HomeMy WebLinkAbout06/20/1994 Regular
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City of Springfield
Regular Council Meeting
MINUTES OF THE REGULAR MEETING OF
THE SPRINGFIELD CITY COUNCIL HELD
MONDAY, JUNE 20, 1994
The City of Springfield Council met in Regular Session in the Springfield City
Council Chamber, 225 Fifth Street, Springfield, Oregon, on Monday, June 20,
1994, at 7:05 p.m., with Mayor M?rrisette presiding.
ATTENDANCE
Present were Mayor Morrisette, Councilors Beyer, Shaver, Walters, Burge, Maine
and Schanz. Also present were City Manager Michael Kelly, Assistant City
Manager/City Recorder Gino Grimaldi, City Attorney Joe Leahy, Administrative
Secretary Julie Wilson and members of the staff.
PLEDGE OF ALLEGIANCE
The Pledge of Allegiance was led by Mayor Morrisette.
INVOCATION
The invocation was given by Rev. Chuck Rouschek, Hope Lutheran Church.
SPRINGFIELD UPBEAT
1. Mayor Morrisette recognized and presented certificates to volunteers of the
Spring Clean-up project. Al Peroutka was also recognized for his
participation with the project.
2. Mayor Morrisette recognized Don Lutes as the recipient of the Downtown
Development Association Outstanding Main Street Volunteer award.
Development Services Director Susan Daluddung and Management Analyst
Cynthia Pappas presented the Mayor and Council with the Livable City Center
award for the Best Design Project, Rehabilitation of the Springfield
Armory.
CONSENT CALENDAR
IT WAS MOVED BY COUNCILOR BURGE, WITH A SECOND BY COUNCILOR SHAVER, TO ADOPT
THE CONSENT CALENDAR WITH ITEM lA, 3B AND 4C REMOVED. THE MOTION PASSED WITH A
VOTE OF 6 FOR AND 0 AGAINST.
Councilor Walters thanked Chief DeForrest for providing background information
on the Palm Tavern and Steak House, located at 136 North 4th Street. He
explained that this information assisted him in making a decision regarding the
endorsement of the OLCC liquor license (item 4c) .
2. Minutes
a.
b.
c.
May 23, 1994
June 6, 1994
June 6, 1994
- Work Session
- Work Session
- Regular Session
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June 20, 1994
Page 2
3. Ordinances
a.
ORDINANCE NO. 5745 - AN ORDINANCE AMENDING CHAPTER 5-15-3 AND 5-15-4,
CIVIL ENFORCEMENT OF CODE INFRACTIONS, OF THE SPRINGFIELD CITY CODE
(SECOND READING) .
4. Other Routine Matters
a. Authorize the City Manager to Execute the Legal Services Contract with
Thorp, Purdy, Jewett, Urness & Wilkinson, P.C., for the Metropolitan
Wastewater Management Commission, for the Fiscal Year 1994-95.
b. Authorize Wildish Paving Co. to Perform Construction Work at Night for
a Two Week Period Beginning June 21, 1994, on 42nd Street From Main
Street to Weyerhaeuser.
d. Approve Endorsement of OLCC Liquor License for Palm Tavern and Steak
House,. Located at 136 North 4th Street.
e. Award the Bid for Project 1-817, Olympic Street From 28th to 42nd
Streets and Vicinity, to Delta Construction Co., in the Amount of
$1,349,114.66.
f. Accept Intergovernmental Agreement No. 12,375 With Oregon Department
of Transportation (ODOT) for Grant Money to Develop a Local Bicycle
Master Plan.
g. Adopt the Intergovernmental Agreement With LCOG for Local Road Master
Plan Grant.
h.
Approve the Amendment to the City of Springfield Retirement Plan
Invested with Pacific Mutual.
i. Authorize the City Manager to Issue a Special Noise Permit to Mr.
George Stewart, Bethel Assembly of God, for a Church Open House Event
on July 30, 1994 from 12:00 p.m. to 9:00 p.m., and on July 31, 1994
from 6:00 p.m. to 8:00 p.m.
ITEMS REMOVED FROM THE CONSENT CALENDAR
1. Claims
a. Approve the May, 1994 Disbursements for Approval.
Councilor Walters explained he would abstain from voting on this
issue. He explained that his business did some work for the City and
advertised for FireMed through a direct mail campaign.
IT WAS MOVED BY COUNCILOR BURGE, WITH A SECOND BY COUNCILOR SHAVER, TO
APPROVE THE MAY, 1994 DISBURSEMENTS FOR APPROVAL. THE MOTION PASSED
WITH A VOTE OF 5 FOR, 0 AGAINST, AND 1 ABSTENTION (WALTERS).
3. Ordinances
b.
ORDINANCE NO. 5746 - AN ORDINANCE PROVIDING FOR DISPOSITION OF
UNCLAIMED GUNS (SECOND READING) .
Councilor Beyer felt this was bad policy and stated she would not vote
in support of the ordinance.
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June 20, 1994
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IT WAS MOVED BY COUNCILOR BURGE, WITH A SECOND BY COUNCILOR SHAVER, TO
ADOPT ORDINANCE NO. 5746. THE MOTION PASSED WITH A VOTE OF 5 FOR AND
1 AGAINST (BEYER).
4. Other Routine Matters
c. Approve Endorsement of OLCC Liquor License for Rancho Alegre, Located
at 1507 Centennial Blvd.
Councilor Walters explained he would abstain from voting because
Rancho Alegre was a Direct Mail advertiser with his company.
IT WAS MOVED BY COUNCILOR BURGE, WITH A SECOND BY COUNCILOR SHAVER, TO
APPROVE THE ENDORSEMENT OF THE LIQUOR LICENSE FOR RANCHO ALEGRE. THE
MOTION PASSED WITH A VOTE OF 5 FOR, 0 AGAINST AND 1 ABSTENTION
(WALTERS) .
PUBLIC HEARINGS
1. Budget Transfer and Supplemental Budget Resolutions.
RESOLUTION NO. 94-29 - A RESOLUTION RECOGNIZING AND APPROPRIATING GENERAL
FUND, MUSEUM FUND AND DEVELOPMENT PROJECTS FUND GRANTS; REDUCING
APPROPRIATIONS IN THE DEVELOPMENT PROJECTS FUND; AND TRANSFERRING AND
REAPPROPRIATING FUNDS IN THE GENERAL FUND, STREET FUND, BANCROFT REDEMPTION
FUND, INSURANCE FUND, SEWER OPERATIONS FUND, VEHICLE & EQUIPMENT FUND, AND
DEVELOPMENT PROJECTS FUND.
RESOLUTION NO. 94-30 - A RESOLUTION ADOPTING A SUPPLEMENTAL BUDGET FOR THE
CITY OF SPRINGFIELD FOR FISCAL YEAR 1993-94 AND MAKING APPROPRIATIONS FOR
THE FISCAL YEAR 1993-94 CITY BUDGET.
Finance Director Bob Duey presented the staff report on this issue.
Several times throughout the fiscal year the Council is requested to make
adjustments to the budget to reflect needed changes in planned activities,
recognize new revenues such as grants, or to make other required
adjustments.
Mr. Duey discussed the budget transfer requests for spending revenues not
anticipated. He explained the two items are to recognize additional
Transient Room Tax funds and cash carry-over adjustment in the Vehicle and
Equipment Fund.
Mr. Duey also discussed the supplemental budget transfer request needed to
meet unexpected needs. He explained the increase to Personal Services
(overtime) appropriations in the General Fund, for the Fire and Life Safety
Department. Mr. Duey and City Manager Mike Kelly answered questions of
Council regarding the Department of Fire and Life Safety overtime
allocations.
Mayor Morrisette opened the public hearing. No one appeared to speak.
Mayor Morrisette closed the public hearing.
IT WAS MOVED BY COUNCILOR BURGE, WITH A SECOND BY COUNCILOR MAINE, TO ADOPT
RESOLUTION NUMBERS 94-29. THE MOTION PASSED WITH A VOTE OF 6 FOR AND 0
AGAINST.
IT WAS MOVED BY COUNCILOR BURGE, WITH A SECOND BY COUNCILOR MAINE, TO ADOPT
RESOLUTION NO. 94-30. THE MOTION PASSED WITH A VOTE OF 6 FOR AND 0
AGAINST.
June 20, 1994
Page 4
2.
Public Hearing on State Revenue Sharing.
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Finance Director Bob Duey presented the staff report on this issue. State
Law requires the City Council to hold a public hearing on the proposed uses
of State Revenue Sharing Funds in relation to the entire budget.
Mr. Duey explained on April 19, 1994, the Budget Committee held a public
hearing and approved the proposed uses of State Revenue Sharing Funds for
Fiscal Year 1994-95. He said the city anticipates it will receive $230,000
in State Revenue Sharing Funds in FY 1994-95. This money is deposited into
the General Fund and used to support daily operations of the city.
Mayor Morrisette opened the public hearing. No one appeared to speak.
Mayor Morrisette closed the public hearing.
3. FY 1994-95 City Budget.
RESOLUTION NO. 94-31 - A RESOLUTION ADOPTING THE FY 1994-95 CITY BUDGET,
MAKING APPROPRIATIONS, LEVYING A PROPERTY TAX, AND APPROVING THE CITY OF
SPRINGFIELD'S PARTICIPATION IN THE STATE REVENUE SHARING PROGRAM.
Finance Director Bob Duey presented the staff report on this issue. He
explained the Council is requested to hold the public hearing of the FY
1994-95 City budget and approve the resolution to adopt the FY 1994-95 City
budget, make appropriations, levy a property tax, and approve the City of
Springfield's participation in the State Revenue Sharing Program.
Mayor Morrisette opened the public hearing. No one appeared to speak.
Mayor Morrisette closed the public hearing.
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The Council recognized staff and Budget Committee members for their work on
the City budget. Councilor Walters also recognized Orville Tharp and
Willie Combs -for their efforts on the Budget Committee.
IT WAS MOVED BY COUNCILOR BURGE, WITH A SECOND BY COUNCILOR MAINE, TO ADOPT
RESOLUTION NO. 94-31. THE MOTION PASSED WITH A VOTE OF 6 FOR AND 0
AGAINST.
BUSINESS FROM THE AUDIENCE
1. Curtis A. Greer, 2150 Laura #96, spoke in support of cat control.
2. Dena Neman, 3019 South M Street, discussed the Millrace conceptual
meetings. Ms. Neman expressed concern regarding the spraying of pesticides
which would enter waterways near the Millrace. She also stated there was
concern that this spraying would harm the fish and wildlife. She discussed
28th Street and stated that the City sprayed trees along 28th Street and
along the banks of the Millrace. She also stated that according to
pesticide experts and the Farmer's Co-op, the pesticide used is extremely
toxic to aquatic organisms. She explained she resided outside the City
limits, yet blackberries on her property were sprayed. Ms. Neman stated
she would write a letter to the Fish and wildlife Department and
Springfield Utility Board to notify them of the spraying. Ms. Neman
requested a response from the Maintenance Division on why blackberries on
her property were sprayed.
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3. Ed Middauqh, 531 West P Street, spoke regarding wildlife. He requested
if anyone had extra day-old bread, that it be taken to Island Park to help
feed the animals.
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June 20, 1994
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COUNCIL RESPONSE
CORRESPONDENCE AND PETITIONS
BIDS
ORDINANCES
1. Special Community Event Resolution & Ordinances.
RESOLUTION NO. 4 - A RESOLUTION ESTABLISHING POLICY FOR REIMBURSEMENT OF
CITY'S EXPENSES AND EMPLOYEE OVERTIME COSTS INCURRED BY THE CITY IN
CONNECTION WITH SPECIAL COMMUNITY EVENTS.
ORDINANCE NO.3 - AN ORDINANCE AMENDING SECTION 8-8-4 OF ARTICLE 8, CHAPTER
VIII OF THE SPRINGFIELD CODE 1965 PERTAINING TO LICENSE FEES FOR SPECIAL
COMMUNITY EVENT LICENSE (FIRST READING) .
ORDINANCE NO.4 - AN ORDINANCE ADDING SECTION 6-2-3 TO ARTICLE 2, CHAPTER
VI, AND RENUMBERING SECTION 6-2-3 THROUGH SECTION 6-2-6 OF THE SPRINGFIELD
CODE 1965 PERTAINING TO PARADE PERMITS (FIRST READING) .
This item was removed from the agenda and will be rescheduled at a future
date. City Attorney Joe Leahy identified special event issues needing
further review.
Councilor Walters questioned how a fee would be determined if a group was
outside of Springfield. Should the group pay a higher rate or would it be
based on the membership of a citizen who is part of a group that has a
nationwide organization. Mr. Leahy explained this was one issue needing to
be reviewed and another is the issue of what to do if the group could not
afford a parade permit or special event license.
2.
Repeal Social Gambling Ordinance.
ORDINANCE NO. 5747 - AN ORDINANCE REPEALING AN ORDINANCE ALLOWING SOCIAL
GAMES WITHIN THE CITY OF SPRINGFIELD, ADDING SECTIONS 5-13-5 OF THE
SPRINGFIELD CODE 1965, AND AMENDING SECTIONS 8-6-6, 8-6-7 AND 8-6-8 OF THE
SPRINGFIELD CODE 1965, AND DECLARING AN EMERGENCY.
police Chief Bill DeForrest presented the staff report. He explained
the City Code currently permits social gambling as a licensed activity and
the City Council has directed an ordinance repealing social gambling be
prepared for their consideration. He stated the City will loose
approximately $11,275 in annual social gambling license fees.
City Attorney Joe Leahy explained the ordinance required a revision. He
noted that under Section 2, 5-13-5(1), Nonprofit Organization Defined, line
8, where it begins with the word organization, insert the word not
[otherwise exempt from payment ...].
Councilor Beyer felt the ordinance should not contain any exceptions. She
felt it would be easier to enforce an ordinance, if gambling were totally
outlawed. She discussed the concern for the cost of enforcement.
IT WAS MOVED BY COUNCILOR BURGE, WITH A SECOND BY COUNCILOR SHAVER, TO
ADOPT ORDINANCE NO. 5747 AS AMENDED. THE MOTION PASSED WITH A VOTE OF 6
FOR AND 0 AGAINST.
June 20, 1994
Page 6
BUSINESS FROM THE CITY COUNCIL
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1.
Committee Appointments.
a. Museum Board Appointments.
Forrest Arnold and Steve Moe were appointed to an initial term of two
years from May 30, 1992 to May 30, 1994. They are eligible to apply
for re-appointment to a full four year term. Their term would be from
May 30, 1994 to May 30, 1998.
The terms of the founding Museum Board members were staggered so that
the term of service for all members would not end at the same time.
position 1 and 2, occupied by Mr. Arnold and Mr. Moe respectively,
were two year terms.
The by-laws of the Springfield Museum Board of Directors provide for
the Board to recommend candidates for membership to Council for
appointment. Both Mr. Moe and Mr. Arnold meet the requirements for
Board membership established in the by-laws approved by Council on
March 20, 1992, and are recommended by the Springfield Museum Board of
Directors for re-appointment.
IT WAS MOVED BY COUNCILOR BURGE, WITH A SECOND BY COUNCILOR MAINE,
TO APPOINT AND RATIFY FORREST ARNOLD AND STEVE MOE TO SECOND TERMS ON
THE SPRINGFIELD MUSEUM BOARD OF DIRECTORS. THE MOTION PASSED WITH A
VOTE OF 6 FOR AND 0 AGAINST.
b.
Appointment of a Replacement Springfield Chamber of Commerce Nominee
to the Southern willamette Private Industry Council (SWPIC).
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Springfield City Council met 6/13/94 in Work Session and directed
staff to bring the nomination to the City Council Regular Session for
action. SWPIC has requested one nominee from the Springfield Chamber
of Commerce to fill a vacancy resulting from Roy Orr's
(McKenzie-Willamette Hospital) resignation of the SWPIC Board. The
nominee is Marianne Dunn (McKenzie-Willamette Hospital) .
The Springfield Chamber of Commerce recommended that Marianne Dunn be
appointed by the Springfield City Council to fill a term ending
12/31/96.
Springfield's current representation includes Paul Wostmann
(Gunderson), Dennis Harrison (First Interstate Bank), and Tauni Samuel
(Springfield Forest Products) .
The Southern Willamette Private Industry Council (SWPIC) is charged
with directing the operation of local employment and training programs
funded under the Job Training partnership Act. SWPIC serves annually
over 2,500 Lane County residents and about 450 businesses. It has an
annual budget of about $5 million. Federal regulations require the
city seek nominations from general purpose business organizations (the
Springfield Chamber in our case) for business appointments. The
appointees must be business owners or managers in Springfield, but
need not be city residents.
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IT WAS MOVED BY COUNCILOR BURGE, WITH A SECOND BY COUNCILOR MAINE, TO
APPOINT MARIANNE DUNN AS A SPRINGFIELD BUSINESS REPRESENTATIVE
NOMINATED BY THE SPRINGFIELD CHAMBER OF COMMERCE TO SERVE THE
UNEXPIRED TERM OF ROY ORR (ENDING 12/31/96) FOR THE SOUTHERN
WILLAMETTE PRIVATE INDUSTRY COUNCIL (SWPIC). THE MOTION PASSED WITH A
VOTE OF 6 FOR AND 0 AGAINST.
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June 20, 1994
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c.
Bicycle Committee Appointment.
The Springfield Bicycle Committee (SBC) currently has four new
membership openings on its nine member committee. One application was
received for these openings and the SBC recommends the appointment of
Mr. Randy Rawson to the Springfield Bicycle Committee.
The City Council reviewed Mr. Rawson's application during the June 13
Work Session. Mr. Rawson is an active bicyclist, and the Bicycle
Committee recommends appointing him to one of the open three year
terms.
IT WAS MOVED BY COUNCILOR BURGE, WITH A SECOND BY COUNCILOR SHAVER, TO
RATIFY THE APPOINTMENT OF RANDY RAWSON FOR MEMBERSHIP TO THE
SPRINGFIELD BICYCLE COMMITTEE. THE MOTION PASSED WITH A VOTE OF 6 FOR
AND 0 AGAINST.
d. Councilor Schanz questioned the status regarding exotic animals. City
Attorney Joe Leahy explained that on approximately May 27, Council was
provided with a memo regarding this issue.
Councilor Burge questioned if this issue could be addressed through
the nuisance ordinance rather than cat licensing. City Manager Mike
Kelly explained that Council could again be provided with the memos
regarding cat control and exotic animals via the Communication Packet.
Councilor Schanz questioned if Council could revisit the issue of cat
control and exotic animals. Staff responded they would schedule this
item for a Work Session after August 14th.
Councilor Walters felt that an ordinance should be written to
guarantee quietness, odor control and biting animals. He felt that
animals, within regulations of the ordinance, should be permitted if
they did not pose a threat to the community.
Mayor Morrisette raised the issue of regulations for crocodiles and
boa constrictors in schools. City Attorney Joe Leahy explained that
there was currently an exemption for these situations.
e. Councilor Schanz reported he was participating in a process called the
New Community Meetings and issues regarding gay rights were discussed.
He explained the group consists of twelve members and the group has
met every Sunday and held two weekend retreats. He explained he is
also on the participation group and Mayor Morrisette is on the
community leaders panel. Councilor Schanz explained he is not
representing the Mayor and City Council, but was participating as an
individual member.
Mayor Morrisette explained that the summary document was available in
the City Library.
BUSINESS FROM THE CITY MANAGER
1.
Library Fee Increases.
RESOLUTION NO. 94-32 - A RESOLUTION AMENDING THE ANNUAL FEE FOR NONRESIDENT
LIBRARY CARD, SENIOR NONRESIDENT CARD AND AMENDING THE FEE FOR OVERDUE
BOOKS AT THE SPRINGFIELD PUBLIC LIBRARY.
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June 20, 1994
Page 8
Library Director Bob Russell presented the staff report. He explained fee
increases were submitted by the Library as part of the Springfield Tomorrow
Phase III program.
Mr. Russell stated it is estimated that these proposed changes will
increase revenues by approximately $7,000 annually for the non-resident
library card and $4,750 annually for overdue library materials.
Councilor Maine was sensitive to raising fees, but did support the
increases and felt the amount was minimal for the community service being
received.
Council discussed subsidizing senior citizen fees. Councilor Burge
expressed concern regarding subsidies. He felt that when a subsidy was
provided, it was at the expense others. Councilors Walters and Shaver
agreed with comments made by Councilor Burge.
IT WAS MOVED BY COUNCILOR WALTERS, WITH A SECOND BY COUNCILOR BURGE, TO
ADOPT RESOLUTION NO. 94-32, AMENDING THE ANNUAL FEE FOR ALL NON-RESIDENT
LIBRARY CARDS TO $36 PER YEAR, WITHOUT SPECIAL CONSIDERATION. THE MOTION
PASSED WITH A VOTE OF 6 FOR AND 0 AGAINST.
2. Amendment to the Fee Schedule for Ambulance and Emergency Medical Services.
RESOLUTION NO. 94-33 - A RESOLUTION AMENDING THE SCHEDULE OF CHARGES FOR
AMBULANCE AND EMERGENCY MEDICAL SERVICES BY THE CITY OF SPRINGFIELD.
Deputy Chief John Garitz presented the staff report. He explained ambulance
user fee rates are reviewed annually to insure that user fee revenue is
adequate to support the operation of the EMS system, to stay current with
Medicare reimbursement allowable amounts and to compare our rates with
other cities with similar programs. He stated this proposal will increase
the all inclusive base rate and mileage charges by five percent. If
approved, the new rates, in conjunction with FireMed membership fees and
other EMS revenue, will support the FY 1994-95 EMS Enterprise Budget.
Mr. Garitz said ambulance billings would increase by an average of 5
percent effective July 1, 1994, and result in an after collection net
revenue increase of approximately 2.1 percent. The difference between the
gross billing increase and the net revenue increase is due to the time it
takes for insurers' reimbursement profiles to reflect any increase in
rates. He stated because insurers, especially Medicare, look at rates over
a prior year before changing their reimbursement levels (revising their
"usual and customary amount"), a rate increase won't be fully reflected for
up to 24 months after a change. The proposed rate increase would increase
revenue by an estimated $94,470 in the next 12 months.
Mr. Garitz explained the proposed rates fall in the mid range of rates
charged by other cities and private companies surveyed throughout the
state.
Mr. Garitz stated the first rate increase became effective June 1, 1993 and
since that time, the medical Consumer Price Index has risen by 5.8 percent.
The department offers FireMed ambulance membership as a voluntary
alternative to ambulance user fees, and the membership fee is still $35 per
year.
In closing, Mr. Garitz said, the proposed rate increases are uniform with
the city of Eugene's proposed ambulance rates. If adopted, the two cities
would continue to charge identical user fee rates.
June 20, 1994
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IT WAS MOVED BY COUNCILOR BURGE, WITH A SECOND BY COUNCILOR SHAVER, TO
ADOPT RESOLUTION NO. 94-33. THE MOTION PASSED WITH A VOTE OF 6 FOR AND 0
AGAINST.
3. Consideration of Requested Grant/Loan Funding From the Oregon Economic
Development Department for Infrastructure Serving McKenzie-Gateway
Corporate Park.
Economic Development Manager John Tamulonis presented the staff report on
this issue. Mr. Tamulonis provided information concerning grant
applications and loan conditions from the Oregon Economic Development
Department (OEDD) as well as the Oregon Department of Transportation
(ODOT). Council is asked to consider the funding conditions and, if
acceptable, consider the award of construction bids for improvements to
International Way, Deadmond Ferry Road, and Game Farm Road. Mr. Tamulonis
referenced a map of the proposed area improvements.
Mr. Tamulonis provided Council with a press release dated June 17, 1994,
regarding Springfield receiving State lottery funds.
IT WAS MOVED BY COUNCILOR BURGE, WITH A SECOND BY COUNCILOR SHAVER, TO
AUTHORIZE THE CITY MANAGER TO PROCEED WITH STEPS NECESSARY, SUBJECT TO
LEGAL REVIEW, FOR FUNDING INFRASTRUCTURE THROUGH GRANTS AND LOANS FROM THE
STATE OF OREGON ECONOMIC DEVELOPMENT DEPARTMENT FOR THE DEVELOPMENT IN THE
MCKENZIE GATEWAY CORPORATE PARK. THE MOTION PASSED WITH A VOTE OF 6 FOR
AND 0 AGAINST.
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4. Consideration of Requested Grant Funding From the Oregon Department of
Transportation for Infrastructure Serving McKenzie Gateway Corporate Park
Area.
Mr. Tamulonis discussed grant applications and conditions from the Oregon
Department of Transportation (ODOT). Council is asked to authorize the
City Manager to sign the Immediate Opportunity Fund Project agreement
numbers 12685 for Quality Bowling and 12706 for Sony Corporation, with the
ODOT.
Mr. Tamulonis provided Council with a copy of the proposed State of Oregon
Department of Transportation Contract/Agreement No's. 12706 and 12685. He
further explained that with these contracts, $1 million in grants would be
provided from the Immediate Opportunity Fund through the ODOT. He
explained this additional funding was a third source of funding which would
provide full funding for improvements in the Gateway area.
IT WAS MOVED BY COUNCILOR BURGE, WITH A SECOND BY COUNCILOR SHAVER, TO
AUTHORIZE THE CITY MANAGER TO PROCEED WITH THE STEPS NECESSARY, SUBJECT TO
LEGAL REVIEW, FOR FUNDING INFRASTRUCTURE THROUGH REQUESTED GRANTS FROM THE
STATE OF OREGON DEPARTMENT OF TRANSPORTATION, FOR DEVELOPMENT IN THE
MCKENZIE GATEWAY CORPORATE PARK AREA. THE MOTION PASSED WITH A VOTE OF 6
FOR AND 0 AGAINST.
5.
Award the Bid for Project 1-872, International Way From Sports Way to
Deadmond Ferry Road and Vicinity, to Walt's Concrete Co., for the Concrete
Alternative, in the Amount of $1,575,452.09.
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City Engineer Al Peroutka presented the staff report. He explained four
bids were received and opened in the Finance Department on June 6, 1994.
Bids were submitted for both an asphalt pavement and a concrete pavement
alternative.
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June 20, 1994
Page 10
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Mr. Peroutka stated Walt's Concrete Co. is the low bidder on both
alternatives. The concrete alternative is the preferred alternative based
on a life cycle analysis of costs. The P.C. concrete pavement cost is
greater than the asphalt pavement, but when pavement life cycle maintenance
costs are included, P.C. concrete pavement is more economical.
Mr. Peroutka explained sufficient funds and loans are available in Lane
County EDAP, ODOT, OSPWF grants and SDC funds for storm sewer, sanitary
sewer and street improvements for International Way, Corporate Way and a 40
foot wide PUE corridor between International Way and Game Farm Road. Mr.
Peroutka answered questions of Council regarding asphalt and concrete
paving.
IT WAS MOVED BY COUNCILOR BURGE, WITH A SECOND BY COUNCILOR SHAVER, TO
AWARD THE SUBJECT CONTRACT FOR PROJECT 1-872, TO WALT'S CONCRETE CO., IN
THE AMOUNT OF $1,575,452.09. THE MOTION PASSED WITH A VOTE OF 6 FOR AND 0
AGAINST.
6. Award the Bid for Project 1-873, Deadmond Ferry Road/Game Farm Road and
Beltline Road Public Street Improvements, to Eugene Sand & Gravel, Inc.,
for the Concrete Alternative, in the Amount of $1,572,484.35.
Mr. Peroutka presented the staff report. He explained four bids were
received and opened in the Finance Department on June 10, 1994. Bids were
submitted for both an asphalt pavement and a concrete pavement alternative.
Mr. Peroutka stated Eugene Sand and Gravel, Inc., is the low bidder on the
concrete alternative. The concrete alternative is the preferred
alternative based on a life cycle analysis of costs. The P.C. concrete
pavement cost is greater than the asphalt pavement, but when pavement life
cycle maintenance costs are included, P.C. concrete pavement is more
economical.
Mr. Peroutka explained sufficient funds and loans are available in Lane
County EDAP, ODOT, OSPWF grants and SDC funds for sanitary sewer and street
improvements for Deadmond Ferry Road, Game Farm Road, Beltline Road, and
traffic signal installation at the intersection of Game Farm Road South and
Beltline Road. Council discussed the difference between asphalt and
concrete pavement in detail.
IT WAS MOVED BY COUNCILOR BURGE, WITH A SECOND BY COUNCILOR SHAVER, THAT
COUNCIL ACCEPT THE ASPHALT ALTERNATIVE LOW BID, FROM DELTA CONSTRUCTION
CO., IN THE AMOUNT OF $1,437,037.70, FOR THE DEADMOND FERRY ROAD
IMPROVEMENT. THE MOTION FAILED WITH A VOTE OF 3 FOR AND 4 AGAINST
(WALTERS, MORRISETTE, BEYER AND MAINE) .
IT WAS MOVED BY COUNCILOR SCHANZ, WITH A SECOND BY COUNCILOR BEYER, TO
AWARD THE BID FOR PROJECT 1-873, TO EUGENE SAND & GRAVEL, INC., IN THE
AMOUNT OF $1,572,484.35, FOR THE CONCRETE ALTERNATIVE. THE MOTION PASSED
WITH A VOTE OF 5 FOR AND 1 AGAINST (BURGE).
7. Other Business.
BUSINESS FROM THE CITY ATTORNEY
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June 20, 1994
Page 11
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ADJOURNMENT
The Meeting was Adjourned at approximately 9:15 p.m.
Minutes Recorder - Julie Wilson
~llY 11A~
Mayor
~JsL
City Recorder