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Home My WebLink AboutPacket, DIM PLANNER 5/14/2009 .' cm OF SPRINGFIELD DEVELOPMENT ISSUES MEETING RECEIVED DISTRIBlJITON DATE: May 14, 2009 MAY 14 2009 TO: Current Planning Staff: G. Karp, J Donovan, L Pauly, T Jones, I:) . tl r~ p~ L Davis, M Metzger, L Miller, A Limbird, D Reesor,IS Hopkins~ MJJI~ri"n I o~ 8 o~ Jeff Paschall, Supervising Civil Engineer, Public Works Department Ken Vogeney, City Engineer, Public Works Department . Z Matt Stouder, AlC Engineering Supervising Civil Engineer, Public Works Richard Perry, Public Works, Engineering Kristi Krueger, Civil Engineer, Public Works Department Brian Barnett, Traffic Engineer V Jon Driscoll, Transportation Planning Engineer, Public Works \7 Gilbert Gordon, Deputy Rre Marshall, Rre & Ufe Safety Department Melissa Fechtel, Rre & Ufe Safety Department Greg Ferschweiler, Maintenance, Public Works Department Pat French, Planner, Willamalane Park and Recreation District Thomas Jeffreys, Emerald Peoples Utility District (EPUD) Tamara Johnson, Springfield Utility Board (Electric) Bart McKee, Springfield Utility Board (Water) . V Amy Chinitz, Springfield Utility Board Dennis Santos, ODOT (copy of packets) 3-11-09 -I- Jeff Lange, ODOT (point person who will attend all DIM meetings) 3-11-09 V Dave Puent, Building Official Will Mueller, LTD Norm Palmer, Quest Communications Tom Boyatt, Public Works Dennis Ernst, City Surveyor Celia Barry,(Shashi Bajracharya) Lane County Transportation Jim Henry, Central Larie Communications 911 Dave Shore, Northwest Natural Gas Tom Henerty, Comcast Cable Jerry Smith, Police Chief Chuck Gottfried, Water Resource Coordinator, ESD Susie Smith, Public Works Director Len Goodwin, Public Works John Saraceno, Springfield School District 19 Joe Leahy, City Attorney George Walker, Stormwater Facilities Planner, ESD John Tamulonis, Economic Development Mgr. _ Courtney Griesel, Planner 1 (EDM) Bill Grile Brenda Jones, Planning Secretary (DIM Annexations) A Development Issues Meeting will take place on Thursday June 4,2009 @ 1:30 - 2:30 p.m. In the DSD Conference 616 @ Springfield City Hall. Please review the enclosed information, and come prepared to discuss this application with the Planner and applicant. Should you have any questions, please contact Steve Hopkins @ (541) 726-3694. Revised: 7-21-08 DEVELOPMENT ISSUES MEETING DEVELOPMENT SERVICES DEPARTMENT SPRINGFIELD CITY HALL 225 FIFTH STREET DSD Conference Room 616 Meeting Date: June 4, 2009@ 1:30 - 2:30 p.rn. 1. DEVELOPMENT ISSUES MEETING #ZON2009-00015 EAST SIDE BAPTIST CHURCH Assessor's Map: 17-02-31-14 TL 4000 Address: 4045 Commercial Avenue Existing Use: Church, parking area, baseball field, open space Applicant submitted plans to discuss an 11,480 sq ft expansion to their existing church facility. The new worship center would be separated from the existing church by' 20 feet. . Planner:. Steve Hopkins " , 225 FIFTH STREET SPRINGFIELD, OR 97477 (541) 726-3753 FAX (541) 726-3689 wwwci.springfield.or.us DEVELOPMENT SERVICES DEPARTMENT May 14,2009 Len Arney East Side'Baptist Church 4045 Commercial Avenue Springfield, OR 97478 RE: ZON2009-000I5 (17-02~31-24 TL 2300) Development Issues Meeting - Applicant . submitted plans to discuss an 11,480 square foot expansion to their existing church facility. The new worship center would be separated from the existing church by 20 feet. Dear Mr. Arney: Thank you for your Development Issues Meeting submittal. The following meeting has been scheduled: . TYPE: . DEVELOPMENT ISSUES MEETING PLACE: CITY OF SPRINGFIELD DEVELOPMENT SERVICES DEPARTMENT DSD CONFERENCE ROOM 616 . 225 JfIl'H1 STREET SPRINGFIELD, OR 97477 DATErrIME: Thursday, June 4, 2009 at 1:30 - 2:30 p.m. CONTACT PERSON: Steve Hopkins If you have.any questions, please call me at 541-726-3649. Sincerely, Steve Hopkins Planner CC: Rene Fabricant Branch Engineering 310 Fifth Street Springfield, OR 97477 . [City of Springfield Development Services Department 225 Fifth Street Springfield, OR 97477 Development Issues Meeting (DIM) Prospective Applicant Name: Len Arney Icompany: East Side Baptist Church !Address: 4045 Commercial Avenue, Springfield, Phone: 915-9119 ,Fax: Oregon 97477 I I . ..............................................................-...................... .......................:,.:.;:;-;;:..;:::;;:1 I I I I I .Fax: Oregon 97478 684-9358 ...__.._....m.m....... -.-..-............... Prospective Applicant's Rep.: Rene Fabricant Icompany: Branch Engineering, 'rnc. IAddress: '310 5th Street, Springfield, Phone: 746-0637 746-0389 !propertvowner: East Side Baptist Church Icompany: East Side Baptist Church IAddress: 4045 Commercial Avenue, Springfield, Phone: 746-5862 F 684-9358 ax: Oregon 97478 IASSESSOR'S MAP NO: 17-02-31-1-4 ITAX LOT NO(S): 4000 IpropertvAddress: 4045 Commercial Avenue, Springfield, Oregon 97478 ~.i:z:~()~~,~~~;r~V':..:;~~.., """"""""""""""'" """,..,.."".,,',' mm... ....... ""',.,..".."..,.~~~;~~ ""',~~~~"~I:!,,,~,I:!,7~,.,,g I Description of If you are filling in this' form by hand,-Pl~ase-~ttach your proposal description to this application. Proposal: Please see attached IExistinq Use: Church, parking area, baseball field, !:~!~?~(~?r,~t!I~:~m,le,~E~~()t/F'arCel Size: n/ a Prospective Applicant: open space sf I Density: I I .....,..............1 I I d u/ acre.",..,,1 1 ~.o. Signature ' a=-- J.. t;:7() A72AJey Print Date: o~<,~- /< -CJ9 , . . Case No.:'~(')" -20r{7'-CfOD/) Date: q /13/'0'1 IAPPlicati:: Fee: $ 5J....\ ~ ITechnkal Fee: $0 Od-.l rB Reviewed bv: -1-7~ Ipostaae Fee: $0 ,;~;::::;m'0:::::::::;"';:;: ;::::;::: ;:;:i:::~;:;<,::~~;;.;:::r:;:::~ .....-.....-, :;:;~:::::,::>.::<<.:<';~:;.::;~::;~~":.,:.:';.::,:',, ..........,. 'F\R,) tnn - GWi I ;::::.;::.i,:;;:,~.f.';:::,:;:;.:::'::,.;:::,,::-:;::.l:: :::::::,:,,,,,,:,,,:,;:;,:,::::::; ::::::-:"::::;1 !OTALFEES: $ :,,~;:::;.;:;;'<':',::,m::::,,:::::::::;f.~:,::,:::::::;::~::~:t: :::::::;:;:::;:::::,~:::::::m::~,,~';:::;'~{.;:, PROJECT NUMBER: Date Received: Revised 1/1/08 Molly Markarian MAY 1 3 2009 1 of 3 Original Submittal CITY OF SPRINGFIELD VICINITY MAP ZON2009-00015 4045 Commercial Avenue ~/~ =j I , I I- I .~ I , I =i I ~ I I I I rl I I I I I I I I SITE - . Map 17-02-31-14 Tax Lot 4000 '. , North ... Date Received; MAY 1 3 2009 Original Submittal ,/ @ Branch Engineering, Inc. 310 5th Street. Springfield, Oregon 97477 . (541) 746-0637 . Fax (541) 746-0389 '\ ;", May 12,2009 PRINCIPALS: James A. Branch, RE., RL.S. . Rene Fabricant, S,E" RE. Michael Lane Branch, RE. Damien Gilbert, RE, ,Renee Clough, RE., RL.S, Development Services Department City of Springfield 225 Fifth Street Springfield, Oregon 97478 Owner: East Side Baptist Church Design Consultant: Branch Engineering, Inc. Project Address: 4045 Commercial Avenue, Springfield Tax Map: 17-02-31-1-4 Tax Lot: 4000 Project Proposal: Expansion of the existing East Side Baptist Church Subject: Development ISsues Meeting (DIM) Attachments: Existing Conditions plan, dated 4-16-09, sealed and signed by Renee Clough, PLS Sheet Cl.l, dated 5-8-09, Site Plan, Design Development, phase I, sealed, Preliminary Sheet C 1,2, dated 5-8-09, Site Plan, Design Development, phase 2, sealed; Preliminary Sheet C1.3, dated 5-8-09, Site Plan, Design Development, phase 3, sealed; Preliminary c \. Staff Planner, ' Today, the East Side Baptist Church facility consists of a one level~ 8,322 square foot wood frame structure with adjacent site facilities which include an asphalt parking lot with 62 parking spaces. The facility has been a part of the East Springfield community since 1958. The Church property is 3.88 acres. The site is zoned Residential (MDR) and is bordered to the south, east and west by property which is zoned Residerttial (MDR), The property is zoned Light Industrial to the north. East Side Baptist Church proposes an expansion to their existing church facility. ESBC proposes to construct a new 11,480 square foot Worship Center, w~ich will be ' separated from the existing church building by 20 feet. The Worship Cent~r will be Type II construction and it will have fire'suppression sprinklers. The existing c)1Urch does not have fire suppression sprinklers; nor do we plan to add sprinklers to the existing church. Date Received: , ;. MAY 1 3 2009 "- CML STRUCTURAL Original Submittal TRAFRC / TRANSl-'UH I ATlON ./ SURVEYING At a later date the Church plans to construct a new Children's. Center and a new Fellowship Hall. The Children's Center will be a two level structure with7,318 square feet at each level; this is referred to as "Phase II." The Fellowship Hall will be a two level structure with 9,490 square feet at the ground level and 3,000 square' feet at the upper level; this is referred to as "Phase III." Branch Engineering, lnc, will submit a Site Plan Review Application (Type II) and a Discretionary Use Application (for Type III Discretionary review) concurrently. Please review the following questions, and provide us with responses at the Development Assistance Meeting: I) a) Please provide a Storm-Water Management scoping sheet. Please note that already, I have had an infonnal meeting with Matt Stouder, P.E. to discuss . stonn-water destination and pollution reduction issues. !' . b) Please provide a fonnal scope of study for transportation Engineering. Please comment on the existing approaches at Commercial Avenue and at 41st Street. 2) Vehicle and bicycle parking and on-site circulation: a) For the Phase III proposed improvements, the parking as illustrated in our drawing will not satisfY the SDC parking requirements (Table 4,6-2). For the Phase III design, we will propose off-site parking at th6 Reed's Trucking property across the street. We are familiar with SDC 4.6-l10.E, Please comment on the feasibility of off site parking for this project. b) Bicycle Parking as per SDC table 4.6-3: , We interpret the phrase "every 200 square feet where no pennanent seats or benches are maintained in'mainauditorium" as requiring spaces only for the portion of the sanctuary where seating will be placed. The lobby and the stage area need not be included. No spaces are needed for the Fellowship Hall or'for the Children's Center. We interpret'Table 4.6-3 for bicycle parking as requiring 35 bicycle spaces for thefacility (4,500 square feet of sanctuary areal 200) ~ 23. .Do you agree with the' assessment, and is there any basis for'further reducing the ~umber of bicycle spaces required? , c) The proposed Phase III site design illustrates on-site circulation via the emergency vehicle access lane, positioned to the back of the buildings. Please comment on on-site circulation. 3) Please provide an assessment of public improvement requirements which may be associated with Type II Site Plan and -Type III Discretionary Use a'pprovai for this project. Will public improvements be required for this project at the time of construction; or instead, will a development agreement for future public improvements be sufficient? . Date Received: MAY 1 3 2009 Original Submittal .' 4) In addition to the Phase I site plan, we have prepared a Site Plan for phase II and Phase III. These drawings are for illustrating long range plans fo~;the site for review for the Discretionary Use Application process. We do not'intend to further advance the drawings for Phase II and Phase III. Our drawings arid submittals for the Site Plan review application will be' for Phase I only. Is this the correct \ approach for the two concurrent applications? 5) Discretionary Use Application: . We have reviewed the Eugene~Springfield Metropolitan Plan and 'the Springfield refinement Plan. Our project site is not within the East Main Refi&ement Plan, though it is near the western edge of it. Please identify objectives:of the Eugene- Springfield Metropolitan Plan and the Springfield the Springfield refinement Plan which are inconsistent with the' proposed ESBC improvements. Thank you for your assistance with this project. Please call me if prior to the DIMS meeting, you have any questions. ~\A ~Q~~ Rene Fabricant, P.E., S,E. Principal Branch Engineering, Inc. Date Receive9: M/.IY 1 3 2009 Original Submittal