HomeMy WebLinkAboutReceipt PLANNER 6/17/2009
225 Fifth Street
Springfield; Oregon 97477
541-726"3759 Phone
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( of Springfield Official Receipt
ut:velopment Services Department
. Public Works Department
Job/Journal Number
DRC2009-00025
DRC2009-00025
DRC2009-00025
DRC2009-00026
DRC2009-00026
DRC2009-00026
Payments:
Type of Payment
!NT CHGS
cReceintl
RECEIPT #:
2200900000000000683
Date: 06/17/2009
Description
Postage Fee Type II - $160
CTY Site Plan Review
+ 5% Technology Fee
CTY > I 0 Trees Base + Per ACRE
Postage Fee Type II - $160
+5% Technology Fee
Paid By
425-62242-830001 P10667
Item Total:
Check Number Authorization
Received By Batch Number Number How Received
!NT CHGG
In Person
Payment Total:
Date Received:
JUN I 7 2009
Original Submittal
Page I of I
11:30:57AM
Amount Due
160.00
4,222.00
211.10
1,485.00'
160.00
74.25
$6,312.35
Amount Paid
$6,312.35
$6,312.35
6117/2009
LAFLEUR Karen
From:
Sent:
To:
Subject:
HOPKINS Steve
Tuesday, June 16, 2009 8:39 AM
JONES Terry (Tara); MILLER Liz; LAFLEUR Karen
FW: Mill Race Permit Status
Here is the account to charge for the Mill Race restoration project that Tim Bingham will be submitting. The PRE
meeting for the site plan (PRE2009-00018) occurred last week and that is when the fees were determined. Once Tim
gets a deed and title report, he will turn in the site plan and tree felling applications.
Let me know if you have any questions.
Steve
Steve:
When these permits are submitted, please charge 425-62242-830001 P10667, in the amount of $6,287.35, for the
following permits:
-
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ljru
From: GOODWIN Len
Sent: Monday, June 15, 2009 5:34 PM
To: BINGHAM Tim 5; HOPKINS Steve
Subject: RE: Mill Race Permit Status
Site Plan Review
Tree Felling
$4,593.10
1,694.25
Please advise if further documentation to support the charge is required.
Len
~
Springfield
Applications.pdt
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Leonard J. Goodwin
Assistant Public Works Director
City of Springfield
225 Fifth Street
Springfield, OR 97477
(V) (541(726-3685
(F) (541)736-1021
Email: laoodwinfWcLsor;nflfield.or.us Date Received:
Webslte www.cl.soflnoneld.or.us
JUN 1 7 2009
Original Submittal
1
From: BINGHAM Tim S [mailto:TBINGHAM@lcog.org)
Sent: Monday, June 15, 2009 3:06 PM
To: GOODWIN Len
SUbject: RE: Mill Race Permit Status
OK, we'll initiate an amendment to increase funds by $11,500 and extend date to 12/31/09, with City directly paying fees
outside the contract.
Will you generally be available the next day or two so we can coordinate submitting the application and paying the fees?
City won't accept the application without fees being paid at time of submittal.
Tim
From:
Sent:
To:
Subject:
GOODWIN Len rrn;:tilto:lo()(')dwin{Q)ri.c;orinafiekl.Dr.u..l
Monday, June 15, 2009 12:47 PM
BINGHAM Tim S
RE: Mill Race Pennil Status
I like your suggestion that we pay the fees. It is in some ways cleaner for us, because it more clearly identifies elements
of project costs. Let's do an amendment to increase the amount to cover that and extend the end date to 12/31. At this
point, don't add additional money for massaging the 1200C; we can do that if it looks appropriate once we see the
1200C and see if the contractor's contract includes permit fees.
Len
From: BINGHAM Tim S rmailto:TBINGHAM(ci)lcoo.orq]
Sent: Monday, June 15, 2009 12:22 PM
To: GOODWIN Len
SUbject: Mill Race Permit Status
Hi Len - apologize this detailed email but... I think its good to lay it out and get direction from you now,
As of Jun 1, remaining funds in Mill Race contract = $6,200 (mil). In June so far, we've encumbered $346 tiling fee for
Pre-Submittal plus some staff time.
Our remaining scope includes:
. Site Plan Review Permit: prepare 18 copies, submit, pay filing fee ($4,593.10), and participate in and respond to the
Type" land use procedure. I estimate staff time to be $5,000 for a total Site Plan Review cost of $9,593.10.
. Tree Felling Permit: prepare application, submit 18 copies, pay filing fee ($1,694.25) and participate and respond to
the Type II process procedure. I estimate staff time to be $2,000 for a total Tree Felling Permit cost of $3,694.25.
. DSL Permit: Participate and respond to DSL public review procedure and follow-up requirements. I estimate staff
time to be $4,000. Note: city already paid DSL permit fee of $1,034.
. Land Drainage Alteration Permit: This one is a bit trickier. One approach is to require the subcontractor to obtain the
LDAP along with the 1200C from the state and LCOG would not have a role. The contractor would be responsible for
developing the "plans" and preparing, tiling, paying for and processing the permit There would be no LCOG cost. If
LCOG were involved, it could either be a very limited role where we take the contracto~s plans and, assuming the
plans meet city requirements and no preparing of plans is required, we would prepare, submit, pay fees ($11,902.50)
and process the application - which J estimate staff cost to be $4,000. An expanded role would be to take the
contracto~s 1200C plans and tweak them to meet LDAP requirements which I would estimate to be an additional
$5,000 for a total of $9,000.
. Direct Costs (not fee related like travel, copying) = $150
. Project Management = range from $1,500 to $2,000.
· Total Costs (to complete remainIng scope - assumes Icog has role In LOAP): Date Rece,'ved.'
>Staff costs: $16,500 to $22,000, depending on level of LOAP role.
>Total Pannit Fees = $18,189.85
>Total Costs (staff and fees): $34,689.85* to $40,189.85* JUN 1 7 2009
2
Original Submittal
'Approximately $6,000 remaln~ ..' existing contract which would reduces ..eed for additional resources
accordingly. Amended contract would be $28,689.85 to $34,189.85
Another option would have the Cily directly pay the remaining City permit fees, like you did for DSL, which would reduce
the new/amended LCOG contract to say $11,500 to $16,000. I like this option as it enables us to use the remaining
$6,000 for staff costs this fiscal year otherwise we would be over the contract to pay for both the fees and staff costs.
Finally, what would be best approach, an amended contract or new contract? LCOG can put it together which ever way
works best for you.
Tim
Tim
Date Received'
JUN 1 7 2009
3
Original Submittal