HomeMy WebLinkAbout07/11/1994 Regular
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City of Springfield
Continued Regular Meeting
MINUTES OF THE CONTINUED REGULAR
MEETING OF JULY 5, 1994 OF
THE SPRINGFIELD CITY COUNCIL HELD
MONDAY, JULY 11, 1994
The city of Springfield Council m~t in Continued Regular Session of July 5,
1994, in the Springfield Council Chamber Room, 225 Fifth Street, Springfield,
Oregon, on Monday, July 11, 1994, at 8:35 p.m., with Mayor Morrisette
presiding.
ATTENDANCE
Present were Mayor Morrisette, Councilors Beyer, Walters, Maine and Schanz.
Councilors Burge and Shaver were absent (excused). Also present were City
Manager Michael Kelly, Assistant City Manager/City Recorder Gino Grimaldi, City
Attorney Joe Leahy, Administrative Aide Julie Wilson and members of the staff.
PLEDGE OF ALLEGIANCE
CONSENT CALENDAR
IT WAS MOVED BY COUNCILOR SCHANZ, WITH A SECOND BY COUNCILOR WALTERS, TO ADOPT
THE CONSENT CALENDAR. THE MOTION PASSED WITH A VOTE OF 4 FOR AND 0 AGAINST.
1. Minutes
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b.
c.
June 20, 1994 - Work Session
June 27, 1994 - Work Session
June 27, 1994 - Joint Meeting with Planning Commission
ITEMS REMOVED FROM THE CONSENT CALENDAR
1. Joyce Lorenz, 214 Pioneer Parkway West, commented on the city's public
response to her presentation to the Council last week. She stated that she
was pleased to hear the Mayor say that even if she was correct, it would
not affect the city's responsibility to maintain the water flow in the old
mill stream. She was sorry it had been inferred that she would oppose the
Millrace Park at the Depot. She supported the idea and the city's right to
do as they please on public land within the city limits.
She discussed the original millrace and the 1853 map. She also discussed
water level elevation of the millpond and the original millrace inlet at
the river.
Ms. Lorenz felt that if the city wanted to continue to refer to the old
mill stream as Springfield's millrace, the city needed proof.
2. Dena Neman, 3019 South M Street, spoke regarding the millrace. Ms. Neman
discussed an archaeology study conducted by David Clark. Mr. Clark's study
included information regarding mills and mill construction. She also
discussed how the 1861 flood may have changed the course of the millrace
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Continued Regular Session Meeting Minutes
July 11, 1994
Page 2
and possibly relocated it. Mayor Morrisette stated he would like to review
the information Ms. Neman had. She explained that it was her only copy
and was not willing to give the packet to anyone, although, would provide
the Mayor with references of what the documents were.
BUSINESS FROM THE CITY COUNCIL
1. Committee Appointments.
a. Museum Committee Appointments.
Economic Development Manager John Tamulonis was available to answer
questions from Council. Susan Oldham has served one full four year
term as Museum Committee Secretary and is eligible to serve a second
four year term. Estelle McCafferty has served one full four year term
as Museum Registrar and is eligible to apply for and serve a second
four year term. Each applicant's term would run f~om July 11, 1994 to
July 11, 1998.
The positions were advertised and there were no other applicants.
Both candidates for positions on the Museum Committee meet the
requirements for membership as established in the by-laws approved in
1990. Members are required to be residents, property owners,
electors, or associated with Springfield businesses.
IT WAS MOVED BY COUNCILOR SCHANZ, WITH A SECOND BY COUNCILOR MAINE, TO
TO APPOINT AND RATIFY SUSAN OLDHAM AND ESTELLE MCCAFFERTY TO SECOND
TERMS ON THE SPRINGFIELD MUSEUM COMMITTEE. THE MOTION PASSED WITH A
VOTE OF 4 FOR AND 0 AGAINST.
BUSINESS FROM THE CITY MANAGER
1. Budget Transfer Resolution.
RESOLUTION NO. 94-39 - A RESOLUTION TRANSFERRING AND REAPPROPRIATING FUNDS
IN THE GENERAL FUND, TRANSIENT ROOM TAX FUND AND SEWER OPERATIONS FUNDS.
Finance Director Bob Duey presented the staff report on this issue.
Several times throughout the fiscal year the Council is requested to make
adjustments to the budget to reflect needed changes in planned activities,
to recognize new revenues such as grants or to make other required
adjustments.
1. W. G. "Willie Combs," 334 Scotts Glenn Drive, spoke in opposition of
the software licensing documentation program. He thought the project
would be a lot for one person to complete. He stated he did not
recall this receiving approval during a Budget Committee meeting and
did not give his support.
Assistant City Manager Gino Grimaldi explained what the software
licensing documentation program was for. He explained that the city
goal was to put as many computer programs as possible on a network
rather than on individual personal computers. The centralization of
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CDntinued Regular Session Meeting Minutes
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Page 3
programs would provide a cost savings to the city. As a example, a
word processing program could be placed on the network and a license
could be purchased for 50 users. A method is needed to determine how
many users are using the program at one time. The staff person will
be setting up the metering system to ensure we are not in violation of
any licensing agreements. The fee for violation of license agreements
is subject to significant fines, starting at approximately $150,000.
Councilor Walters appreciated a Budget Committee representative
pointing this out to Council and raising questions. He was satisfied
with the explanation given by Mr. Grimaldi and supported moving ahead
with the project.
IT WAS MOVED BY COUNCILOR SCHANZ, WITH A SECOND BY COUNCILOR BEYER, TO
ADOPT RESOLUTION NO. 94-39. THE MOTION PASSED WITH A VOTE OF 4 FOR AND 0
AGAINST.
2.
American Federation of State, County and Municipal Employees (AFSCME)
Negotiations.
Public Works Director Dan Brown presented the staff report on this issue.
This item was discussed during an Executive Session held this evening. He
explained, with the exception of the confidential and supervisory
positions, the City's Public Works Department Maintenance Division
employees are primarily represented by the AFSCME union. Negotiations have
been conducted for the past several months and a tentative agreement has
been reached and is consistent with City Council direction. Mr. Brown
explained that the union ratified the agreement today.
Mr. Brown stated that the major issues of the three-year tentative
agreement included: 1) cost-of-living allowance which would be an increase
of 2% on July 1, 1994, 0% on July 1, 1995 and 3% on July 1, 1996; 2)
medical and dental benefits would be continued at full city cost for the
first two years of the contract, capped at the third year at the second
year level with employees switching to a preferred provider option to
receive any premium savings for the year; and 3) elimination of the 9%
interest guarantee from the retirement system. Mr. Brown explained that
the total cost of the tentative agreement is $148,281.
IT WAS MOVED BY COUNCILOR SCHANZ, WITH A SECOND BY COUNCILOR BEYER, TO
RATIFY THE TENTATIVE AGREEMENT WITH AFSCME. THE MOTION PASSED WITH A VOTE
OF 6 FOR AND 0 AGAINST.
3. Loan Contract Through the Oregon Special Public Works Fund (OSPWF) for
Infrastructure Serving the McKenzie-Gateway Area.
ORDINANCE NO. 5752 - AN ORDINANCE OF THE CITY OF SPRINGFIELD AUTHORIZING A
LOAN FROM THE OREGON SPECIAL PUBLIC WORKS FUND (OSPWF) BY ENTERING INTO A
LOAN CONTRACT WITH THE OREGON ECONOMIC DEVELOPMENT DEPARTMENT.
Economic Development Manager John Tamulonis presented the staff report on
this issue. On June 20, 1994, the City Council authorized the City Manager
to proceed with the OSPWF agreements with the State of Oregon pending legal
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.July 11, 1994
Page 4
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review by the City Attorney. The State of Oregon is now requiring the
authority to enter into the agreement be granted by ordinance.
The Oregon Economic Development Department (OEDD) is preparing the loan
contracts and anticipates delivering them to the City on 7/8/94 in time for
City Council consideration 7/11/94. The OSPWF contract requires ordinance
approval from the City Council prior to signing. The approval of the
ordinance allows the city to participate in an August bond sale by the
State of Oregon. OEDD would like to include the city in the State of
Oregon bond sale 8/16/94 to take advantage of favorable interest rates on
the bonds. The cutoff date for the city participating in this bond sale is
7/25/94.
City Manager Mike Kelly explained that Council discussed this during the
work session meeting. He further explained the Bond Council stated that
the city met the public notification requirements and Council is able to
proceed at this time.
IT WAS MOVED BY COUNCILOR SCHANZ, WITH A SECOND BY COUNCILOR WALTERS, TO
ADOPT ORDINANCE NO. 5752. THE MOTION PASSED WITH A VOTE OF 4 FOR AND 0
AGAINST.
4.
Shifting Neighborhood Economic Development Corporation (NEDCO) House Moving
project to St. Vincent de Paul.
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Economic Development Manager John Tamulonis presented the staff report on
this issue. He provided Council with a letter form NEDCO regarding the
proposed plan to transfer NEDCO's $12,000 Community Development Block Grant
(CDBG) allocation from the city of Springfield to perform the house
move/rehabilitation project with the county-owned house at 90203 Marcola
Road. He also provided Council with a memorandum dated July 8, 1994,
regarding shifting the NEDCO house moving project to St. Vincent de Paul.
Terry McDonald of St. Vincent de Paul was also available to answer
questions from Council.
Mr. Tamulonis discussed the possibility of substituting St. Vincent de Paul
for NEDCO on the City Council approved CDBG project to move the Marcola
house. This provides a preliminary perspective on the City council
changing organizations at its 7/11/94 meeting based on discussion with
Leslie Barnum and Kevin Ko of Community and Economic Development Division.
Lynn Nakamura will return 7/11/94 and may have additional concerns since
she is the most familiar with the CDBG regulations.
The project is mostly conceptual at this point: no contracts have been
signed with NEDCO, no site has been identified, and no environmental
analyses have been done. Both NEDCO and St. Vincent de Paul are eligible
non-profits with good track records for doing these projects. The
organization will have to come up with additional funds to purchase a lot,
site the house and prepare it for occupancy. NEDCO expressed some
difficulty in obtaining funds this year and St. Vincent believes it could
obtain the necessary funds.
From a city and CDBG perspective, substituting the organization doing the
project is not a problem since St vincent de Paul is an eligible non-profit
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Continued Regular Session Meeting Minutes
July 11, 1994
Page 5
and the scope of the project remains the same. As a result, the CDBG Final
Statement of City approved projects for 1994-95 may need to be republished
with the new organization doing the project, but this involves very little
cost or inconvenience. City Council approval would make it possible for
his project to proceed this year and make this four bedroom house available
for a low-income family (since home ownership opportunities are scarce for
low-income families requiring a house of this size.)
Nedco's letter dated July 11, 1994 concurred with proceeding to transfer
the use of the CDBG funds to St. Vincent de Paul if the following occurs:
1) St. Vincent de Paul provides the city with adequate assurances of their
willingness and ability to complete the project for the original $12,000,
with no increases in the contract amount and; 2) if St. Vincent de Paul
does not use the funds for this specific house move project, then NEDCO
would like to use these funds to build a three bedroom new construction
unit on a lot purchased with the funds.
IT WAS MOVED BY COUNCILOR SCHANZ, WITH A SECOND BY COUNCILOR MAINE, TO
APPROVE THE PROPOSED SUBSTITUTION OF ST. VINCENT DE PAUL FOR NEDCO,
CONTINGENT UPON THE GOVERNING BOARDS OF BOTH NEDCO AND ST. VINCENT DE PAUL
AGREEING TO THE CHANGE. THE MOTION PASSED WITH A VOTE OF 4 FOR AND 0
AGAINST.
5. Other Business.
a.
Doug Dunbar Memorial Service.
Mayor Morrisette announced a memorial service for Doug Dunbar would be
held on Wednesday, July 6, 1994. Mr. Dunbar died on a Colorado
Mountain when he and 13 other firefighters lost their lives to the
wildfire they were working to contain. Doug is the son of Randy
Dunbar, Willamette National Forest Recreation Staff Officer, and Sandy
Dunbar.
b.
City Manager Mike Kelly reminded Council that their summer recess
would begin July 12, 1994 through August 14, 1994. Mr. Kelly further
explained negotiations were currently being conducted with both the
Springfield Police Association (SPA) and the International Association
of Firefighters (IAFF) Unions. He also stated that arbitration with
the SPA is scheduled for the first week of August and that the city is
into the final discussion phase with both unions. He felt the
arbitration process may be averted in early August. Mr. Kelly stated
that if a tentative agreement can be reached with both unions during
the Council recess schedule, Mr. Kelly would like to call a brief
meeting of the Council to ratify one or both contracts. He also
explained the importance of timely completion and approval of the
agreements. Council agreed they would be available for a brief
meeting.
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WAS ADJOURNED AT APPROXIMATELY 9:05 P.M.
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Continued Regular Session Meeting Minutes
.July 11, 1994
Page 6
ADJOURNMENT
THE MEETING
Minutes Recorder - Julie Wilson
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