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HomeMy WebLinkAbout11/15/1993 Regular . . . City of Springfield Regular Council Meeting MINUTES OF THE REGULAR MEETING OF THE SPRINGFIELD CITY COUNCIL HELD MONDAY, NOVEMBER 15, 1993 The City of Springfield Council met in Regular Session in the Springfield City Council Chamber, 225 Fifth Street, Springfield, Oregon, on Monday, November 15, 1993, at 7:20 p.m., with Mayor Morrisette presiding. ATTENDANCE Present were Mayor Morrisette, Councilors Beyer, Shaver, Walters, Burge, Schanz and Maine. Also present were City Manager Michael Kelly, Assistant City Manager Gino Grimaldi, City Attorney Joe Leahy, City Recorder Eileen Stein, and members of the staff. PLEDGE OF ALLEGIANCE The Pledge of Allegiance was led by Mayor Morrisette. INVOCATION The invocation was given by Rev. Verle Mitchell, Ebbert Memorial United Methodist Church. SPRINGFIELD UPBEAT 1. City Manager Mike Kelly recognized Ron Sather for 20 years of service to the city of Springfield. CONSENT CALENDAR IT WAS MOVED BY COUNCILOR MAINE, WITH A SECOND BY COUNCILOR BURGE, TO ADOPT THE CONSENT CALENDAR. THE MOTION PASSED WITH A VOTE OF 6 FOR AND 0 AGAINST. 1. Minutes a. October 4, 1993 - Regular Meeting b. October 11, 1993 - Work Session c. October 25, 1993 - Work Session d. November 1, 1993 - Work Session e. November 1, 1993 - Regular Meeting 2. Resolutions a. RESOLUTION NO. 93-57 - A RESOLUTION TO ACCEPT PROJECT 1-841: 1993 SLURRY SEAL. FROM ASPHALT MAINTENANCE ASSOCIATIONS. INC.. IN THE AMOUNT OF $120.330.18. " City Council Regular Session Meeting Minutes - November 15, 1993 Page 2 ~ 3. Ordinances a. ORDINANCE NO. 5715 - AN ORDINANCE AMENDING THE EAST MAIN REFINEMENT PLAN DIAGRAM TO REDESIGNATE TAX LOT 100. ASSESSOR'S MAP 17-02-33-34. FROM LOW DENSITY RESIDENTIAL TO COMMUNITY COMMERCIAL. CITY OF SPRINGFIELD. APPLICANT (JO. NO. 93-08-123) (Second Readinq) . 4. Other Routine Matters a. Endorsement of OLCC Liquor License Application for Izzy's Pizza, 1390 Mohawk Blvd. b. Ratification of Amended Arts Commission Bylaws. c. Adopt Agreement #11,795 with Oregon Department of Transportation for a Bicycle/Pedestrian Path in the pioneer Parkway Median. PUBLIC HEARINGS 1. Home Loan Review Committee Recommendations for the 1993 HOME Investment Partnership Program. RESOLUTION NO. 93-59 - A RESOLUTION ADOPTING THE PROPOSED STATEMENT FOR THE PROJECTED USE OF 1993 HOME FUNDS. . Housing Program Specialist Jim Long presented a staff report on this issue. The Home Loan Review Committee met on October 7, 1993 to review proposals for HOME Investment Partnership Program funding and to formulate funding recommendations for the Mayor and City Council. The funding recommendations are summarized in the agenda item summary packet. The U. S. Department of Housing and Urban Development (HUD) has authorized funding from Springfield, as part of the Eugene/Springfield HOME consortium for 1993 at $238,200. Of this, the total amount awarded is $189,700, leaving an unallocated balance of $24,680. Mr. Long explained that the Home Loan Review Committee would like to set aside the $24,680 of unallocated funds for any unanticipated cost overruns or other projects which may arise in the next year. Councilor Walters questioned why Brethren Housing was only allocated $6,500. He felt that funding Brethren Housing and moving people out into more transitional housing would help to address the homeless problem. He also stated that he thought it was good that a lot of the funding was being spent on permanent housing. He also stated that the immediate problem was with the homeless and he would like to see more money allocated to Brethren Housing for their program. Mr. Long explained that the federal program guidelines did not allow Home money to be used for emergency shelters and could only be used for transitional housing. He also explained that Brethren Housing's original request was for $5,000 which they felt was all they could use with their current staffing level. He noted the HOME Loan Review, Committee did increase the allocation to Brethren. . . . . City Council Regular Session Meeting Minutes - November 15, 1993 Page 3 Mayor Morrisette opened the public hearing. a. Anne M. Williams, 2055 Landco, Eugene, representing St. vincent de Paul, spoke in favor of their transitional Home application. Ms. Williams explained that she was the author of one of the proposal requesting funding. She also explained that a $45,500 proposal was initially written as a match for a McKinney Supportive Housing grant which was not funded. She also explained that the organization has secured additional funding and would be constructing the proposed five units of transitional housing on the same sites. She explained that the organization has secured an $85,000 commitment from Key Bank and would be conducting additional grant writing requests. She also explained that they intended to pursue Oregon Housing Trust Fund money to assist with construction and was confident that the needed balance of $125,000 could easily be obtained. b. John Hubbird, Representing NEDCO, 3290 Harris, Eugene, explained NEDCO submitted one of the proposals requesting HOME funding. Mr. Hubbird provided Council with a handout regarding NEDCO's request for funding. Mr. Hubbird requested that Council fund $4,000 to fund the cost of a construction project manager staff position and provided additional information regarding the need for the position. Mr. Long answered questions of Council. Mayor Morrisette closed the public hearing. Mayor Morrisette explained that Habitat for Humanity did not have a construction project manager staff person and this caused many problems. IT WAS MOVED BY COUNCILOR BURGE, WITH A SECOND BY COUNCILOR WALTERS, TO AMEND THE FUNDING REQUEST FOR NEDCO AS FOLLOWS: CHANGE THE GRANT AMOUNT OF $7,700 TO $11,000. THE AMOUNT OF $7,000 WOULD BE APPLIED AS PROGRAM FUNDING AND THE $4,000 WOULD FUND ADMINISTRATION COSTS. THE MOTION PASSED WITH A VOTE OF 6 FOR AND 0 AGAINST. Planning Manager Greg Mott provided Council with an update on the Springwood development project. Mr. Long answered questions of Council regarding the Bowen development project. IT WAS MOVED BY COUNCILOR MAINE, WITH A SECOND BY COUNCILOR BURGE, TO ADOPT RESOLUTION NO. 93-59, AS AMENDED. THE MOTION PASSED WITH A VOTE OF 6 FOR AND 0 AGAINST. 2. Establishing Liens for Grass and Weeds Cutting Charges. RESOLUTION NO. 93-58 - A RESOLUTION THAT THE FINANCE DIRECTOR OF THE CITY OF SPRINGFIELD BE AND IS HEREBY DIRECTED TO ADD TO THE LIEN DOCKET THOSE OF THE PROPOSED ASSESSMENT LIENS WHICH ARE UNPAID BY DECEMBER 14. 1993 UPON THE PROPERTY DESCRIBED ON THE ATTACHED LIST AND BENEFITED BY THE ABOVE DESCRIBED NUISANCE ABATEMENT. Acting Finance Director Pat Coleman presented a staff report on this issue. . . . City Council Regular Session Meeting Minutes - November 15, 1993 Page 4 Under the authority of the Springfield Code (5-1-5) and the State Uniform Fire Code (Appendix II-E), liens may be placed on the underlying real property as a means of enforcing collection of the grass and weeds cutting charges. The Council is requested to establish liens for these charges totaling $4,056.88. Ms. Coleman be revised. Appendix II explained that the proposed resolution (Attachment I) She explained that the reference to the Uniform Fire (~) needed to be changed to (Q). needed to Code Ms. Coleman also noted that two properties needed to be removed from the lien document. She explained that the property of Kathleen Huey, 1345 L Street would be removed from the list because of bankruptcy proceedings. She also state that Mr. Thomas Kast, 388 Dellwood, Eugene would be removed from the lien document. She explained that the referenced property was sold during the notification process and proper notification requirements were not met. Ms. Coleman explained that the assessment fee for Sylvia Lane, 10645 Brookview, Woodbury, MN, would be reduced to $24.75. Ms. Coleman also explained that beginning January 13, 1994, the interest rate to be charged would be 8.375%. Fire Marshal Dennis Shew answered questions of Council. Mayor Morrisette opened the public hearing. No one appeared to speak. Mayor Morrisette closed the public hearing. IT WAS MOVED BY COUNCILOR MAINE, WITH A SECOND BY COUNCILOR BURGE, TO ADOPT RESOLUTION NO. 93-58 AS AMENDED. THE MOTION PASSED WITH A VOTE OF 6 FOR AND 0 AGAINST. BUSINESS FROM THE AUDIENCE 1. Garv Evans, Geotechnical Land Engineering, 3727 Jasper Road, requested that Council review a recent subdivision approval for Haydenwood subdivision. Mr. Evans provided Council with a handout of Haydenwood subdivision. He stated he felt an intersection should not be placed in at the referenced location. He requested that a traffic study be conducted in this area. He requested that Council review the Planning Commission decision and amend the approval to require a traffic plan designating the safest route. City Manager Mike Kelly and City Attorney Joe Leahy answered questions of Council regarding the appeal process. A memo from Development Services Director Susan Daluddung explained that on November 3, 1993, the Springfield Planning Commission upheld, on appeal, the decision of the Planning Director to approve the proposed 51 lot Haydenwood subdivision near South 37th and Jasper Road. Because the Planning Commission was reviewing a staff approval as an appeal, the Planning Commission decision is final and therefore interested parties may only appeal this decision to the State Land Use Board of Appeals (LUBA). However, the Springfield Development Code, Section 15.020(5) (a) provides . . . City Council Regular Session Meeting Minutes - November 15, 1993 Page 5 that a Type III decision may be reviewed as an appeal by the City Council on their own motion. If Council adopts a motion to review an appeal decision of the Planning Commission, such action will result in another local hearing on the land use request before the City Council. Mr. Evans' letter is requesting just such an action by the Council. If the Council does not choose to review the decision of the Planning Commission, Mr. Evans or anyone else who participated in the Planning Commission hearing may appeal the Planning Commission decision to LUBA by November 24. If the Council does wish to hear this matter, they need to fix a date for the hearing and determine if the hearing will be on the record (no additional testimony allowed) or de novo (new testimony permitted). The Council may also choose to limit the scope of their hearing to a single issue or set of issues they wish to consider. By Council consensus, Council would not hear the appeal. 2. Robert Watson, Representing Hayden Enterprises, Inc., 1511 South West 33rd Street, Redmond, explained that Hayden Enterprises, Inc. acquired the property for the Haydenwood subdivision and supported moving forward with the project. 3. Shari Hiatt, Planning Commission member, 663 Northridge, spoke in support of upholding the Planning Commissions approval for the project. Councilor Burqe did not feel Council should intervene in this Planning Commission decision. He stated that the Planning Commission is well versed in this process and that the applicant has the right to proceed with the project development. He stated that other levels of appeal were available if Evans wanted to pursue the appeal. The Council discussed the request and the traffic issues surrounding the subdivision. 4. W. G. Willie Combs, 334 Scotts Glenn Drive, spoke regarding Consent Calendar item 4(c), the Oregon Department of Transportation agreement #11,795. He felt bicycles were a nuisance and did not support a bicycle path as recommended. He felt a traffic problem was being created by approving this agreement. Traffic Engineer Scott Morris would provide additional information and answer questions of Mr. Combs. 5. Garv L. Bour, representing North 25th Place Neighborhood Watch Group, 902 North 25 Place, spoke in opposition of rezoning church property to allow car camps. Councilor Shaver explained that a public hearing would be held on this issue. He also clarified that the proposed rezoning w6uld allow people to stay inside the church building, not outside of it. H~ also explained that proposed zoning would limit the number of people allowed to stay in the church based on how many single family homes could be built on the property the church was located on. . . . City Council Regular Session Meeting Minutes - November 15, 1993 Page 6 6. Sydne Simon, 33705 Harvey Road, Creswell, spoke in support of the emergency car camp proposal. 7. Shirley Gauthier, address withheld, spoke in favor of Council financially supporting the Centennial car camp. 8. Wayne Ford, co-chair of the Homeless Action Coalition, 1019 Fillmore #1, spoke in support of the homeless car camp and requested Council funding. He discussed a number of public officials who, at one time, had been homeless or near homeless. 9. Audre Keller, address withheld, spoke in support of the homeless car camp and requested that Council provide funding for the project. She also discussed the Human Rights Commission and suggested it be eliminated. 10. Beverly Medford, 2556 Dumas Drive, spoke in favor of supporting the needs of the homeless. COUNCIL RESPONSE Councilor Walters responded to comments made by one of the speakers. He explained that Council was aware of the homeless problems and Council was exploring solutions to the problem. Councilor Burge explained he supported helping people with financial problems, but he did not feel the car camp was a housing solution. He discussed behavioral problems and the necessary supervision of the car camp facility. He discussed the fair ground facility as a possible alternative to the Autzen Stadium parking lot. Councilor Schanz did not feel that the car camp was the only solution available for homeless people. He did not see why a supervisor was needed. He felt the camp would proceed even if Springfield City Council did not provide funding. He was not philosophically in support of the car camp proposal. He also discussed the health and safety of children and the state's role in this. Councilor Beyer commented that Springfield did not get involved in planning the shelter and also noted that the need for the shelter was critical. Ms. Beyer felt that Springfield dropped the ball and did not follow through on this issue, and it was hypocritical to criticize the camp now. She supported funding the proposal. Councilor Shaver explained that Springfield has already contributed money for the needs of the community. He explained that last week he had made a motion to contribute $5,000 to the car camp contingent on the requirement that alcohol was not allowed. He stated that he was ready to again make that same motion. Councilor Maine did not philosophically support the make-up of the car camp proposal. He stated that he was willing to review alternatives as to how another cause could be advanced (i.e., Brethren Housing). Mayor Morrisette explained that all members of the Council were concerned with homeless problems in the community, but that each member had a different opinion of what should be done. He suggested that Council support funding the . . . City Council Regular Session Meeting Minutes - November 15, 1993 Page 7 car camp. He explained that both he and his wife had visited a car camp facility last year and he felt that the homeless problems would continue and would get worse. He felt Council should support the car camp and review and discuss other possible solutions. City Manager Mike Kelly referenced a staff memo provided to Council regarding homeless camping issues. Items covered included the Centennial car camping restrictions, the survey of motels in Springfield who would accommodate the homeless through a voucher program and types of units available, the Catholic community services motel voucher program, and alternative church programs for families. Councilor Walters shared his personal experiences during times of hardship. He did not think the Centennial car camp proposal was the best option, although, it was a solution at this time. He explained that he also supported the Church of the Nazarene proposal. He said he would also support the proposal to fund the Centennial car camp. IT WAS MOVED BY COUNCILOR SHAVER, TO DONATE $5,000 TO THE CAR CAMP CONTINGENT ON A NO ALCOHOL OR DRUG POLICY. Bob Dritz, coordinator of the White Bird Clinic, explained that White Bird managed the car camp facility last year and would do so again this year. He clarified that last year the use of alcohol and drugs were restricted in public areas and the same restrictions would be imposed again this year. He explained that the incidental use of alcohol and drugs were handled with a verbal warning, secondly with a written warning, and on the third occurrence, expulsion from the camp site would be enforced. He also explained the difficulty of enforcing drug and alcohol use inside tents and cars. He mentioned that once an intoxicated person appeared in a public area, they would be dealt with at that time. Council further discussed the definition of a common area. IT WAS MOVED BY COUNCILOR SHAVER, WITH A SECOND BY COUNCILOR WALTERS, TO DONATE $5,000 TO THE CAR CAMP CONTINGENT ON THE FACT THAT THE REGULATION OF ALCOHOL AND DRUGS NOT DIFFER FROM THE POLICY IN PLACE LAST YEAR. THE MOTION TIED WITH A VOTE OF 3 FOR AND 3 AGAINST (SCHANZ, MAINE AND BURGE). MAYOR MORRISETTE BROKE THE TIE AND VOTED FOR THE MOTION. THE MOTION PASSED WITH A VOTE OF 4 FOR AND 3 AGAINST (SCHANZ, MAINE AND BURGE) . Council recessed at 9:25 p.m. Council reconvened at 9:33 p.m. CORRESPONDENCE AND PETITIONS 1. Correspondence from Mrs. Beverly Rothermund, 400 Ridge Road, North Bend, Regarding Special Groups. IT WAS MOVED BY COUNCILOR MAINE, WITH A SECOND BY COUNCILOR BURGE, TO ACCEPT AND FILE THE CORRESPONDENCE. THE MOTION PASSED WITH A VOTE OF 6 FOR AND 0 AGAINST. Mayor Morrisette would respond to Mrs. Rothermund. City Council Regular Session Meeting Minutes - November 15, 1993 Page 8 . 2. Correspondence from Richard Green, Chair, Shelter Work Group, Requesting the Review of City Zoning Laws to Permit Homeless Camping. IT WAS MOVED BY COUNCILOR MAINE, WITH A SECOND BY COUNCILOR BURGE, TO ACCEPT AND FILE THE CORRESPONDENCE. THE MOTION PASSED WITH A VOTE OF 6 FOR AND 0 AGAINST. BUSINESS FROM THE CITY COUNCIL 1. Other Business. a. Councilor Schanz requested that Council postpone the scheduled Human Rights Commission interviews. He explained that three members have resigned and additional position terms would expire in December. He suggested that staff advertise for the upcoming vacancies and that all interviews be scheduled at the same time. By Council consensus the interviews would be postponed. b. Councilor Schanz raised the issue of gun sales and library video check-out policies. These items will be discussed at the next Council work session meeting. c. Councilor Schanz reminded Council that the completed city manger evaluation forms are due November 19th. BUSINESS FROM THE CITY MANAGER . 1. City of Springfield Pacific Mutual Retirement Plan. Personnel Director Frank Hotchkiss provided a staff report on this issue. The Retirement Management Committee has reviewed the consulting actuary's report and agrees with the analysis. It recommends that interest be credited at 9%, the Council-guaranteed minimum, as well as an essential component of the equal-to or better-than requirements. City Manager Mike Kelly also provided additional information regarding this issue. He discussed the interest rate, future changes necessary, staff review of benefits, city contributions to the retirement program and the review of benefits in the near future. Assistant City Manager Gino Grimaldi answered questions of Council and provided further clarification on retirement fund reserves, interest rates and explained that further discussion of the retirement program would be held during an executive session in December. IT WAS MOVED BY COUNCILOR MAINE, WITH A SECOND BY COUNCILOR WALTERS, TO APPROVE THE RECOMMENDATION OF THE CONSULTING ACTUARY AND THE RETIREMENT MANAGEMENT COMMITTEE TO CREDIT RETIREMENT ACCOUNTS AT AN INTEREST RATE OF 9% FOR FISCAL YEAR 92-93. THE MOTION PASSED WITH A VOTE OF 6 FOR AND 0 AGAINST. ADJOURNMENT THE MEETING WAS ADJOURNED AT 9:52 P.M. . . . . City Council Regular Session Meeting Minutes - November 15, 1993 Page 9 Minutes Recorder - Julie wilson Riet~ Mayor ~ AT~~ City Record r