HomeMy WebLinkAbout05/11/2009 Work Session
City of Springfield
Work Session Meeting
MINUTES OF THE WORK SESSION MEETING OF
THE SPRINGFIELD CITY COUNCIL HELD
MONDAY, MAY 11,2009
The City of Springfield Council met in a work session in the Library Meeting Room, 225 Fifth
Street, Springfield, Oregon, on Monday, May 11,2009 at 5:33 p.m., with Mayor Leiken
presiding.
ATTENDANCE
Present were Mayor Leiken and Councilors Lundberg, Wylie, Leezer, Ralston, and Pishioneri.
Also present were City Manager Gino Grimaldi, Assistant City Manager Jeff Towery, City
Attorney Joe Leahy, Mary Bridget Smith from the City Attorney's Office, City Recorder Amy
Sowa and members of the staff.
1. Downtown Planning Consultant Presentation.
Planning Supervisor Linda Pauly presented the staff report on this item. The Springfield
Downtown District planning process and work products will guide and coordinate revitalization
and redevelopment initiatives within Springfield's downtown core. The adopted fmal product
will demonstrate the City's commitment to the redevelopment of Downtown and provide a
strategic action plan for decisions regarding prioritization of projects and funding.
Crandall Arambula is a nationally respected, award winning urban design firm that has produced
plans for cities across the country, including many with issues similar to Springfield's. Crandall
Arambula's products will include an opportunities and constraints analysis, an implementation
strategy to maximize downtown retail, housing, employment and leisure/arts/entertainment
opportunities, identification of the appropriate locations for downtown parking facilities, a
proposal for infrastructure and utilities improvements and modifications, and a proposal for
revisions to the Downtown Refinement Plan, Development Code, and other planning documents
as needed to implement the plan.
The consultants will receive advice from the Downtown Citizen Advisory Committee and a
Technical Advisory Committee consisting of city staff and staff from the affected agencies (SUB,
ODOT, Willamalane, LTD, etc.). The first committee meetings are scheduled for May 11,2009.
Staff expects Plan adoption hearings to occur in Spring 20 1 0, after Council has taken action on
the lIB 3337 UGB adoption/expansion project. The Downtown District Plan will implement
some of the economic and housing actions incorporated into the UGB adoption package. Any
significant downtown development proposals brought forward this year will be integrated into
this planning process.
The work performed by the consultants is funded by the Springfield Economic Development
Agency. This project helps implement the Downtown Urban Renewal Plan.
Ms. Pauly said the consultants from Crandall Arambula were here to give a presentation on the
downtown planning work they would be doing for the City. She introduced George Crandall,
John Arambula and Jason Graf, project manager. They had met with the Technical Advisory
Committee earlier today and also with a developer.
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Council Work Session Minutes
May 11,2009
Page 2
Mr. Crandall said they were delighted to be here and it was a privilege to work with Springfield
on this project. He presented a slide show presentation. He referred to the team process and who
would be doing what. Their company revitalized communities. They received assistance for
transportation by DKS, for stormwater, infrastructure analysis, and cost estimating by Harper,
Hough and Peterson, and for signage and wayfinding by Anderson Kryger. The team knew each
other and worked well together. Rick Williams, parking management strategy, would also be
working with the team because parking was an important part of making Springfield's downtown
successful.
Mr. Crandall said their company had worked with Springfield on the PeaceHealth project at
RiverBend, a very successful project that had been built. He highlighted some of the many
projects they had worked on in other communities not only in Oregon, but in other states. He said
they had designed and built a lot of projects. This was about implementation.
Mr. Crandall pointed out the proposed study area for Springfield's downtown. They would also
look beyond that boundary, but would focus on the core area. He noted the core area and the area
of influence. They would coordinate with other planning efforts and integrate into those plans for
results. They would then look at Glenwood, the BRT alignment along Franklin Boulevard and the
new alignment north to PeaceHealth. He reviewed the process and schedule, which included
starting, planning and implementing. They wanted to see immediate action before the plan was
finished and developers lined up to get going on it. The first 30 days and first year were critical. If
a lot of it wasn't implemented in five years, it probably would never happen. They started
thinking of implementation from day one. The schedule ran through to January 20l0. They would
come back in June to firm up the objectives for the study. They would ask people to identify their
three top issues and concerns to get a sense of priorities. They would be ready to come back to
Council in August to present alternatives that responded to their objectives. Alternatives would
then be evaluated and a refmed alternative would be brought back in September or October. They
would then come back at the end of the year with an implementation strategy and cost attached.
Mayor Leiken thanked the consultants. He was very excited that they wanted to be involved in
this project because he and several of the councilors were serving when Crandall Arambula
worked on PeaceHealth and saw firsthand what they had to offer. Although the economy was
down now, this was good timing to put things in place so when things start to come back, we
would be ready to go. The consultants knew our City and that was important to the Council.
When working on PeaceHealth, they liked how they made it fit with Springfield. He noted that
the City had received the fmal funding for the Mill Race project. As the consultants looked at the
downtown and the rivers on either side, he asked if that was something that could be incorporated
and actually attract developers.
Mr. Crandall said they thought it was very real and there was lots of potential. Springfield also
had some big problems, which the consultants recognized. The consultants were very excited
about the potential. It seemed that the consultants and the City were all on the same page. The
consultants would be bringing some exciting options for their consideration and felt very good
about the project.
Mr. Arambula said they often went to cities that they considered terminal, but Springfield was
not. This City had a lot of upside and the problems could be resolved in a reasonable amount of
time. They would like to see substantial change in five years.
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Council Work Session Minutes
May 11,2009
Page 3
Mr. Crandall said they thought the solutions would be very affordable.
Councilor Lundberg said having been through the PeaceHealth process, she was very excited.
Springfield was very excited about downtown and this was long overdue. The City had history,
gorgeous amenities, and a stakeholder group that was anxious to get started. The City had high
hopes and no holds barred because downtown was a gem and a value to the City.
Councilor Leezer said as a downtown business owner, she was very thankful that they' would be
changing the face of downtown. Some wonderful things had been started, but there was more to
be done. She hoped to promote the amazing waterfront as it could be such a draw. Springfield
was a City between two rivers, and we had not taken advantage of that. There was a beautiful
park, but the current element at the park was not desirable. She hoped that could change.
Councilor Wylie said she was on the Lane Transit District (L TD) Board when they were planning
the downtown station. L TD worked hard to pull the edges of the City towards the south to expand
that. They had the vision to do it and created a nice boundary. She was very excited about the
planning and development. She asked when we wanted the developers lined up.
Mr. Crandall said they talked to a developer today and saw his proposal and they wanted to see
that developer successful. The more developers they talked to the better. As they moved along,
they would keep those developers in mind and try to create projects for those developers that fit
the overall vision. When the consultants were finished with the plan, they would like a couple of
developers ready to go.
Mr. Arambula said their plan would be straight forward and easy to understand for the developers
and the community.
Councilor Pishioneri said the presentation included phases. The area was very large and he asked
about a way to implement the plan in smaller pieces and multiple phases in different areas.
Mr. Crandall said they would identify half a dozen things in the plan, identify priorities, identify
the cost to the public, and determine the amount of private funds to leverage for the investment.
The City could then prioritize. The City needed to focus on the things that would get results.
Mr. Arambula said the consultants would design a build-out diagram scenario by looking in depth
at every block of downtown and providing a development proposal. The City would have full
detail and then extract the priority list.
Councilor Pishioneri asked if the consultant was looking at transportation on the two main
corridors that went downtown and alternatives for those roadways.
Mr. Arambula said the key component was to look at the truck traffic going through downtown.
They would look at a range of alternatives for moving traffic through town.
Mr. Crandall said traffic and transportation was the place to start.
Councilor Ralston asked if the consultant could identify a couple of the problems they had found.
Mr. Crandall said retail was the toughest thing to get right in downtown. Certain things needed to
be done to get that right. Currently, Springfield's downtown was pretty anemic and didn't have a
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Council Work Session Minutes
May 11,2009
Page 4
broad selection. There wasn't a strategy for attracting retail or where to put it. They would need
shopping and restaurants. Another problem was the traffic and circulation. The streets capes that
were designed years ago had actually created problems for downtown. The consultant would
identify some of those problems and how to address those.
Mr. Arambula said it was important to find the amenities that would make people want to live
downtown. The river was one thing.
Mr. Crandall said the pedestrian was a priority when designing these projects. The challenge was
to create an environment where people would want to live with their family downtown.
Ms. Pauly said staff and the consultants would be meeting with the Citizen Advisory Committee
immediately following this presentation.
Mayor Leiken said people from all over the City were on this committee. There was a lot of
enthusiasm and people wanting to serve. There was a lot of enthusiasm from Council to work
with them. He acknowledged the advisory committee members that were in attendance in the
audience.
Councilor Ralston asked if parking was a problem.
Mr. Crandall said it was a huge problem.
2. City of Springfield 2l SI Annual Springfield Clean-Up is May 16th.
Maintenance Manager Brian Conlon.presented the staff report on this item. The City's annual
"Spring Clean-Up" originally began in the mid 1980s and was known as "Spruce Up
Springfield." The program was initiated to provide Springfield citizens an outlet to dispose of
unwanted items that detracted from the appearance of Springfield homes, while also aiming to
reduce the potential for nuisance code violations. Although the name has changed, Spring Clean-
Up objectives still center on the City's strong commitment to serving our citizens. During the one
day event, over 75 City staff volunteer their time emptying vehicles for folks as they pass through
"Recycle City." It's a great time for City employees across the organization to connect with each
other and the citizens we serve.
The Clean-Up has become even more popular since promoting the theme of recycling. During the
past three years, over 1,400 vehicles have passed through Recycle City, leaving behind 318 large
appliances, 395 cubic yards of scrap metal and 665 pounds of Styrofoam, masses of lawnmowers,
computer electronics, car batteries, and propane tanks just to highlight a few of the recyclable
items collected. It is estimated that over 80% of materials accepted are now either reused or
recycled.
The City of Springfield is the sponsoring agency but without the incredible support of our major
contributing partners we would not experience the successes we do. The list of participating
public and private businesses includes Sanipac, Lane County Waste Management, International
Paper Recycling, BRING Recycling, St. Vincent de Paul, Lane Forest Products, NextStep
Recycling, Schnitzer Steel, Rexius, and Lane County Master Recyclers.
The 21 SI annual Spring Clean-Up will be held on Saturday, Mayl6th at the l600 South "B" Street
City owned lot. The gates are open from 8 am until 4 pm.
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Council Work Session Minutes
May 11, 2009
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Mr. Conlon introduced Todd Thompson, project coordinator for the past 3 years, and Dave Raivo,
who was Todd's understudy and would be taking over as coordinator next year.
Mr. Thompson said everyone was involved in making this a success: the City Council, staff,
citizens and partnerships. Citizens looked forward to this event every year and it was a good
opportunity for citizens to' see what the City could do for them. The volunteers and staff all
worked very hard. In about 2003, this became more of a recycling event. Prior to that it was
mainly a dumping event for yard debris. Last year about 85% of what was brought was recycled
or reused. He noted some of the agencies that were there to take reusable or recyclable items.
Lane County Solid Waste also worked with the City and waived their $3000 fee. The City always
kept it under that amount. Sanipac did a lot, including hauling, and often long distances. He
explained. We received great service from them. He invited the Mayor and Council to participate
in this year's event.
Councilor Pishioneri asked what the three greatest challenges were of this event.
Mr. Thompson said keeping up with everything because a lot was changing. They wanted to
make it better every year. They wanted to keep the volunteers happy, not work them too hard and
provide good food. The third challenge was the weather. He mentioned that we would have a
remote radio broadcast this year from New Country 93. They expected about 500 vehicles.
Mr. Conlon noted the long lines first thing in the morning. The event reached the original
objective of removing junk from people's yards.
Councilor Leezer said she appreciated this so much and had utilized it since she moved here. It
was so well organized, everyone was very friendly and it was a pleasant experience.
Mayor Leiken thanked staff and said he looked forward to another successful year.
3. Project Request for Section 108 Loan Assistance to Purchase Downtown Facility.
Housing Manager Kevin Ko presented the staff report on this item. The Section l08 Loan
Program (Sl08) is administered by the US Department of Housing and Urban Development
(HUD). The S I 08 provides ready capital to CDBG jurisdictions which can be used to assist the
development of community projects. A jurisdiction may apply for up to five times its annual
CDBG allocation. The S 1 08 funds are allocated to the jurisdiction as a low-interest loan, which
is typically re-Ioaned to the project developer. At a public hearing on April 20, 2009 the Council
approved $325,000 ofCDBG and HOME funds to support the NEDCO project. The total
acquisition price of the property is approximately $750,000. NEDCO is requesting that the City
of Springfield apply for approximately $450,000 of S 1 08 funds to finance the balance of the
acquisition of the historic Bell Theatre (former Goodwill Building), and to provide for closing
costs and a small contingency. The contingency is needed because the building is currently being
renovated by the current owner, and the final sale price to NEDCO will be contingent on the final
renovation costs. NEDCO plans to move their offices and classroom from west Eugene to the
Bell Theatre. Although there has been interest accessing the S108 program with the creation of
the Downtown Redevelopment Area in 2004 and again with the submission of a Brownfields
Economic Development Initiative application in 2007, this would be the City's first Sl08
application.
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Council Work Session Minutes
May 11,2009
Page 6
The S 1 08 program is administered as a non-competitive application process. Jurisdictions may
apply for specific project needs, or to address broad community based needs. The loan is
guaranteed by the jurisdiction's pledge of future CDBG funds, and may be further collateralized
by encumbering the assisted property. A Sl0810an may have a term of up to 20 years with a
fixed interest rate. The rate is considerably lower than what is available commercially (the 2008
rate was 5.42% for a 20 year note, 4.62% for a lO year note). For more information about the
NEDCO project and the Sl08 program please see attachments l-3.
Mr. Ko noted that the first Farmer's Market was on Friday, May 8. There would be two $20
Farmer's Market gift cards at the Spring Cleanup. NEDCO is the Farmer's Market manager, and
they wanted to relocate to Springfield.
Mr. Ko described the request and said this was a good first project for the City to undertake using
S 1 08 loan funds. This was a small project and could be very successful because of the history of
NEDCO. They hoped this project would help in downtown. He referred to the presentation from
Crandall Arambula and said there was a lot of opportunity with this project. He said he was not
looking for a decision tonight, but would like to be allowed to start the application process and
public notification process. Because this was a HUD program, they needed to go through the
same public notifications and public hearing. Once an application was put together in a draft
form, he would bring it back to Council for action one way or another. This was a very complex
program.
Councilor Pishioneri said it sounded like the City would be borrowing funds to re-Ioan funds to a
receiver, then the receiver would pay the City back at a slightly higher interest rate. The
difference between the iriterest rates could offset administrative costs for the City.
Mr. Ko said that was correct. He discussed another loan that was administered in that way.
Councilor Pishioneri asked if doing this loan would lock up any CDBG promises. He asked if it
was a multi-year loan, if our funds were encumbered.
Mr. Ko said if there was no other way to repay the loan, HUD would pull future CDBG funds to
repay the loan. CDBG funds would not be encumbered, but if the City couldn't repay the S 1 08
loan, HUD would take some from our future CDBG allocation.
Councilor Leezer asked which building was being considered for this loan.
Mr. Ko said it was the building between East and West Pioneer Parkway, on the north side ofthe
~treet, next to Springfield Cleaners.
Councilor Leezer asked how long the application process took.
Mr. Ko said HUD told them it would take about 90 days from start to fmish.
Councilor Wylie asked if this was the building that used to have the appliance store. Yes, and it
was currently vacant.
Mr. Leahy said someone was subleasing the bottom section temporarily.
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Council Work Session Minutes
May 11,2009
Page 7
Mr. Ko said there were four housing units upstairs that were occupied by people that had lived
there for years.
Councilor Lundberg asked if it was a historical building.
Mr. Ko said it was not on the historic register, but had been surveyed by the State preservation
officer. It could be eligible if the City or owner wanted to make an effort. NEDCO had done
historic buildings before and may choose to move forward in getting that designation.
Councilor Lundberg said Community Development Manager John Tamulonis got his start with
NEDCO so there was some expertise that he had. The Farmer's Market was a great example of
their commitment to downtown. She wanted to get this on the fast track.
Mayor Leiken said he was impressed with the interest rate.
Council consensus was for staff to go forward with the application.
4. FireMed Marketing and Operating Strategy
FireMed Director and Springfield Senior Analyst Bart Noll presented the staff report on this item.
The FireMed program made several changes for the 2009 FireMed membership campaign, April
1 - June 30,2009. Springfield will start managing membership information for Eugene Fire &
EMS, and continue management for Lane Rural Fire/Rescue. FireMed will continue a joint-
marketing partnership with LifeFlight Network, LLC who operates a helicopter from the Eugene
airport.
Ad Group is FireMed's advertising agency again and has fashioned a straight forward financial
message for this year's advertising. FireMed will also manage an advertising campaign and
membership administration for Molalla and Canby Fire Districts in the fall.
Ad Group was selected through an RFP processes as the advertising agency in 2007 and 2008.
The 2008 agreement is renewable for four years. 2009 is the first optional renewal. Ad Group has
produced growth each of the past two years. Total marketing expense for 2009 will be $265,000
and total membership revenue is projected at about $2,000,000. Due to current economic
conditions, we are projecting maintenance of the current market share.
The advertising message is a straight appeal to residents' personal fmances. With ambulance rates
in Springfield rising 40% and increases in Eugene and Lane Rural expected soon, the financial
risk of an ambulance transport has risen substantially. The campaign will strongly contrast the
cost of membership against the cost of ambulance service.
As a public program, FireMed is obligated to assure that all eligible residents are aware of the
benefits available to them. By combining a quality message with the appropriate level of presence
in advertising and news media, FireMed discharges its obligation, and also maintains a large
enough pool of members to assure that the membership fees collected cover the cost of writing
off the uninsured amounts of ambulance bills to members. In 2008 that amounted to $ll6,558.
Springfield provides program administration; therefore the funds will "pass through" the city's
FireMed budget.
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Council Work Session Minutes
May 11, 2009
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Mr. Noll distributed this year's FireMed applications.
Mr. Noll said he was the FireMed Director and administered this program for Springfield, Eugene
and Lane Rural. This was his third campaign and they had seen growth in the past two years. We
faced a tough economic situation this year, but he believed we could grow again this year or at
least maintain the same level. He referred to the packet. They had often stated in their campaigns,
'Save money, save lives' and this year they were focusing on saving money. The cover ofthe
brochure stated, "Avoid unforeseen emergency expenses". The recent rate increase was another
reason FireMed was such a good deal. The brochure was similar to what had been done in years
past, but with more focus of avoiding emergency costs. They added some testimonials from
actual FireMed members. Ad Group selected the three that were used in the brochure and Mr.
Noll contacted them. They were all happy to have their full name and City included, and Mr. Noll
felt that added authenticity. He referred to the inside ofthe brochure which highlighted Life
Flight.
Mr. Noll said the brochure went out the first of April for renewals and would be going out to the
rest of the people in the community for new membership. The mailing total between the two
mailings would be about 190,000. Television ads were started prior to the mailings and radio
would be later in the campaign. They used a similar strategy with the TV ads by putting them as
'bookends', which meant fifteen second commercials at the beginning of the commercial break
and fifteen second commercials at the end of the commercial break. When the TV ads started,
phone calls increased as well as mail. The TV ads also reminded the people with renewals that it
was time to submit their paperwork.
Mr. Noll said they now had a website. Starting after this year's campaign, they would be doing
some significant development on the website, such as transitioning more of the renewals to the
website. They hoped to upgrade the website between the 2009 and 20 1 0 campaigns to add
functionality so members could update their own membership. That would take a lot of workload
off staff and allow members to have more control of their information. They could measure
results from the web site by tracking visitors. Last year, FireMed worked with Lane Prevention
Coalition on a Pandemic Flu brochure. This year, the HlNl outbreak coincided with the FireMed
campaign, so a link to the brochure was added to the home page. Lane County Health Department
referred to FireMed.org last week when talking about the Swine Flu (HlNl) outbreak. This
allowed them to leverage that partnership.
Mr. Noll said Life Flight Network was a partner again this year, and they assisted with the
advertising budget. Last year, about $350,000 in memberships for Life Flight were sold, with a
$100,000 investment on their part. This year, April renewals and new memberships were about
four percentage points higher. This year's revenue should easily top $400,000. Part of his job was
to make sure the helicopter stayed at the Eugene Airport.
Mr. Noll discussed other partners including: Lane Prevention Coalition; Bi-Mart; SELCO; and
Red Cross. They were continually looking for new partners. Membership for April this year was
over double from last year because members were responding quickly.
Councilor Pishioneri asked if FireMed was a city organization or a non-profit.
Mr. Noll said it was a City organization.
Councilor Pishioneri asked if it fell under credit reporting regulations.
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Council Work Session Minutes
May 11,2009
Page 9
Mr. Leahy said everything went through the City Finance Department and was covered by their
regulations.
Councilor Pishioneri said in years past, the FireMed campaign focused on membership fees going
towards training. He asked if that was still the case.
Mr. Noll said in the past, they did dwell more on the training provided and the extra funding to
keep response times low. This year, they focused more on dollars and cents. The website
provided more information related to the training.
Councilor Ralston asked about household members and whether or not his son and grandson
would be included since they were now living with them.
Mr. Noll said they would be considered household members.
Mr. Leahy said that question had been answered many times by the City Attorney's Office and
the Fire and Life Safety Department. They had always had a liberal defmition of family related to
members in the residence.
Councilor Ralston asked if people could be added after the membership was submitted. Yes.
Councilor Wylie said she joined in 2007 and had used it twice since then. She had originally
joined it to support the City as a Councilor, but was now very much in favor of the service. She
felt the ads were very effective. She said the advertisement with the helicopter flight said the cost
could be as high as $16,000, and $35 for that service was a good value for the money.
Mr. Noll said the Life Flight partnership was very good. The $16,000 figure was based on
information from members that had called. It was actually the lowest figure, but it had been as
high as $28,000.
Councilor Wylie said for those that traveled, it could be very important.
Councilor Lundberg asked about the donation section.
Mr. Noll said they worked with the Senior and Disabled Services who referred clients to
FireMed. The assistance fund was then used to provide memberships. They also awarded
memberships on income guidelines. Last year they provided about $4000 in donations that
provided that assistance.
Councilor Lundberg said that was good to know and good to promote. She asked if a person
could also buy a membership for someone in another house.
Mr. Noll said family members often did that for each other frequently.
Councilor Lundberg said that information would be good to have on the web.
Mr. Noll said they did put that on the front page ofthe web during the off-campaign time.
Mayor Leiken said Alice Hatfield used to purchase ten memberships a year to donate.
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Council Work Session Minutes
May 11,2009
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Councilor Leezer asked if there were any statistics of how many people used the air ambulance.
Mr. Noll said there were not. He said he got messages from Life Flight from time to time when
they transported someone from our area, but not always. That information would be good to have.
He had asked them about their rates, but they were not forthcoming. Helicopters were very
expensive and Life Flight was not willing to give out the amount they used, so FireMed had to
rely on testimony.
Chief Murphy said Life Flight was a non-profit organization and had air competition. They kept
their figures and number of flights close because of that competition. FireMed information was
open because we were government. We seemed to have hit a comfortable balance with them.
Councilor Pishioneri suggested contacting the Springfield School District to get names of families
that could not afford heat for their homes. Those families could use assistance with FireMed. He
also suggested that at Christmas they hold a small campaign focusing on giving the gift of life. It
could be offered at a prorated rate. He asked if such a" gift would be tax deductible if Life Flight
was a non-profit.
Mr. Noll would look into those suggestions.
Councilor Ralston asked ifFireMed collected from people that had Medicaid or other insurance.
Yes. He asked if those on Medicaid received a bill for the portion of the cost that Medicaid did
not cover.
Mr. Noll said no, FireMed only received what Medicaid paid. Those on Medicaid didn't need
FireMed if it was a covered transport.
Chief Murphy said there was a disclaimer on the membership form that stated that their
membership fee constituted a voluntary contribution for any person on Medicaid. There could be
circumstances where someone was disqualified from Medicaid at any point during the year, but if
they joined FireMed, they would be covered. Sometimes children only were covered under
certain plans such as the Oregon Health Plan (OHP).
5. Other Business.
Mayor Leiken said Council leadership had talked about appointment for the Ward 5 position with
Councilor Woodrow's passing. They went through this when Councilor Hatfield passed away a
few years ago.He said they asked Mr. Grimaldi to look at the process used at that time and talk
with Council during their individual meetings. If Council had any suggestions on the process,
they could let Mr. Grimaldi know. This would then be brought back to Council during a work
session to finalize the process.
Mr. Grimaldi said the most important thing was that there was agreement from the full Council.
The process could be designed by Council. He would collect ideas during those informal
meetings.
Mayor Leiken said Council leadership thought it would be prudent to fill the position prior to
summer recess, but past the budget piece. This was difficult, but needed to be done.
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Council Work Session Minutes
May 11,2009
Page 11
Councilor Lundberg asked if they could be given information on the process used to fill
Councilor Hatfield's position.
Mayor Leiken said the City advertised, interviewed and appointed. The person appointed would
fill the remainder of Councilor Woodrow's term of December 2010. It would need to be someone
that lived inside Ward 5. Council would discuss this during a work session before moving
forward.
Councilor Lundberg said it would be important to remember that the person appointed would
need to live in the ward. Any other qualifications would be good to know.
Mr. Grimaldi noted some of the other qualifications required.
Mr. Leahy said they needed to live in the ward at the time of appointment, so someone could
move into the ward before appointment.
Councilor Leezer said if a person moved out of the ward, they could no longer serve on the
Council. Correct.
Mayor Leiken said this was something they needed to start to discuss. He noted the very nice
service for Councilor Woodrow on Saturday.
ADJOURNMENT
The meeting was adjourned at 6:58 p.m.
Minutes Recorder - Amy Sowa
Attest:
~L
Amy So "
City Rec rder