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HomeMy WebLinkAbout09/07/1993 Regular '. City of Springfield Regular Council Meeting MINUTES OF THE REGULAR MEETING OF THE SPRINGFIELD CITY COUNCIL HELD MONDAY, SEPTEMBER 7, 1993 The City of Springfield Council met in Regular Session in the Springfield City Council Chamber, 225 Fifth Street, Springfield, Oregon, on Monday, September 7, 1993, at 7:05 p.m., with Mayor Morrisette presiding. ATTENDANCE Present were Mayor Morrisette, Councilors Beyer, Shaver, Walters, Burge, and Maine. Councilor Schanz was absent (excused). Also present were City Manager Michael Kelly, Assistant City Manager Gino Grimaldi, City Attorney Tim Harold, City Recorder Eileen Stein, and members of the staff. PLEDGE OF ALLEGIANCE The Pledge of Allegiance was led by Mayor Morrisette. INVOCATION The invocation was given by Jonathan Dinger, Bethany Lutheran Church. SPRINGFIELD UPBEAT .1. Mayor Morrisette proclaimed September 14, 1993 as Neighbors Make the Difference Day. 2. City Manager Mike Kelly recognized Scott Sweeney, Fire and Life Safety Department, for 15 years of service to the city of Springfield. CONSENT CALENDAR IT YASMOVED BY COUNCILOR MAINE WITH A SECOND BY COUNCILOR BURGE, TO ADOPT THE CONSENT CALENDAR WITH THE EXCEPTION OF ITEM 1 (a). THE MOTION PASSED WITH A VOTE OF 5 FOR AND 0 AGAINST. 1. Minutes a. August 16, 1993 - Regular Meeting b. August 23, 1993 - Work Session c. August 23, 1993 - Special Meeting 2. Resolutions . a. RESOLUTION NO. 93-45 - A ,RESOLUTION TO ACCEPT PROJECT 1-787: STREET AND DRAINAGE IMPROVEMENTS FOR INTERNATIONAL WAY EAST OF INTERNATIONAL COURT, FROM H & J CONSTRUCTION, INC., IN THE AMOUNT OF $120,054.08. b, RESOLUTION NO. 93-46 - A RESOLUTION TO ACCEPT PERMIT PROJECT 3-815: SANITARY SEWER IMPROVEMENTS, FOURTH ADDITION TO RAINBOW ESTATES. . City of Springfield Regular Council Meeting Page two c. RESOLUTION NO. 93-47 - A RESOLUTION TO ACCEPT PERMIT PROJECT 3-829: MANSON MEADOYS IMPROVEMENT PROJECT T STREET. d. ORDINANCE NO. 5711 - A ORDINANCE ADOPTING THE REPORT OF THE CITY ENGINEER FOR PROJECT 1-847: STREET, SANITARY SEWER AND DRAINAGE IMPROVEMENTS ON ASTER STREET, EAST OF 58TH STREET AND VICINITY. NOTE: This ordinance was mislabeled on the meeting agenda as Resolution No.4. 3. Other Routine Matters a. Award Bid for Project 1-824: Renovation and Addition to the Public Safety Building for Municipal Court and Police Department, to Key Industries, Inc., in the Amount of $135,000. b. Award Bid for Project 1-847: Aster Street Improvement Project, From 5800 Block to 59th Street, to Babb Construction Co., Inc., DBA Delta Construction Co., In the Amount of $25,864. ' c. Approve a Right-of-Way Use Permit For a Fence in the Right-of-Way at 174 West K Street. ITEMS REMOVED FROM THE CONSENT CALENDAR . 1. Item 1 a - August 16, 1993 - Regular Meeting Minutes Mayor Morrisette discussed pages ten and eleven of the August 16, minutes regarding Council consensus on charter amendment. He asked that the minutes reflect the Council's consensus to review the Charter amendment proposal to add a primary election, next spring for a possible referral to the voters in May 1994. IT WAS MOVED BY COUNCILOR MAINE WITH A SECOND BY COUNCILOR BURGE, TO ADOPT THE AUGUST 16, 1993 COUNCIL MINUTES AS AMENDED. THE MOTION PASSED WITH A VOTE OF 5 FOR AND 0 AGAINST. PUBLIC HEARINGS 1. Hospital Facility Authority Equipment Lease Financing RESOLUTION 93-49 - APPROVING CERTAIN TAX-EXEMPT FINANCING LEASES FOR THE HOSPITAL FACILITY AUTHORITY. Ms. Stein indicated that representatives from the Hospital Facility Authority, Larry Thorp and Jim Smith, were available to answer questions. Mayor Morrisette opened the public hearing. No one appeared to speak. . Mayor Morrisette closed the public hearing. IT WAS MOVED BY COUNCILOR BURGE WITH A SECOND BY COUNCILOR MAINE, TO APPROVE THE HOSPITAL FACILITY AUTHORITY'S REQUEST FOR TWO TAX EXEMPT EQUIPMENT LEASE FINANCINGS. THE MOTION PASSED WITH A VOTE OF 5 FOR AND 0 AGAINST. . . . City of Springfield Regular Council Meeting Page three BUSINESS FROM THE AUDIENCE Mayor Morrisette combined the Business from the Audience portion of the agenda with the Correspondence and Petitions portion, as those requesting to speak were pertaining to traffic hazards on Carter Lane. CORRESPONDENCE AND PETITIONS 1. Correspondence from Bennie Youngren, 1816 Carter Lane, Submitting Signed Petitions by the Residents of Carter Lane, Ward 3, Northgate Area, to Discuss Traffic Problems on Carter Lane. a. Bennie Youngren, 1816 Carter Lane, stated he was present to speak on behalf of the residents on Carter Lane and the problem created by the installation of a traffic sign on Market Street. Mr. Youngren gave background on dates where incidents were reported to the Springfield Public Works Department. He stated at the posted 25 mph speed limit is too fast for Carter street and he has met with Bessie Odell and two representatives from traffic division regarding re-routing of traffic from Carter to Market Street. Mr. Youngren spoke of specific traffic studies performed on Carter Lane, Quinalt and Market Streets. He feels very strongly traffic should be re-routed from Carter Lane to Market Street, based on his justification of many small children and too much traffic in the area. b. Donald Gaskill, 1716 Carter Lane, stated he would not allow his daughter to play in his front yard due to speeding motorists on the street. He said he lives near the end of the street which is very narrow and the speed limit should be reduced and he estimated some traffic travels at the rate of 45 mph. Captain Golden explained the Police Department has a radar gun that can be loaned to the neighborhood and will also use more patrol when he is made aware of speeding motorist situations. c. Bill Jones, 1627 Carter street versus a 36 foot so the other can go by. on the street. Lane, explained Carter Lane is a 26 foot street and when cars meet one must pullover He stated he has also seen speeding vehicles d. Ruth Thomas, 1903 Carter Lane, expressed concern over the stop signs off Quinalt not being adequate. She said the traffic on Carter Lane is constant, has increased, and she is worried about the safety of the young children in the area. e. Bessie Odell, 1904 Carter Lane, stated she lives very close to the curve on Carter Lane. She said neighbors are scared to back out of their driveways due to the number of speeding vehicles on the street. She explained the whole street is a safety hazard and all of the people who live on Carter Lane agreed to sign the petition. . City of Springfield Regular Council Meeting Page four f. Jeff Rogers, 1955 Carter Lane, spoke in support of no parking and 10 mph speed limit signs being posted. He stated he lives on the bad curve and he can not allow his children to play in his yard. Traffic Engineer Scott Morris replied staff has worked with the neighborhood since 1987 and continues to monitor the traffic issue through stop studies and contact with Mr. Youngren and Ms. Odell. He explained other ideas researched such as a right hand turn only without stopping sign, warning signs (which were installed) and parking reductions. Council discussed making Carter Lane a dead end street and having staff complete an analysis and recommendation. Council agreed Mr. Morris would return and give -the Council his recommendation in the next few weeks. Councilor Walters felt there are two sides to an issue when children are involved. He expressed his wishes for the Council to take action to help the neighbors and come up with an amicable solution as soon as possible. . Councilor Burge asked Captain Golden to take neighborhood and step up patrol in the area. the neighbors they would be notified of when this issue again through Mr. Youngren. a closer look at the Mayor Morrisette told the Council will address IT WAS MOVED BY COUNCILOR MAINE, WITH A SECOND BY COUNCILOR WALTERS, TO ACCEPT AND FILE THE CORRESPONDENCE AND TO SCHEDULE THIS ITEM FOR A FUTURE WORK SESSION. THE MOTION PASSED WITH A VOTE OF 5 FOR AND 0 AGAINST. 2. Correspondence from Darsell Y. Barton, 2290 Centennial Blvd., Regarding Candidates For the Springfield Chief of Police Recruitment. IT WAS MOVED BY COUNCILOR MAINE, WITH A SECOND BY COUNCILOR WALTERS TO ACCEPT AND FILE THE CORRESPONDENCE. THE MOTION PASSED WITH A VOTE OF 5 FOR AND 0 AGAINST. 3. Correspondence from Milt Cunningham, 1605 Carter Lane, Regarding Traffic on Carter Lane. IT YAS MOVED BY COUNCILOR MAINE, WITH A SECOND BY COUNCILOR BURGE TO ACCEPT AND FILE THE CORRESPONDENCE. THE MOTION PASSED WITH A VOTE OF 5 FOR AND 0 AGAINST. SPRINGFIELD UPBEAT (Continued) 1. City Manager Mike Kelly recognized Richard Charboneau, Police Department, For 15 Years of Service to the City of Springfield. 2. City Manager Mike Kelly recognized Richard Harrison, Police Department, For 15 Years of Service to the City of Springfield. . . . . City of Springfield Regular Council Meeting Page five 3. City Manager Mike Kelly recognized Jenny Peterson, Library Department, For 15 Years of Service to the City of Springfield. 4. City Manager Mike Kelly recognized Karen Rolly, Human Resources Department, For 15 Years of Service to the City of Springfield. 5. City Manager Mike Kelly recognized Jodi Peterson, Finance Department, for 15 Years of Service to the City of Springfield. BIDS 1. Bid Award - Booth Kelly Center Rehabilitation of Building D and Demolition of Building F. Jim Douglas presented a staff report on this issue. At the August 23rd work session it was requested Mr. Douglas present the bid award for the above project to the Council. Mr. Douglas stated the low bid was received from Dorman Construction for $382,928, and requested the Council award to bid, with the amount not to exceed $326,423.22, which is the amount the city has currently in the special Forest Service grant account. Councilor Burge asked if Council was to approve the $326,423.22 amount. Mr. Douglas replied Council would need to approve the $382,928 amount and staff would negotiate the dollar amount down to $326,423.22. Councilor Burge asked why there were only two bids received by the city. Mr. Douglas explained the city's Request For Proposal (RFP) process. He also explained why the city hired a consultant to assist with the RFP and cost estimate preparation. Mr. Douglas further explained the bid analysis done by the consulting firm of Branch Engineering, the contractors who took a job site tour, and the type of advertising done for the RFP. Mr. Kelly explained to the Council that the quick turn around time requested in the RFP and the specialization of the work to be performed, may have been a factor in the city receiving only two bids. Councilor Burge questioned the letter of August 25th from Jon Jaqua, Oregon Economic Development Department, regarding storage at Booth-Kelly. Mr. Douglas explained the storage situation and how the city receives $.22 cents per square foot for the area occupied. Councilor Burge suggested the city send bid packets to the Association of General Contractors (AGC) in the future. Councilor Shaver asked about the work to be performed regarding the roof, The Council discussed the scope of work. IT WAS MOVED BY COUNCILOR MAINE WITH A SECOND BY COUNCILOR BURGE, TO AYARD THE BID FOR REHABILITATING BUILDING D AND DEMOLISHING BUILDING F TO DORMAN CONSTRUCTION, GENERAL CONTRACTOR, FOR $382,928 WITH THE INSTRUCTION TO NEGOTIATE THE CONTRACT AMOUNT DOWN NOT TO EXCEED $326,423.22, THE MOTION PASSED YITH A VOTE OF 5 FOR AND 0 AGAINST. . City of Springfield Regular Council Meeting Page six ORDINANCES 1. Release of Lien for Systems Development Charge. ORDINANCE NO. 5710 - AN ORDINANCE REGARDING SDC LIENS, REPEALING SECTIONS 3 AND 4, RELEASING THE SDC LIENS PLACED ON THE PROPERTIES DESCRIBED BY ORDINANCE NUMBERS: 4328, 4329, 4359, 4360, 4617, 4618, 4622, 4619, 4662, 4663; DIRECTING THAT REFUNDS BE MADE FOR PAYMENTS RECEIVED ON SUCH LIENS AND THE LIENS PLACED BY ORDINANCE 4624 (2nd Reading). On August 16, the Council discussed this ordinance at length. Some members of Council wanted interest included in the refund and a motion was made to amend the ordinance to include such. The amended ordinance was passed by a vote of 4 in favor (the Mayor voted to break the tie) and 3 against. Pursuant to Springfield Code section 1-12-2, an ordinance containing an emergency clause must receive a two-thirds majority approval in order to be passed. Without such majority approval in order to be passed. Yithout such majority, an ordinance is considered to have received a first reading only, We have received eight-four payments totaling $27,423.00 on the incorrect liens (see attached). After this ordinance is adopted, refunds with interest will be made to the appropriate parties. The city's annual interest rate will be applied to each account, beginning with the month following the date of payment. The interest will be compounded annually. . The amount is approximately $12,500. Mayor Morrisette asked that the record show the interest payout will be approximately $12,500 and the method to compute will be to determine the city's annual interest rate which will be applied to each account beginning with the month following their date of payment. Mr. Kelly added the city will work with property owners to complete a form holding the city harmless when interest is paid. 1. Willie Combs, 334 Scotts Glen Drive, spoke interest payments and what arrangements have been made with regards to the budget. He stated he is concerned the city will be spending dollars that have not dedicated and questions the advisability of approving such an Ordinance. Ms. Coleman explained the dollars to be refunded for interest will be paid out of systems development charge reserves, and not the general fund. Councilor Burge stated property owners should be entitled to recoup interest incurred by city. Councilor Yalters said he was pleased with Mr. Combs comments and it was a good reminder of how important the city's Budget Committee members are. IT WAS MOVED BY COUNCILOR BURGE, WITH A SECOND BY COUNCILOR SHAVER, TO ADOPT ORDINANCE NO. 5710. THE MOTION PASSED WITH A VOTE OF 5 FOR AND 0 AGAINST. . . . tilt City of Springfield Regular Council Meeting Page seven 2. Condemnation Ordinance for South 52nd Place Improvements. ORDINANCE NO. 2 - AN ORDINANCE AUTHORIZING THE INSTITUTION OF PROCEEDINGS, INCLUDING IMMEDIATE POSSESSION IN EMINENT DOMAIN FOR THE ACQUISITION BY CONDEMNATION OF PROPERTY INTERESTS IN THE VICINITY OF SOUTH 52ND PLACE FOR PURPOSES OF PERMANENT RIGHT-OF-WAY AND PUBLIC UTILITY EASEMENTS NECESSARY FOR IMPROVEMENT OF SOUTH 52ND PLACE, MAIN STREET TO 100 FEET SOUTH OF CYNTHIA COURT, PROJECT 1-792; AND DECLARING AN EMERGENCY. THIS ITEM RESCHEDULED TO THE SEPTEMBER 20, 1993 COUNCIL AGENDA. BUSINESS FROM THE CITY COUNCIL 1. Committee Appointments. Mayor Morrisette stated the McKenzie Watershed Council and TransPlan Committee currently have vacancies. He discussed the work session decision regarding a Planning Commission member being asked to represent the city on the McKenzie Watershed Council. The Council agreed to leave the second spot on the TransPlan Committee open at this time. 2. Councilor Shaver said the Filbert Festival was wonderful, he saw many staff who volunteered and he enjoyed the entertainment of Buckwheat Zydeco. Councilor Burge asked when the financial report would be ready. Mr. Kelly stated he assumed the Filbert Festival Committee will want to present an in-depth report regarding in-kind costs, food booth and vendor comments, attendance figures, etc. to the Council within two to four weeks. Councilor Burge stated he was contacted by the media. He said media speculation about the financial issues does not help the image of Springfield. Councilor Walters said he had a comment from a food vendor on why there was a lack of Springfield vendors present at the festival. Mr. Kelly replied the Committee would report on how the food vendors were selected. BUSINESS FROM THE CITY MANAGER 1. Proposed Striping Changes on Thurston Road at 58th Street. Traffic Engineer Scott Morris presented a staff report on this issue and stated the city has received continual complaints during the school year regarding congestion due to no left turn lane. Mr. Morris said the delay and congestion at the intersection causes anxious drivers and the Traffic Division has looked at a four-way stop, plus completed an analysis to help relieve congestion. He said after careful review that staff has proposed road striping changes to help alleviate the congestion problem. Council discussed the existing conditions for drivers trying to reach 1-105 via Thurston Road. Mr. Morris explained Attachment B to the staff report (a map showing the proposed striping changes). . . . City of Springfield Regular Council Meeting Page eight 1. John Arnold, 5823 Thurston Road, stated the striping change would omit the parking in front of his house, if a left hand turn lane was installed. He told the Council he has contacted others affected, and they are not quite as concerned as he is. He said he is currently paying Bancroft payments and does not want his parking removed. Mr. Arnold suggested trying a 4-way stop, so all parties must stop and give consideration to other drivers, instead of the proposed striping. Councilor Maine asked if this situation is the same as at 19th and Yolanda. Mr. Morris replied the situations are similar. Mr. Morris explained the federal warrant process and how the situation at 58th Street and Thurston Road it did not score very high on the technical level. Councilor Maine suggested a 4-way stop with a right hand turn lane permitted. Mr. Kelly explained the uniform traffic code and a possible back-up on 58th street as well as on Thurston Road. Mr. Morris said the striping changes would help the situation initially. Councilor Burge agreed and suggested the city could look at the intersection in approximately six months to review the need for a 4-way stop sign. Mr. Arnold said if the parking in front of his home is taken away, the Lane County Tax Assessor should lower his taxes, as it would affect the value of his home. He spoke of a bike path across the street from his property and suggested that it be removed instead of his parking. Councilor Shaver said he sympathizes with Mr. Arnold, but agrees with the staff report and suggests staff provide him with a letter stating his on-street parking was removed so that Mr. Arnold could appeal his property tax statement. IT WAS MOVED BY COUNCILOR MAINE WITH A SECOND BY COUNCILOR BURGE TO DIRECT STAFF TO RE-STRIPE THURSTON ROAD AT 58TH STREET AS PROPOSED BY STAFF AND PROVIDE MR. ARNOLD WITH A LETTER TO SUBMIT TO THE LANE COUNTY TAX ASSESSOR REGARDING HIS LOSS OF ON-STREET PARKING DUE TO THE STRIPING PROJECT. THE MOTION PASSED WITH A VOTE OF 5 FOR AND 0 AGAINST. '2. A Resolution of Intent to Annex Property. RESOLUTION NO. 93-48 - A RESOLUTION OF INTENT TO ANNEX APPROXIMATELY 45 ACRES OF SPECIAL LIGHT INDUSTRIAL ZONED PROPERTY IN THE MCKENZIE GATEWAY AREA. Development Services Director Susan Daluddung presented a staff report on this issue. She explained the negotiation process for property acquisition from the Council's last Executive Session and the suggestion from the City Attorney that staff begin the annexation process. Ms. Daluddung clarified this is not a resolution forwarding the annexation request to the Boundary Commission, but a clear direction to staff on how to proceed. She explained the intent to annex also satisfies legal obligations for bringing the property within the city limits, and enables staff to work with property owners for annexation consent. IT WAS MOVED BY COUNCILOR MAINE, WITH A SECOND BY COUNCILOR SHAVER, TO ADOPT RESOLUTION NO. 93-48. THE MOTION PASSED WITH A VOTE OF 5 FOR AND 0 AGAINST. . . . City of Springfield Regular Council Meeting Page nine BUSINESS FROM THE CITY ATTORNEY ADJOURNMENT The meeting was adjourned at 8:45 p.m. Minutes Recorder - Shari Higgins ATTEST: ~~ City Recorder #4400 JB~! JJ!~-cAd