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HomeMy WebLinkAbout02/07/1994 Regular 4IIt 4IIt . City of Springfield Regular Council Meeting MINUTES OF THE REGULAR MEETING OF THE SPRINGFIELD CITY COUNCIL HELD MONDAY, FEBRUARY 7, 1994 The city of Springfield Council met in Regular Session in the Springfield City Council Chamber, 225 Fifth Street, Springfield, Oregon, on Monday, February 7, 1994, at 7:11 p.m., with Mayor Morrisette presiding. ATTENDANCE Present were Mayor Morrisette, Councilors Beyer, Shaver, Walters, Burge and Schanz. Councilor Maine was absent (excused). Also present were City Manager Michael Kelly, Assistant City Manager Gino Grimaldi, City Attorney Tim Harold, City Recorder Eileen Stein, Administrative Secretary Julie Wilson and members of the staff. PLEDGE OF ALLEGIANCE The Pledge of Allegiance was led by Mayor Morrisette. INVOCATION None. SPRINGFIELD UPBEAT 1. City Manager Mike Kelly recognized Jim Henley, Department of Fire and Life Safety, for 15 years of service to the city of Springfield. 2. City Manager Mike Kelly recognized Ken Robinson, Department of Fire and Life Safety, for 15 years of service to the city of Springfield. Mr. Robinson was unable to attend the meeting. CONSENT CALENDAR IT WAS MOVED BY COUNCILOR WALTERS WITH A SECOND BY COUNCILOR BURGE, TO ADOPT THE CONSENT CALENDAR. THE MOTION PASSED WITH A VOTE OF 5 FOR AND 0 AGAINST. 1. Claims None. 2. Minutes a. January 18, 1994 - Work Session b. January 18, 1994 - Regular Session c. January 24, 1994 - Joint Dinner Meeting With Planning Commission d. January 31, 1994 - Interviews 3. Resolutions 4IIt 4IIt 4IIt City Council Regular Session Meeting Minutes - February 7, 1994 Page 2 a. RESOLUTION NO. 94-6 - A RESOLUTION CALLING FOR A PUBLIC HEARING TO CONSIDER THE VACATION OF PUBLIC RIGHT-OF-WAY FOR CORPORATE WAY BETWEEN DEADMOND FERRY ROAD AND INTERNATIONAL WAY AND OF AN ADJACENT PUBLIC UTILITY EASEMENT. 4. Ordinances None. 5. Other Routine Matters a. Endorsement of OLCC Liquor License for BP Oil Company, Located at 5720 East Main Street. b. Award of Bid to Guaranty Chevrolet in the Amount of $17,318, for the Purchase of a Pick-up Truck with a Utility Bed. c. Award of Bid to Kendall Ford in the Amount of $10,875, to Purchase One Pick-up Truck for Animal Control. ITEMS REMOVED FROM THE CONSENT CALENDAR None. PUBLIC HEARINGS 1. Withdrawal From Rainbow Water District, EC SP 93-11. ORDINANCE NO. 1 - AN ORDINANCE WITHDRAWING CERTAIN REAL PROPERTY LOCATED IN WEST SPRINGFIELD NORTH OF WEST "D" STREET, EAST OF I-5; (17S R03W S34 MAP 23 PART OF PARCEL 900); HERETOFORE ANNEXED TO THE CITY OF SPRINGFIELD FROM THE RAINBOW WATER DISTRICT (FIRST READING) . City Planner Mel Oberst presented a staff report on this issue. The property owner requested annexation in order to develop the property for urban use. The subject property was annexed to the city of Springfield on March 1, 1993. The properties are currently within the Rainbow Water District. Oregon Revised Statues (ORS 222.520) requires that areas located in the Rainbow Water District which are annexed to the city of Springfield be withdrawn from that district to prevent double taxation. This must be done prior to March 30th of each calendar year. Statutes also require that a public hearing be held and public notice be given when withdrawing the property. Mayor Morrisette opened the public hearing. No one appeared to speak. Mayor Morrisette closed the public hearing. 2. Withdrawal From Rainbow Water District, EC SP 93-46. ORDINANCE NO. 2 - AN ORDINANCE WITHDRAWING CERTAIN REAL PROPERTY LOCATED IN WEST SPRINGFIELD SOUTH OF CENTENNIAL BLVD. AND WEST OF ASPEN STREET; (17S 4IIt 4IIt . City Council Regular Session Meeting Minutes - February 7, 1994 Page 3 R03W S34 MAP 23 PARCEL 500); HERETOFORE ANNEXED TO THE CITY OF SPRINGFIELD FROM THE RAINBOW WATER DISTRICT (FIRST READING) . City Planner Mel Oberst was available to answer questions of Council. The property owner requested annexation in order to develop the property for urban use. The subject properties were annexed to the city of Springfield on January 4, 1994. The properties are currently within the Rainbow Water District. Oregon Revised Statues (ORS 222.520) requires that areas located in the Rainbow Water District which are annexed to the city of Springfield be withdrawn from that district to prevent double taxation. This must be done prior to March 30th of each calendar year. Statutes also require that a public hearing be held and public notice be given when withdrawing the property. Mayor Morrisette opened the public hearing. No one appeared to speak. Mayor Morrisette closed the public hearing. 3. Withdrawal From Rainbow Water District, EC SP 93-59. ORDINANCE NO. 3 - AN ORDINANCE WITHDRAWING CERTAIN REAL PROPERTY LOCATED IN THE NORTHWEST SPRINGFIELD SOUTH OF MAPLE ISLAND SLOUGH AND NORTH OF BELTLINE ROAD; (17S R03W S15 PORTION OF PARCEL 3400); HERETOFORE ANNEXED TO THE CITY OF SPRINGFIELD FROM THE RAINBOW WATER DISTRICT (FIRST READING) . City Planner Mel Oberst was available to answer questions of Council. The property owner requested annexation in order to develop the property for urban use. The subject properties were annexed to the city of Springfield on November 1, 1993. The properties are currently within the Rainbow Water District. Oregon Revised Statues (ORS 222.520) requires that areas located in the Rainbow Water District which are annexed to the city of Springfield be withdrawn from that district to prevent double taxation. This must be done prior to March 30th of each calendar year. Statutes also require that a public hearing be held and public notice be given when withdrawing the property. Mayor Morrisette opened the public hearing. No one appeared to speak. Mayor Morrisette closed the public hearing. 4. Request for vacation of a 14 Foot Sanitary Sewer Easement; Rosboro Lumber Company, Applicant. ORDINANCE NO. 5719 - AN ORDINANCE VACATING A 14 FOOT SANITARY SEWER EASEMENT, LANE COUNTY OREGON PLAT RECORDS; AND DECLARING AN EMERGENCY. City Planner Lydia Neill presented a staff report on this issue. The applicant is requesting vacation of a 14 foot sanitary sewer easement to expand the existing plywood mill. There are no other utilities located in the easement other than the existing 8 inch sanitary sewer line which only serves the Rosboro facility. All utility providers were notified and have indicated support of the proposed vacation. The applicant has applied for 4IIt 4IIt 4IIt City Council Regular Session Meeting Minutes - February 7, 1994 Page 4 a permit through the Building Division to expand the existing plywood mill and is anxious to proceed with construction. The location of this easement precludes development of this addition. Rosboro will assume all maintenance and associated expenses with the 8 inch sanitary sewer line. It is likely that the entire line will be relocated and replaced. Mayor Morrisette opened the public hearing. 1. Jim Daniels, Representing Rosboro Lumber Co., PO Box 20, spoke in support of the request for vacation. Mayor Morrisette closed the public hearing. IT WAS MOVED BY COUNCILOR BURGE, WITH A SECOND BY COUNCILOR WALTERS, TO ADOPT ORDINANCE NO. 5719. THE MOTION PASSED WITH A VOTE OF 5 FOR AND 0 AGAINST. 5. An Ordinance Establishing Liens for Improvements for Project 1-793. ORDINANCE NO. 5720 - AN ORDINANCE LEVYING ASSESSMENTS FOR INSTALLATION OF PAVING, CURBS AND GUTTERS, SIDEWALKS, STREET TREES, STREET LIGHTS, AND STORM DRAINAGE TO SERVE 68TH STREET FROM MAIN STREET TO MCKENZIE MEADOWS, AND VICINITY, PROJECT 1-793, IN THE CITY OF SPRINGFIELD, LANE COUNTY, OREGON AND DECLARING AN EMERGENCY. Budget/Treasury Manager Pat Griggs presented a staff report on this issue. The city has completed a local improvement project including installation of paving, curbs and gutters, sidewalks, street trees, street lights, and storm drainage to serve 68th Street from Main Street to McKenzie Meadows, and vicinity. The Council is requested to hold a public hearing and to adopt the ordinance assessing the properties for this project in the amount of $35,716.80. The ordinance contains an emergency clause which makes it effective immediately upon adoption. The emergency is included so that liens on the city docket can be entered as soon as possible. Councilor Burge congratulated Pat Griggs on her recent marriage. Mayor Morrisette opened the public hearing. No one appeared to speak. Mayor Morrisette closed the public hearing. IT WAS MOVED BY COUNCILOR WALTERS, WITH A SECOND BY COUNCILOR BURGE, TO ADOPT ORDINANCE NO. 5720. THE MOTION PASSED WITH A VOTE OF 5 FOR AND 0 AGAINST. 6. An Ordinance Establishing Liens for Improvements for project 1-798. ORDINANCE NO. 5721 - AN ORDINANCE LEVYING ASSESSMENTS FOR PAVING, DRAINAGE AND SIDEWALK IMPROVEMENTS FOR MARKET STREET, PARKER STREET TO CENTENNIAL BOULEVARD, AND VICINITY (PROJECT 1-798), IN THE CITY OF SPRINGFIELD, LANE COUNTY, OREGON AND DECLARING AN EMERGENCY. Budget/Treasury Manager Pat Griggs presented a staff report on this issue. The city has completed a local improvement project including paving, drainage and sidewalk improvements for Market Street, Parker Street to 4IIt 4IIt 4IIt City Council Regular Session Meeting Minutes - February 7, 1994 Page 5 Centennial Boulevard, and vicinity (Project 1-798). The Council is requested to hold a public hearing and to adopt the ordinance assessing the properties for this project in the amount of $14,400. The emergency clause is included so that liens on the city docket can be entered as soon as possible. Mayor Morrisette opened the public hearing. No one appeared to speak. Mayor Morrisette closed the public hearing. IT WAS MOVED BY COUNCILOR SCHANZ, WITH A SECOND BY COUNCILOR SHAVER, TO ADOPT ORDINANCE NO. 5721. THE MOTION PASSED WITH A VOTE OF 5 FOR AND 0 AGAINST. 7. An Ordinance Establishing Liens for Improvements for Project 1-808. ORDINANCE NO. 5722 - AN ORDINANCE LEVYING ASSESSMENTS FOR PAVING, CURBS AND GUTTERS, SIDEWALKS, STREET TREES, STORM DRAINAGE, SANITARY LATERALS, AND STREET LIGHTING TO SERVE 41ST STREET, MAIN STREET TO COMMERCIAL AVENUE; AND A STREET, 41ST STREET TO 200 FT. EAST OF 41ST STREET, AND VICINITY (PROJECT 1-808), IN THE CITY OF SPRINGFIELD, LANE COUNTY, OREGON AND DECLARING AN EMERGENCY. Budget/Treasury Manager Pat Griggs presented a staff report on this issue. The city has completed a local improvement project including paving, curbs and gutters, sidewalks, street trees, storm drainage, sanitary laterals, and street lighting to serve 41st Street, Main Street to Commercial Avenue; and A Street, 41st Street to 200 ft. east of 41st Street, and vicinity. The Council is requested to hold a public hearing and to adopt the ordinance assessing the properties for this project in the amount of $145,941.94. The ordinance contains an emergency clause which makes it effective immediately upon adoption. The emergency clause is included so that liens on the city docket can be entered as soon as possible. City Engineer Al Peroutka discussed the city's assessment policy and answered questions of Council. Mayor Morrisette opened the public hearing. No one appeared to speak. Mayor Morrisette closed the public hearing. Councilor Walters Council discussed sodium lighting. would be used for explained that during the Council goal setting session, reviewing the difference between high and low pressure Mr. Peroutka explained that low pressure sodium lighting this particular project. Councilor Burge stated that he would defer to staff's recommendation regarding street lighting. IT WAS MOVED BY COUNCILOR SHAVER, WITH A SECOND BY COUNCILOR WALTERS, TO ADOPT ORDINANCE NO. 5722. THE MOTION PASSED WITH A VOTE OF 5 FOR AND 0 AGAINST. BUSINESS FROM THE AUDIENCE 1. W.G. "Willie" Combs, 344 Scotts Glenn Drive, spoke in opposition to the 4IIt 4IIt 4IIt City Council Regular Session Meeting Minutes - February 7, 1994 Page 6 construction of a bike path on pioneer Parkway. He also discussed a response letter he received from Public Works Director Dan Brown. Mr. Combs felt the cost of the project was excessive. He recommended that Council visit the site and reconsider the appropriateness of this project. City Manager Mike Kelly explained federal regulations regarding funding for this project. He explained this is dedicated funding specifically for bikeways on abandoned railroad right-of-ways. Mr. Kelly also discussed how this project would contribute to the city's compliance to state transportation planning goals, specifically requiring certain reductions in vehicle miles traveled (VMT). Councilor Shaver discussed the right-of-way purchase involved in this project and the city's need to beautify this area. Councilor Walters commented that he was glad Mr. Combs was a member of the Budget Committee and for raising questions such as this. Councilor Beyer felt the bike path project would be a benefit to the community and was supportive of the project. COUNCIL RESPONSE CORRESPONDENCE AND PETITIONS 1. Correspondence from Don Kimball, 1819 Yenta Avenue, Requesting That Council Consider Retaining Medium Density Zoning at the Location of North 28th Street. The Mayor and Council was provided with a memorandum dated 2/7/94 to Development Services Director Susan Daluddung from City Planner Gary Karp regarding Mr. Kimball's letter. a. Don Kimball, 1819 Yenta Avenue, spoke in support of his request that Council consider retaining Medium Density Zoning at the location. City Planner Mel Oberst explained that at the time the duplexes were constructed in 1979, the zoning was RG Garden Apartments. The zoning was approved in 1977. At the time the Development Code was adopted in 1986, a number of the then existing zoning districts were combined and incorporated into the Low Density Residential (LDR) District legislatively. This is what happened to these duplexes. Councilor Shaver recommended that this be referred to the Planning Commission for review. Councilor Burge suggested that staff modify the Development Code which would permit the type of units which were originally permitted under the RG Garden Apartment. Mr. Oberst explained that this could be done through the Planning Commission. Councilor Walters discussed the public notification process and suggested that in the future, notices should be sent out certified mail. 4IIt 4IIt 4IIt City Council Regular Session Meeting Minutes - February 7, 1994 Page 7 By consensus, Council directed this item to be referred to the Planning Commission. IT WAS MOVED BY COUNCILOR SHAVER, WITH A SECOND BY COUNCILOR WALTERS, TO ACCEPT AND FILE THE CORRESPONDENCE. THE MOTION PASSED WITH A VOTE OF 5 FOR AND 0 AGAINST. 2. City Recorder Eileen Stein entered into the public record correspondence from Alice Verret, Co-president, Game Farm Neighbors Association, thanking City Planner Mel Oberst for his summary presentation of the annexation process. The Association also voiced objection to a city-wide vote when annexation is considered. IT WAS MOVED BY COUNCILOR SHAVER, WITH A SECOND BY COUNCILOR WALTERS, TO ACCEPT AND FILE THE CORRESPONDENCE. THE MOTION PASSED WITH A VOTE OF 5 FOR AND 0 AGAINST. BIDS None. ORDINANCES None. BUSINESS FROM THE CITY COUNCIL 1. Committee Appointments. a. Community Development Advisory Committee (CDAC) City Recorder Eileen Stein reported that one of eight positions on the CDAC is vacant. One application from Katie Arnold was received to fill the vacancy. Council reviewed her application at a work session on January 31, 1994. Council is asked to confirm her appointment to the CDAC. IT WAS MOVED BY COUNCILOR WALTERS, WITH A SECOND BY COUNCILOR BURGE, TO CONFIRM THE APPOINTMENT OF KATHLEEN (KATIE) ARNOLD TO THE CDAC. THE MOTION PASSED WITH A VOTE OF 5 FOR AND 0 AGAINST. b. Budget Committee City Recorder Eileen Stein reported that the Ward 3 and 4 citizen positions on the Budget Committee are vacant due to the resignation of Gayle Sheller from the Ward 3 position and the expiration of Jim Senter's second consecutive term. Budget Committee applicants were interviewed by the City Council on January 31. If appointed, Ms. Ballew would fill the remainder of Ms. Sheller's term which will expire on December 31, 1995. She will then be eligible for re-appointment to two full terms. Ms. Carlson would serve a full three year term which will expire on December 31, 1996, and then be eligible for re-appointment to another term. Although these appointments would be made with specific ward representations, Council City Council Regular Session Meeting Minutes - February 7, 1994 Page 8 . has expressed interest in discussing the ward requirement for Budget Committee members at some point in the future. IT WAS MOVED BY COUNCILOR SHAVER, WITH A SECOND BY COUNCILOR BURGE, TO APPOINT ANNE BALLEW TO THE WARD 3 BUDGET COMMITTEE POSITION AND MELODY CARLSON TO THE WARD 4 BUDGET COMMITTEE POSITION. THE MOTION PASSED WITH A VOTE OF 5 FOR AND 0 AGAINST. c. Historic Commission City Recorder Eileen Stein reported that two vacancies exist on the Historic Commission due to the expiration of the terms of Beverly Chadburn and Roxie Metzler. Ms. Chadburn and Ms. Metzler have both re-applied for appointment and on January 31, Council interviewed both applicants. A third applicant, Jack Gishel, did not appear for his scheduled interview. After the interviews, the Council was in consensus to appoint Ms. Chadburn and Ms. Metzler to the vacancies. Both will serve full terms expiring on 1/15/98 and 1/1/98 respectively. IT WAS MOVED BY COUNCILOR BURGE, WITH A SECOND BY COUNCILOR SHAVER, TO APPOINT BEVERLY CHADBURN AND ROXIE METZLER TO TWO VACANT POSITIONS ON THE HISTORIC COMMISSION. MS. CHADBURN'S TERM WILL EXPIRE JANUARY 15, 1998 AND MS. METZLER'S TERM WILL EXPIRE JANUARY 1, 1998. THE MOTION PASSED WITH A VOTE OF 5 FOR AND 0 AGAINST. BUSINESS FROM THE CITY MANAGER 4IIt 1. Initiation of Urban Growth Boundary Amendment - Springfield Sports Center Site. Development Services Director Susan Daluddung was available to answer questions of Council. In order to accommodate the variety and degree of sports activities proposed for the sports center site, the land must be brought into Springfield's urbanizable area. Since the City Council initially declared its intent in 1990 to use property in the north Gateway area for recreational purposes, numerous proposals have been submitted from a variety of sports organizations seeking to develop athletic facilities on the Sports Center site. The city received a Conditional Use Permit from Lane County in 1992 to allow a portion of the site to be used for soccer and baseball fields. A Conditional Use Permit is necessary because the land is outside the UGB and is zoned for exclusive farm use. Subsequent interest in the site has mushroomed, as has the type of improvements proposed. A recent proposal that received support of the Council involves the construction of a 40,000 + square foot field house accommodating 8 basketball courts and an indoor track. This type of facility and the urban services it will require is not an agricultural use. This site must be brought into the UGB and annexed to the city before this development can occur. The current plan amendment process requires all three governing bodies to 4IIt 4IIt 4IIt 4IIt City Council Regular Session Meeting ~inutes - February 7, 1994 Page 9 initiate a UGB amendment and then participate in the public hearing. All three governing bodies also must approve the amendment otherwise the proposal fails. The elected officials of Lane County and the city of Eugene will consider action to initiate this amendment in February, 1994. A public hearing before the joint Planning Commissions could be scheduled for mid to late April followed by a joint elected officials hearing in June. IT WAS MOVED BY COUNCILOR SHAVER, WITH A SECOND BY COUNCILOR BURGE, TO INITIATE AN AMENDMENT TO THE URBAN GROWTH BOUNDARY AT THE SITE OF THE SPRINGFIELD SPORTS CENTER. THE MOTION PASSED WITH A VOTE OF 5 FOR AND 0 AGAINST. 2. Authorization to Apply for Annexation Plan Grant and Intergovernmental Agreement Grant. City Planner Mel Oberst presented a staff report on this issue. The City Council initiated the Springfield Comprehensive Urbanization Study in April, 1992. The purpose of the study is to provide the city with an analysis of urbanization issues in Springfield's urban growth boundary (UGB). The study area divides the unincorporated area into 14 subareas. The Urbanization Report provides detailed policy and data analysis of these subareas. Staff made a presentation of the report at the joint meeting of the City Council and Planning Commission on January 24, 1994. Councilor Burge stated that he wanted to see people in the unincorporated area to be a part of the city but did not want to force them to do so. Mayor Morrisette felt that Council should approve looking further into annexation. Councilor Shaver discussed phasing annexation. City Manager Mike Kelly explained that it is the city's responsibility to eventually annex and provide urban services to land in the UGB at some time in the future and that Springfield was the provider of municipal urban services for land in Springfield's UGB. Mr. Kelly explained that the funding would be used to educate and explore people's interest in annexation. He also explained that the phasing of tax obligations would also be researched. He stated that the city could spend time working with UGB residents, after which further discussion could be made regarding what specific annexation methods to use. He explained that the city must show general interest in exploring the type of annexation tool provided in Senate Bill 122, in order to request funding for the education effort. However, he said the city was not required to use it. IT WAS MOVED BY COUNCILOR SHAVER, WITH A SECOND BY COUNCILOR WALTERS, TO AUTHORIZE THE DEVELOPMENT SERVICES DIRECTOR TO SUBMIT AN APPLICATION FOR A DEPARTMENT OF LAND CONSERVATION AND DEVELOPMENT GROWTH MANAGEMENT GRANT FOR THE DEVELOPMENT OF AN ANNEXATION PLAN AND INTERGOVERNMENTAL AGREEMENTS. THE MOTION PASSED WITH A VOTE OF 4 FOR AND 1 AGAINST (BURGE). 3. Other Business. .. . . 4IIt 4IIt . City Council Regular Session Meeting ~Minutes - February 7, 1994 Page 10 None. BUSINESS FROM THE CITY ATTORNEY ADJOURNMENT THE MEETING WAS ADJOURNED AT 8:35 P.M. Minutes Recorder - Julie Wilson ATTEST: ~~Jtr~ City Recorder ~;/f~ Mayor