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HomeMy WebLinkAbout06/15/2009 Regular City of Springfield Regular Meeting MINUTES OF THE REGULAR MEETING OF THE SPRINGFIELD CITY COUNCIL HELD MONDAY, JUNE 15,2009 The City of Springfield Council met in regular session in the Council Meeting Room, 225 Fifth Street, Springfield, Oregon, on Monday, June 15,2009 at 7:00 p.m., with Council President Ralston presiding. ATTENDANCE Present were Councilors Ralston, Lundberg, Wylie, Leezer, and Pishioneri. Also present were City Manager Gino Grimaldi, Assistant City Manager Jeff Towery, City Attorney Matt Cox, City Recorder Amy Sowa and members of the staff. Mayor Leiken was absent (excused). PLEDGE OF ALLEGIANCE The Pledge of Allegiance was led by Council President Ralston. SPRINGFIELD UPBEAT I. F&LS State Rescue Team Award. Chief Murphy presented this item. Rescue crews from Springfield Fire & Life Safety received a State Fire Service Rescue award at a Meritorious Award ceremony in Salem on May 30. The award was for a dramatic rescue of driver of a dump truck who was pinned in the wreckage after the truck lost its brakes and smashed into a tree. Crews of Springfield Heavy Rescue 5 and Medic 3 responded to the call. Although the truck's cab was nearly totally destroyed, the driver was successfully rescued and totally recovered from her injuries. KV AL television news crews covered the story from the scene. The six crew members received an award known as a Unit Citation including a memorial plaque, individual certificates of merit, and unit citation pin to be worn on their uniforms to recognize their accomplishments. Members of Mohawk Valley Rural Fire District and Life Flight also received recognition for their assistance. A video from KV AL TV was presented showing photos from the rescue. Council President Ralston presented a plaque to Captain John McDowell, and individual certificates to Captain McDowell and Firefighter Beau Johnson, two members of the rescue team. Captain McDowell said they felt this was part of their job and were just part of a team that brought this to a successful conclusion. These types of rescues required very specialized equipment for successful rescues. He thanked the Council and the citizens of Springfield for providing them with the tools and training they needed to do their job. City of Springfield Council Regular Meeting Minutes June 15,2009 Page 2 2. Oregon Boys State. Council President Ralston noted that members from the Oregon Boys State were in the audience. He introduced Dan Warden, who came forward to explain the purpose of Oregon Boys State. Council President Ralston said was an Oregon Beaver Boys State representative from Oakridge when he was in high school. Mr. Dan Warden said the name Oregon Beaver Boys State was changed to Oregon Boys State about four years ago. He said these boys were from around the state and had taken the fIrst week of their summer vacation to learn about the government. The week was spent at the University of Oregon teaching the boys how to run cities and counties. The boys were very sharp and came up with great ideas. Council President Ralston asked the boys to stand. CONSENT CALENDAR IT WAS MOVED BY COUNCILOR LUNDBERG WITH A SECOND BY COUNCILOR PISHIONERI TO APPROVE THE CONSENT CALENDAR. THE MOTION PASSED WITH A VOTE OF 5 FOR AND 0 AGAINST. I. Claims 2. Minutes a. May 26,2009 - Work Session 3. Resolutions 4. Ordinances 5. Other Routine Matters a. Authorize the Mayor to Sign a Contract with the Firm of Leahy, Van Vactor & Cox LLC for General Counsel Services. . b. Accept the Financial Reports for March 31, 2009. c. Authorize the City Manager to Execute the Intergovernmental Agreement (IGA) with the Lane Council of Governments (LCOG) to Provide Assistance in Developing the Natural Resource Portion of the Update to the Glenwood Refinement Plan. d. Accept the Bid from Comniercial Fitness, Inc. in the Amount of $86,435.91 to Provide New Fitness Equipment at Police and Public Works Maintenance Facilities. e. Award a Contract to Blumenthal Uniforms for Police and Detention Officer Uniforms, Duty Belts, Trouser Belts, Cuff Cases, Chemical Agent Holders, and Glove Holders. f. Award a Contract to Gunarama Wholesale, Inc. for Police and Detention Officer Safety Equipment. g. Award the Subject Contract to H & J Construction Inc., in the Amount of $208,400.00 for Project P21Ol2: Sanitary Sewer Rehabilitation 2009 Basins 49 & 50. City of Springfield Council Regular Meeting Minutes June 15,2009 Page 3 h. Award the Subject Contract to Instituform Technologies, Inc. in the Amount of $528,074.00 for Project P21023: Sanitary Sewer Rehabilitation 2009 Marcola Interceptor. 1. Approval of Agreement No. 25, 736 with the Oregon Department of Transportation (ODOT) Concerning $150,000 of American Recovery and Reinvestment Act of 2009 Funds for Traffic Signal Enhancement and Rehabilitation in Springfield and Authorization of the City Manager to Execute the Agreement on Behalf of the City. J. Approval of Agreement No. 25, 735 with the Oregon Department of Transportation (ODOT) Concerning $lOO,OOO of American Recovery and Reinvestment Act of 2009 Funds for Street Light Replacement in Springfield and Authorize the City Manager to Execute the Agreement on Behalf ofthe City. k. Approve the May 19,2009 Special Election Report of Board of Canvassers and Proclamation of the Voting on Measure 20-153 (2 Cents per Gallon Motor Fuel Tax Increase). ITEMS REMOVED PUBLIC HEARINGS - Please limit comments to 3 minutes. Request to speak cards are available at both entrances. Please present cards to City Recorder. Speakers may . not yield their time to others. I. Resolution Certifying the City's Eligibility to Receive State Shared Revenues from Cigarette, Gas and Liquor Taxes. RESOLUTION NO. 09-24 - A RESOLUTION OF THE COMMON COUNCIL OF THE CITY OF SPRINGFIELD CERTIFYING ELIGIBILITY FOR STATE-SHARED REVENUES FROM CIGARETTE, GAS AND LIQUOR TAXES AND APPROVING THE CITY OF SPRINGFIELD'S PARTICIPATION IN THE STATE REVENUE SHARING PROGRAM. Budget Officer Bob Brew presented the staff report on this item. He noted that he was with the Oregon Beaver Boys State program in 1978. The law provides that cities located within counties having more the lOO,OOO inhabitants, according to the most recent Federal decennial census (2000) must provide four or more municipal services from a specific list to be eligible to receive state-shared cigarette, liquor and highway taxes under ORS 22l.760. The accompanying resolution will satisfy that requirement. To be eligible to receive state shared revenues in the ensuing fiscal year, the City must provide at least four of seven eligible services, and perform five additional actions: l. Advertise and hold a public hearing before the' Budget Committee 2. Advertise and hold a public hearing before the City Council 3. Adopt a resolution certifying the City is eligible to receive funds under the ORS 221.760 4. Adopt a resolution approving the City's participation in the program 5. File a copy of the resolution with the State of Oregon by June 30th A public hearing was advertised and held before the Budget Committee on May 12,2009. The attached resolution will satisfy items 2,3 and 4. Upon adoption, the City's Budget Officer will file the appropriate documentation with the State. City of Springfield Council Regular Meeting Minutes June 15,2009 Page 4 Council President Ralston opened the public hearing. No one appeared to speak. Council President Ralston closed the public hearing. IT WAS MOVED BY COUNCILOR LUNDBERG WITH A SECOND BY COUNCILOR PISHIONERI TO ADOPT RESOLUTION NO. 09-24. THE MOTION PASSED WITH A VOTE OF 5 FOR AND 0 AGAINST. 2. Fiscal Year 2009/10 City Budget Adoption. RESOLUTION NO. 09-25 - A RESOLUTION ADOPTING THE FISCAL YEAR 2009/10 SPRINGFIELD CITY BUDGET, MAKING APPROPRIATIONS AND LEVYING A PROPERTY TAX. Budget Officer Bob Brew presented the staff report on this item. The City Council is requested to hold a public hearing on the Fiscal Year 2009/10 (FYlO) Approved City Budget, and approve a resolution to adopt the Fiscal Year 2009/1 0 City Budget, make appropriations, and levy a property tax. Council President Ralston opened the public hearing. No one appeared to speak. Council President Ralston closed the public hearing. IT WAS MOVED BY COUNCILOR LUNDBERG WITH A SECOND BY COUNCILOR PISHIONERI TO ADOPT RESOLUTION NO. 09-25. THE MOTION PASSED WITH A / VOTE OF 5 FOR AND 0 AGAINST. BUSINESS FROM THE AUDIENCE l. John Antone, 60 I 63rd Street, Springfield, OR. Mr. Antone said he lived in Thurston and was the District Council president and a member of the Board of Directors for St. Vincent DePaul (SVDP) of Lane County. He noted that SVDP was not just a thrift store. They gave some hand out, but more than that a hand up. He thanked the Council for taking the time to consider the plight of the homeless during these trying times. He considered it his duty to help the less fortunate. By letting some of the area churches participate in this proposed program was living the golden rule. With the help and good record SVDP had in surrounding areas, this effort should run very smoothly. Our city would be much better for this and with some work and luck, could gain some new residents. 2. Mary Davidson. 184 South nnd Street. Springfield, OR. Ms. Davidson thanked the Council for the positive attitudes expressed by the Council regarding the code amendment in Chapter 8. Their discussion showed the concern they had for families losing their jobs and homes. She thanked them for stepping up to help. They trusted that this amendment would allow families City of Springfield Council Regular Meeting Minutes June 15,2009 Page 5 to stay safe and secure and within the law while getting them back on their feet. She noted that she had come before Council recently with a petition signed by 140 people expressing their concern for this issue. She asked those that had signed the petition that were in the audience to stand. She said they were here to work with the City for a successful program in Springfield. Councilor Pishioneri thanked those citizens for the energy and bringing this forward. It took the whole community and he appreciated their efforts. 3. Terry McDonald, Director of St. Vincent DePaul, 3063 Whitbeck, Eugene, OR. Mr. McDonald thanked the Council for supporting this issue. SVDP would try to do the best job possible. It spoke well of the elected officials as a community to take on this issue. He looked forward to a good partnership with Springfield, as they had in other areas. 4. Dan Rupe, 2150 Laura Street, Springfield, OR. Mr. Rupe said he was here in support of the homeless transitional camp. Our forefathers adopted the Elizabethan War laws, which were a set of values that were incorporated into our Constitution and our way of life, to reach out and protect those rights and freedoms. He works with homeless veterans and he wanted to acknowledge SVDP's efforts and partnership with the Veteran's Association (VA) and other organizations in the community to end homelessness. This was an excellent opportunity to take advantage and work together to provide referrals for people to transition from a car camp into permanent housing. We needed to take full advantage of that opportunity and he was happy to be part of that effort. 5. Gloria Griffith, 90984 Hill Road, Springfield, OR. Ms. Griffith said she attended Girls State in 1969 in Michigan. She said she worked with the Springfield Public Schools and was in attendance tonight with Springfield Shelter Rights Alliance. She had worked with homeless students and their families since 1998. She was very excited that Springfield had taken this step to help protect our citizens and work towards a way for them to become self sufficient and get into housing in our community. Every time a child had to leave their school, they lost 3 to 6 months of education. If a family had to move their child out of a school two times in one year, they had lost most ofthat year. She thanked the Mayor and Council. This would make her job easier knowing there was a family safe in a church parking lot. 6. Michael Williams, 174 West K Street, Springfield, OR. Mr. Williams said he was Co-chair Board of Directors, Community Alliance of Lane County. This was the first work session of the Springfield City Council which he had attended and it was a pleasure seeing everyone pulling together to address this issue. It was also great to see the community responding back. This had been a team effort. He felt the Council decisions could affect lives this winter and would be providing opportunities for families to stay together that might have otherwise split up. They had provided warmth to these families, demonstrating the warmth of Springfield and it warmed his heart. 7. Dale Seese, 239 West K Street, Springfield, OR. Mr. Seese said he was here to advocate for his neighbors that were homeless. He was pleased that during the Work Session the Council showed a willingness to be flexible and encouraged the staff to shape the program as they went along. 8. Sarita Leaf, 174 West K Street, Springfield, OR. She thanked the Council. This was the first hearing she had attended and it was a pleasure to see the Council come together and express a City of Springfield Council Regular Meeting Minutes June 15,2009 Page 6 heartfelt concern for those that found themselves in difficult situations. She spoke for people she had worked with that had been in this situation. She knew those people were so grateful and appreciative, and were inspired to give back when they had an opportunity. 9. Fred Simmons, 312 South 52nd Place, Springfield. OR. Mr. Simmons said there was an item on the agenda regarding a lighting agreement with ODOT. One of the things that needed to be written into that plan and process was the old low pressure sodium lights that were out on Main Street. Those lights were constructed prior to the dark sky initiative. When those lights were replaced on Main Street, there were dark spaces in between. Any of the reconstruction and replacement of the lamps with the new high pressure sodium lamps needed to take into account a reorientation of the light pattern so there was adequate lighting. He wanted to have that done properly and also asked that Council look seriously at Mr. Barnett"s plan to get the traffic light on 48th Street rea'ctivated. It would cost some money, but would have a beneficial impact on slowing that traffic on east Main Street. COUNCIL RESPONSE CORRESPONDENCE AND PETITIONS BIDS ORDINANCES I. Amend the Eugene-Springfield Metropolitan Area General Plan (Metro Plan) to Include a New Population Projection for the City of Springfield. ORDINANCE NO. 6242 - AN ORDINANCE AMENDING CHAPTER 1, INTRODUCTION AND PURPOSE SECTION OF THE EUGENE-SPRINGFIELD METROPOLITAN AREA GENERAL PLAN BY ADDING A POPULATION FORECAST FOR THE CITY OF SPRINGFIELD FOR THE PERIOD 2010-2030 AND INCLUDING THE PERIOD 2030-2035 AND ADOPTING A SEVERABILITY CLAUSE. Planning Manager Greg Mott presented the staff report on this item. The City must have a population forecast in order to adopt an urban growth boundary. Portland State University has completed a coordinated population forecast for Lane County and all Lane County cities. The statutory methodology, based on the current forecast prepared by the state Office of Economic Analysis (EOA), may be adopted into the Metro Plan unilaterally by the City of Springfield as provided in ORS 195.034 and 197.304. As it happens, however, Lane County's proposed population forecast is converging on a 2030 forecast well within the range of permissible statutory forecasts. Therefore, the Council has the discretion to adopt the forecast provided by Lane County in the interests of heightened intergovernmental coordination. This ordinance has appeared on the April 6, May 4, and May 18, 2009 City Council agendas. On April 6 the Council extended the written record two weeks. On May 4 the Council agreed to continue deliberation until May 18 to allow city staff an opportunity to address the Lane County Board after the fmal PSU forecast was prepared. On May 18 the Council was informed of the Board's intent to conduct a public hearing on June 3 and adopt a coordinated forecast by June 17. The Council deferred consideration until June 15 to determine the Board's position and expected action. The Board held a public hearing, closed the record and set June 17 for deliberation and adoption of an ordinance that relies upon the final population figures prepared by Portland State City of Springfield Council Regular Meeting Minutes June 15,2009 Page 7 University. These figures are identical to the figures that appear in the City's Metro Plan amendment ordinance (Attachment 1 in the agenda packet) and include separate numbers for urban transition area populations east and west ofI-5 as required by HB 3337. Greg Mott, Planning Manager, said this was the third reading of an ordinance to amend the Metro Plan in order to establish a population projection for the City of Springfield to use as we proceed with HB3337. On June 1, there was a request to carry forward the ordinance until after the Lane County Board of Commissioners held their public hearing on June 3. Mr. Mott noted that he attended the June 3 hearing and the Board indicated a strong agreement of support for the population figures that had been prepared by PSU for Eugene and Springfield. The Board had also asked their staff to disaggregate the total figure that PSU had not disaggregated so we could have population figures for each city. The Board also expedited their hearing process in order to accommodate our timeline. Mr. Mott noted that as a result of those meetings, two minor changes had been made to the ordinance presented to Council on June 1. The first was the population figure in 2030, which should have been 82,607 rather than 82,616. The annual dates of 2030-2035 were included in anticipation of an action by the City Council after 2010 for a twenty year planning horizon that would require a population projection. The Board was scheduled to act on their ordinance after . tomorrow and he felt they would adopt it as presented now to the Counci 1. Mr. Van Vactor said one other minor revision was to strike the reference "pursuant to 2007 Oregon laws Chapter 689". That revision had been made in the ordinance before Council. Mr. Mott noted the documents in front of him were the record regarding this item. IT WAS MOVED BY COUNCILOR LUNDBERG WITH A SECOND BY COUNCILOR PISHIONERI TO ADOPT ORDINANCE NO. 6242. THE MOTION PASSED WITH A VOTE OF 5 FOR AND 0 AGAINST. BUSINESS FROM THE CITY COUNCIL 1. Committee Appointments 2. Business from Council a. Committee Reports 1. Councilor Wylie spoke regarding the Lane Transit District (LTD) art project. She had participated on that committee. They would distribute pictures of the art at another meeting and she would discuss it with the Council. She noted that Tammy Fitch, Dottie Chase, and one of Springfield's Budget Committee members were also on that committee. 2. Councilor Lundberg reported that she hadn't had any complaints about all the construction trucks in the neighborhood during the construction of the EmX lanes. She thanked LTD. BUSINESS FROM THE CITY MANAGER City of Springfield Council Regular Meeting Minutes June 15,2009 Page 8 1. Recovery Act - Energy Efficiency and Conservation Block Grant - Formula Grant. Assistant Public Works Director Len Goodwin presented the staff report on this item. He noted that he was in Boys State in California 50 years ago. The City of Springfield has a grant opportunity through the American Recovery and Reinvestment Act of 2009. The Department of Energy will be issuing formula-based grants to states, u.s. Territories, units oflocal governments, and Indian tribes. And distributing the funding through the National Energy Technology Laboratory; funding opportunity #DE-FOA-0000013. The City is slated to receive $539,400 to apply to energy efficiency projects. City staff facilitated cooperation with other Team Springfield members: Springfield Utility Board (SUB), Springfield School District #19, and Willamalane Park and Recreation District on a common energy efficiency theme of lighting and other energy consumption devices. Of the total _ available, $170,000 will be applied to City facilities, $117,200 to Willamalane facilities, an,d $117,200 to School District facilities. SUB staff determined that SUB should not use any of the available funds. In addition to Team Springfield agencies, the Springfield Community Service Center would receive $60,000. The money allocated to the City will fund replacement specified walk/don't walk signals and certain street lights with reduced wattage lighting that provides equivalent or better illumination. The purpose of the grants is to reduce fossil fuel emissions in a manner that is environmentally sustainable, and to the maximum extent practicable, maximizes benefits for local and regional communities, reduce the total energy use of the eligible entities, and improve energy efficiency in the building sector, the transportation sector, and other appropriate sectors. The performance period will be 36 months and we are required to obligate/commit all funds within eighteen (18) months from the effective date of award. Mr. Goodwin said these funds were not competitive, and as long as the projects fit within the qualifications, they would be approved. When they heard of this opportunity, it was urgent with a deadline to apply on or before June 25. Staff assembled a team from all of the TEAM Springfield agencies, brainstormed a number of ideas on energy efficiency, and constructed a list that was before Council for approval. The list represented the best ofthe group's thinking as of Wednesday. Since then, they had continued to evaluate the projects and determined that the project for the Community Service Center for $60,000 for HV AC and refrigeration didn't fit well with the grant program, but rather would fit better under the Community Development Block Grant (CDBG) program. Staff was requesting that when Council acted to approve, they would do so with the understanding that staff would go back and reallocate that $60,000 to the City, Park District and the School District. The School District would use it to improve occupancy sensors in the building, their use being a significant reduction in electricity. Willamalane would use it for additional field and park lighting, and the City would use it for additional change outs of the pedestrian "Walk" and "Don't Walk" signals, reducing our electrical utilization. He noted that there were members from the other agencies in the audience if Council had questions. He added that as part of this approval, the document would need to be executed by the Mayor authorizing staff to make this application. The School project would include lighting for the south Hamlin fields. Councilor Ralston said he had been involved in coaching baseball, serving as an umpire and on the Board of the Springfield Baseball Commission for a number of years. They had been City of Springfield Council Regular Meeting Minutes June 15,2009 Page 9 struggling for years to try to get lighting at the Hamlin Field to eliminate the dark spots. He was sure everyone would be very excited about this new lighting. Councilor Lundberg asked if the funding would be split by the same percentages per agency if the original project was pulled. Mr. Goodwin said they would add an extra $20,000 to the south Hamlin lighting conversion, $20,000 for the "Walk", "Don't Walk" signals, and $20,000 to Willamalane. Councilor Pishioneri asked if lighting on Main Street had been considered for these funds. Mr. Goodwin said some of this could go to Main Street in addition to $100,000 from recovery funds. They had not yet identified which street lights, but Main Street was a high candidate. Councilor Wylie confirmed that other funds were being considered for other projects. Yes, CDBG funds. Councilor Ralston said he would entertain a motion with the addition to authorize the Mayor to do what was necessary to facilitate this effort. IT WAS MOVED BY COUNCILOR LUNDBERG WITH A SECOND BY COUNCILOR PISmONERI TO AUTHORIZE THE CITY MANAGER TO APPLY FOR AN ENERGY EFFICIENCY AND CONSERVATION BLOCK GRANT IN THE AMOUNT OF $539,400 TO FUND ENERGY EFFICIENCY PROJECTS DEVELOPED BY A COORDINATED EFFORT OF STAFF FROM TEAM SPRINGFIELD AGENCIES AND WITH THE ADDITION AS STATED BY COUNCIL PRESIDENT RALSTON. THE MOTION PASSED WITH A VOTE OF 5 FOR AND 0 AGAINST. 2. May 2009, Disbursements for Approval. Finance Director Bob Duey presented the staff report on this item. The MAY 2009, Disbursements for Approval is attached for your review and approval. Checks totaling $3,796,715.29 were issued in MAY 2009. Documentation supporting these payments has been reviewed. Councilor Lundberg recused herself due to a conflict of interest as two of the payments in the disbursements were to Marshal's, her employer. IT WAS MOVED BY COUNCILOR WYLIE WITH A SECOND BY COUNCILOR LEEZER TO APPROVE THE MAY 2009, DISBURSEMENTS FOR APPROVAL. THE MOTION PASSED WITH A VOTE OF 4 FOR AND 0 AGAINST (1 ABSENTION - LUNDBERG). 3. Property Option. Community Development Manager John Tamulonis presented the staff report on this item. To prepare and best compete for a very recent (5/29/09) American Recovery and Reinvestment Act (ARRA) grant opportunity by the City, for fire station construction, a site must be in the City's control. Based on grant criteria, Springfield would likely score high with a site in its control. The City of Springfield Council Regular Meeting Minutes June 15,2009 . Page 10 need for relocating fire stations and the grant application essentials are in Attachment 3. The proposed 1.5-acre site (Attachment 1) is for sale and owners have agreed to a 9-month property option for $5,000 with a property sale price of $575,000. In 2007 the Fire & Life Safety Department commissioned a Standards of Cover study to determine the optimal configuration ofthe Springfield Fire & Life Safety Department emergency response system. The study concluded that by relocating two of the stations the current protection levels could be maintained without additional stations in the existing UGB, based on current and projected characteristics for population/employment distribution and growth; land-use, travel times, hazardous materials sites; and FLS personnel, training, facilities, and equipment. Relocating Station 14 (4765 Main Street) to the south, near the intersection of 57th and Mt. Vernon would improve coverage into southern portion ofthe UGB. Springfield Development Code requires a minimum level of key urban services, including fire and emergency medical services to annex property. AFG guidance was released May 29,2009 and has an application deadline of July 10,2009. Applicants may submit one application up to $15 million containing no project above $5 million. There are no matchingfund requirements for building construction. AFG gives highest priority to applications that: 1. Address firefighter safety. 2. Improve department emergency response times. 3. Represent communities suffering the highest increase in joblessness rates. 4. Own or have otherwise acquired the land where construction will occur. The grant could be awarded as early as September 2009 with 36 months to complete the construction project. A Discretionary Use Permit is necessary to allow construction of a fire station and the City has begun the process with the property owner's approval. Funds estimated for the necessary steps of securing the Option ($5,000), Levell Environmental Assessment ($6,000), Discretionary Use Permit ($4,600) and an appraisal ($5,000) would come from the <?pportunity Fund. At this time funds to purchase the property have not been identified. John Tamulonis said this could allow the City of Springfield to receive up to $5M for a new fire station in the Thurston area. Staff had been looking at potential coverages and how to adjust some of the fire stations within Springfield to cover those areas. About 2 11 weeks ago, staff learned the grant was available and learned the details last week. The City did need to secure the property, which meant we had control of the property, preferably owning the property with building plans ready. The City was not quite to that stage. They needed to get the property owner to agree to go through a discretionary use permit process to allow a fire station at the location. That had been submitted and was being processed. The City also needed to get an appraisal and purchase the property should the City receive the grant, which would be in September. Funds for purchase of the property had not yet been identified. Staff was looking for the City Council to give the City Manager approval to move forward with the grant application and come back regarding purchase of property if the grant was received. Councilor Pishioneri asked how much money the City would be obligated if the grant was not received. City of Springfield Council Regular Meeting Minutes June 15,2009 Page 11 Mr. Tamulonis said the option on the proprty was about $5000 (9 month option), the Environmental Assessment would cost about $6000, the Discretionary Use Permit was about $4500 and the appraisal was about $3000, for a total of about $20,000. Councilor Pishioneri asked what the City's chances were for getting the grant. Mr. Grimaldi said if the City did not receive the grant, the City could go ahead and purchase the property and hold onto it for a future site. It could be a good investment and could be sold at a later date if not needed at this time. Councilor Pishioneri asked what today's market value was on the property compared to the value on the County rolls. Mr. Tamulonis said the real market value was $320,000. The City could let the option expire and negotiate a different price later. Regarding the City's chance at the grant, he noted that these were highly competitive grants for cities all over the u.s. and many cities had property and were ready. They would be distributing the grant funds geographically and also based on need. Lane County and Oregon were high on the list of need, which offered us a good chance. If the grants were successful, they may do another round next year. Councilor Pishioneri said this was in a residential area. He asked if there was any sense regarding how the neighbors felt about a fire station at this location. Mr. Tamulonis said they did not know at this time. The site was located where South 57th, Bob Straub Parkway and the Weyerhaeuser Haul Road came together. It was at the back access of Mountaingate. Access of the station would be off of South 57th. Councilor Lundberg said in the long term, both fire stations would be relocated. She asked if the old sites would be excess property for the City. Mr. Grimaldi said one ofthe current stations may be used for needed space for storage of equipment or apparatus. Councilor Lundberg asked if there was a match for these grant funds. Mr. Tamulonis said no match was required. The City needed to have the property and have it prepared for a fire station. There was three years to build the fire station once the grant was received. Councilor Leezer asked about the size of the lot and if it was adequate for a fire station. Mr. Tamulonis said it was about one and a half acres. There was a house and a barn on the property, and the owner said he would remove the barn. The house could possibly be relocated to another lot nearby if feasible. Attachment 2 in the agenda packet showed a potential layout for the fire station with access on South 57th. Councilor Pishioneri asked if there was a pond next to the property. Mr. Tamulonis said it was storm water runoff for the Bob Straub Parkway. City of Springfield Council Regular Meeting Minutes June 15,2009 Page 12 Councilor Ralston asked about the amount of the grant. Mr. Tamulonis said the.grant could be up to $5M. The cost estimate based on Fire Station #16 was about $3M. Councilor Ralston said it looked like there were two other houses nearby that might need to be moved. Mr. Grimaldi said the lines on the drawing were just shading and tree lines. The houses would not need to be moved. IT WAS MOVED BY COUNCILOR LUNDBERG WITH A SECOND BY COUNCILOR PISmONERI TO APPROVE AUTHORIZING THE CITY MANAGER TO TAKE THE NECESSARY STEPS AND ENTER INTO AN OPTION FOR PROPERTY AT 725 SOUTH 57TH STREET IN CONJUNCTION WITH A POSSffiLE ASSISTANCE TO FIREFIGHTERS GRANT (AFG) APPLICATION TO CONSTRUCT A FIRE STATION TO BETTER SERVE THE JASPER-NATRON AREA. THE MOTION PASSED WITH A VOTE OF 5 FOR AND 0 AGAINST. BUSINESS FROM THE CITY ATTORNEY ADJOURNMENT The meeting was adjourned at approximately 7:50 p.m. Minutes Recorder Amy Sowa Attest: cnili~~ City Recorder