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HomeMy WebLinkAbout11/01/1993 Regular . . . City of Springfield Regular Council Meeting MINUTES OF THE REGULAR MEETING OF THE SPRINGFIELD CITY COUNCIL HELD MONDAY, NOVEMBER 1, 1993 The City of Springfield Council met in Regular Session in the Springfield City Council Chamber, 225 Fifth Street, Springfield, Oregon, on Monday, November 1, 1993, at 7:10 p.m., with Mayor Morrisette presiding. ATTENDANCE Present were Mayor Morrisette, Councilors Beyer, Walters, Burge, and Maine. Absent were Councilors Schanz and Shaver (excused). Also present were City Manager Michael Kelly, Assistant City Manager Gino Grimaldi, City Attorney Tim Harold, City Recorder Eileen Stein, and members of the staff. PLEDGE OF ALLEGIANCE The Pledge of Allegiance was led by Mayor Morrisette. INVOCATION The invocation was given by Rev. Gary Emery, Calvary Temple. SPRINGFIELD UPBEAT CONSENT CALENDAR IT WAS MOVED BY COUNCILOR MAINE, WITH A SECOND BY COUNCILOR BURGE, TO ADOPT THE CONSENT CALENDAR. THE MOTION PASSED WITH A VOTE OF 4 FOR AND 0 AGAINST. 1. Minutes a. October 4, 1993 - Work Session b. October 18, 1993 - Regular Session 2. Resolutions a. RESOLUTION NO. 93-54 - A RESOLUTION TO ACCEPT PERMIT PROJECT 3-813: 71ST STREET AND 72ND STREET INTERSECTION IMPROVEMENTS. 3. Other Routine Matters a. Approval to Adopt Agreement #11,775, Concerning Signal Maintenance Responsibilities on State Owned Traffic Signals, With the Oregon Department of Transportation. PUBLIC HEARINGS 1. East Main Refinement Plan Diagram Amendment. ORDINANCE NO. 1 - AN ORDINANCE AMENDING THE EAST MAIN REFINEMENT PLAN DIAGRAM TO REDESIGNATE TAX LOT 100, ASSESSOR'S MAP 17-02-33-34. FROM LOW DENSITY RESIDENTIAL TO COMMUNITY COMMERCIAL, CITY OF SPRINGFIELD, APPLICANT (JO. NO. 93-08-123) (FIRST READING) . . . . City Council Regular Meeting Minutes - 11/1/94 Page 2 Planning Manager Greg Mott presented the staff report. He explained that the applicant is requesting this amendment to correct an apparent error in the East Main Refinement Plan diagram for the subject tax lot. He provided Council with a handout of an assessor's map to give Council a better understanding of where the referenced property was located. He stated that the underlying assumption on this action is that the property was erroneously designated low density residential through the mapping process during the East Main refinement plan hearings. He explained that the basis for that position is included in the staff report and involves correspondence from the city to the property owners confirming that in 1981 the property zoning was commercial and then the record of the East Main Street rezoning, which identified all tax lots that were to be rezoned during that process. The referenced lot was inadvertently not included in that list of properties to be rezoned. On October 20, 1993, the Planning Commission conducted a public hearing on the proposed refinement plan amendment and concurrent zone change. Two people testified at the hearing: the property owner who was in support of this action and the adjoining property owner to the south who was opposed to this action. After some discussion concerning the potential impact this change may have on the adjoining residential property, the Planning Commission voted unanimous approval of the zone change but made site plan review approval the responsibility of the Planning Commission. The Planning Commission also forwarded a recommendation of approval to the City Council for the proposed refinement plan amendment. The city Council must approve the refinement plan amendment in order to implement the zone change. Mayor Morrisette opened the public hearing. No one appeared to speak. Mayor Morrisette closed the public hearing. This was a first reading only. 2. Budget Transfer and Supplemental Budget Resolution. RESOLUTION NO. 93-55 - A RESOLUTION REDUCING APPROPRIATIONS IN THE GENERAL, STREET, TRANSIENT ROOM TAX, SEWER CAPITAL PROJECTS, DEVELOPMENT ASSESSMENTS, AND DEVELOPMENT PROJECT FUNDS, RECOGNIZING AND APPROPRIATING GENERAL FUND GRANTS AND FORFEITURES, A MUSEUM FUND GRANT, SPECIAL REVENUE FUND GRANTS, AND DEVELOPMENT PROJECTS FUND GRANTS, AND TRANSFERRING AND RE-APPROPRIATING FUNDS IN THE STREET, INSURANCE, METRO WASTEWATER, VEHICLE AND EQUIPMENT AND EMERGENCY MEDICAL SERVICES FUNDS. RESOLUTION NO. 93-56 - A RESOLUTION ADOPTING A SUPPLEMENTAL BUDGET FOR THE CITY OF SPRINGFIELD FOR THE FISCAL YEAR 1993-94 AND MAKING APPROPRIATIONS FOR THE FISCAL YEAR 1993-94 BUDGET. City Recorder Eileen Stein explained that there were only two resolutions for approval. . City Council Regular Meeting Minutes - 11/1/94 Page 3 Acting Finance Director Pat Coleman presented was available to answer questions of Council. Several times throughout the fiscal year the Council is requested to make adjustments to the budget to reflect needed changes in planned activities to recognize new revenues such as grants, donations and forfeitures or to make other required adjustments. Councilor Walters questioned if the proposed action undermined the intent of the Council. He wondered if this contradicted the consensus of the Council. He specifically referenced the Human Resources technician adjustment item requesting to transfer $10,500 from Materials and Service to Personal Services. He questioned if it was Council's intent, during the Budget Committee meetings, to phase out an FTE or part-time FTE. Councilor Walters recalled a discussion about funding a half-time position or not. He wondered if this was a "shell game" to preserve that position against the intent of the Council. Councilor Walters explained that this was not an accusation or charge, although, he wanted clarification on this issue. Acting Finance Director Pat Coleman responded that this was a full-time position that was decreasing to a part-time position. She thought this was a dollar amount Human Resources was to come up with. She explained that reducing the position to part-time was one way to generate this amount to reduce the budget. She explained the Human Resources Department found other ways to reduce the, budget through materials and services in the Insurance fund. . City Manager Mike Kelly explained that this occurred during the process when Council was adding back fire fighters and other items to the budget and in turn wanted the City Manager to come up with a listing of items which could be reduced. He explained that one of the items Council approved for reduction a reduction of a full-time position in Human Resources to a part-time position in the amount of $10,000. He explained that the Human Resources Department was able to come up with the equivalent amount of savings without reducing that employees hours. He noted that Human Resources provided a substitution to the proposal. He explained that Council could discuss if they wanted to approve what was now being proposed or the proposal made and approved previously. Human Resources Director Frank Hotchkiss answered questions of Council. Councilor Burge stated that staff could still do what they intended to do which would be to cut that position to a half-time position even though a reduction in materials and services generated additional savings. Mr. Hotchkiss replied that this was one option. Mr. Hotchkiss clarified that the position was never intended to be cut to half-time, nor was that ever proposed. He explained that it was a reduction of 20%. Mr. Kelly stated that this one particular item could be deleted from the transfer resolution and provide additional information to Council regarding the previous proposal and the current proposal and what the impact would be to service levels under either proposal and have Council decide on this one particular budget transfer item. . Councilor Burge was comfortable with deferring to the the City Manager's recommendation on this. Councilor Walters objected to the way this was done and that during the budget process the presentation given was that the city was working with a "bare bones" budget and materials and services had . . . City Council Regular Meeting Minutes - 11/1/94 Page 4 been scaled back. He stated that now staff has found a way to reduce expenses with these items to preserve a position. He would go with the consensus of the Council. Councilor Burge shared concerns raised by Councilor Walters. Mayor Morrisette opened the public hearing. No one appeared to speak. Mayor Morrisette closed the public hearing. IT WAS MOVED BY COUNCILOR MAINE, WITH A SECOND BY COUNCILOR WALTERS TO ADOPT RESOLUTION NO. 93-55. THE MOTION PASSED WITH A VOTE OF 4 FOR AND 0 AGAINST. IT WAS MOVED BY COUNCILOR MAINE, WITH A SECOND BY COUNCILOR BURGE, TO ADOPT RESOLUTION NO. 93-56. THE MOTION PASSED WITH A VOTE OF 4 FOR AND 0 AGAINST. 3. Establishment of Liens for Public Improvements Constructed on South 17th Street, Main Street to South A Street and Vicinity, Project 1-775. ORDINANCE NO. 5714 - AN ORDINANCE LEVYING ASSESSMENTS FOR PAVING, STORM DRAINAGE, AND STREET LIGHTING TO SERVE SOUTH 17TH STREET, MAIN STREET TO SOUTH A STREET AND VICINITY, (1-775), IN THE CITY OF SPRINGFIELD, LANE COUNTY, OREGON AND DECLARING AN EMERGENCY. Acting Finance Director Pat Coleman presented a staff report on this issue. The City has completed a local improvement project including paving, storm drainage, and street lighting to serve South 17th Street, Main Street to South A Street and vicinity. The Council is requested to hold a public hearing and to adopt the ordinance assessing the properties for this project in the amount of $26,445. The ordinance contains an emergency clause which makes it effective immediately upon adoption. The emergency clause is being used because staff would like to enter the liens on the city docket as soon as possible. Mayor Morrisette opened the public hearing. No one appeared to speak. Mayor Morrisette closed the public hearing. IT WAS MOVED BY COUNCILOR MAINE, WITH A SECOND BY COUNCILOR WALTERS, TO ADOPT ORDINANCE NO. 5714. THE MOTION PASSED WITH A VOTE OF 4 FOR AND 0 AGAINST. 4. Proposed Sale - Lot 23 Villanova Subdivision. Property Manager Jim Douglas was available to answer questions regarding this issue. Lot 23 of Villanova Subdivision has been in city ownership for thirty years. It was donated to the city by Bob Straub for the use of a neighborhood park. willamalane has no use of the lot since it is too small for a park. The city received an offer of $25,000 in 1991, but the offer was withdrawn when purchasers were not able to use the property as they intended. Staff has received a new, full price cash offer of $35,000. If the Council accepts the offer, the City Attorney advises the proceeds do not need to be earmarked for recreational or park use, although the Council may wish to do so. . . . City Council Regular Meeting Minutes - 11/1/94 Page 5 Councilor Walters stated that when this property was donated, it was intended for recreational use. He questioned why this was not developed as a small park. Mr. Douglas introduced Mr. Reed, Willamalane Park and Recreation District Planning and Development Manager, to answer this question. Mr. Reed explained that the property was not developed because of its small size. Mayor Morrisette opened the public hearing. 1. Tom Atkinson, 6931 Jessica, Willamalane Park District Board Member, co-founder of the Thurston Hills Neighborhood Association and former Planning Commission member, spoke in support of the lot sale. He did not feel the area was large enough to develop a park area. He was in favor of the proceeds being used for a park in the Thurston Hills area. 2. Rob Adams, Vice-Chair, Willamalane Park District Board, requested that Council earmark proceeds from this sale to create a playground area in the Thurston Hills neighborhood. He explained the donated proceeds would be funded with additional money from Willamalane. The Thurston Hills Neighborhood Association supported this project. Mayor Morrisette closed the public hearing. Councilors Maine, Burge Beyer and Walters concurred with comments made by Mr. Atkinson and Adams. Councilor Walters also commented that children needed to have a proper place to skateboard. He explained that the steps at Willamalane fitness center and pool building were being damaged by skateboard use. Councilor Walters suggested that a skateboard bowl be incorporated into the proposed park design. Councilor Maine suggested that Willamalane determine the needs and incorporation into the playground park design. IT WAS MOVED BY COUNCILOR MAINE, WITH A SECOND BY COUNCILOR BURGE, TO APPROVE THE SALE OF LOT 23 VILLANOVA SUBDIVISION WIT THE NET PROCEEDS OF THE FUNDS BEING SET ASIDE IN A SPECIAL ACCOUNT UNTIL SUCH TIME AS WILLAMALANE CAN COORDINATE THE PURCHASE OF A PARK LAND IN THE SOUTH THURSTON HILLS. THE MOTION PASSED WITH A VOTE OF 4 FOR AND 0 AGAINST. BUSINESS FROM THE AUDIENCE 1. Richard Green, Shelter Work Group Chair, Regarding Request for Funding for Emergency Winter Homeless Camp Site. Mr. Green provided handouts to Council. The handouts included the funding request summary document by the Shelter Work Group, the Centennial Car Camp for the Homeless. Evaluation by the White Bird Clinic Staff for the City of Eugene staff, and the Eugene City Council and the Shelter Work Group Site Selection Criteria document. Mr. Green gave a presentation on the proposed camp site-and the request for funding. . City Council Regular Meeting Minutes - 11/1/94 Page 6 A memo was provided to Council regarding a telephone message from Commissioner Jerry Rust stating his support for the request for funding in the amount of $5,000. 2. Richie Weinman, city of Eugene Director of Housing and Community Development, spoke in support of the request for funding for the homeless camp site. He also provided additional information regarding the proposal. Councilor Walters discussed the percentage of residents from the local area. He questioned how many people from outside the area were residents at the camp last year. Mr. Weinman responded that the camp was prohibited from only serving people who lived in the local area per the ruling of the Eugene City Attorney. 3. Bill Eikenberrv, 2625 E Street, spoke in support of the proposed emergency winter homeless camp site project. 4. W. G. "Willie" Combs, 334 Scotts Glenn Drive, spoke in opposition of the request for funding for an emergency winter homeless camp site. He discussed the proposal made by a church on 28th Street. 5. Teresa Cutts, 1279 North 36th, Saint Alice Community Social Services volunteer, spoke in support of the proposal for the emergency homeless camp site project. . COUNCIL RESPONSE 1. Request for Funding for Emergency Winter Homeless Camp Site. Councilor Burge explained that he and his wife drove through the car camp last year. He discussed the condition of the car camp and explained there were many out-of-state license plates. He explained that the money Council was charged to handle was money belonging to the community. He was supportive of Council finding ways to help its own citizens who were Springfield residents. Councilor Beyer supported funding the proposed camp site and expressed the need to helping the community immediately. Councilor Maine was in opposition of this proposal. He explained that Councilor Shaver had alternative recommendations to address this problem. He would like to have Councilor Shaver explain his proposal to the Council. Councilor Walters agreed that there was a problem regarding the homeless population and there was need to help the community. He discussed the ruling that there was not a requirement for proof of residency. He felt the community should help members of the local community. He felt Springfield needed to find ways to help Springfield residents. Councilor Walters would like to hear the proposal by Councilor Shaver prior to making a decision on this issue. . Mayor Morrisette supported the need to help the community. He felt Council had the responsibility of helping the homeless. He supported doing a better job of screening people who would use the facility. He urged the Council to reconsider this issue when raised. . . . City Council Regular Meeting Minutes - 11/1/94 Page 7 IT WAS MOVED BY COUNCILOR BURGE, WITH A SECOND BY COUNCILOR MAINE, THAT COUNCIL NOT FUND THE FUNDING REQUEST IN THE AMOUNT OF $5,000 FOR THE EMERGENCY WINTER HOMELESS CAMP SITE. THE MOTION FAILED WITH A VOTE OF 2 FOR (BURGE AND MAINE) AND 3 AGAINST (WALTERS, BEYER AND MORRISETTE) . Councilor Walters requested additional information regarding long term solutions for this problem. Mr. Richard Green explained that the information was not available at this time. Council would further discuss this issue at the ,next Council meeting when Councilors Schanz and Shaver were present. Councilor Walters questioned if parking lots were available where people could park without being cited. City Manager Mike Kelly and the City Attorney would provide additional information. Councilor Walters still supported the proposal made last year by the Church of the Nazarene. This item would be reviewed by Council next Tuesday. CORRESPONDENCE AND PETITIONS 1. Correspondence from Trish Stolp, 326 Centennial, Thanking Council for Recognizing Her as the 1992-93 Sallie Mae First Year Teacher Award Recipient. IT WAS MOVED BY COUNCILOR MAINE, WITH A SECOND BY COUNCILOR BURGE, TO ACCEPT AND FILE THE CORRESPONDENCE. THE MOTION PASSED WITH A VOTE OF 4 FOR AND 0 AGAINST. 2. Correspondence From Allison R. Tarbox-White, no address given, Regarding the Proposed Subdivision Between 37th and 38th Streets in Springfield. Council discussed the fact that a mailing address was not listed on the correspondence and discussed Council's standard policy of not accepting correspondence without an address. IT WAS MOVED BY COUNCILOR MAINE, WITH A SECOND BY 'COUNCILOR BURGE, TO ACCEPT AND FILE THE CORRESPONDENCE. THE MOTION PASSED WITH A VOTE OF 4 FOR AND 0 AGAINST. 3. Correspondence From Ronald F. Peterson, 3624 Cherokee Drive, Springfield, Regarding Phase 1 of the Proposed Three Phase Subdivision in the Douglas Gardens Area. IT WAS MOVED BY COUNCILOR MAINE, WITH A SECOND BY COUNCILOR BURGE, TO ACCEPT AND FILE THE CORRESPONDENCE. THE MOTION PASSED WITH A VOTE OF 4 FOR AND 0 AGAINST. 4. City Recorder Eileen Stein Entered Into the Public Record Correspondence Received from Christopher M. Dunn, 603 North First Street, Regarding Problems he Has Had With the Police Department. The correspondence was provided by Councilor Shaver. . . . City Council Regular Meeting Minutes - 11/1/94 Page 8 IT WAS MOVED BY COUNCILOR MAINE, WITH A SECOND BY COUNCILOR BURGE, TO ACCEPT AND FILE THE CORRESPONDENCE. THE MOTION PASSED WITH A VOTE OF 4 FOR AND 0 AGAINST. BUSINESS FROM THE CITY COUNCIL 1. Other Business a. Councilor Walters questioned the status regarding the need for education tutors to be required to apply for a business license. Concerns were related to ensuring that tutors were not sex offenders. Development Services Director Susan Daluddung explained that this issue had been referred to Building Official Dave Puent for further review and that a report would be forthcoming. Mr. Puent supervised city business licensing activities. b. Councilor Walters requested that he be notified more timely regarding board vacancies. He also requested that he be notified of expiration dates for board members. This would be addressed individually with Councilor Walters. City Manager Mike Kelly explained that all board vacancies were advertised via E-mail and recruitment notices were also available in the City Manager's Office. Mr. Kelly explained that all Council members were on the distribution list to receive these notices, although, some Councilors requested that their names be dropped from the routine electronic mail notices and this may be why Councilor Walters has not received vacancy notifications. 2. Committee Appointments. a. Appointment of an Additional Springfield Chamber of Commerce Nominee to the Southern Willamette Private Industry Council. IT WAS MOVED BY COUNCILOR MAINE, WITH A SECOND BY COUNCILOR BEYER, TO APPOINT MARK GARBER AS THE SPRINGFIELD BUSINESS REPRESENTATIVE NOMINATED BY THE SPRINGFIELD CHAMBER OF COMMERCE TO SERVE ON AND AT THE REQUEST OF THE SWPIC. THE MOTION PASSED WITH A VOTE OF 4 FOR AND o AGAINST. BUSINESS FROM THE CITY MANAGER 1. Other Business. a. Tentative Agreement With Sergeants Integration Into the Police Bargaining Unit. IT WAS MOVED BY COUNCILOR MAINE, WITH A SECOND BY COUNCILOR BURGE, TO APPROVE THE TENTATIVE AGREEMENT ON THE SERGEANTS INTEGRATION INTO THE BARGAINING UNIT AND INSTRUCT SUCH STAFF TO SIGN THE CONTRACT AS DISCUSSED DURING EXECUTIVE SESSION. THE MOTION PASSED WITH A VOTE OF 4 FOR AND 0 AGAINST. . . . City Council Regular Meeting Minutes - 11/1/94 Page 9 ADJOURNMENT THE MEETING WAS ADJOURNED AT 8:30 P.M. Minutes Recorder - Julie Wilson s/f!~ ATTEST: Jt/(If~) ~ City Recorderl ---- #4882