HomeMy WebLinkAboutItem 11 Supplemental Budget Resolution
AGENDA ITEM SUMMARY
SPRINGFIELD
CITY COUNCIL
Meeting Date:
Meeting Type:
Department:
Staff Contact:
Staff Phone #:
Estimated Time:
June 4, 2007
Regular Meeting
Finance ~
Bob Brew .
726-3698
10 minutes
ITEM TITLE:
SUPPLEMENTAL BUDGET RESOLUTION
ACTION REQUESTED: Hold a public hearing and adopt/not adopt the following resolution:
A RESOLUTION ADJUSTING RESOURCES AND REQUIREMENTS IN THE
FOLLOWING FUNDS: GENERAL, STREET, SPECIAL REVENUE, COMMUNITY
DEYELOPMENT, RIVERBEND DEVELOPMENT, FIRE LOCAL OPTION LEVY,
DRAINAGE CAPITAL PROJECTS, DEVELOPMENT PROJECTS, POLICE BUILDING
BOND CAPITAL, STREET CAPITAL, SDC LOCAL STORM IMPROVEMENT, SDC
TRANSPORTATION IMPROVEMENT, LOCAL WASTEWATER OPERATIONS,
REGIONAL W ASTEW A TER, AMBULANCE, DRAINAGE OPERATING, BOOTH-
KELLY, REGIONAL FIBER CONSORTIUM, INSURANCE, VEIllCLE & EQUIPMENT,
AND SDC ADMINISTRATION.
ISSUE STATEMENT: At various times during the fiscal year the Council is requested to make adjustments
to the annual budget to reflect needed changes in planned activities, to recognize new
revenues, or to make other required adjustments. These adjustments to resources and
requirements change the current budget and are processed through supplemental budget
requests scheduled by the Finance Department on an annual basis.
This is the last of four FY07 supplemental requests to come before Council. The
supplemental budget being presented includes adjusting resources and requirements in the
General Fund, Street Fund, Special Revenue Fund, Community Development Fund, Fire
Local Option Levy Fund, Drainage Capital Projects Fund, Development Projects Fund,
Police Building Bond. Capital Fund, Street Capital Fund, SDC Local Storm Improvement
Fund, SDC Transportation Improvement Fund, Local Wastewater Operations Fund, Regional
Wastewater fund, Ambulance Fund, Drainage Operating Fund, Booth-Kelly Fund, Regional
Fiber Consortium Fund, Insurance Fund, Vehicle and Equipment Fund, and SDC
Administration Fund.
ATTACHMENTS:
The City Council is asked to approve the attached Supplemental Budget Resolution.
Attachment A. Council Briefing Memorandum
Attachment B. Supplemental Budget Resolution
DISCUSSIONI
FINANCIAL IMPACT:
The overall financial impact ofthe Supplemental Budget Resolution is to increase total
appropriations by $323,159.
...
CITY OF SPRINGFIELD
FINANCE DEPARTMENT
Date:
To:
From:
May 29, 2007
Gino Grimaldi, City Manager
Bob Brew, Budget Officer
COUNCIL
BRIEFING
MEMORANDUM
Subject:
SUPPLEMENTAL BUDGET REQUEST
ISSUE:
At various times during the fiscal year the Council is requested to make adjustments to the annual budget
to reflect needed changes in planned activities, to recognize new revenues, or to make other required
adjustments. These adjustments to resources and requirements change the current budget and are
processed through supplemental budget requests scheduled by the Finance Department on an annual
basis.
This is the last of four FY07 supplemental requests to come before Council. The supplemental budget
being presented includes adjusting resources and requirements in the General Fund, Street Fund, Special
Revenue Fund, Community Development Fund, Fire Local Option Levy Fund, Drainage Capital Projects
Fund, Development Projects Fund, Police Building Bond Capital Fund, Street Capital Fund, SDC Local
Storm Improvement Fund, SDC Transportation Improvement Fund, Local Wastewater Operations Fund,
Regional Wastewater fund, Ambulance Fund, Drainage Operating Fund, Booth-Kelly Fund, Regional
Fiber Consortium Fund, Insurance Fund, Vehicle and Equipment Fund, and SDC Administration Fund.
The City Council is asked to approve the attached Supplemental Budget Resolution.
BACKGROUND:
Supplemental budgets may be used to meet unexpected needs or to spend revenues not anticipated at the
time the original budget was adopted. In accordance with Oregon budget law, notification of this
supplemental budget and hearing is made no later than five calendar days before the public meeting. A
public hearing is only required when a supplemental budget request changes total appropriations within a
fund by 10% or greater; however the City or Springfield practice has been to process all supplemental
budget requests through a public hearing for Council approval and adoption. Notification of this public
hearing was published in the Register-Guard on Wednesday, May 30, 2007. The attached information
identifies the individual items that are included in the June 4, 2007 Supplemental Budget request.
Changes to the budget included in this request fall principally into three distinct categories: New
appropriation requests backed by new revenues, appropriation requests funded from dedicated reserves
(sinking funds) and new appropriation requests from existing reserves.
New appropriation requests include both expenditure items that are funded by new revenue, such as a
new grant, and expenditure items that are being requested to be funded out of reserves. In many cases,
departments have put aside money over time to replace assets, such as computers. These "sinking funds'
have been established specifically to enable departments to replace equipment when it has reached the
end of its useful life. This supplemental budget contains some requests to make these types of purchases.
Attachment A - Page 1 of 3
Other requests funded from reserves include items implementing Council direction, emerging issues
identified by the City Executive Team that need to be resolved immediately, or to meet legal
requirements. These requests will not significantly impact reserve balances.
SUPPLEMENTAL BUDGET REQUESTS
New appropriations of$115,009 are requested to be funded with new revenues. These include:
Fund .
General Fund
General Fund
General Fund
General Fund
General Fund
General Fund
Special
Revenue Fund
Special
Revenue Fund
Transient Room
Tax Fund
Descri tion Amount
Recognizes pass-through funds paid by other libraries toward $9,027
libra consortium-related contracts.
Recognizes reimbursement funds from the State of Oregon for 5,938
specific Fire and Life Safety staff training, materials, and
e ui ment maintenance.
Recognizes the Enterprise Zone contribution from the 53,000
WilliamsfUnited States Bakery property, and appropriates the
revenue to be used toward the down payment on the Carter
Buildin and to create a trainin room.
Recognize increased revenue from DSD postage fees and increase 3,350
o eratin bud et for ublic notification osta e.
Recognize increased revenue from Municipal Court fine collection 33,000
and increase 0 eratinO" bud et for collection ex ense.
Recognize pass-through payments received by the Human 765
Resources Department for Police and Firefighter/Paramedic
candidate testin , and reco lzm match in ex ense.
Recognizes Justice Assistance Grant. Funds will be appropriated to 4,260
Court in the amount of $2,000, City Manager's Office in the
amount of $34 and Police De t. in the amount of $2,226.
This action recognizes revenue from a Windemere Foundation 1,457
Grant of low-income Utili Assistance.
Recognizes staff cost reimbursement for City of Springfield 4,212
assistance durin the Eu ene Marathon.
New appropriations of $2,650 are requested to be funded with replacement (sinking fund) reserves.
Fund
Vehicle &
Equipment
Fund
Vehicle &
Equipment
Fund
Descri tion
Increases budget for Fire and Life Safety computer replacement.
Funding source is the computer replacement reserve established for
this u ose.
Increases budget for Human Resources computer replacement.
Funding source is the computer replacement reserve established for
this u ose.
Amount
$1,350
1,300
New appropriations of $1,152,354 are requested to be funded with existing reserves.
Fund Description Amount
Street Funds set aside for replacement of three dump trucks were not $23,575
Fund/Local sufficient to meet the cost of the lowest bid. Additional funds are
Sewer Fund requested to complete the purchase. Sources are the Street Fund
Reserve ($15,650) and the Local Sewer Reserve ($7,925).
Attachment A - Page 2 of 3
.'
Fire Local This transaction appropriates funds to meet operating expenses that 188,023
Option Levy were transferred to the Local Option Levy Fund from the General
Fund Fund. The funding source is the Fire Local Option Levy Fund
Reserve.
Regional Increases the capital project budget for the relining of the 600,000
Wastewater facultative sludge lagoons to meet anticipated bids. Funding source
Capital Fund is the Regional Wastewater Capital Fund Reserve
Regional This transaction is requested in order to provide for current and 155,000
Wastewater anticipated litigation expenses. Funding source is the Rate Stability
Fund Reserve of the Regional Wastewater Fund.
Insurance Fund This transaction is requested in order to provide for current and 20,000
anticipated litigation expenses. Funding source is the Insurance
Fund Reserve. . ,
Development This transaction uses Booth-Kelly reserves to fund an Interfund 150,000
Projects Fund loan to the Development Projects Fund. The proceeds of that loan
and Booth- will be used for the down payment on the Carter property.
Kelly Fund
Street Fund This action reverses a transaction improperly recorded In 15,756
Supplemental Budget #2
The following are reallocations of existing expenses, and are requested to be approved.
Fund Description Amount
Local This transaction moves an incorrectly budgeted drainage project $25,000
Wastewater from the Local Wastewater Capital fund to the Drainage Capital
. Capital Fund Fund.
and Drainage
Capital Fund
General Fund Corrects budget transaction processed on Supplemental Budget #2 1,420
and Special recognizing revenue from the State of Oregon for Lead Paint
Revenue Fund Inspections completed through the Purchase Assistance Loan
(PAL) Program Inspection agreement.
Riverbend Corrects budget transaction processed on Supplemental Budget #2 56,843
Development recognizing Peacehealth reimbursement revenue for FLS training in
Fund and the General Fund, rather than the Riverbend Development Fund.
General Fund
Development Moves previously appropriated budgetary authority from the 1,000,000
Projects Fund Beltline/Gateway Intersection project to the MLK Parkway Project.
Attachment A - Page 3 of 3
CITY OF SPRINGFIELD
RESOLUTION NO.
A RESOLUTION ADJUSTING RESOURCES AND REQUIREMENTS IN THE FOLLOWING FUNDS:
General, Street, Special Revenue, Community Development, RiverBend Development, Fire Local Option LevY, Drainage
Capital Projects, Development Projects, Police Building Bond Capital, Street Capital, SDC Local Storm Improvement,
SDC Transportation Improvement, Local Wastewater Operations, Regional Wastewater, Ambulance, Drainage
Operating, Booth-Kelly, Regional Fiber Consortium, Insurance, Vehicle & Equipment, and SDC Administration.
WHEREAS, the 2006-2007 fiscal year appropriations for the City of Springfield were made by Resolution No. 06-28 dated
June 19,2006; and,
WHEREAS, at various times dur\ng the fiscal year the Common Council is requested to make adjustments to the fiscal year
budget to reflect needed changes in planned activities, to recognize new revenues, or to make other required adjustments; and,
WHEREAS, the Common Council handles such requests for adjustment to the budget through Supplemental Budget
Resolutions presented at public hearings at which the public may comment on such requests; and,
WHEREAS, notice of a public hearing, including information regarding such revenues and expenditures was published in a
newspaper of general circulation not less than 5 days prior to the public meeting.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF SPRINGFIELD, A
Municipal Corporation of the State of Oregon, as follows:
Section 2. Supplemental Budget No.4 for the 2006-2007 Fiscal Year amending Resolution 06-28 is hereby adopted as follows:
Estimated Revenues
Collections Revenue
Enterprise Zone Payment
Library Automation
Library Services Pass-Through
PAL Program
Planning Fees
Postage Fees
State Reimbursement
Testing Fees Paid
GENERAL - FUND 100
Aoorooriations
Departmental Operating:
Development Services
Finance
Fire and Life Safety
Human Resources
Legal and Judicial Services
Library
Total Departmental Operating
$
33,000
53,000
6,285
2,742
(1,420)
56,843
3,350
5,938
765
Non Departmental
Interfund Transfers
Total General Fund
$
t 60.503
Total General Fund
Estimated Revenues
STREET - FUND 201
Aoorooriations
Departmental Operating:
Public Works
$
Non Departmental
Reserves
Total Street Fund
$
Total Street Fund
Attachment B - Page 1 of 4
$
1,930
19,850
62,781
765
33,000
9,027
127,353
$
33,150
$
160.503
$
31,406
$
(31,406)
$
SPECIAL REVENUE - FUND 204
Estimated Revenues Appropriations
Justice Assistance Grant $ 4,260 Departmental Operating:
PAL Program 1,420 City Managers Office $ 34
Windemere Foundation Grant 1,457 Development Services $ 2,877
Legal and Judicial Services $ 2,000
Police 2,226
Total Departmental Operating $ 7,137
Total Special Revenue Fund $ 7,137 Total Special Revenue Fund $ 7,137
TRANSIENT ROOM TAX - FUND 208
Estimated Revenues Appropriations
Staff Reimbursement $ 4,212 Departmental Operating:
Public Works $ 4,212
Total Transient Room Tax Fund $ 4,212 Total Transient Room Tax Fund $ 4,212
RIVERBEND DEVELOPMENT - FUND 222
Estimated Revenues Appropriations
.' Planning Fees $ (56,843) Departmental Operating:
Fire and Life Safety, $ (56,843)
Total RiverBend Devel. Fund $ (56,843) Total RiverBend Devel. Fund $ (56,843)
FIRE LOCAL OPTION LEVY - FUND 235
Estimated Revenues
$
Appropriations
Departmental Operating:
Fire and Life Safety
$
188,023
Non Departmental
Reserves
$ (188,023)
Total Fire Local Option Levy Fund $
Total Fire Local Option Levy Fund $
LOCAL W ASTEW A TER CAPITAL - FUND 409
Estimated Revenues
Appropriations
Capital Projects
MS4 Permit Requirements
$
(25,000)
$
Non Departmental
Interfund Transfers
$
25,000
Total Local Wastewater Capital Fund $
Total Local Wastewater Capital Fund $
Attachment B - Page 2 of 4
.
DEVELOPMENT PROJECTS - FUND 420
Estimated Revenues Appropriations
Interfund Loan Revenue $ 150,000 Capital Projects
Transfer from General Fund 33,150 Beltline/Gateway $ (1,000,000)
Carter Building Purchase 183,150
MLK Parkway 1,000,000
Total Capital Projects $ 183,150
Total Development Projects Fund $ 183,150 Total Development Projects Fund $ 183,150
DRAINAGE CAPITAL - FUND 425
Estimated Revenues Appropriations
Transfer from Fund 409 $ 25,000 Capital Projects
MS4 Permit Requirements $ 25,000
Total Drainage Capital Fund $ 25,000 Total Drainage Capital Fund $ 25,000
Estimated Revenues
REGIONAL W ASTEW A TER CAPITAL - FUND 433
.Appropriations
$
Capital Projects
Biosolids - Line Lagoons
$
600,000
Non Departmental
Reserves
$ (600,000)
Total Regional Wastewater Capital Fund $
Total Regional Wastewater Capital Fund $
Estimated Revenues
LOCAL W ASTEW A TER OPERA nONS - FUND 611
Appropriations
Departmental Operating:
Public Works
$
$
7,925
Non Departmental
Reserves
$
(7,925)
Total Local Wastewater Operatious Fund $
Total Local Wastewater Operatious Fund $
REGIONAL W ASTEW A TER - FUND 612
Appropriations
Departmental Operating:
Public Works
$
Estimated Revenues
$
155,000
Non Departmental
Reserves
$ (155,000)
Total Regional Wastewater Fund $
Total Regional Wastewater Fund $
Attachment B - Page 3 of 4
.
BOOTH - KELLY - FUND 618
Estimated Revenues Appropriations
$ Departmental Operating:
$
Non Departmental
Interfund Loans $ 150,000
Reserves (150,000)
Total Non-Departmental $
Total Booth-Kelly Fund $ Total Booth-Kelly Fund $
INSURANCE FUND - FUND 707
Estimated Revenues Appropriations
$ Departmental Operating:
Human Resources $ 20,000
N on Departmental
Reserves $ (20,000)
Total Insurance Fund $ Total Insurance Fund $
Estimated Revenues
VEHICLE AND EQUIPMENT - FUND 713
Appropriations
$ Departmental Operating:
Fire and Life Safety
Human Resources
Total Departmental Operating
$
1,350
1,300
2,650
$
Non Departmental
Reserves
$
(2,650)
Total Vehicle and Equipment Fund $
Total Vehicle and Equipment Fund $.
Estimated Revenues
Total Supplemental Budget $
323,159
Appropriations
Total Supplemental Budget
$
323,159
Section 2. This resolution shall take effect upon adoption by the Council and approval by the Mayor.
Adopted by theCommon Council of the City of Springfield this 4th day of June, 2007, by a vote of
against.
for and
Mayor- Sidney W. Leiken
ATTEST:
City Recorder - Amy Sowa
Attachment B - Page 4 of 4