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HomeMy WebLinkAbout09/06/1994 Regular ~ . . . City of Springfield Regular Council Meeting MINUTES OF THE REGULAR MEETING OF THE SPRINGFIELD CITY COUNCIL HELD TUESDAY, SEPTEMBER 6, 1994 The City of Springfield Council met in Regular Session in the Springfield City Council Meeting Room, 225 Fifth Street, Springfield, Oregon, on Tuesday, September 6, 1994, at 7:05 p.m., with Mayor Morrisette presiding. ATTENDANCE Present were Mayor Morrisette, Councilors Beyer, Shaver, Walters, Burge, Maine and Schanz. Also present were City Manager Michael Kelly, Assistant City Manager/City Recorder Gino Grimaldi, City Attorney Joe Leahy, Administrative Aide Julie Wilson and members of the staff. PLEDGE OF ALLEGIANCE The Pledge of Allegiance was led by Mayor Morrisette. INVOCATION Rev. Ed Skipper, Free Methodist Church was not able to provide the invocation due to a family emergency. SPRINGFIELD UPBEAT 1. City Manager Mike Kelly recognized Rodney Harrison, Police Department, for 15 years of service to the City of Springfield. CONSENT CALENDAR IT WAS MOVED BY COUNCILOR BURGE, WITH A SECOND BY COUNCILOR BEYER, TO ADOPT THE CONSENT CALENDAR WITH ITEMS 2A AND 2D REMOVED. THE MOTION PASSED WITH A VOTE OF 6 FOR AND 0 AGAINST. 1. Resolutions a. RESOLUTION NO. 94-50 - A RESOLUTION INITIATING ANNEXATION OF TERRITORY TO THE CITY OF SPRINGFIELD AND REOUESTING A DELAYED EFFECTIVE DATE AND EXTRATERRITORIAL EXTENSION OF SANITARY SEWER AND WATER. b. RESOLUTION NO. 94-51 - A RESOLUTION OF INTENT TO CONSTRUCT T STREET FROM 10TH STREET TO DEBRA DRIVE AND VICINITY, PROJECT 1-914. 2. Other Routine Matters b. Authorize the City Manager to Sign the Intergovernmental Agreement for Human Services for the 1994-95 Fiscal Year. c. Approve Endorsement of OLCC Liquor License for Jason's Pub & Cafe Located at 1836 South A Street. . . . City Council Regular Session Minutes September 6, 1994 Page 2 e. Adoption of the Abandonment Agreement Between the City of Springfield and the Oregon Department of Transportation, for a Portion of 10th and Main Streets Right-of-Way. RESOLUTION NO. 94-52 - A RESOLUTION AUTHORIZING THE MAYOR AND RECORDER TO ENTER INTO AN ABANDONMENT AGREEMENT (NO. 663) WITH THE OREGON DEPARTMENT OF TRANSPORTATION. f. Adoption of Agreement No. 12,970, With the Oregon Department of Transportation, for a Reconstruction Project on B Street. g. Award Bid for Project 1-904, 1994 Street Sealing Project, to Asphalt Maintenance Associates, Inc., in the Amount of $114,345.35. h. Award Bid for Project 1-902, Thurston Road and Pheasant Boulevard, Base Repair, Overlay, and Lane Striping, to Eugene Sand & Gravel, Inc., in the Amount of $145,337.80. ITEMS REMOVED FROM THE CONSENT CALENDAR 2. Other Routine Matters a. Approve United Soccer Association Request for $20,000 in Room Tax Funds Toward Construction of Fields at the Sports Center. IT WAS MOVED BY COUNCILOR SHAVER, WITH A SECOND BY COUNCILOR MAINE, TO APPROVE THE REQUEST AS A CHALLENGE GRANT. THE MOTION PASSED WITH A VOTE OF 6 FOR AND 0 AGAINST. d. Approve Endorsement of OLCC Liquor License for Sizzler Family Steak House Located at 10lCi' Postal Way. Councilor Burge declared a conflict of interest and explained that Metco Investment Realty, Inc. represented Sizzler Family Steak House. IT WAS MOVED BY COUNCILOR MAINE, WITH A SECOND BY COUNCILOR BEYER, TO APPROVE THE OLCC LIQUOR LICENSE ENDORSEMENT FOR SIZZLER FAMILY STEAK HOUSE. THE MOTION PASSED WITH A VOTE OF 5 FOR, 1 ABSTENTION (BURGE) AND 0 AGAINST. PUBLIC HEARINGS None. BUSINESS FROM THE AUDIENCE 1. Blake Hastinqs, 3345 Game Farm Road, representing Blake Hastings Real Estates, Inc., Roy Gray and associated Gateway Medium Density Residential (MDR) property owners. Mr. Hastings discussed bikeways requested on behalf Willamalane. He hoped Council would consider the position of property owners within the referenced area. He also explained that property owners were not opposed to the 75-foot setback but did feel the property was intended to be an exclusive, high-end housing subdivision. . . . City Council Regular Session Minutes September 6, 1994 Page 3 2. Tim Hovet, 3405 Baldy View Lane, representing Sycan B, supported comments made by Mr. Hastings and suggested Council receive input from property owners. COUNCIL RESPONSE None. CORRESPONDENCE AND PETITIONS None. BIDS None. ORDINANCES 1. 1994 Springfield City Charter Election. ORDINANCE NO. 1 - AN ORDINANCE CALLING AN ELECTION FOR SUBMITTING TO THE ELECTORS OF THE CITY OF SPRINGFIELD, OREGON, AT THE GENERAL ELECTION TO BE HELD ON THE 8TH DAY OF NOVEMBER 1994, THE FOLLOWING PROPOSED REVISED CHARTER OF THE CITY OF SPRINGFIELD, TO BE ENTITLED "THE 1994 SPRINGFIELD CITY CHARTER," REFERRED TO THE ELECTORS OF SAID CITY BY THE COMMON COUNCIL FOR THEIR APPROVAL OR REJECTION, PROVIDING FOR USE OF THE SAME ELECTION BOARDS OR POLING PLACES FOR SAID ELECTION AS SHALL BE USED IN THE GENERAL ELECTION, AND ALL ACTS NECESSARY FOR CARRYING ON SAID ELECTION, AND DECLARING AN EMERGENCY. RESOLUTION NO. 3 - A RESOLUTION CALLING FOR AN ELECTION ON A PROPOSED REVISED CITY CHARTER TO BE HELD ON TUESDAY, NOVEMBER 8, 1994, AND SETTING FORTH A BALLOT TITLE. Assistant City Manager/City Recorder Gino Grimaldi presented the staff report on this issue. On August 22, 1994, the City Council conducted a final review of the proposed City Charter and directed that the ordinance and resolution calling for an election on the new Charter be prepared for Council consideration. The final draft of the 1994 Charter contains a new section in Chapter VII "Elections" which provides that all elective offices in the City shall be non-partisan. All other sections of the Charter have been renumbered accordingly. Also, the attached memo from the City Attorney provides an explanation regarding retention of the word "prescribe" throughout the document. Lastly, the proposed Charter contains revisions in Chapter XI "Utility Board" requested by the Springfield Utility Board. All changes in the final draft of the Charter appear in bold. . . . City Council Regular Session Minutes September 6, 1994 Page 4 Councilor Beyer did not want this issue buried, he felt it could not be brought forward at this time because there were to many other issues going on. Councilor Burge agreed with comments made by Councilor Beyer. He stated the revised Charter contained modern language and needed to be brought forth and felt the citizens would accept it. Councilor Walters stated discussion needed to occur so citizens have the opportunity to select what they want to adopt. Councilor Shaver thanked staff for their work on the revised Charter but agreed it was not the right time to bring forth the issue to the voters. Councilor Schanz thought the final Charter was good and also stated Council support was needed when the issue is brought forth to the voters. RESOLUTIONS 1. Bond Sales Approval Resolution. RESOLUTION NO. 94-53 - A RESOLUTION AUTHORIZING THE ISSUANCE OF LIMITED TAX OBLIGATION IMPROVEMENT BONDS, 1994 SERIES ONE IN THE PRINCIPAL AMOUNT NOT TO EXCEED $300,000 FOR THE PURPOSE OF FINANCING CERTAIN CAPITAL IMPROVEMENTS AND PROVIDING FOR RELATED MATTERS. Finance Director Bob Duey presented the staff report on this issue. In order to proceed with the bond sale for assessment financing planned for October 4, 1994, the City Council must approve a resolution to authorize the sale. This resolution authorizes the city's Finance Director to proceed with the sale. Mr. Duey answered questions for Council. IT WAS MOVED BY COUNCILOR BURGE, WITH A SECOND BY COUNCILOR SHAVER, TO ADOPT RESOLUTION NO. 94-53. THE MOTION PASSED WITH A VOTE OF 6 FOR AND 0 AGAINST. 2. Renewal of Consortium Agreement with City of Eugene to Continue Participation in HUD's Home Investment Partnership Program. RESOLUTION NO. 94-54 - A RESOLUTION ADOPTING THE RENEWAL OF A CONSORTIUM AGREEMENT WITH THE CITY OF EUGENE TO PARTICIPATE IN HOD'S HOME INVESTMENT PARTNERSHIP PROGRAM. Management Analyst Lynn Nakamura presented the staff report on this issue. The Eugene-Springfield Consortium was formed three years ago in 1991 for the purpose of receiving HOME grants from HUD. By forming the Consortium, Springfield became eligible to receive an annual allocation of HOME funding. During the past three years, Springfield has received a total of $909,900 in HOME grants. The jurisdictions have developed a cooperative working relationship that allows the Consortium to operate smoothly. . . . City Council Regular Session Minutes September 6, 1994 Page 5 In order for Springfield to continue receiving HOME grants, the cities are required to renew a Consortium agreement for the next three years. The agreement will cover the period from 1995 to 1997 and will remain in place until all funds from the next three fiscal years are expended. The components of the new agreement are the same as the previous agreement and most items are required by HOD. The City of Eugene serves as a lead agency for the Consortium and is responsible for administering the basic requirements of the HOME Program. Each city is responsible for independently operating its housing programs. Attachment III is an update of Springfield's HOME-funded projects. The Consortium agreement has been reviewed by the Metropolitan Housing Policy Board. IT WAS MOVED BY COUNCILOR BURGE, WITH A SECOND BY COUNCILOR MAINE, TO ADOPT RESOLUTION NO. 94-54. THE MOTION PASSED WITH A VOTE OF 6 FOR AND 0 AGAINST. 3. Scrivener's Error for Resolution No. 94-47. On August 15, 1994, the City Council adopted a resolution initiating annexation of property north of Yolanda, between North 15th and North 19th Streets (Wartenbee-McElhaney). The subject resolution included the delayed effective date method of annexation and extraterritorial extension of sanitary sewer. The resolution incorrectly cited ORS 199.490(2) (b) as the authority to initiate the annexation. This citation refers to the "Double Majority" method which can occur only when the property is contiguous to the city limits. This property is not contiguous with the city limits, therefore the correct provision of ORS is 199.490(1) (a) which provides for city initiated non-contiguous annexation. IT WAS MOVED BY COUNCILOR BURGE, WITH A SECOND BY COUNCILOR MAINE, TO ADOPT RESOLUTION NO. 94-47 AS SUBMITTED. THE MOTION PASSED WITH A VOTE OF 6 FOR AND 0 AGAINST. BUSINESS FROM THE CITY COUNCIL 1. Committee Appointments. a. Bicycle Committee Appointments. The Springfield Bicycle Committee (SBC) currently has four openings on its nine member committee. Two applications have been received for these openings and the SBC recommends the applicants be appointed. Both Ms. Garitz and Mr. Downing are Springfield residents and active bicycle riders. IT WAS MOVED BY COUNCILOR SHAVER, WITH A SECOND BY COUNCILOR BEYER, TO APPOINT TERI JO GARITZ AND JOSEPH DOWNING TO THE SPRINGFIELD BICYCLE COMMITTEE. THE MOTION PASSED WITH A VOTE OF 6 FOR AND 0 AGAINST. b. Planning Commission Appointments. . . . City Council Regular Session Minutes September 6, 1994 Page 6 Planning Manager Greg Mott presented the staff report on this issue. The terms of appointment for Commissioner Harvy and Commissioner Tom Tinsley expired on August 4, 1994. Commissioner Harvey has re-applied while Commissioner Tinsley has declined to reapply. On August 22, 1994, the City Council interviewed the following nine applicants for the two vacant seats on the Planning Commission Joseph Mathieu; Kim Thiele; L.M. Reese; Helen Hudson; William J. Eikenberry Jr.; Randy Rawson; Jean M Trygstad; Dr. Randy Harvey; and David Balthrop. There was unanimous consent to re-appoint Dr. Harvey and near unanimous consent (5-1) to appoint Ms. Trygstad. In considering these applicants, the City Council had to keep in mind that the Planning Commission can have only two members who are employed as realtors and two members who reside in the Urban Transition area. Dr. Harvey is one of the two members residing outside the city limits (Jeff Cole is the other), and Mr. Cole is a realtor. Of the remaining applicants who are affected by these limitations, Ms. Hudson is a realtor and Mr. Balthrop and Mr. Thiele live outside the city limits. IT WAS MOVED BY COUNCILOR BURGE, WITH A SECOND BY COUNCILOR BEYER, TO RE-APPOINT RANDY HARVEY AND APPOINT JEAN TRYGSTAD TO SERVE FOUR YEAR TERMS ON THE SPRINGFIELD PLANNING COMMISSION. THE MOTION PASSED WITH A VOTE OF 6 FOR AND 0 AGAINST. c. Police Planning Task Force. Chief DeForrest presented the staff report on this issue. On July 5, 1994, the Council passed a resolution concerning creation of a Citizen Police Planning Task Force to develop a long range plan for providing municipal police services. The action being requested is necessary to the creation of the Task Force. Council discussed any future vacancies on the Task Force. After discussion, it was agreed that Chief DeForrest would be granted the authority to make appointments for any future vacancies and a selection would be made from the original applications received for the Task Force. IT WAS MOVED BY COUNCILOR BURGE, WITH A SECOND BY COUNCILOR SHAVER, TO APPOINT GARY BUELL, WILLIAM A. COONS, JAMES CRUDELE, MARITZA JANECEK, JOSEPH GROSSO, PATRICK LUCIANO, SHAWNA TALLERDAY, GEORGE TENEYCK, SALLY WALSH, AND ZANE WILSON TO THE POLICE PLANNING TASK FORCE AND TO ALLOW CHIEF DEFORREST TO APPOINT MEMBERS FOR ANY FUTURE VACANCIES THAT MAY OCCUR IN THE FUTURE AND A SELECTION WOULD BE MADE FROM APPLICANTS THAT ORIGINALLY APPLIED FOR THE TASK FORCE. THE MOTION PASSED WITH A VOTE OF 6 FOR AND 0 AGAINST. < ' . . , City Council Regular Session Minutes September 6, 1994 Page 7 . . . BUSINESS FROM THE CITY MANAGER 1. Council Availability on October 26, 1994, for a Joint Elected Officials Meeting Regarding Periodic Review. City Manager Mike Kelly asked Council if they were available on October 26, 1994 for a Joint Elected Officials meeting regarding periodic review. Council members responded that they were available on October 26, 1994. BUSINESS FROM THE CITY ATTORNEY CONTINUE MEETING AT 7:45 P.M., THE MEETING WAS CONTINUED TO SEPTEMBER 12, 1994. Minutes Recorder - Julie Wilson ~~~ A~. ..tAAA-- CJ.ty Record r