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HomeMy WebLinkAbout09/19/1994 Regular . . . City of Springfield Regular Council Meeting MINUTES OF THE REGULAR MEETING OF THE SPRINGFIELD CITY COUNCIL HELD MONDAY, SEPTEMBER 19, 1994 The City of Springfield Council met in Regular Session in the Springfield City Council Meeting Room, 225 Fifth Street, Springfield, Oregon, on Monday, September 19, 1994, at 7:10 p.m., with Mayor Morrisette presiding. ATTENDANCE Present were and Schanz. Attorney Joe Higgins. Mayor Morrisette, Councilors Beyer, Shaver, Walters, Burge, Maine Also present were Assistant City Manager Gino Grimaldi, City Leahy, City Recorder Eileen Stein and Administrative Aide Shari PLEDGE OF ALLEGIANCE INVOCATION The Pledge of Allegiance was led by Mayor Morrisette. There was no invocation. SPRINGFIELD UPBEAT 1. Fire Chief Dennis Murphy recognized Fire Department employees George Sturgis with the first ever Medal of Honor, and recognized John McDowell and Leldon Little, with special recognition plaques for service to the community of Springfield. CONSENT CALENDAR IT WAS MOVED BY COUNCILOR BURGE, WITH A SECOND BY COUNCILOR MAINE, TO ADOPT THE CONSENT CALENDAR WITH ITEM #1 A, REMOVED. THE MOTION PASSED WITH A VOTE OF 6 FOR AND 0 AGAINST. 2. Minutes a. b. c. d. August 15, 1994 August 15, 1994 August 22, 1994 August 22, 1994 August 22, 1994 September 6, 1994 September 6, 1994 e. f. g. 3. Resolutions - Work Session. - Regular Session. - Joint Meeting With Rainbow Water District Board. - Work Session - Interviews. - Work Session. - Work Session. - Regular Meeting. a. RESOLUTION NO. 94-56 - A RESOLUTION AUTHORIZING THE INTERIM FINANCING OF CERTAIN CAPITAL IMPROVEMENTS PENDING THE ISSUANCE OF LONG TERM BONDS TO PROVIDE PERMANENT FINANCING. . . . September 19, 1994 Page 2 4. Other Routine Matters a. Approval of the City Manager's Signing of the Annual Contract With the Springfield Chamber of Commerce, in the Amount of $30,000 From Room Tax Funding. b. Approval to Destroy Unclaimed Firearms. c. Approval of Liability and Property Insurance Renewal for 1994-95. ITEMS REMOVED FROM THE CONSENT CALENDAR 1. Claims a. Approval of the August, 1994 Disbursements for Approval. Councilor Maine declared a conflict of interest due to a payment being made to her business, pico Information Systems. IT WAS MOVED BY COUNCILOR BURGE, WITH A SECOND BY COUNCILOR SHAVER, TO APPROVE ITEM 1A. THE MOTION PASSED WITH A VOTE OF 5 FOR, 1 ABSTENTION (MAINE) AND 0 AGAINST. PUBLIC HEARINGS 1. Budget Transfer and Supplemental Budget Resolution. RESOLUTION NO. 94-57 - A RESOLUTION REDUCING APPROPRIATIONS IN THE STREET FUND; SEWER CAPITAL PROJECTS FUND; VEHICLE AND EQUIPMENT FUND; DEVELOPMENT ASSESSMENTS FUND; AND THE DEVELOPMENT PROJECTS FUND, ADJUSTING BEGINNING CASH BALANCES AND RECOGNIZING AND APPROPRIATING LOANS, GRANTS, AND DONATIONS IN THE GENERAL FUND; MUSEUM FUND; SPECIAL REVENUE FUND; COMMUNITY DEVELOPMENT BLOCK GRANT FUND; AND THE DEVELOPMENT PROJECTS FUND, AND TRANSFERRING AND RE-APPROPRIATING FUNDS IN THE GENERAL FUND; STREET FUND; COMMUNITY DEVELOPMENT BLOCK GRANT FUND; VEHICLE AND EQUIPMENT FUND; SDC PROJECTS FUND; DEVELOPMENT ASSESSMENTS FUND, AND THE DEVELOPMENT PROJECTS FUND. RESOLUTION NO. 94-58 - A RESOLUTION ADOPTING A SUPPLEMENTAL BUDGET FOR THE CITY OF SPRINGFIELD FOR THE FISCAL YEAR 1994-95 AND MAKING APPROPRIATIONS FOR THE FISCAL YEAR 1994-95 CITY BUDGET. Finance Manager Bob Duey presented t~e staff report on this issue. The City Council is asked to approve the regular budget transfer resolution and the supplemental budget resolution. Mayor Morrisette opened the public hearing. No one appeared to speak. Mayor Morrisette closed the public hearing. IT WAS MOVED BY COUNCILOR BURGE, WITH A SECOND BY COUNCILOR SHAVER, TO ADOPT RESOLUTION NO. 94-57 AND 94-58. THE MOTION PASSED WITH A VOTE OF 6 FOR AND 0 AGAINST. . . . September 19, 1994 Page 3 BUSINESS FROM THE AUDIENCE 1. Don Edwards, 1133 Water Street, spoke in favor of a cat ordinance. He stated the City needs control and enforcement for stray cats. He stated his neighbor currently has 20 cats. 2. Shirley Gauthier, W. "M" Street, spoke in support of a cat licensing program to promote cat control within the City. 3. Bill Eikenberry, 2625 "E" Street, spoke regarding item #2 under Business from the City Manager. He said using Room Tax Funds to promote the 1995 World Wide Church of God conference would be a violation of the Seperation of Church and State. He asked the Council not to support the proposal. 4. Willie Combs, 334 Scotts Glen, spoke regarding the Budget Transfer public hearing. He asked if Street Fund money was being transferred to the General Fund. Mr. Grimaldi replied no, and explained how Capital street projects are carried over when the fiscal year changes. CORRESPONDENCE AND PETITIONS 1. Correspondence from Curtiss A. Greer, 2150 Laura, Space 96, Regarding License and Control on All Pets. IT WAS MOVED BY COUNCILOR BURGE, WITH A SECOND BY COUNCILOR SHAVER, TO ACCEPT AND FILE THE CORRESPONDENCE. THE MOTION PASSED WITH A VOTE OF 6 FOR AND 0 AGAINST. BUSINESS FROM THE CITY COUNCIL 1. Committee Appointments. a. Building Board of Appeals Appointments. The term of service for the five existing members of the Springfield Building Board of Appeals have expired. None of the existing board members are eligible to serve an additional term. Five applications have been received. All five new applicants meet the necessary appointment criteria. Staff recommends that all five applicants be appointed to the Board. Three appointees will serve four-year terms that will expire in 1998 and two appointees will serve two-year terms that will expire in 1996. The Building Board of Appeals determines the suitability of alternate materials and methods of construction, gives reasonable interpretations of the Building Safety Codes, Fire Code, Springfield Sign Code, hear appeals regarding the abatement of unsafe or dangerous buildings, and hears various building-related appeals. IT WAS MOVED BY COUNCILOR WALTERS, WITH A SECOND BY COUNCILOR SHAVER, TO RATIFY THE APPOINTMENTS OF TOM MILLER, JIM INGRAM, PHILIP (BUTCH) BAIRD JR. FOR FOUR-YEAR TERMS AND AINSLIE KRANS AND ORVILLE THARP FOR TWO-YEAR TERMS, TO THE SPRINGFIELD BUILDING BOARD OF APPEALS. THE MOTION PASSED WITH A VOTE OF 6 FOR AND 0 AGAINST. . . . September 19, 1994 Page 4 BUSINESS FROM THE CITY MANAGER 1. Resolution to Revise the System Development Charge Project List. RESOLUTION NO. 94-59 - A RESOLUTION OF THE CITY OF SPRINGFIELD COMMON COUNCIL REVISING THE SPRINGFIELD SYSTEMS DEVELOPMENT CHARGE PROJECT LIST AS SET FORTH IN ARTICLE 2, CHAPTER II, OF THE SPRINGFIELD CITY CODE. City Engineer Al Peroutka presented the staff report on this issue. The City of Springfield Engineering Division has revised the System Development Charge (SDC) project list to delete those projects which have been completed, modify those projects which have changed through further planning, and add projects which meet the SDC project eligibility criteria. The Council adopts the official project list by resolution. The SDC project list serves two primary functions: 1. It lists the projects which are eligible for funding by the City through its SDC funds. 2. It lists the projects which are "qualified public improvements," and thus eligible for credits to developers to reduce their SDC charge. It is occasionally necessary to update the SDC project list to reflect those changes which have occurred in infrastructure planning and to reflect project completions and modifications. A discussion of the changes proposed is included in the agenda packet. Mr. Peroutka mentioned the listing of three stormwater management projects, as well as changes to the Gateway Medium Density Residential (MDR) and Light Medium Industrial (LMI) zones. He spoke of bicycle and pedestrian projects which have been added to the project list. Council asked questions regarding the project list map, Capital Improvement Program (CIP) and minimum improvements required per development. Councilor Beyer asked that the list reflect either completed or deleted, instead of just deleted, for project clarification. IT WAS MOVED BY COUNCILOR BURGE, WITH A SECOND BY COUNCILOR SHAVER, TO ADOPT RESOLUTION NO. 94-59. THE MOTION PASSED WITH A VOTE OF 6 FOR AND 0 AGAINST. 2. Convention Center Rental Assistance for 1995 World Wide Church of God Conference. Economic Development Manager John Tamulonis presented the staff report on this issue. The Lane County Commissioners agreed 5-0 on September 13, 1994 to contribute $13,250 towards a $25,000 fund to be used by the Convention and Visitors Association of Lane County (CVALCO) to underwrite the rental cost of convention space. The Commissioners agreed that it would cost less to underwrite this cost than lose the $40-$47,000 Room Tax revenues and about $1 million in local expenditures of this conference. The Commissioners asked that Springfield ($3,750) and Eugene ($8,000) contribute shares proportionate to their Room Tax revenues. Lane County Commissioners believe that this action helps to even the playing field among the convention competition for this major conference. . . . September 19, 1994 Page 5 To examine the broader policy implications, the Commissioners have asked that the Lane County Tourism Committee review not only the recommended criteria for expending funds to ensure conferences retain their long-term commitment to the Lane County area, but also whether a standing fund be set up for CVALCO to use as needed to retain conferences. In addition, to recommending criteria for conferences in the metropolitan area, the Commissioners would like to see if there should be similar recommendations for conferences in rural Lane County areas. The Room Tax funds would not be needed until the conference actually occurs in 1995 and could be budgeted once the outcome of the proposal to the conference planners is finalized. Council discussed whether the $3,750 investment would be returned through room tax collections. They discussed the competition between Oregon cities to give incentives to prospective convention groups. Councilor Shaver recommended setting a policy before making a decision on this specific request. Councilor Schanz suggested the convention center reduce their rates and not ask the local cities to subsidize their efforts. The Council discussed the lack of adequate convention facilities in the Eugene/Springfield area and the criteria as listed on Attachment I of the staff report. IT WAS MOVED BY COUNCILOR BEYER, WITH A SECOND BY COUNCILOR MAINE, TO APPROVE A POSSIBLE EXPENDITURE OF $3,750 IN ROOM TAX FUNDS FOR SPRINGFIELD'S SHARE OF LANE COUNTY CONVENTION CENTER RENTAL.ASSISTANCE FOR.. THE WORLD WIDE CHURCH OF GOD CONFERENCE PROPOSED FOR 1995. THE MOTION FAILED BY A VOTE OF 2 FOR AND 4 AGAINST (BURGE, WALTERS, SCHANZ AND SHAVER) . 2. Other Business. a. Councilor Burge spoke regarding the memo from Fire Chief Dennis Murphy in the last Communication Packet. He asked the Council to support Chief Murphy in re-evaluating Air-Med funding issues without the 15% support from McKenzie-Willamette and Sacred Heart Hospitals. Councilor Burge stated he was not asking for Council to obligate any funding at this time, but just begin the evaluation process again without hospital support. By consensus, Council asked Chief Murphy to move forward on the evaluation process for Air-Med. b. Councilor Shaver passed out copies of the McKenzie Watershed Council revised Charter. He stated their was one minor change made and asked for Council approval. By consensus, Council approved the change to the McKenzie Watershed Council Charter. ADJOURNMENT THE MEETING WAS ADJOURNED AT 8:40 P.M. Minutes Recorder - Shari Higgins 6dff~ Mayor ' ATTEST: ~~ City Recorder