HomeMy WebLinkAboutNotes, Work PLANNER 6/12/2009
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(City of Springfield
Development Services Department
225 Fifth Street
Springfield, OR 97477
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SITE PLAN REVIEW
PRE-SUBMITTAL CHECKLIST
Project Name: Afiya Apartments
Project Proposal: Develop a three-story supportive housing complex.
Case N':Imber: PRE2009-00017
Project Address: 1062 / 1072 / 1082 Main STreet
Assessors Map and Tax Lot Number(s): 17-03-35-41 TL 4600/4700/4800/4900
Zoning: . Mixed-Use Residential (MUR)
Overlay District(s): N/A
Applicable Refinement Plan: N/A
Refinement Plan Designation: N/A
Metro Plan Designation: Medium Density Residential & Mixed Use 'Overlay
Pre-Submittal Meeting Date: June 12, 2009
Application Submittal Deadline: December 9, 2009
Associated'Applications: ZON2009-00007 (DIM), ZON2007-00034 (DIM) & ZON2007-
00053 (City-Sponsored Zone Change from CC to MUR due to plan/zone conflict)
IGI_(OEJSeINNGl:;XEI!!DlnEMEl!oeMENiI"IIiREMfEW.1lE~r!t: . "',_
I POSITION REVIEW OF I NAME . PHONE I
~I Proiect Planner Land Use Planninq Molly Markarian 726-4611 I
~ E,,~:. -, T ',:"~c."vfl"",,,,1,;"" Transportation I J.' - . . "f1I~i~r2(1l:\- 726-~T<<iJ'1
J I Civil Enqineer ,Utilities Clayton McEachern 736-1036 I
'III Civil Enqineer I Sanitarv & Storm Sewer Clayton McEachern 736-1036 I
"I Deputy Fire Marshal I Fire and Life Safety Gilbert Gordon 726-2293 I
~I Plans Examiner Buildinq Kip Kaufman 744-4153 I
'~ep.IlIIG~NiI"'SllnEVEl!oeMENiI""'RE)lfEWltEAM[#1': . .+~_
Owner', Applicant Applicant's Representative'
Springfield Church of the Afiya Apartments, Inc. Ann Delaney
Brethern c/o ShelterCare Bergsund Delaney
1072 Main Street P.O. Box 23338 Architecture & Planning P.C.
Springfield, OR 97477 Eugene, OR 97402 1369 Olive Street
. Euqene, OR 97401
Date Received'
Planner: MEM
CR ll1--IO~
Revised 10/25/07
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TENTATIVE SITE PLAN REVIEW APPLICATION
PRE-SUBMITTAL CHECKLIST
PLANNING
o Application fee- - discuss the applicable fees
o Copy of the Site ,Plan reduced to 81h"x 11"
Complete Incomplete See Planning
Note(s)
o Copy of the deed and a preliminary title report issued within the past 30 days
documenting ownership and listing all encumbrances. If the applicant is not the property
owner, written permission from the property owner is required.
Complete Incomplete See Planning
Note(s)
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8 'l2"x 11" Copy of Site Plan
Deed and Preliminary Title Report
o Brief narrative explaining the purpose of the development, the existing use of the
property, and any additional information that may have a bearing in determining the
action to be taken. The narrative should also include the proposed number of employees
and future expansion plans, if known.
Complete _ Incomplete See Planning
Note(s)
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o Site Plan
Complete Incomplete
See Planning
Note(s)
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Brief Narrative
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Prepared by ar;1 Oregon Licensed Architect,/
Landscape Artliitect?ol"Engineer _" ,I.-:
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Proposed' buildings: location, dimensions, ii.!
size (gross floor area applicable to the ~:
parking requirement for the proposed {
use(s)), setbacks from property lines, and /'
distance between buildings
Location and height of existing or proposed'
, fences, walls, outdoor equipment, storage,
trash receptacles, and signs
Location, dimensions, and number of typical,
compact, and disabled parking spaces;
including aisles, wheel bumpers, directional
signs, and striping
Dimensions of the development area, as well
as area and percentage of the site proposed
Page 2 of 13
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for buildings, structures, parking and
vehicular areas, sidewalks, patios, and other
impervious surfaces
Observance of solar access requirements as
specified in the applicable zoning district
On-site loading areas and vehicular and
pedestrian circulation
Location, type, and number of bicycle
parking spaces
Area and dimensions of all property to be
conveyed, dedicated, or reserved for
common open spaces, recreational areas,
and other similar public and semi-public uses
Location of existing and proposed transit
facilities
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o Phased Development Plan Where applicable, the Site Plan application must include a
phasing plan indicating any proposed phases for development, including the boundaries
and sequencing of each phase. Phasing must progress in a sequence promoting str.~e~' ;
connectivity between the various phases of the development and accomr;nodating~6th~.r.,~y).t,
'required public improvements, including but not limited to, sanitary sewer, storn\.w~);er'll{;' "
management, water, and electricity. The applicant must indicate which phases apply!~S1' . "\.
the Site Plan application being submitted.' kJ, .
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Complete Incomplete See Planning N/A
Note(s)
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Phased Development Plan
o Landscape Plan
Complete Incomplete
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See Planning
Note(s)
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Drawn by a Landscape Architect
Location and dimensions of landscaping and
open space areas to include calculation of
landscape coverage
Screening in accordance with SDC 4.4-110
Written description, including specifications, of
the permanent irrigation system
Location.and type of street trees
List in chart form the proposed types of
landscape materials (trees, shrubs, ground
cover). Include in the chart genus, species,
common name; quantity, size, spacing and
method of planting
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Date Received:~
Planner: MEM
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o Architectural Plan
Complete Incomplete
See Planning
Page 3 of 13
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Exterior elevations of all buildings and
structures proposed for the development site,
including height
Conceptual.floor plans
o On-Site Lighting Plan
Complete Incomplete See Planning
Note(s)
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Location, orientation, and maximum height of
exterior light fixtures, both free standing and
attached
Type and extent of shielding, including cut-off
angles and type of illumination, wattage, and'
luminous area
Photometric test report for each light source
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Planning Notes: .
_ \ VS!-...~ 1. Please submit reports issued within the last 30d~ys. Also, pl.ease in~lude a report for
rA1,f)';",Il'f:7 all affected tax lots (only 4, 600/4700/4800 were Included). Fmally, smce the .
\' : 'l\v..V: .\~. applicant is not the property owner, please sumbit written permission from the
tJOA l:''(J\ property owner to develop the property as proposed.
Cf)if'f 2. Please stamp & sign sheets prepared by Bergsund Delaney.
3. Please indicate the height and type of the existing fence along the east property line.
Please also indicate height and design of the proposed trash enclosure.
4. Please number all proposed parking spaces (the ones north of the building are not
numbered).
5. While the narrative discusses open space and the calculations are on the cover sheet,
it is hard to see on the site plan what areas are being considered for open space.
Since the reduced site plan is what goes to the public at submittal, it would be helpful
to have arrows pointing to the common / open space areas.
6. How will the vault in the southwest corner of the site be screened? Also, the
landscape plans need to be fully developed.
Additional comments not related to the completeness of the application:
. Please have the property owner sign the application form and not the applicant's
representative.
. Please include a north arrow'on the site plan sheet since the reduced version of this
sheet is what is mailed to the public at submittal.
. Since you did not submit the ODOT access permits at Pre-Submittal, I'm curious as to
where you stand with your ODOT access permits -- do you anticipate them prior to
the complete submittal?
. It seems odd that it would be ok per ADA requirements to have the ADA parking so
!'"j r ~ ~ !{arfro~ the n~w building, especially since there are no striped access .lanes or ramps
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Page 4 of 13
. Are you considering the west fa<;ade as the front fa<;ade?
. On the Site Plan sheet, please provide the context of the site -- i.e. LDR to north
across alley, Main Street to south, other properties to east and west, etc.
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Date Rece"" .
Planner: MEM
Page 5 of 13
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TENTATIVE SITE PLAN REVIEW APPLICATION,
PRE-SUBMITTAL CHECKLIST
Engineer: Clayton McEachern Case#: PRE2009-00017
PUBLIC WORKS ENGINEERING
Complete Incomplete
o Site Assessment of Existing Conditions
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Note(s)
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Revised 10/25/07
Prepared by an Oregon licensed Landscape Architect
or E.ngineer
Vicinity Map
The name, location, and dimensions 'of all existing site
features including buildings, curb cuts, trees and
impervious surface areas, clearly indicating what is :
remaining and what is being removed. For existing ,
structures to remain, also indicate present use, size, ,
setbacks from property lines, and distance between
buildings
The name, location, dimensions, direction of flow and
top of bank of all watercourses and required riparian
setback that are shown on the Water Quality Limited
Watercourse Map on file in the Development Services
Department
The 100-year floodplain and f100dway boundaries on
the site, as specified in the latest adopted FEMA Flood
Insurance Rate Maps or FEMA approved Letter of Map
Amendment or Letter of Map Revision
The Time of Travel Zones, as specified in SDC 3.3-200
and delineated on the Wellhead Protection Areas Map
on file in the Development Services Department
Physical features including, but not limited to trees 5"
in diameter or greater when measured 4 Y2 feet above
the ground, significant clusters of trees and shrubs,
riparian areas, wetlands, and rock outcroppings
Soil types and water table'information as mapped and
specified. in the Soils Survey of Lane County. A
Geotechnical Report prepared by an Engineer must be
submitted concurrently if the Soils Survey indicates
the proposed development area has unstable soils
and/or a high water table '
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o Improvement and Public Utilities Plan must be in compliance with the regulations of
SDC Sections 5.17-100, 4.1"100, 4.2-100, andA.3-100 and must include the following
information:
Complete Incomplete See PW
Note(s)
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Prepared by an Oregon licensed Civil Engineer
Location ,and ,width of all existing and proposed
easements ' ,
Location of existing and required power poles,
transformers, neighborhood mailbox units, and similar
public facilities
Location and size of existing and proposed utilities on
and adjacent to the site, including sanitary sewer
mains, stormwater management systems, water
mains, power, gas, telephone, and cable TV.
Indicate the proposed connection points
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o Grading and Paving Plan
Complete
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Incomplete See PW
Note(s)
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Prepared by an Oregon licensed Civil Engineer
Planting plan prepared by an Oregon licensed
Landscape Architect where plants are proposed as
part ofthe stormwater management system
Roof drainage patterns and discharge locations
Pervious and impervious area drainage patterns
The size and location of stormwater management
systems components, including but not limited to:
drain lines, catch basins, dry wells and/or detention
ponds; stormwater quality measures; and natural
drainageways to be retained
Existing and proposed spot elevations and contours
lines drawn at 1 foot intervals (for land with a slope
o,ver 10 percent, the contour lines may be at 5 foot
intervals)
Amount of proposed cut and fill
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o Stormwater Management System Study - provide four (4) copies of the study with
the completed Stormwater Scoping Sheet attached. The plan, calculations, and
documentation must be consistent with the Engineering Design Standards and
Procedures Manual. . )11../0",
Date ReceIVed:. (()
Complete Incomplete, See PW
Note(s) Planner: MEM
~ ljj Scoping Sheet and attached Stormwater Management
System Study
Page 7 of 13
PW Notes:
1. Archictectual Plans are not stamped.
2. The easement and ROW lines are not clear on the plans. A large scale map showing
only the building footprints, existing and proposed property lines, existing and
proposed easements and ROW lines would be beneficial.
3. Label new sanitary sewer lines to trash enclosures and proposed building. Also show
possible future sanitary lines for later phases to help eliminate conflicts and future
reconstruction.
Additional comments not related to the completeness of the application:
. In the narrative, the area of new and existing impervious area is not included.
. The proposed stormwater quality filter inserts will need to have a maintenance
agreement submitted. This agreement should have a maintenance schedule, .list
filter types/media, and specify the person who will be responsible for ongoing
maintenance.
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Page 8 of 13
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TENTATIVE SITE PLAN REVIEW APPLICATION
PRE-SUBMITTAL CHECKLIST
Transportation Engineer/Planner: Case#: PRE2009-00017
Applicant: Springfield Church of the Brethren
TRANSPORTATION
o Right-of-Way Approach Permit application must be provided where the property has
frontage on a Lane County or an Oregon, Department of Transportation (ODOT) facility.
Complete Incomplete
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See Transportation
Note(s)
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Copy of-ROW Approach Permit Application
o Traffic Impact Study - four (4) copies of a study prepared by a Traffic Engineer in
accordance with SDC 4.2-105 AA. Traffic Impact Studies (TIS) allow the City to analyze
. and evaluate the traffic impacts and mitigation of a development on the City's
transportation system. In general, a TIS must explain how the traffic from a given
development affects the transportation system in terms of safety, traffic operations,
access and mobility, and immediate and adjoining street systems. A TIS must also
address, if needed, City, Metro Plan and state land use and transportation policies and
objectives.
Complete Incomplete
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Note(s)
N/A
Traffic Impact Study
o Site Plan
Complete Incomplete
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Note(s)
2,3
Access to streets, alleys, and properties to
be served, including the location and
dimensions of existing and proposed curb
cuts and curb cuts proposed to be closed
o Improvement and Public Utilities Plan
Complete Incomplete See Transportation
Note(s)
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Location and type of existing and
proposed street lighting
Location, width, and construction material
of all existing and proposed sidewalks,
sidewalk ramps, pedestrian access ways,
and trails
Location, widths (of paving and right-of-
way) and names of all existing and
proposed streets, alleys, dedications,
Date Receivecl:~ 0'1
Planner: MEIIII
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Revised 10/25/07
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access easements or other right-of-ways
within or adjacent to the proposed
development, including ownership and
maintenance status, if applicable
Location of existing and required traffic
control devices
Transportation Notes:
1. Copy or Right of Way/Enroachment permit from ODOT with concern to driveway
expansion/reconstruction must be submitted.
2. For Site Plan show the following:
a. Dimension of set back from property line to parking stall
b. Dimension of Alley Access including throat width and depth
c. Internal parking lot dimensions on existing gravel lot
3. Show circulation plan indication on Site plan '
Additional comments not related to the completeness of the application:
. Vision clearance triangles will be required to extend into the right of way
. Relocation of bus stop will require approval from Lane Transit District
Revised 10/25/07
Date ReceiWd:~
Planner: MEM
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TENTATIVE SITE PLAN REVIEW APPLICATION
PRE-SUBMITTAL CHECKLIST
Deputy Fire Marshal: Gilbert Gordon
Case #: PRE2009-00017
'fIRE
o Site Plan
Complete Incomplete See Fire
Note(s)
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On-site vehicular circulation
o Improvement and Public Utilities Plan
Complete Incomplete See Fire
Note(s)
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Location of existing and required fire hydrants and
similar public facilities
Fire Notes:
Additional comments not related to the completeness of the application:
Date Recei\f>3d'
Planner: MEN!
IG IZ.\01_
Page 9 of 13
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TENTATIVE SITE PLAN REVIEW APPLICATION
PRE-SUBMITTAL CHECKLIST
Community Services: Kip Kaufman Case #: P9"17
BUILDING
Complete Incomplete
o Site Assessment of Existing Conditions
Proposed Duildings: location, dimensions, size
(gross floor area), setbacks from property
lines, distance between buildings
Location, dimensions, and number of typical,
compact, and disabled parking spaces;
including aisles, landscaped areas, wheel
bumpers, directional signs, and striping
On-site loading areas and, vehicular and
pedestrian circulation
o Grading, Paving, and Stormwater Management Plan
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See Building
Note(s)
GeoTech
Report
o Site Plan
. Complete Incomplete
See Building
Note(s)
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Complete Incomplete See Building
Note(s)
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GeoTech
Report
, 0 Architectural Plans
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Note(s)
Soil types and water table information as
, mapped and, specified in the Soils Survey of
Lane County. A Geotechnical Report prepared
by an Engineer must be submitted
concurrently if the Soils Survey indicates the
proposed development area has unstable soils
and/or a high water table
Roof drainage patterns and discharge locations
Existing and proposed spot elevations and
contours lines drawn at 1 foot intervals (for
land with a slope over 10 percent, the contour
lines may.be at 5 foot intervals)
Amount of proposed cut and fill
Page 10 of 13
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. Exterior elevations of all buildings and
structures proposed for the development site,
including height
Conceptual floor plans
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o On-Site Lighting Plan
Complete Incomplete
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See Planning
Note(s)
Egress Plan
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Egress Plan
Location, orientation, and maximum height of
exterior light fixtures, both free standing and
attached
Type and extent of shielding, including cut-off
angles and type of illumination, wattage, and
luminous area
Photometric test report for each light source
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Egress Plan
Building Notes:
1. Please clarify the occupancy classification for the building based on the description,
"supportive housing complex for persons with psychiatric disabilities."
2. Please provide complete civil, 'plan drawings including scale, dimensions, setback
distances to property lines, distances between structures, fire service lines, fire
hydrants, fire access, easements, utilities, parking, accessible routes, etc...
Additional comments not related to the completeness of the application:
. Please provide complete civil, plan drawings including scale, dimensions, setbacks
. to property lines, distances between structures, fire service lines, fire hydrants, fire
access, easements, utilities, parking, accessible routes, etc...
. Please Provide a complete code analysis for the building including fire and life safety
plan review, construction type, height and area analysis, max. area exterior wall
openings, accessibility requirements and elements, plumbing fixture analysis, etc...
. Please provide the site specific Geo. Tech. Report. .
. Please provide a complete set of plan documents wet-signature stamped by the
architect and engineer of record, including engineering for vertical and lateral loads
including calculations and construction details, foundation plan, elevations, cross
sections, floor plans, fioor framing, roof framing, etc...
. Please provide automatic sprinkler system plans, fire and smoke alarm plans
including visible alarms, fire rated assemblies and opening protectives including
construction details and listings, etc...
. Please provide eleCtrical, plumbing and mechanical plan drawings including ,
engineering for seismic bracing, etc...
. Please provide non-residential energy forms for exterior envelope, HVAC systems,
lighting systems, etc...' .
. Please provide documents for any special circumstances such as demolition, site
grading or waste water issues.
. Please provide Special Inspection Form signed by all responsible parties for any
required special inspections.
. Please provide Deferred Submittal Form signed by all responsible parties for any
deferred submittals. '
Date ReceiVe(L..i.l.E:1 0 ~6e 11 of 13
Planner: MEM
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ANY REQUIRE.D ADDITIONAL MATERIALS, APPLICATIONS OR
PERMITS
IT IS THE APPLICANTS RESPONSIBILITY TO DETERMINE IF ADDITIONAL STANDARDS OR
APPLICATIONS APPLY TO THE PROPOSED DEVELOPMENT. THE APPLICANT SHOULD
CONSIDER UTILIZING EITHER THE DEVELOPMENT ISSUES MEETING OR THE PRE-
APPLICATION REPORT FOR MORE DETAILED INFORMATION:
Applicable Not
, Applicable
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Where a multi-family development is proposed, any additional
materials to demonstrate compliance with SDC 3.2-240
Riparian Area Protection Report for properties located within 150
feet of the top of bank of any Water Quality Limited Watercourses
(WQLW) or within 100 feet of the top of bank of any direct
tributaries of WQLW
A Geotechnical Report prepared by an engineer must be submitted
concurrently if there are unstable soils and/or a high water table
present
Where the development area is within an overlay district, address
the additional standards of the overlay district
If five or more trees are proposed to be removed, a Tree Felling
Permit.as specified in SDC 5.19-100 '
A wetland delineation approved by the Oregon Division of State
Lands mustbe submitted concurrently where there is a wetland on
the property
Any required federal or state permit must be submitted
concurrently or evidence the permit application has been
submitted for review
Where any grading, filling or excavating is proposed with the
development, a Land and Drainage Alteration permit must be
submitted prior to development
Where applicable, any Discretionary Use or Variance as specified in
SDC 5.9-100 and 5.21-100
An Annexation application, as specified in SDC 5.7-100, where a
development is proposed outside of the city limits but within the
City's urban service area and can be serviced by sanitary sewer
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. Page 12 of 13
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THIS APPLICATION IS:
o COMPLETE FOR PROCESSING
[gJ INCOMPLETE AND NEEDS MISSING INFORMATION NOTED ABOVE
City Planner
&( 12-1 D~
Date
This is not a decision on your application. Springfield Development Code Section 5.4-
105 and Oregon Revised Statutes 227.178 require the City take final action on a limited land
use decision within 120 days after the application is deemed complete. The 120-day
processing period for this application begins when all the missing information is submitted or
when you request that the City proceed without the information. You must indicate by either
signing this form or by submitting a written response to the City within seven days of the
date of this form asserting your intentions regarding the provision of the missing
information. If you indicate herein or in your written response that the missing information
will be 'submitted, then you have 180 days from the date the application was submitted for
PrecSubmittal Review to provide the City, with the missing information. If you refuse to
submit the missing information, then upon receipt of the full application packet and '
processing fee, the City will deem the application complete for purposes of starting the 120-
day clock and begin processing the application. No new information may be submitted after
the start of the 120-day period unless accompanied by a request for an extension of the
120-day processing time. Upon receipt of a request for extensior:1, the City may extend the
120-day period for a reasonable period of time. The City may also require additional fees if
the new information is submitted after the Notification to Surrounding Property Owners is
. sent out and a second notification is required or if the new information substantially affects
the application proposal and additional review is required.
If theowner/applicant, intend to submit all missing items indiCated herein to the
City within the ISO-day timeline.
/:Z., L--
Owr4er/Applicant's Signature
G'/';:.o(
Date
(0112-/04
Date Receivec\'
Planner: MEM
Page 13 of 13