HomeMy WebLinkAbout09/07/1993 Regular
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City of Springfield
Regular Council Meeting
MINUTES OF THE REGULAR MEETING OF
THE SPRINGFIELD CITY COUNCIL HELD
MONDAY, SEPTEMBER 7, 1993
The City of Springfield Council met in Regular Session in the Springfield City
Council Chamber, 225 Fifth Street, Springfield, Oregon, on Monday, September 7,
1993, at 7:05 p.m., with Mayor Morrisette presiding.
ATTENDANCE
Present were Mayor Morrisette, Councilors Beyer, Shaver, Walters, Burge, and
Maine. Councilor Schanz was absent (excused). Also present were City Manager
Michael Kelly, Assistant City Manager Gino Grimaldi, City Attorney Tim Harold,
City Recorder Eileen Stein, and members of the staff.
PLEDGE OF ALLEGIANCE
The Pledge of Allegiance was led by Mayor Morrisette.
INVOCATION
The invocation was given by Jonathan Dinger, Bethany Lutheran Church.
SPRINGFIELD UPBEAT
.1.
Mayor Morrisette proclaimed September 14, 1993 as Neighbors Make the
Difference Day.
2.
City Manager Mike Kelly recognized Scott Sweeney, Fire and Life Safety
Department, for 15 years of service to the city of Springfield.
CONSENT CALENDAR
IT YASMOVED BY COUNCILOR MAINE WITH A SECOND BY COUNCILOR BURGE, TO ADOPT THE
CONSENT CALENDAR WITH THE EXCEPTION OF ITEM 1 (a). THE MOTION PASSED WITH A
VOTE OF 5 FOR AND 0 AGAINST.
1. Minutes
a. August 16, 1993 - Regular Meeting
b. August 23, 1993 - Work Session
c. August 23, 1993 - Special Meeting
2. Resolutions
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a. RESOLUTION NO. 93-45 - A ,RESOLUTION TO ACCEPT PROJECT 1-787: STREET
AND DRAINAGE IMPROVEMENTS FOR INTERNATIONAL WAY EAST OF INTERNATIONAL
COURT, FROM H & J CONSTRUCTION, INC., IN THE AMOUNT OF $120,054.08.
b, RESOLUTION NO. 93-46 - A RESOLUTION TO ACCEPT PERMIT PROJECT 3-815:
SANITARY SEWER IMPROVEMENTS, FOURTH ADDITION TO RAINBOW ESTATES.
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Regular Council Meeting
Page two
c. RESOLUTION NO. 93-47 - A RESOLUTION TO ACCEPT PERMIT PROJECT 3-829:
MANSON MEADOYS IMPROVEMENT PROJECT T STREET.
d. ORDINANCE NO. 5711 - A ORDINANCE ADOPTING THE REPORT OF THE CITY
ENGINEER FOR PROJECT 1-847: STREET, SANITARY SEWER AND DRAINAGE
IMPROVEMENTS ON ASTER STREET, EAST OF 58TH STREET AND VICINITY.
NOTE: This ordinance was mislabeled on the meeting agenda as
Resolution No.4.
3. Other Routine Matters
a. Award Bid for Project 1-824: Renovation and Addition to the Public
Safety Building for Municipal Court and Police Department, to Key
Industries, Inc., in the Amount of $135,000.
b. Award Bid for Project 1-847: Aster Street Improvement Project, From
5800 Block to 59th Street, to Babb Construction Co., Inc., DBA Delta
Construction Co., In the Amount of $25,864. '
c. Approve a Right-of-Way Use Permit For a Fence in the Right-of-Way at
174 West K Street.
ITEMS REMOVED FROM THE CONSENT CALENDAR
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1.
Item 1 a - August 16, 1993 - Regular Meeting Minutes
Mayor Morrisette discussed pages ten and eleven of the August 16, minutes
regarding Council consensus on charter amendment. He asked that the
minutes reflect the Council's consensus to review the Charter amendment
proposal to add a primary election, next spring for a possible referral to
the voters in May 1994.
IT WAS MOVED BY COUNCILOR MAINE WITH A SECOND BY COUNCILOR BURGE, TO ADOPT
THE AUGUST 16, 1993 COUNCIL MINUTES AS AMENDED. THE MOTION PASSED WITH A
VOTE OF 5 FOR AND 0 AGAINST.
PUBLIC HEARINGS
1. Hospital Facility Authority Equipment Lease Financing
RESOLUTION 93-49 - APPROVING CERTAIN TAX-EXEMPT FINANCING LEASES FOR THE
HOSPITAL FACILITY AUTHORITY.
Ms. Stein indicated that representatives from the Hospital Facility
Authority, Larry Thorp and Jim Smith, were available to answer questions.
Mayor Morrisette opened the public hearing.
No one appeared to speak.
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Mayor Morrisette closed the public hearing.
IT WAS MOVED BY COUNCILOR BURGE WITH A SECOND BY COUNCILOR MAINE, TO
APPROVE THE HOSPITAL FACILITY AUTHORITY'S REQUEST FOR TWO TAX EXEMPT
EQUIPMENT LEASE FINANCINGS. THE MOTION PASSED WITH A VOTE OF 5 FOR AND 0
AGAINST.
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Regular Council Meeting
Page three
BUSINESS FROM THE AUDIENCE
Mayor Morrisette combined the Business from the Audience portion of the agenda
with the Correspondence and Petitions portion, as those requesting to speak
were pertaining to traffic hazards on Carter Lane.
CORRESPONDENCE AND PETITIONS
1. Correspondence from Bennie Youngren, 1816 Carter Lane, Submitting Signed
Petitions by the Residents of Carter Lane, Ward 3, Northgate Area, to
Discuss Traffic Problems on Carter Lane.
a. Bennie Youngren, 1816 Carter Lane, stated he was present to speak on
behalf of the residents on Carter Lane and the problem created by the
installation of a traffic sign on Market Street. Mr. Youngren gave
background on dates where incidents were reported to the Springfield
Public Works Department. He stated at the posted 25 mph speed limit
is too fast for Carter street and he has met with Bessie Odell and two
representatives from traffic division regarding re-routing of traffic
from Carter to Market Street.
Mr. Youngren spoke of specific traffic studies performed on Carter
Lane, Quinalt and Market Streets. He feels very strongly traffic
should be re-routed from Carter Lane to Market Street, based on his
justification of many small children and too much traffic in the area.
b.
Donald Gaskill, 1716 Carter Lane, stated he would not allow his
daughter to play in his front yard due to speeding motorists on the
street. He said he lives near the end of the street which is very
narrow and the speed limit should be reduced and he estimated some
traffic travels at the rate of 45 mph.
Captain Golden explained the Police Department has a radar gun that
can be loaned to the neighborhood and will also use more patrol when
he is made aware of speeding motorist situations.
c.
Bill Jones, 1627 Carter
street versus a 36 foot
so the other can go by.
on the street.
Lane, explained Carter Lane is a 26 foot
street and when cars meet one must pullover
He stated he has also seen speeding vehicles
d. Ruth Thomas, 1903 Carter Lane, expressed concern over the stop signs
off Quinalt not being adequate. She said the traffic on Carter Lane
is constant, has increased, and she is worried about the safety of the
young children in the area.
e. Bessie Odell, 1904 Carter Lane, stated she lives very close to the
curve on Carter Lane. She said neighbors are scared to back out of
their driveways due to the number of speeding vehicles on the street.
She explained the whole street is a safety hazard and all of the
people who live on Carter Lane agreed to sign the petition.
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Regular Council Meeting
Page four
f. Jeff Rogers, 1955 Carter Lane, spoke in support of no parking and 10
mph speed limit signs being posted. He stated he lives on the bad
curve and he can not allow his children to play in his yard.
Traffic Engineer Scott Morris replied staff has worked with the
neighborhood since 1987 and continues to monitor the traffic issue
through stop studies and contact with Mr. Youngren and Ms. Odell.
He explained other ideas researched such as a right hand turn only
without stopping sign, warning signs (which were installed) and
parking reductions.
Council discussed making Carter Lane a dead end street and having
staff complete an analysis and recommendation. Council agreed Mr.
Morris would return and give -the Council his recommendation in the
next few weeks.
Councilor Walters felt there are two sides to an issue when children
are involved. He expressed his wishes for the Council to take action
to help the neighbors and come up with an amicable solution as soon as
possible.
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Councilor Burge asked Captain Golden to take
neighborhood and step up patrol in the area.
the neighbors they would be notified of when
this issue again through Mr. Youngren.
a closer look at the
Mayor Morrisette told
the Council will address
IT WAS MOVED BY COUNCILOR MAINE, WITH A SECOND BY COUNCILOR WALTERS, TO
ACCEPT AND FILE THE CORRESPONDENCE AND TO SCHEDULE THIS ITEM FOR A FUTURE
WORK SESSION. THE MOTION PASSED WITH A VOTE OF 5 FOR AND 0 AGAINST.
2.
Correspondence from Darsell Y. Barton, 2290 Centennial Blvd., Regarding
Candidates For the Springfield Chief of Police Recruitment.
IT WAS MOVED BY COUNCILOR MAINE, WITH A SECOND BY COUNCILOR WALTERS TO
ACCEPT AND FILE THE CORRESPONDENCE. THE MOTION PASSED WITH A VOTE OF 5 FOR
AND 0 AGAINST.
3. Correspondence from Milt Cunningham, 1605 Carter Lane, Regarding Traffic on
Carter Lane.
IT YAS MOVED BY COUNCILOR MAINE, WITH A SECOND BY COUNCILOR BURGE TO ACCEPT
AND FILE THE CORRESPONDENCE. THE MOTION PASSED WITH A VOTE OF 5 FOR AND 0
AGAINST.
SPRINGFIELD UPBEAT (Continued)
1. City Manager Mike Kelly recognized Richard Charboneau, Police Department,
For 15 Years of Service to the City of Springfield.
2. City Manager Mike Kelly recognized Richard Harrison, Police Department, For
15 Years of Service to the City of Springfield.
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Regular Council Meeting
Page five
3. City Manager Mike Kelly recognized Jenny Peterson, Library Department, For
15 Years of Service to the City of Springfield.
4. City Manager Mike Kelly recognized Karen Rolly, Human Resources Department,
For 15 Years of Service to the City of Springfield.
5. City Manager Mike Kelly recognized Jodi Peterson, Finance Department, for
15 Years of Service to the City of Springfield.
BIDS
1. Bid Award - Booth Kelly Center Rehabilitation of Building D and Demolition
of Building F.
Jim Douglas presented a staff report on this issue. At the August 23rd
work session it was requested Mr. Douglas present the bid award for the
above project to the Council. Mr. Douglas stated the low bid was received
from Dorman Construction for $382,928, and requested the Council award to
bid, with the amount not to exceed $326,423.22, which is the amount the
city has currently in the special Forest Service grant account.
Councilor Burge asked if Council was to approve the $326,423.22 amount.
Mr. Douglas replied Council would need to approve the $382,928 amount and
staff would negotiate the dollar amount down to $326,423.22. Councilor
Burge asked why there were only two bids received by the city. Mr. Douglas
explained the city's Request For Proposal (RFP) process. He also explained
why the city hired a consultant to assist with the RFP and cost estimate
preparation. Mr. Douglas further explained the bid analysis done by the
consulting firm of Branch Engineering, the contractors who took a job site
tour, and the type of advertising done for the RFP.
Mr. Kelly explained to the Council that the quick turn around time
requested in the RFP and the specialization of the work to be performed,
may have been a factor in the city receiving only two bids.
Councilor Burge questioned the letter of August 25th from Jon Jaqua, Oregon
Economic Development Department, regarding storage at Booth-Kelly. Mr.
Douglas explained the storage situation and how the city receives $.22
cents per square foot for the area occupied. Councilor Burge suggested the
city send bid packets to the Association of General Contractors (AGC) in
the future.
Councilor Shaver asked about the work to be performed regarding the roof,
The Council discussed the scope of work.
IT WAS MOVED BY COUNCILOR MAINE WITH A SECOND BY COUNCILOR BURGE, TO AYARD
THE BID FOR REHABILITATING BUILDING D AND DEMOLISHING BUILDING F TO DORMAN
CONSTRUCTION, GENERAL CONTRACTOR, FOR $382,928 WITH THE INSTRUCTION TO
NEGOTIATE THE CONTRACT AMOUNT DOWN NOT TO EXCEED $326,423.22, THE MOTION
PASSED YITH A VOTE OF 5 FOR AND 0 AGAINST.
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Regular Council Meeting
Page six
ORDINANCES
1. Release of Lien for Systems Development Charge.
ORDINANCE NO. 5710 - AN ORDINANCE REGARDING SDC LIENS, REPEALING SECTIONS 3
AND 4, RELEASING THE SDC LIENS PLACED ON THE PROPERTIES DESCRIBED BY
ORDINANCE NUMBERS: 4328, 4329, 4359, 4360, 4617, 4618, 4622, 4619, 4662,
4663; DIRECTING THAT REFUNDS BE MADE FOR PAYMENTS RECEIVED ON SUCH LIENS
AND THE LIENS PLACED BY ORDINANCE 4624 (2nd Reading).
On August 16, the Council discussed this ordinance at length. Some members
of Council wanted interest included in the refund and a motion was made to
amend the ordinance to include such. The amended ordinance was passed by a
vote of 4 in favor (the Mayor voted to break the tie) and 3 against.
Pursuant to Springfield Code section 1-12-2, an ordinance containing an
emergency clause must receive a two-thirds majority approval in order to be
passed. Without such majority approval in order to be passed. Yithout
such majority, an ordinance is considered to have received a first reading
only,
We have received eight-four payments totaling $27,423.00 on the incorrect
liens (see attached). After this ordinance is adopted, refunds with
interest will be made to the appropriate parties. The city's annual
interest rate will be applied to each account, beginning with the month
following the date of payment. The interest will be compounded annually.
. The amount is approximately $12,500.
Mayor Morrisette asked that the record show the interest payout will be
approximately $12,500 and the method to compute will be to determine the
city's annual interest rate which will be applied to each account beginning
with the month following their date of payment. Mr. Kelly added the city
will work with property owners to complete a form holding the city harmless
when interest is paid.
1. Willie Combs, 334 Scotts Glen Drive, spoke interest payments and what
arrangements have been made with regards to the budget. He stated he
is concerned the city will be spending dollars that have not dedicated
and questions the advisability of approving such an Ordinance.
Ms. Coleman explained the dollars to be refunded for interest will be paid
out of systems development charge reserves, and not the general fund.
Councilor Burge stated property owners should be entitled to recoup
interest incurred by city.
Councilor Yalters said he was pleased with Mr. Combs comments and it was a
good reminder of how important the city's Budget Committee members are.
IT WAS MOVED BY COUNCILOR BURGE, WITH A SECOND BY COUNCILOR SHAVER, TO
ADOPT ORDINANCE NO. 5710. THE MOTION PASSED WITH A VOTE OF 5 FOR AND 0
AGAINST.
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City of Springfield
Regular Council Meeting
Page seven
2. Condemnation Ordinance for South 52nd Place Improvements.
ORDINANCE NO. 2 - AN ORDINANCE AUTHORIZING THE INSTITUTION OF PROCEEDINGS,
INCLUDING IMMEDIATE POSSESSION IN EMINENT DOMAIN FOR THE ACQUISITION BY
CONDEMNATION OF PROPERTY INTERESTS IN THE VICINITY OF SOUTH 52ND PLACE FOR
PURPOSES OF PERMANENT RIGHT-OF-WAY AND PUBLIC UTILITY EASEMENTS NECESSARY
FOR IMPROVEMENT OF SOUTH 52ND PLACE, MAIN STREET TO 100 FEET SOUTH OF
CYNTHIA COURT, PROJECT 1-792; AND DECLARING AN EMERGENCY.
THIS ITEM RESCHEDULED TO THE SEPTEMBER 20, 1993 COUNCIL AGENDA.
BUSINESS FROM THE CITY COUNCIL
1. Committee Appointments.
Mayor Morrisette stated the McKenzie Watershed Council and TransPlan
Committee currently have vacancies. He discussed the work session decision
regarding a Planning Commission member being asked to represent the city on
the McKenzie Watershed Council. The Council agreed to leave the second
spot on the TransPlan Committee open at this time.
2.
Councilor Shaver said the Filbert Festival was wonderful, he saw many staff
who volunteered and he enjoyed the entertainment of Buckwheat Zydeco.
Councilor Burge asked when the financial report would be ready. Mr. Kelly
stated he assumed the Filbert Festival Committee will want to present an
in-depth report regarding in-kind costs, food booth and vendor comments,
attendance figures, etc. to the Council within two to four weeks.
Councilor Burge stated he was contacted by the media. He said media
speculation about the financial issues does not help the image of
Springfield. Councilor Walters said he had a comment from a food vendor
on why there was a lack of Springfield vendors present at the festival.
Mr. Kelly replied the Committee would report on how the food vendors were
selected.
BUSINESS FROM THE CITY MANAGER
1. Proposed Striping Changes on Thurston Road at 58th Street.
Traffic Engineer Scott Morris presented a staff report on this issue and
stated the city has received continual complaints during the school year
regarding congestion due to no left turn lane. Mr. Morris said the delay
and congestion at the intersection causes anxious drivers and the Traffic
Division has looked at a four-way stop, plus completed an analysis to help
relieve congestion. He said after careful review that staff has proposed
road striping changes to help alleviate the congestion problem.
Council discussed the existing conditions for drivers trying to reach 1-105
via Thurston Road. Mr. Morris explained Attachment B to the staff report
(a map showing the proposed striping changes).
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Regular Council Meeting
Page eight
1. John Arnold, 5823 Thurston Road, stated the striping change would omit
the parking in front of his house, if a left hand turn lane was
installed. He told the Council he has contacted others affected, and
they are not quite as concerned as he is. He said he is currently
paying Bancroft payments and does not want his parking removed. Mr.
Arnold suggested trying a 4-way stop, so all parties must stop and
give consideration to other drivers, instead of the proposed striping.
Councilor Maine asked if this situation is the same as at 19th and Yolanda.
Mr. Morris replied the situations are similar. Mr. Morris explained the
federal warrant process and how the situation at 58th Street and Thurston
Road it did not score very high on the technical level. Councilor Maine
suggested a 4-way stop with a right hand turn lane permitted.
Mr. Kelly explained the uniform traffic code and a possible back-up on 58th
street as well as on Thurston Road. Mr. Morris said the striping changes
would help the situation initially. Councilor Burge agreed and suggested
the city could look at the intersection in approximately six months to
review the need for a 4-way stop sign.
Mr. Arnold said if the parking in front of his home is taken away, the Lane
County Tax Assessor should lower his taxes, as it would affect the value of
his home. He spoke of a bike path across the street from his property and
suggested that it be removed instead of his parking.
Councilor Shaver said he sympathizes with Mr. Arnold, but agrees with the
staff report and suggests staff provide him with a letter stating his
on-street parking was removed so that Mr. Arnold could appeal his property
tax statement.
IT WAS MOVED BY COUNCILOR MAINE WITH A SECOND BY COUNCILOR BURGE TO DIRECT
STAFF TO RE-STRIPE THURSTON ROAD AT 58TH STREET AS PROPOSED BY STAFF AND
PROVIDE MR. ARNOLD WITH A LETTER TO SUBMIT TO THE LANE COUNTY TAX ASSESSOR
REGARDING HIS LOSS OF ON-STREET PARKING DUE TO THE STRIPING PROJECT. THE
MOTION PASSED WITH A VOTE OF 5 FOR AND 0 AGAINST.
'2. A Resolution of Intent to Annex Property.
RESOLUTION NO. 93-48 - A RESOLUTION OF INTENT TO ANNEX APPROXIMATELY 45
ACRES OF SPECIAL LIGHT INDUSTRIAL ZONED PROPERTY IN THE MCKENZIE GATEWAY
AREA.
Development Services Director Susan Daluddung presented a staff report on
this issue. She explained the negotiation process for property acquisition
from the Council's last Executive Session and the suggestion from the City
Attorney that staff begin the annexation process. Ms. Daluddung clarified
this is not a resolution forwarding the annexation request to the Boundary
Commission, but a clear direction to staff on how to proceed. She
explained the intent to annex also satisfies legal obligations for bringing
the property within the city limits, and enables staff to work with
property owners for annexation consent.
IT WAS MOVED BY COUNCILOR MAINE, WITH A SECOND BY COUNCILOR SHAVER, TO
ADOPT RESOLUTION NO. 93-48. THE MOTION PASSED WITH A VOTE OF 5 FOR AND 0
AGAINST.
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City of Springfield
Regular Council Meeting
Page nine
BUSINESS FROM THE CITY ATTORNEY
ADJOURNMENT
The meeting was adjourned at 8:45 p.m.
Minutes Recorder - Shari Higgins
ATTEST:
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City Recorder
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