HomeMy WebLinkAbout06/15/2009 Regular
City of Springfield
Regular Meeting
MINUTES OF THE REGULAR MEETING OF
THE SPRINGFIELD CITY COUNCIL HELD
MONDAY, JUNE 15,2009
The City of Springfield Council met in regular session in the Council Meeting Room, 225 Fifth
Street, Springfield, Oregon, on Monday, June 15,2009 at 7:00 p.m., with Council President
Ralston presiding.
ATTENDANCE
Present were Councilors Ralston, Lundberg, Wylie, Leezer, and Pishioneri. Also present were
City Manager Gino Grimaldi, Assistant City Manager Jeff Towery, City Attorney Matt Cox, City
Recorder Amy Sowa and members of the staff.
Mayor Leiken was absent (excused).
PLEDGE OF ALLEGIANCE
The Pledge of Allegiance was led by Council President Ralston.
SPRINGFIELD UPBEAT
I. F&LS State Rescue Team Award.
Chief Murphy presented this item. Rescue crews from Springfield Fire & Life Safety received a
State Fire Service Rescue award at a Meritorious Award ceremony in Salem on May 30.
The award was for a dramatic rescue of driver of a dump truck who was pinned in the wreckage
after the truck lost its brakes and smashed into a tree. Crews of Springfield Heavy Rescue 5 and
Medic 3 responded to the call. Although the truck's cab was nearly totally destroyed, the driver
was successfully rescued and totally recovered from her injuries. KV AL television news crews
covered the story from the scene.
The six crew members received an award known as a Unit Citation including a memorial plaque,
individual certificates of merit, and unit citation pin to be worn on their uniforms to recognize
their accomplishments.
Members of Mohawk Valley Rural Fire District and Life Flight also received recognition for their
assistance.
A video from KV AL TV was presented showing photos from the rescue. Council President
Ralston presented a plaque to Captain John McDowell, and individual certificates to Captain
McDowell and Firefighter Beau Johnson, two members of the rescue team.
Captain McDowell said they felt this was part of their job and were just part of a team that
brought this to a successful conclusion. These types of rescues required very specialized
equipment for successful rescues. He thanked the Council and the citizens of Springfield for
providing them with the tools and training they needed to do their job.
City of Springfield
Council Regular Meeting Minutes
June 15,2009
Page 2
2. Oregon Boys State.
Council President Ralston noted that members from the Oregon Boys State were in the audience.
He introduced Dan Warden, who came forward to explain the purpose of Oregon Boys State.
Council President Ralston said was an Oregon Beaver Boys State representative from Oakridge
when he was in high school.
Mr. Dan Warden said the name Oregon Beaver Boys State was changed to Oregon Boys State
about four years ago. He said these boys were from around the state and had taken the fIrst week
of their summer vacation to learn about the government. The week was spent at the University of
Oregon teaching the boys how to run cities and counties. The boys were very sharp and came up
with great ideas.
Council President Ralston asked the boys to stand.
CONSENT CALENDAR
IT WAS MOVED BY COUNCILOR LUNDBERG WITH A SECOND BY COUNCILOR
PISHIONERI TO APPROVE THE CONSENT CALENDAR. THE MOTION PASSED
WITH A VOTE OF 5 FOR AND 0 AGAINST.
I. Claims
2. Minutes
a. May 26,2009 - Work Session
3. Resolutions
4. Ordinances
5. Other Routine Matters
a. Authorize the Mayor to Sign a Contract with the Firm of Leahy, Van Vactor & Cox LLC
for General Counsel Services.
. b. Accept the Financial Reports for March 31, 2009.
c. Authorize the City Manager to Execute the Intergovernmental Agreement (IGA) with the
Lane Council of Governments (LCOG) to Provide Assistance in Developing the Natural
Resource Portion of the Update to the Glenwood Refinement Plan.
d. Accept the Bid from Comniercial Fitness, Inc. in the Amount of $86,435.91 to Provide
New Fitness Equipment at Police and Public Works Maintenance Facilities.
e. Award a Contract to Blumenthal Uniforms for Police and Detention Officer Uniforms,
Duty Belts, Trouser Belts, Cuff Cases, Chemical Agent Holders, and Glove Holders.
f. Award a Contract to Gunarama Wholesale, Inc. for Police and Detention Officer Safety
Equipment.
g. Award the Subject Contract to H & J Construction Inc., in the Amount of $208,400.00
for Project P21Ol2: Sanitary Sewer Rehabilitation 2009 Basins 49 & 50.
City of Springfield
Council Regular Meeting Minutes
June 15,2009
Page 3
h. Award the Subject Contract to Instituform Technologies, Inc. in the Amount of
$528,074.00 for Project P21023: Sanitary Sewer Rehabilitation 2009 Marcola
Interceptor.
1. Approval of Agreement No. 25, 736 with the Oregon Department of Transportation
(ODOT) Concerning $150,000 of American Recovery and Reinvestment Act of 2009
Funds for Traffic Signal Enhancement and Rehabilitation in Springfield and
Authorization of the City Manager to Execute the Agreement on Behalf of the City.
J. Approval of Agreement No. 25, 735 with the Oregon Department of Transportation
(ODOT) Concerning $lOO,OOO of American Recovery and Reinvestment Act of 2009
Funds for Street Light Replacement in Springfield and Authorize the City Manager to
Execute the Agreement on Behalf ofthe City.
k. Approve the May 19,2009 Special Election Report of Board of Canvassers and
Proclamation of the Voting on Measure 20-153 (2 Cents per Gallon Motor Fuel Tax
Increase).
ITEMS REMOVED
PUBLIC HEARINGS - Please limit comments to 3 minutes. Request to speak cards are available
at both entrances. Please present cards to City Recorder. Speakers may
. not yield their time to others.
I. Resolution Certifying the City's Eligibility to Receive State Shared Revenues from Cigarette,
Gas and Liquor Taxes.
RESOLUTION NO. 09-24 - A RESOLUTION OF THE COMMON COUNCIL OF THE
CITY OF SPRINGFIELD CERTIFYING ELIGIBILITY FOR STATE-SHARED
REVENUES FROM CIGARETTE, GAS AND LIQUOR TAXES AND APPROVING THE
CITY OF SPRINGFIELD'S PARTICIPATION IN THE STATE REVENUE SHARING
PROGRAM.
Budget Officer Bob Brew presented the staff report on this item. He noted that he was with the
Oregon Beaver Boys State program in 1978. The law provides that cities located within counties
having more the lOO,OOO inhabitants, according to the most recent Federal decennial census
(2000) must provide four or more municipal services from a specific list to be eligible to receive
state-shared cigarette, liquor and highway taxes under ORS 22l.760. The accompanying
resolution will satisfy that requirement.
To be eligible to receive state shared revenues in the ensuing fiscal year, the City must provide at
least four of seven eligible services, and perform five additional actions:
l. Advertise and hold a public hearing before the' Budget Committee
2. Advertise and hold a public hearing before the City Council
3. Adopt a resolution certifying the City is eligible to receive funds under the ORS
221.760
4. Adopt a resolution approving the City's participation in the program
5. File a copy of the resolution with the State of Oregon by June 30th
A public hearing was advertised and held before the Budget Committee on May 12,2009. The
attached resolution will satisfy items 2,3 and 4. Upon adoption, the City's Budget Officer will
file the appropriate documentation with the State.
City of Springfield
Council Regular Meeting Minutes
June 15,2009
Page 4
Council President Ralston opened the public hearing.
No one appeared to speak.
Council President Ralston closed the public hearing.
IT WAS MOVED BY COUNCILOR LUNDBERG WITH A SECOND BY COUNCILOR
PISHIONERI TO ADOPT RESOLUTION NO. 09-24. THE MOTION PASSED WITH A
VOTE OF 5 FOR AND 0 AGAINST.
2. Fiscal Year 2009/10 City Budget Adoption.
RESOLUTION NO. 09-25 - A RESOLUTION ADOPTING THE FISCAL YEAR 2009/10
SPRINGFIELD CITY BUDGET, MAKING APPROPRIATIONS AND LEVYING A
PROPERTY TAX.
Budget Officer Bob Brew presented the staff report on this item. The City Council is requested to
hold a public hearing on the Fiscal Year 2009/10 (FYlO) Approved City Budget, and approve a
resolution to adopt the Fiscal Year 2009/1 0 City Budget, make appropriations, and levy a
property tax.
Council President Ralston opened the public hearing.
No one appeared to speak.
Council President Ralston closed the public hearing.
IT WAS MOVED BY COUNCILOR LUNDBERG WITH A SECOND BY COUNCILOR
PISHIONERI TO ADOPT RESOLUTION NO. 09-25. THE MOTION PASSED WITH A
/
VOTE OF 5 FOR AND 0 AGAINST.
BUSINESS FROM THE AUDIENCE
l. John Antone, 60 I 63rd Street, Springfield, OR. Mr. Antone said he lived in Thurston and was
the District Council president and a member of the Board of Directors for St. Vincent DePaul
(SVDP) of Lane County. He noted that SVDP was not just a thrift store. They gave some
hand out, but more than that a hand up. He thanked the Council for taking the time to
consider the plight of the homeless during these trying times. He considered it his duty to
help the less fortunate. By letting some of the area churches participate in this proposed
program was living the golden rule. With the help and good record SVDP had in surrounding
areas, this effort should run very smoothly. Our city would be much better for this and with
some work and luck, could gain some new residents.
2. Mary Davidson. 184 South nnd Street. Springfield, OR. Ms. Davidson thanked the Council
for the positive attitudes expressed by the Council regarding the code amendment in Chapter
8. Their discussion showed the concern they had for families losing their jobs and homes. She
thanked them for stepping up to help. They trusted that this amendment would allow families
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Council Regular Meeting Minutes
June 15,2009
Page 5
to stay safe and secure and within the law while getting them back on their feet. She noted
that she had come before Council recently with a petition signed by 140 people expressing
their concern for this issue. She asked those that had signed the petition that were in the
audience to stand. She said they were here to work with the City for a successful program in
Springfield.
Councilor Pishioneri thanked those citizens for the energy and bringing this forward. It took
the whole community and he appreciated their efforts.
3. Terry McDonald, Director of St. Vincent DePaul, 3063 Whitbeck, Eugene, OR. Mr.
McDonald thanked the Council for supporting this issue. SVDP would try to do the best job
possible. It spoke well of the elected officials as a community to take on this issue. He looked
forward to a good partnership with Springfield, as they had in other areas.
4. Dan Rupe, 2150 Laura Street, Springfield, OR. Mr. Rupe said he was here in support of the
homeless transitional camp. Our forefathers adopted the Elizabethan War laws, which were a
set of values that were incorporated into our Constitution and our way of life, to reach out and
protect those rights and freedoms. He works with homeless veterans and he wanted to
acknowledge SVDP's efforts and partnership with the Veteran's Association (VA) and other
organizations in the community to end homelessness. This was an excellent opportunity to
take advantage and work together to provide referrals for people to transition from a car camp
into permanent housing. We needed to take full advantage of that opportunity and he was
happy to be part of that effort.
5. Gloria Griffith, 90984 Hill Road, Springfield, OR. Ms. Griffith said she attended Girls State
in 1969 in Michigan. She said she worked with the Springfield Public Schools and was in
attendance tonight with Springfield Shelter Rights Alliance. She had worked with homeless
students and their families since 1998. She was very excited that Springfield had taken this
step to help protect our citizens and work towards a way for them to become self sufficient
and get into housing in our community. Every time a child had to leave their school, they lost
3 to 6 months of education. If a family had to move their child out of a school two times in
one year, they had lost most ofthat year. She thanked the Mayor and Council. This would
make her job easier knowing there was a family safe in a church parking lot.
6. Michael Williams, 174 West K Street, Springfield, OR. Mr. Williams said he was Co-chair
Board of Directors, Community Alliance of Lane County. This was the first work session of
the Springfield City Council which he had attended and it was a pleasure seeing everyone
pulling together to address this issue. It was also great to see the community responding back.
This had been a team effort. He felt the Council decisions could affect lives this winter and
would be providing opportunities for families to stay together that might have otherwise split
up. They had provided warmth to these families, demonstrating the warmth of Springfield
and it warmed his heart.
7. Dale Seese, 239 West K Street, Springfield, OR. Mr. Seese said he was here to advocate for
his neighbors that were homeless. He was pleased that during the Work Session the Council
showed a willingness to be flexible and encouraged the staff to shape the program as they
went along.
8. Sarita Leaf, 174 West K Street, Springfield, OR. She thanked the Council. This was the first
hearing she had attended and it was a pleasure to see the Council come together and express a
City of Springfield
Council Regular Meeting Minutes
June 15,2009
Page 6
heartfelt concern for those that found themselves in difficult situations. She spoke for people
she had worked with that had been in this situation. She knew those people were so grateful
and appreciative, and were inspired to give back when they had an opportunity.
9. Fred Simmons, 312 South 52nd Place, Springfield. OR. Mr. Simmons said there was an item
on the agenda regarding a lighting agreement with ODOT. One of the things that needed to be
written into that plan and process was the old low pressure sodium lights that were out on
Main Street. Those lights were constructed prior to the dark sky initiative. When those lights
were replaced on Main Street, there were dark spaces in between. Any of the reconstruction
and replacement of the lamps with the new high pressure sodium lamps needed to take into
account a reorientation of the light pattern so there was adequate lighting. He wanted to have
that done properly and also asked that Council look seriously at Mr. Barnett"s plan to get the
traffic light on 48th Street rea'ctivated. It would cost some money, but would have a beneficial
impact on slowing that traffic on east Main Street.
COUNCIL RESPONSE
CORRESPONDENCE AND PETITIONS
BIDS
ORDINANCES
I. Amend the Eugene-Springfield Metropolitan Area General Plan (Metro Plan) to Include a
New Population Projection for the City of Springfield.
ORDINANCE NO. 6242 - AN ORDINANCE AMENDING CHAPTER 1,
INTRODUCTION AND PURPOSE SECTION OF THE EUGENE-SPRINGFIELD
METROPOLITAN AREA GENERAL PLAN BY ADDING A POPULATION FORECAST
FOR THE CITY OF SPRINGFIELD FOR THE PERIOD 2010-2030 AND INCLUDING
THE PERIOD 2030-2035 AND ADOPTING A SEVERABILITY CLAUSE.
Planning Manager Greg Mott presented the staff report on this item. The City must have a
population forecast in order to adopt an urban growth boundary. Portland State University has
completed a coordinated population forecast for Lane County and all Lane County cities. The
statutory methodology, based on the current forecast prepared by the state Office of Economic
Analysis (EOA), may be adopted into the Metro Plan unilaterally by the City of Springfield as
provided in ORS 195.034 and 197.304. As it happens, however, Lane County's proposed
population forecast is converging on a 2030 forecast well within the range of permissible
statutory forecasts. Therefore, the Council has the discretion to adopt the forecast provided by
Lane County in the interests of heightened intergovernmental coordination.
This ordinance has appeared on the April 6, May 4, and May 18, 2009 City Council agendas. On
April 6 the Council extended the written record two weeks. On May 4 the Council agreed to
continue deliberation until May 18 to allow city staff an opportunity to address the Lane County
Board after the fmal PSU forecast was prepared. On May 18 the Council was informed of the
Board's intent to conduct a public hearing on June 3 and adopt a coordinated forecast by June 17.
The Council deferred consideration until June 15 to determine the Board's position and expected
action. The Board held a public hearing, closed the record and set June 17 for deliberation and
adoption of an ordinance that relies upon the final population figures prepared by Portland State
City of Springfield
Council Regular Meeting Minutes
June 15,2009
Page 7
University. These figures are identical to the figures that appear in the City's Metro Plan
amendment ordinance (Attachment 1 in the agenda packet) and include separate numbers for
urban transition area populations east and west ofI-5 as required by HB 3337.
Greg Mott, Planning Manager, said this was the third reading of an ordinance to amend the Metro
Plan in order to establish a population projection for the City of Springfield to use as we proceed
with HB3337. On June 1, there was a request to carry forward the ordinance until after the Lane
County Board of Commissioners held their public hearing on June 3. Mr. Mott noted that he
attended the June 3 hearing and the Board indicated a strong agreement of support for the
population figures that had been prepared by PSU for Eugene and Springfield. The Board had
also asked their staff to disaggregate the total figure that PSU had not disaggregated so we could
have population figures for each city. The Board also expedited their hearing process in order to
accommodate our timeline.
Mr. Mott noted that as a result of those meetings, two minor changes had been made to the
ordinance presented to Council on June 1. The first was the population figure in 2030, which
should have been 82,607 rather than 82,616. The annual dates of 2030-2035 were included in
anticipation of an action by the City Council after 2010 for a twenty year planning horizon that
would require a population projection. The Board was scheduled to act on their ordinance after
. tomorrow and he felt they would adopt it as presented now to the Counci 1.
Mr. Van Vactor said one other minor revision was to strike the reference "pursuant to 2007
Oregon laws Chapter 689". That revision had been made in the ordinance before Council.
Mr. Mott noted the documents in front of him were the record regarding this item.
IT WAS MOVED BY COUNCILOR LUNDBERG WITH A SECOND BY COUNCILOR
PISHIONERI TO ADOPT ORDINANCE NO. 6242. THE MOTION PASSED WITH A
VOTE OF 5 FOR AND 0 AGAINST.
BUSINESS FROM THE CITY COUNCIL
1. Committee Appointments
2. Business from Council
a. Committee Reports
1. Councilor Wylie spoke regarding the Lane Transit District (LTD) art project. She had
participated on that committee. They would distribute pictures of the art at another
meeting and she would discuss it with the Council. She noted that Tammy Fitch,
Dottie Chase, and one of Springfield's Budget Committee members were also on that
committee.
2. Councilor Lundberg reported that she hadn't had any complaints about all the
construction trucks in the neighborhood during the construction of the EmX lanes.
She thanked LTD.
BUSINESS FROM THE CITY MANAGER
City of Springfield
Council Regular Meeting Minutes
June 15,2009
Page 8
1. Recovery Act - Energy Efficiency and Conservation Block Grant - Formula Grant.
Assistant Public Works Director Len Goodwin presented the staff report on this item. He noted
that he was in Boys State in California 50 years ago. The City of Springfield has a grant
opportunity through the American Recovery and Reinvestment Act of 2009. The Department of
Energy will be issuing formula-based grants to states, u.s. Territories, units oflocal
governments, and Indian tribes. And distributing the funding through the National Energy
Technology Laboratory; funding opportunity #DE-FOA-0000013. The City is slated to receive
$539,400 to apply to energy efficiency projects.
City staff facilitated cooperation with other Team Springfield members: Springfield Utility Board
(SUB), Springfield School District #19, and Willamalane Park and Recreation District on a
common energy efficiency theme of lighting and other energy consumption devices. Of the total
_ available, $170,000 will be applied to City facilities, $117,200 to Willamalane facilities, an,d
$117,200 to School District facilities. SUB staff determined that SUB should not use any of the
available funds. In addition to Team Springfield agencies, the Springfield Community Service
Center would receive $60,000. The money allocated to the City will fund replacement specified
walk/don't walk signals and certain street lights with reduced wattage lighting that provides
equivalent or better illumination.
The purpose of the grants is to reduce fossil fuel emissions in a manner that is environmentally
sustainable, and to the maximum extent practicable, maximizes benefits for local and regional
communities, reduce the total energy use of the eligible entities, and improve energy efficiency in
the building sector, the transportation sector, and other appropriate sectors.
The performance period will be 36 months and we are required to obligate/commit all funds
within eighteen (18) months from the effective date of award.
Mr. Goodwin said these funds were not competitive, and as long as the projects fit within the
qualifications, they would be approved. When they heard of this opportunity, it was urgent with a
deadline to apply on or before June 25. Staff assembled a team from all of the TEAM Springfield
agencies, brainstormed a number of ideas on energy efficiency, and constructed a list that was
before Council for approval. The list represented the best ofthe group's thinking as of
Wednesday. Since then, they had continued to evaluate the projects and determined that the
project for the Community Service Center for $60,000 for HV AC and refrigeration didn't fit well
with the grant program, but rather would fit better under the Community Development Block
Grant (CDBG) program. Staff was requesting that when Council acted to approve, they would do
so with the understanding that staff would go back and reallocate that $60,000 to the City, Park
District and the School District. The School District would use it to improve occupancy sensors in
the building, their use being a significant reduction in electricity. Willamalane would use it for
additional field and park lighting, and the City would use it for additional change outs of the
pedestrian "Walk" and "Don't Walk" signals, reducing our electrical utilization. He noted that
there were members from the other agencies in the audience if Council had questions. He added
that as part of this approval, the document would need to be executed by the Mayor authorizing
staff to make this application. The School project would include lighting for the south Hamlin
fields.
Councilor Ralston said he had been involved in coaching baseball, serving as an umpire and on
the Board of the Springfield Baseball Commission for a number of years. They had been
City of Springfield
Council Regular Meeting Minutes
June 15,2009
Page 9
struggling for years to try to get lighting at the Hamlin Field to eliminate the dark spots. He was
sure everyone would be very excited about this new lighting.
Councilor Lundberg asked if the funding would be split by the same percentages per agency if the
original project was pulled.
Mr. Goodwin said they would add an extra $20,000 to the south Hamlin lighting conversion,
$20,000 for the "Walk", "Don't Walk" signals, and $20,000 to Willamalane.
Councilor Pishioneri asked if lighting on Main Street had been considered for these funds.
Mr. Goodwin said some of this could go to Main Street in addition to $100,000 from recovery
funds. They had not yet identified which street lights, but Main Street was a high candidate.
Councilor Wylie confirmed that other funds were being considered for other projects. Yes,
CDBG funds.
Councilor Ralston said he would entertain a motion with the addition to authorize the Mayor to
do what was necessary to facilitate this effort.
IT WAS MOVED BY COUNCILOR LUNDBERG WITH A SECOND BY COUNCILOR
PISmONERI TO AUTHORIZE THE CITY MANAGER TO APPLY FOR AN ENERGY
EFFICIENCY AND CONSERVATION BLOCK GRANT IN THE AMOUNT OF $539,400
TO FUND ENERGY EFFICIENCY PROJECTS DEVELOPED BY A COORDINATED
EFFORT OF STAFF FROM TEAM SPRINGFIELD AGENCIES AND WITH THE
ADDITION AS STATED BY COUNCIL PRESIDENT RALSTON. THE MOTION
PASSED WITH A VOTE OF 5 FOR AND 0 AGAINST.
2. May 2009, Disbursements for Approval.
Finance Director Bob Duey presented the staff report on this item. The MAY 2009,
Disbursements for Approval is attached for your review and approval.
Checks totaling $3,796,715.29 were issued in MAY 2009. Documentation supporting these
payments has been reviewed.
Councilor Lundberg recused herself due to a conflict of interest as two of the payments in the
disbursements were to Marshal's, her employer.
IT WAS MOVED BY COUNCILOR WYLIE WITH A SECOND BY COUNCILOR
LEEZER TO APPROVE THE MAY 2009, DISBURSEMENTS FOR APPROVAL. THE
MOTION PASSED WITH A VOTE OF 4 FOR AND 0 AGAINST (1 ABSENTION -
LUNDBERG).
3. Property Option.
Community Development Manager John Tamulonis presented the staff report on this item. To
prepare and best compete for a very recent (5/29/09) American Recovery and Reinvestment Act
(ARRA) grant opportunity by the City, for fire station construction, a site must be in the City's
control. Based on grant criteria, Springfield would likely score high with a site in its control. The
City of Springfield
Council Regular Meeting Minutes
June 15,2009 .
Page 10
need for relocating fire stations and the grant application essentials are in Attachment 3. The
proposed 1.5-acre site (Attachment 1) is for sale and owners have agreed to a 9-month property
option for $5,000 with a property sale price of $575,000.
In 2007 the Fire & Life Safety Department commissioned a Standards of Cover study to
determine the optimal configuration ofthe Springfield Fire & Life Safety Department emergency
response system. The study concluded that by relocating two of the stations the current protection
levels could be maintained without additional stations in the existing UGB, based on current and
projected characteristics for population/employment distribution and growth; land-use, travel
times, hazardous materials sites; and FLS personnel, training, facilities, and equipment.
Relocating Station 14 (4765 Main Street) to the south, near the intersection of 57th and Mt.
Vernon would improve coverage into southern portion ofthe UGB. Springfield Development
Code requires a minimum level of key urban services, including fire and emergency medical
services to annex property.
AFG guidance was released May 29,2009 and has an application deadline of July 10,2009.
Applicants may submit one application up to $15 million containing no project above $5 million.
There are no matchingfund requirements for building construction. AFG gives highest priority to
applications that:
1. Address firefighter safety.
2. Improve department emergency response times.
3. Represent communities suffering the highest increase in joblessness rates.
4. Own or have otherwise acquired the land where construction will occur.
The grant could be awarded as early as September 2009 with 36 months to complete the
construction project.
A Discretionary Use Permit is necessary to allow construction of a fire station and the City has
begun the process with the property owner's approval.
Funds estimated for the necessary steps of securing the Option ($5,000), Levell Environmental
Assessment ($6,000), Discretionary Use Permit ($4,600) and an appraisal ($5,000) would come
from the <?pportunity Fund. At this time funds to purchase the property have not been identified.
John Tamulonis said this could allow the City of Springfield to receive up to $5M for a new fire
station in the Thurston area. Staff had been looking at potential coverages and how to adjust some
of the fire stations within Springfield to cover those areas. About 2 11 weeks ago, staff learned the
grant was available and learned the details last week. The City did need to secure the property,
which meant we had control of the property, preferably owning the property with building plans
ready. The City was not quite to that stage. They needed to get the property owner to agree to go
through a discretionary use permit process to allow a fire station at the location. That had been
submitted and was being processed. The City also needed to get an appraisal and purchase the
property should the City receive the grant, which would be in September. Funds for purchase of
the property had not yet been identified. Staff was looking for the City Council to give the City
Manager approval to move forward with the grant application and come back regarding purchase
of property if the grant was received.
Councilor Pishioneri asked how much money the City would be obligated if the grant was not
received.
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Council Regular Meeting Minutes
June 15,2009
Page 11
Mr. Tamulonis said the option on the proprty was about $5000 (9 month option), the
Environmental Assessment would cost about $6000, the Discretionary Use Permit was about
$4500 and the appraisal was about $3000, for a total of about $20,000.
Councilor Pishioneri asked what the City's chances were for getting the grant.
Mr. Grimaldi said if the City did not receive the grant, the City could go ahead and purchase the
property and hold onto it for a future site. It could be a good investment and could be sold at a
later date if not needed at this time.
Councilor Pishioneri asked what today's market value was on the property compared to the value
on the County rolls.
Mr. Tamulonis said the real market value was $320,000. The City could let the option expire and
negotiate a different price later. Regarding the City's chance at the grant, he noted that these were
highly competitive grants for cities all over the u.s. and many cities had property and were ready.
They would be distributing the grant funds geographically and also based on need. Lane County
and Oregon were high on the list of need, which offered us a good chance. If the grants were
successful, they may do another round next year.
Councilor Pishioneri said this was in a residential area. He asked if there was any sense regarding
how the neighbors felt about a fire station at this location.
Mr. Tamulonis said they did not know at this time. The site was located where South 57th, Bob
Straub Parkway and the Weyerhaeuser Haul Road came together. It was at the back access of
Mountaingate. Access of the station would be off of South 57th.
Councilor Lundberg said in the long term, both fire stations would be relocated. She asked if the
old sites would be excess property for the City.
Mr. Grimaldi said one ofthe current stations may be used for needed space for storage of
equipment or apparatus.
Councilor Lundberg asked if there was a match for these grant funds.
Mr. Tamulonis said no match was required. The City needed to have the property and have it
prepared for a fire station. There was three years to build the fire station once the grant was
received.
Councilor Leezer asked about the size of the lot and if it was adequate for a fire station.
Mr. Tamulonis said it was about one and a half acres. There was a house and a barn on the
property, and the owner said he would remove the barn. The house could possibly be relocated to
another lot nearby if feasible. Attachment 2 in the agenda packet showed a potential layout for the
fire station with access on South 57th.
Councilor Pishioneri asked if there was a pond next to the property.
Mr. Tamulonis said it was storm water runoff for the Bob Straub Parkway.
City of Springfield
Council Regular Meeting Minutes
June 15,2009
Page 12
Councilor Ralston asked about the amount of the grant.
Mr. Tamulonis said the.grant could be up to $5M. The cost estimate based on Fire Station #16
was about $3M.
Councilor Ralston said it looked like there were two other houses nearby that might need to be
moved.
Mr. Grimaldi said the lines on the drawing were just shading and tree lines. The houses would not
need to be moved.
IT WAS MOVED BY COUNCILOR LUNDBERG WITH A SECOND BY COUNCILOR
PISmONERI TO APPROVE AUTHORIZING THE CITY MANAGER TO TAKE THE
NECESSARY STEPS AND ENTER INTO AN OPTION FOR PROPERTY AT 725
SOUTH 57TH STREET IN CONJUNCTION WITH A POSSffiLE ASSISTANCE TO
FIREFIGHTERS GRANT (AFG) APPLICATION TO CONSTRUCT A FIRE STATION
TO BETTER SERVE THE JASPER-NATRON AREA. THE MOTION PASSED WITH A
VOTE OF 5 FOR AND 0 AGAINST.
BUSINESS FROM THE CITY ATTORNEY
ADJOURNMENT
The meeting was adjourned at approximately 7:50 p.m.
Minutes Recorder Amy Sowa
Attest:
cnili~~
City Recorder