2, 2008 13 the Springfield Map of Water Quality-Limited Watercours~s, Springfield Inventory of Historic Places, Springfield Local Wetland Inventory and others. Finding #26. The proposed development area is within 150 feet of the Q Street Channel, an inventoried natural resource site, The site plan, as submitted complies with the design standards found in SDC Section4.3-I17. Conclusion: The.proposed site plan satisfies Criterion E. Conclusion: The proposed site plan as conditioned, can be made to conform to the Type II Site Plan Review criteria found in SDC 5,17-125 (A)- (E) IV. DECISION--APPROV AL, WITH CONDITIONS, as of the date.ofthis letter. This is a limited land use decision made according to city code and state statute. Unless appealed, the decision is final. Please read this document carefullY: The standards ofthe Springfield Development Code (SDC).applicable to each criterion of Site Plan Modification Approval are listed herein and are satisfied by the submitted plans and notes unless specifically noted with findings and conditions necessary for compliance, Final Site Plans must be in 'conformance with the tentative site Dlan as conditioned. Buildinl! Dlans and site develoDment must confomi to the Final Site Plan. ADDroved Final Site Plans (includini! LandscaDe Plans) shall not be substantivelv chanl!ed durinl! Buildinl! Permit Review without an aDDroved Site Plan Modification Decision. Other Uses That May Be Authorized By the Decision: None, The proposed uses are permitted in accordance with Springfield Development Code, No other uses are authorized.by this decision. Final Site Plan and Building Plans must conform to this decision. V. SUMMARY OF CONDITIONS OF APPROVAL Condition # 1. A stop sign (Rl-l as described in the MUTCD) shall be added to the driveway at the northwest corner of the property where the frontage road connects to 21" Street. The sign shall be located to the north of the driveway within the right of way of 21 " Street: Condition #2. Each storm water catch basin serving the proposed drive-through sales shall be designed to provide required pretreatment of all collected runoff, Condition #3. The applicant shall provide a Knox keyed gate for the sliding electric gate and a public works locks f9r manual swing out gates on the new drive-through sales area. Condition #4. The applicant shall prepare Joint Use Parking Agreement that is consistent with ,he provisions of SDC Section 4,6-110 E I -3 and record that agreement at Lane County Deeds and Records at the applicant's expense. Condition #5. The loading dock drainage system shall be designed with emergency valving to prevent the accidental discharge of hazardous materials. If the loading dock is not equipped with . 'emergency valving, the drain will need to be covered with a mat during all loading and unloading of hazardous materiak Condition #6. Wellhead protection signs shall be placed temporarily on the site during construction and permanently at the loading dock and entrance to the new drive-thm sales area to . . DRC2008-00047 Major Site Plan Modification Jerry '8 Home Center September 2,2008 /4 " alert contractors, subcontractors, employees, and others to the importailce of reporting and cle~ing up any spills. Please contact Amy Chinitz (541-744-3745) to purchase signs from SUB at the cost of$15/sign. WHAT NEEDS To BE DONE By THE ApPLICANT TO OBTAIN FINAL SITE PLAN APPROVAL? FINAL SITE PLAN: A Final Site Plan Application, the Final Site Plan Fee, five copies of a Final Site Plan and any additional required plans, documents or information are required to be submitted to the Planning Division within 90 days of the date of this letter, This decision is based on the submitted Tentative Site Plan. The Final Site Plan must show ,conformity with the Tentative Site Plan, compliance with SDC 5.17-125 Criteria of Approval A-E, and the conditions of approval. The Final Site Plan shall become null and void if construction has not begun within two years of Fiilal Site Plan approval, i.e. the signing of a Development Agreement. A single one-year extension may be granted by the Director upon receipt of a written request t~y the applicant inchidingan explanation of the delay: Work under , progress shall not be subjectito Development Approval expiration, Ii d I th . DEVELOPMENT AGREEMENT: In or er to comp ete e revIew process, a Development Agreement is required to enilure that the terms and conditions of site plan review are binding upon both the applicant llIJdifhe City. This agreement wilIbe pr~pared by Staff upon approval of the Final Site Plan and mustibe signed by the property owner prior to the issuance of a building permit. A Building Permit ~rall be issued by the Building Official only after the Development Agreement has been signed i~y the applicant and the Director. No building or structure shall be occupied until all improvem ents are made in accordance with this Article, except as specified in SDC 5,17 - 150, Security arid Assurances, Upon satisfactory completion of site development, as determined by a Final Sitell~spection (prior to the final building inspection), the City shall authorize the provision of pllblic facilities and services and issue a Certificate of Occupancy. , . II . NOTES: II ., . An encroachment p<irmit and a Land Drainage and Alteration Permit may be required for this development. ihe'applicant shall not commence any construction activities on the site without an appri\ved Land Drainage and Alteration Permit approved by City Public Works Department. 1.1 , ' . Signs are regulated l~y the Spring~eld Municipal Code Article 9, Chapter 7. The number and placement of silins must be coordinated with the Community Services Division (726- 3664). The locationlof signs shown in a site plan does not constitute approval from the Community service;1 Division. A separate sign permit is required. . " I ADDITIONAL INFORMA TIoi~: The application, all documents, and evidence relied upon by the applicant, and the applicabl~: criteria of approval are available for free inspection and copies are available at a cost of $0.75 tx the first page and $0.50 for each additional page at the , Development Services bep~Fent, 225 Fifth Street, Springfield, Oregon, ApPEALS: If you wish to aJbeal this Tentative Site Plan Approval, a Type II Limited L~d Use decision, your application rrI~st comply with SDC 5.3-100, APPEALS. Appeals inust be submitted on a City form an:! a fee of $250,00 must be paid to the City at the time of submittal. The fee will be returned to the appellant if the Planning Commission approves th~ appeal application, In accordance ~~ith SDC 5.3-115 which provides for a 15 day appeal period, the appeal period for thisdecisii:n expires at 5:00 p.m. on September 18, 2008. ., II DRC2008-00047 Major Site Plm Modification Jerry's Home Center Ii September 2, 2008 /5 r I ~J " OUESTIONS: Please contact Mark Metzger at the City of Springfield Urban Planning Division, 726-3775 if you have questions regarding this process. DRC2008-00047 Major Site Plan Modification Jerry's Hom'e Cerzter September 2, 20.08 /6 " " Appendix A Vicinity Maps Jerry's Home Center Expansion Vicinity Map CI> ,." 2000 4OO0F"'" -= ~I~-f ~~ ./ ,. / - DRC2008-00047 Major Site Plan Modification Jerry's Home Center ., September 2, 2008 /7 \.- \",'" \;' " SITE PLAN REVIEW DEVELOPMENT AGREEMENT' This DEVELOPMENT AGREEMENT, hereafter "Agreement", is entered into this day of ',2008 (the "Effective Date") by and between the CITY OF SPRINGFIELD, hereinafter "City", and Jerry's Building Materials, Inc., hereinafter "Applicant", in accordance with Springfield Development Code (SDC) Sections 5.17-145, 5,17- 130,5.17-140, and SDC Section 5.1-130 (D). RECITALS WHEREAS, on the 3rd day of September, 2008, the City approved the Major Site Plan Modification Application submitted by the Applicant for the purpose of the following: CITY JOURNAL NUMBER DRC2008-00047. Type II Major Site Plan Modification requesting approval to redevelop a portion of the ,Jerry's Home Improvement Center to add additional retail space; to redevelop a portion of the adjacent Wilco building to construct warehouse space; and to construct a new drive-through sales area in an area this is now a parking area. Two properties are involved in the application. The properties are located between on Olympic Street between 21st and 28th Streets. The properties are identified on the lane County Assessor's Maps #17-03-25-00 Tax lot 802 and 17-03-25-43 Tax lot 8000, The properties are zoned Major Retail Commercial by the City of Springfield. WHEREAS, in consideration for a Type II Major Site Plan Modification approval, the issuance of a Building Permit, and the issuance of an Occupancy Permit, as specified in the Springfield Development Code Section 5.17-140, Applicant agrees to comply with all of the standards in the Springfield Development Code, Springfield Public Works Engineering Design Manual and the Springfield Municipal Code which may be applicable to this development project unless modified or excepted by the Site Plan Review Development Agreement, Development Services Director, Planning Commission, Building Official or their agents, or the Fire Marshall, which modifications or exceptions shall be reduced to writing. WHEREAS, in consideration for this Major Site Plan Modification app~oval, the issuance of a Building Permit, and the issuance of an Occupancy Permit, 'as specified in the Springfield Development Code Section 5.7-140, Applicant agrees to comply with the following speCific conditions'imposed by the City as part of the Major Site Plan Modification approval: A. All improvements must be constructedl installed as shown on the Final. Site Plan prior to the final building inspection. B. All of the conditions specified in the Notice of Decision will be fulfilled prior to final occupancy: Condition # 1, A stop sign (R1-1 as described in the MUTCD) shall be added to the driveway at the northwest corner of the property where the frontage road connects to 21 sl Street. The sign shall be located to the north of the driveway wit~in the right of way of 21st Street. , . Journal No. DRC2008-00047.Development Agreement August 26, 2008 ' Page 1 of 4 \ . \, ,: it;)'. f Condition #2. The applicant shall provide a Knox keyed gate for the sliding electric gate and a public works locks for manual swing out gates on the. new drive-through sales area. Condition #3. The applicant shall prepare Joint Use Parking Agreement that is consistent with the provisions of SDC Section 4.6-110 E 1-3 and .record that agreement at lane County Deeds and Records at the applicant's expense. Condition #4. The loading dock drainage system shall be'designed with emergency valving to prevent the accidental discharge of hazardous materials. If the loading dock ,is 'not equipped, with emergency valving, the drain will need to be covered with a mat during aJlloading and unloading of hazardous materials. Condition #5. Wellhead protection signs be placed temporarily on the site during construction and permanently at the loading dock and entrance to the new drive-thru sales area to alert contractors, subcontractors, employees, and others to the importance of reporting and cleaning up any spills. Please contact Amy Chinitz (541-744-3745) to purchase signs from SUB at the cost of $15/sign THEREFORE IN CONSIDERATION OF THE FOREGOING RECITALS WHICH ARE EXPRESSLY MADE A PART OF THIS AGREEMENT, CITY AND APPLICANT AGREE AS FOllOWS: ' 1. FINAL SITE PLAN. The Applicant has submitted a Final Site Plan in accordance with Section 5,7-135 of the Springfield Development Code, 2. STANDARDS. The applicant agrees to fulfill all applicable standards specified in the Springfield Development Code and the specific standards listed in the RECI~AlS prior to the occupancy, unless certain conditions have been deferred to a later date in accordance with Section 5.17-150 of the Springfield Development Code. 3. CONDITIONS. The applicant agrees to fulfill all specific conditions of approval required by the City listed in the RECITALS prior to occupancy, unless certain conditions have been deferred to a later date in accordance with SDC Section 5.17-150 of the Springfield Development Code, ' 4. MODIFICATIONS. The Applicant agrees not to modify the approved Final Site Plan without first notifying the City. Modifications to the Final Site Plan shall be reviewed in accordance with Section 5.7-145 of the Springfield Development Code, . . 5. MAINTAINING THE USE. The Applicant agrees to the following: (a) The building and site shall be maintained in accordance with the provisions . of the Springfield Development' Code in order to continue the use. (b) It shall be the continuing obligation of the property owner to maintain the planting required by Section 4.4-100 through 4.4-105 of the Springfield Development Code in an attractive manner free of weeds and other invading vegetation. In addition; plantings in the vision clearance area shall be trimmed to meet the 2 1/2 foot height standard in accordance with SDC Section 4.2-130 of the Springfield Development Code, Journal No, DRC2008,00047 Development Agreement August 26, 2008 Page 2 of 4 ~, ..--- " (c) Parking lots shall be maintained by the property owner or tenant in a condition free of litter or dust, and deteriorated pavement conditions shall be, improved to maintain conformance with these standards.' , (d) Undeveloped land within the development area shall be maintained free of trash and stored materials in a mowed and attractive manner. Undeveloped land shall not be used for parking. 6. In addition to all other remedies which may be provided by law or equity (including but not limited to penalties provided by applicable State Law or City Ordinances), Applicant agrees the City may enforce Applicant's responsibilities by withholding Applicant's Final Occupancy Permit, and terminating any Temporary Occupancy Permit which may have been granted, 7, Any Final Site Plan approves becomes null and void ifconstruction does not commence within one year of the date of the agreement.' , ..IN WITNESS WHEREOF, the Applicant and City have executed this Agreement as of the date first herein above written. APPLICANT BY: Date BY: STATE 01; OREGON, County of ,2008. Personally appeared the above named , who acknowledged the foregoing instrument to be their voluntary act. Before me: Notary Public for Oregon My Commission expires , Journal No. DRC2008-00047 Development Agreement August 26, 2008 Page 3 of 4 \ \ . , . \ j- l .- CITY BY: Date STATE OF OREGON, County of ,2008. Pe'rsonally appeared the above named , who acknowledged the foregoing instrument to be their voluntary act. Before me: Notary Public for Oregon My Commission expires " Journal No, DRC2008-00047 Development Agreement August 26, '2008 Page 4 of 4 t .-'-,' . ." -'. .'. -:", ~ .... ;'"" .." :':'" " ... , "'.", ~ '/ ,".:- , '.....,..-,,,--..-. ". :,.' "f';;;:l:k;;~1~~~~~u~r , CITYOFSPBiNGFII~rD " . pEIiELOPrv1E~T SERVicESiiE'PARtM ,~~ f, ". 'i' '.-' " .." ." '. ,- .,.., .,,~... . '. '" ' 225 5th ST::!1::}';c'< " .,' , -, ' .."'-" -.. .~. ,~ " 'SPRINGFIElD,OR 97:471(. ;:', . :,., ,,' "~.,,,.P','!I':'~:~,;;~~4';' ".... .(I .,. ",l, it, _"\:.-iiI",'i\-.- ."'l-r.",, ''"'~' '''-_' "!_ " ,.:., ,-.., ~,"" ."~,';,J,~:!)tl '\' i . . . j." ,";J' -.", ",-. .ol,dll'_"" 'I," I" .~" ", '\. " !=..... ., J -, Dennis Orem Jerry's Building Materials PO Box 2611 Eugene, OR 97401 ,;" ~a,.._ , J\" ,,"1 I ,"'I.. '....1.. ,I , '.:' .~~' ': ~.~~:'X!~;:.:i:~~);~;\~'r~~;;~;~~~ ' . CITY OF SPRINGFIELD" ,',. 1- . -,' .. _ -'",. \1"",'''-'' ~ ,-, .. ._~,. .."._ '_L,<< 'i DEVELOPMENT-SERVICES DEPARTME " . "' ,I,', v '{ < ~"i ~;l"$;' '" , , ':'225'Slh'Sl".' ~. ': "l\~ . ..... -' . " ;J ,_ ,_' """~j";'-.'" ,"'" ~'.!! ~. !l SPRINGFIELD:ORW <\ 77.'", _~.::,:i.!~l.:':'.~:~~~?:~~~'!!f'~Jl J . , ; 1 I James Robertson Robertson/Sherwood Architects 132 East Broadway, Ste 450 Eugene, OR 97401 "', ',.'. " .,";iiL -p '..~. '\'. i . . ,JC'