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HomeMy WebLinkAbout07/11/1994 Regular . . . ~ City of Springfield Continued Regular Meeting MINUTES OF THE CONTINUED REGULAR MEETING OF JULY 5, 1994 OF THE SPRINGFIELD CITY COUNCIL HELD MONDAY, JULY 11, 1994 The city of Springfield Council m~t in Continued Regular Session of July 5, 1994, in the Springfield Council Chamber Room, 225 Fifth Street, Springfield, Oregon, on Monday, July 11, 1994, at 8:35 p.m., with Mayor Morrisette presiding. ATTENDANCE Present were Mayor Morrisette, Councilors Beyer, Walters, Maine and Schanz. Councilors Burge and Shaver were absent (excused). Also present were City Manager Michael Kelly, Assistant City Manager/City Recorder Gino Grimaldi, City Attorney Joe Leahy, Administrative Aide Julie Wilson and members of the staff. PLEDGE OF ALLEGIANCE CONSENT CALENDAR IT WAS MOVED BY COUNCILOR SCHANZ, WITH A SECOND BY COUNCILOR WALTERS, TO ADOPT THE CONSENT CALENDAR. THE MOTION PASSED WITH A VOTE OF 4 FOR AND 0 AGAINST. 1. Minutes a. b. c. June 20, 1994 - Work Session June 27, 1994 - Work Session June 27, 1994 - Joint Meeting with Planning Commission ITEMS REMOVED FROM THE CONSENT CALENDAR 1. Joyce Lorenz, 214 Pioneer Parkway West, commented on the city's public response to her presentation to the Council last week. She stated that she was pleased to hear the Mayor say that even if she was correct, it would not affect the city's responsibility to maintain the water flow in the old mill stream. She was sorry it had been inferred that she would oppose the Millrace Park at the Depot. She supported the idea and the city's right to do as they please on public land within the city limits. She discussed the original millrace and the 1853 map. She also discussed water level elevation of the millpond and the original millrace inlet at the river. Ms. Lorenz felt that if the city wanted to continue to refer to the old mill stream as Springfield's millrace, the city needed proof. 2. Dena Neman, 3019 South M Street, spoke regarding the millrace. Ms. Neman discussed an archaeology study conducted by David Clark. Mr. Clark's study included information regarding mills and mill construction. She also discussed how the 1861 flood may have changed the course of the millrace . . . , Continued Regular Session Meeting Minutes July 11, 1994 Page 2 and possibly relocated it. Mayor Morrisette stated he would like to review the information Ms. Neman had. She explained that it was her only copy and was not willing to give the packet to anyone, although, would provide the Mayor with references of what the documents were. BUSINESS FROM THE CITY COUNCIL 1. Committee Appointments. a. Museum Committee Appointments. Economic Development Manager John Tamulonis was available to answer questions from Council. Susan Oldham has served one full four year term as Museum Committee Secretary and is eligible to serve a second four year term. Estelle McCafferty has served one full four year term as Museum Registrar and is eligible to apply for and serve a second four year term. Each applicant's term would run f~om July 11, 1994 to July 11, 1998. The positions were advertised and there were no other applicants. Both candidates for positions on the Museum Committee meet the requirements for membership as established in the by-laws approved in 1990. Members are required to be residents, property owners, electors, or associated with Springfield businesses. IT WAS MOVED BY COUNCILOR SCHANZ, WITH A SECOND BY COUNCILOR MAINE, TO TO APPOINT AND RATIFY SUSAN OLDHAM AND ESTELLE MCCAFFERTY TO SECOND TERMS ON THE SPRINGFIELD MUSEUM COMMITTEE. THE MOTION PASSED WITH A VOTE OF 4 FOR AND 0 AGAINST. BUSINESS FROM THE CITY MANAGER 1. Budget Transfer Resolution. RESOLUTION NO. 94-39 - A RESOLUTION TRANSFERRING AND REAPPROPRIATING FUNDS IN THE GENERAL FUND, TRANSIENT ROOM TAX FUND AND SEWER OPERATIONS FUNDS. Finance Director Bob Duey presented the staff report on this issue. Several times throughout the fiscal year the Council is requested to make adjustments to the budget to reflect needed changes in planned activities, to recognize new revenues such as grants or to make other required adjustments. 1. W. G. "Willie Combs," 334 Scotts Glenn Drive, spoke in opposition of the software licensing documentation program. He thought the project would be a lot for one person to complete. He stated he did not recall this receiving approval during a Budget Committee meeting and did not give his support. Assistant City Manager Gino Grimaldi explained what the software licensing documentation program was for. He explained that the city goal was to put as many computer programs as possible on a network rather than on individual personal computers. The centralization of . . . CDntinued Regular Session Meeting Minutes .July 11, 1994 Page 3 programs would provide a cost savings to the city. As a example, a word processing program could be placed on the network and a license could be purchased for 50 users. A method is needed to determine how many users are using the program at one time. The staff person will be setting up the metering system to ensure we are not in violation of any licensing agreements. The fee for violation of license agreements is subject to significant fines, starting at approximately $150,000. Councilor Walters appreciated a Budget Committee representative pointing this out to Council and raising questions. He was satisfied with the explanation given by Mr. Grimaldi and supported moving ahead with the project. IT WAS MOVED BY COUNCILOR SCHANZ, WITH A SECOND BY COUNCILOR BEYER, TO ADOPT RESOLUTION NO. 94-39. THE MOTION PASSED WITH A VOTE OF 4 FOR AND 0 AGAINST. 2. American Federation of State, County and Municipal Employees (AFSCME) Negotiations. Public Works Director Dan Brown presented the staff report on this issue. This item was discussed during an Executive Session held this evening. He explained, with the exception of the confidential and supervisory positions, the City's Public Works Department Maintenance Division employees are primarily represented by the AFSCME union. Negotiations have been conducted for the past several months and a tentative agreement has been reached and is consistent with City Council direction. Mr. Brown explained that the union ratified the agreement today. Mr. Brown stated that the major issues of the three-year tentative agreement included: 1) cost-of-living allowance which would be an increase of 2% on July 1, 1994, 0% on July 1, 1995 and 3% on July 1, 1996; 2) medical and dental benefits would be continued at full city cost for the first two years of the contract, capped at the third year at the second year level with employees switching to a preferred provider option to receive any premium savings for the year; and 3) elimination of the 9% interest guarantee from the retirement system. Mr. Brown explained that the total cost of the tentative agreement is $148,281. IT WAS MOVED BY COUNCILOR SCHANZ, WITH A SECOND BY COUNCILOR BEYER, TO RATIFY THE TENTATIVE AGREEMENT WITH AFSCME. THE MOTION PASSED WITH A VOTE OF 6 FOR AND 0 AGAINST. 3. Loan Contract Through the Oregon Special Public Works Fund (OSPWF) for Infrastructure Serving the McKenzie-Gateway Area. ORDINANCE NO. 5752 - AN ORDINANCE OF THE CITY OF SPRINGFIELD AUTHORIZING A LOAN FROM THE OREGON SPECIAL PUBLIC WORKS FUND (OSPWF) BY ENTERING INTO A LOAN CONTRACT WITH THE OREGON ECONOMIC DEVELOPMENT DEPARTMENT. Economic Development Manager John Tamulonis presented the staff report on this issue. On June 20, 1994, the City Council authorized the City Manager to proceed with the OSPWF agreements with the State of Oregon pending legal ~ntinued Regular Session Meeting Minutes .July 11, 1994 Page 4 . review by the City Attorney. The State of Oregon is now requiring the authority to enter into the agreement be granted by ordinance. The Oregon Economic Development Department (OEDD) is preparing the loan contracts and anticipates delivering them to the City on 7/8/94 in time for City Council consideration 7/11/94. The OSPWF contract requires ordinance approval from the City Council prior to signing. The approval of the ordinance allows the city to participate in an August bond sale by the State of Oregon. OEDD would like to include the city in the State of Oregon bond sale 8/16/94 to take advantage of favorable interest rates on the bonds. The cutoff date for the city participating in this bond sale is 7/25/94. City Manager Mike Kelly explained that Council discussed this during the work session meeting. He further explained the Bond Council stated that the city met the public notification requirements and Council is able to proceed at this time. IT WAS MOVED BY COUNCILOR SCHANZ, WITH A SECOND BY COUNCILOR WALTERS, TO ADOPT ORDINANCE NO. 5752. THE MOTION PASSED WITH A VOTE OF 4 FOR AND 0 AGAINST. 4. Shifting Neighborhood Economic Development Corporation (NEDCO) House Moving project to St. Vincent de Paul. . Economic Development Manager John Tamulonis presented the staff report on this issue. He provided Council with a letter form NEDCO regarding the proposed plan to transfer NEDCO's $12,000 Community Development Block Grant (CDBG) allocation from the city of Springfield to perform the house move/rehabilitation project with the county-owned house at 90203 Marcola Road. He also provided Council with a memorandum dated July 8, 1994, regarding shifting the NEDCO house moving project to St. Vincent de Paul. Terry McDonald of St. Vincent de Paul was also available to answer questions from Council. Mr. Tamulonis discussed the possibility of substituting St. Vincent de Paul for NEDCO on the City Council approved CDBG project to move the Marcola house. This provides a preliminary perspective on the City council changing organizations at its 7/11/94 meeting based on discussion with Leslie Barnum and Kevin Ko of Community and Economic Development Division. Lynn Nakamura will return 7/11/94 and may have additional concerns since she is the most familiar with the CDBG regulations. The project is mostly conceptual at this point: no contracts have been signed with NEDCO, no site has been identified, and no environmental analyses have been done. Both NEDCO and St. Vincent de Paul are eligible non-profits with good track records for doing these projects. The organization will have to come up with additional funds to purchase a lot, site the house and prepare it for occupancy. NEDCO expressed some difficulty in obtaining funds this year and St. Vincent believes it could obtain the necessary funds. From a city and CDBG perspective, substituting the organization doing the project is not a problem since St vincent de Paul is an eligible non-profit . . . . Continued Regular Session Meeting Minutes July 11, 1994 Page 5 and the scope of the project remains the same. As a result, the CDBG Final Statement of City approved projects for 1994-95 may need to be republished with the new organization doing the project, but this involves very little cost or inconvenience. City Council approval would make it possible for his project to proceed this year and make this four bedroom house available for a low-income family (since home ownership opportunities are scarce for low-income families requiring a house of this size.) Nedco's letter dated July 11, 1994 concurred with proceeding to transfer the use of the CDBG funds to St. Vincent de Paul if the following occurs: 1) St. Vincent de Paul provides the city with adequate assurances of their willingness and ability to complete the project for the original $12,000, with no increases in the contract amount and; 2) if St. Vincent de Paul does not use the funds for this specific house move project, then NEDCO would like to use these funds to build a three bedroom new construction unit on a lot purchased with the funds. IT WAS MOVED BY COUNCILOR SCHANZ, WITH A SECOND BY COUNCILOR MAINE, TO APPROVE THE PROPOSED SUBSTITUTION OF ST. VINCENT DE PAUL FOR NEDCO, CONTINGENT UPON THE GOVERNING BOARDS OF BOTH NEDCO AND ST. VINCENT DE PAUL AGREEING TO THE CHANGE. THE MOTION PASSED WITH A VOTE OF 4 FOR AND 0 AGAINST. 5. Other Business. a. Doug Dunbar Memorial Service. Mayor Morrisette announced a memorial service for Doug Dunbar would be held on Wednesday, July 6, 1994. Mr. Dunbar died on a Colorado Mountain when he and 13 other firefighters lost their lives to the wildfire they were working to contain. Doug is the son of Randy Dunbar, Willamette National Forest Recreation Staff Officer, and Sandy Dunbar. b. City Manager Mike Kelly reminded Council that their summer recess would begin July 12, 1994 through August 14, 1994. Mr. Kelly further explained negotiations were currently being conducted with both the Springfield Police Association (SPA) and the International Association of Firefighters (IAFF) Unions. He also stated that arbitration with the SPA is scheduled for the first week of August and that the city is into the final discussion phase with both unions. He felt the arbitration process may be averted in early August. Mr. Kelly stated that if a tentative agreement can be reached with both unions during the Council recess schedule, Mr. Kelly would like to call a brief meeting of the Council to ratify one or both contracts. He also explained the importance of timely completion and approval of the agreements. Council agreed they would be available for a brief meeting. . . . .... '., WAS ADJOURNED AT APPROXIMATELY 9:05 P.M. Q(j!? / If ~ IE Council P esident Continued Regular Session Meeting Minutes .July 11, 1994 Page 6 ADJOURNMENT THE MEETING Minutes Recorder - Julie Wilson A:ted~ #5225 <:;)