HomeMy WebLinkAboutResolution 09-27 07/20/2009
-
..,.; \)
CITY OF SPRINGFIELD, OREGON
RESOLUTION NO. 09-27
.
A RESOLUTION AUTHORIZING THE CITY MANAGER TO AWARD COMPETITNE BIDS
EXCEEDING $35,000, REQUESTS FOR PROPOSALS, OTHER PERSONAL SERVICES
CONTRACTS EXEMPT FROM BIDDING REQUIREMENTS UNDER THE PURCHASING
REGULATIONS, AND APPROVE AMENDMENTS TO PUBLIC CONTRACTS DURING THE
PERIOD OF JULY 21,2009 THROUGH SEPTEMBER 13,2009 WHILE THE COMMON COUNCIL
IS IN RECESS.
WHEREAS, Chapter 2, Public Contracts, Section 2.704 "Public Contracts for Goods and
Services," of the City of Springfield Municipal Code limits the City Manager's authority to make
purchases and award contracts not to exceed $35,000; and
WHEREAS, Chapter 2, Public Contracts, Section 2.706(3)&(4) prohibits amendments to public
contracts where the amendment cost exceeds certain limits except in case of City Council approval; and
WHEREAS, delaying these purchases and agreement approvals until the September 14, 2009
Council meeting would waste valuable time, increase the City's exposure and might raise costs and
reduce public service; and
WHEREAS, there may occur the need to execute contracts which have been competitively bid
for which funds have been budgeted, and for which the lowest responsible bid is in excess of $35,000
and which for reasons of public welfare, safety, and cost effectiveness need to be awarded during the
Council's summer recess from July 21,2009 through September 13,2009; and
.
WHEREAS, there may occur the need to execute contracts resulting from publicly advertised
Requests for Proposals for which the most responsible and responsive proposal is in excess of $35,000 or
other personal services contracts exempt from bidding requirements under the purchasing regulations,
and for which funds have been budgeted, and for reasons of public welfare, safety, and cost effectiveness
need to be awarded during the Council's summer recess from July 21,2009 through September 13,2009;
and
WHEREAS, there may occur the need to amend contracts where the amended cost exceeds
certain specified limits during the Council summer recess from July 21, 2009 through September 13,
2009.
NOW, THEREFORE, BE IT RESOLVED, by the Common Council of the City of Springfield as
follows:
.
During the City Council recess from July 21, 2009 through September 13, 2009, the City
Manager is hereby authorized to award competitive bid contracts for amounts for which the lowest
responsible bid is in excess of $35,000, and approve amendments to public contracts where the
amendment cost exceeds certain limits imposed by Section 2.706(3) for the Springfield Municipal Code,
except in cases of City Council approval, including, but not limited to contracts which have been
competitively bid, for which funds have been budgeted, and which for reasons of public welfare, safety,
and cost effectiveness need to be awarded during the Council's summer recess, provided all other
applicable purchasing requirements in the Springfield Municipal Code are followed, including but not
limited to these set forth on the attached Project/Contract Summary and others regarding the
construction, finishing, and occupation of the jail.
Attachment A
.
.
.
......) . II( ': .
This Resolution shall take effect on July 21,2009 and shall elapse on September 14,2009.
Adopted by the Common Council and approved by the Mayor of the City of Springfield, Oregon
this twentieth day of July, 2009 adopted by a vote of ~ for and ~ against.
ATTEST:
~~
Amy So a CIty Recorder
, 'cr) & ApnR()"~D
: ' -",f;?iir
" . 4LI""'~ :.~ LCA \~
~ ~T'1r-C:?~----'
'" ,"V .'\~TORI\!EY
Attachment A
RESOLUTION NO. 09-27
.
.
.'
HIGH VALUE PROJECT! CONTRACT SUMMARY
FOR THE PERIOD OF JULY 21, 2009 THROUGH SEPTEMBER 13, 2009
Item Approximate Dollar Department Contact About When
Amendment: Downtown Urban
Renewal District Plan Crandall
Arambula; Glenwood Riverfront $45,000 DSD L. Pauly August, 2009
District Land Use Concepts, Street
Network & Urban Design Work
P20353 Jasper Trunk Sewer Scoping, $675,000 PW J. Paschall August, 2009
Design & Installation
NEP A Documentation &
Environmental Permitting $85,000 PW K. Krueger August, 2009
P2l008 South 67th & Ivy Drainage $40,600 PW K. Greene August, 2009
Improvments
Springfield Transportation System
Plan UpdatCPart 1: execute IGA $200,000 PW D. Reesor August, 2009
with ODOT; Part II: Contract with
CH2M Hill (consultant for TSP)
Washington Department of
Corrections, dba Correctional $165,000 Police R. Golden August, 2009
Industries for Inmate Meal Service
Consolidated Food Management for stand-by contract; price to
'on-call' emergency Inmate Meal be negotiated if services Police R. Golden August, 2009
Servcies required
Jail Fingerprint Scanner (AFIS) $35,000 Police R. Golden R August, 2009
Lathrop
Jail Offendertrak Expansion $46,000 Police R. Golden R. August, 2009
Lathrop
Inmate Medical/DentaI Services $115,000 Police R. Golden August, 2009
provider J. Smith
Keefe Corp for Inmate Currently under
Commissary/Trust Account Provider negotiation; Police R. Golden August, 2009
Revenue/Commission 1. Smith
based
Inmate Clothing & Footwear,
Bedding, towels, and other supplies. $40,000 Police R. Golden Late August, early
(Solicitation options and cooperative J. Smith September, 2009
agreements are under review.)
Attachment B