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HomeMy WebLinkAboutReceipt PLANNER 6/16/2009 LAFLEUR Karen From: Sent: To: Subject: HOPKINS Steve Tuesday, June 16, 2009 8:39 AM JONES Terry (Tara); MILLER Liz; LAFLEUR Karen FW: Mill Race Permit Status Here is the account to charge for the Mill Race restoration project that Tim Bingham will be submitting. The PRE meeting for the site plan (PRE2009-00018) occurred last week and that is when the fees were determined. Once Tim gets a deed and title report, he will turn in the site plan and tree felling applications. Let me know if you have any questions. Steve Steve: When these permits are submitted, please charge 425-62242-830001 PI0667, in the amount of $6,287.35, for the following permits: - ~ ~~\,.\o^ From: GOODWIN Len Sent: Monday, June 15, 2009 5:34 PM To: BINGHAM lim Si HOPKINS Steve Subject: RE: Mill Race Permit Status Site Plan Review Tree Felling $4,593.10 1,694.25 Please advise if further documentation to support the charge is required. Len ~ Springfield Applications.pdt This email is for the sole use of the intended recipient(s) and contains information belonging to the City of Springfield which is confidential and/or legally privileged. If you are not the intended recipient, you are hereby notified that any disclosure, copying, distribution or taking of any action in reliance on the contents of this email information is striCtly prohibited. If you have received this email in error, please immediately notify the sender by reply email and destroy all copies of the original message. Leonard J. Goodwin Assistant Public Works Director City of Springfieid 225 Fifth Street Springfield, OR 97477 (V) (541(726-3685 (F) (541)736-1021 Email: laoodwinavci.sori~field.or.us Date Received: Website www.cLsorinofierd.or.us JUN 1 7 2009 Original Submittal I From: BINGHAM Tim S [mailto:TBINGHAM@Icog.org] Sent: Monday, June 15, 2009 3:06 PM To: GOODWIN Len Subject: RE: Mill Race Pennit Status OK, we'll initiate an amendment to increase funds by $11,500 and extend date to 12/31/09, with City directly paying fees outside the contract. Will you generally be available the next day or two so we can coordinate submitting the application and paying the fees? City won't accept the application without fees being paid at time of submittal. Tim From: Sent: To: SUbject: GOODWIN Len rmailtn:IDllllID'!l~i\OCi.<orinafield.Dr.~ Monday, June 15, 2009 12:47 ~ BINGHAM 11m 5 RE: Mill Race Permit Status I like your suggestion that we pay the fees. It is in some ways cleaner for us, because it more clearly identifies elements of project costs. Let's do an amendment to increase the amount to cover that and extend the end date to 12/31. At this point, don't add additional money for massaging the 12OOC; we can do that if it looks appropriate once we see the 1200C and see if the contractor's contract includes permit fees. Len From: BINGHAM Tim S rmailto:TBINGHAMCCillcoo.orol Sent: Monday, June 15, 2009 12:22 PM To: GOODWIN Len Subject: Mill Race Pennit Status Hi Len - apologize this detailed email but... I think its good to lay it out and get direction from you now, As of Jun 1, remaining funds in Mill Race contract = $6,200 (mil). In June so far, we've encumbered $346 filing fee for Pre-Submittal plus some staff time. Our remaining scope includes: . Site Plan Review Penni!: prepare 18 copies, submit, pay filing fee ($4,593.10), and participate in and respond to the Type II land use procedure. I estimate staff time to be $5,000 for a total Site Plan Review cost of $9,593.10. . Tree Felling Penni!: prepare application, submit 18 copies, pay filing fee ($1,694.25) and participate and respond to the Type II process procedure. I estimate staff time to be $2,000 for a total Tree Felling Pennit cost of $3,694.25. . DSL Penni!: Participate and respond to DSL public review procedure and follow-up requirements. I estimate staff time to be $4,000. Note: city already paid DSL pennit fee of $1 ,034. . Land Drainage Alteration Penni!: This one is a bit trickier. One approach is to require the subcontractor to obtain the LDAP along with the 1200C from the state and LCOG would not have a role. The contractor would be responsible for developing the "plans" and preparing, filing, paying for and processing the pennil There would be no LCOG cost. If LCOG were involved, it could either be a very limited role where we take the contracto~s plans and, assuming the plans meet city requirements and no preparing of plans is required, we would prepare, submit, pay fees ($11,902.50) and process the application - which I estimate staff cost to be $4,000. An expanded role would be to take the contracto~s 1200C plans and tweak them to meet LDAP requirements which I would estimate to be an additional $5,000 for a total of $9,000. . Direct Costs (not fee related like travel, copying) = $150 . Project Management = range from $1,500 to $2,000. . Total Costs (to complete remaining scope - assumes Icog has role In LDAP): Date Recel'ved' >Staff costs: $16,500 to $22,000, depending on level of LDAP role. >Total Penn It Fees = $18,189.85 >Total Costs (staff and fees): $34,689.85* to $40,189.85* JUN 1 7 2009 2 Original Submittal . Approximately $6,000 remaln~ 0" existing contract which would reduces ..eed for additional resources accordingly. Amended contract would be $28,689.85 to $34,189.85 Another option would have the City directly pay the remaining City permij fees, like you did for DSl, which would reduce the newlamended lCOG contract to say $11,500 to $16,000. I like this option as it enables us to use the remaining $6,000 for staff costs this fiscal year otherwise we would be over the contract to pay for both the fees and staff costs. Finally, what would be best approach, an amended contract or new contract? lCOG can put it together which ever way wor1<s best for you. Tim Tim Date Receivedo JUN 1 7 2009 3 Original Submittal