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HomeMy WebLinkAbout07/12/1993 Regular . . . ~___ jO. City of Springfield Continued Regular Council Meeting MINUTES OF THE CONTINUED REGULAR MEETING OF THE SPRINGFIELD CITY COUNCIL HELD MONDAY, JULY 12, 1993 The City of Springfield Council met in continued regular session in the Springfield City Council Chamber, 225 Fifth Street, Springfield, Oregon, on Monday, July 12, 1993, at 7:04 p.m., with Mayor Morrisette presiding. ATTENDANCE Present were Mayor Morrisette, Councilors Beyer, Shaver, Walters, Schanz and Maine. Councilor Burge was absent (excused). Also present were City Manager Michael Kelly, Assistant City Manager Gino Grimaldi, City Attorney Joe Leahy, City Recorder Eileen Stein, and members of the staff. PLEDGE OF ALLEGIANCE The Pledge of Allegiance was led by Mayor Morrisette. CONSENT CALENDAR IT WAS MOVED BY COUNCILOR MAINE, WITH A SECOND BY COUNCILOR SCHANZ, TO ADOPT THE CONSENT CALENDAR. THE MOTION PASSED WITH A VOTE OF 5 FOR AND 0 AGAINST. 1. Claims a. Approve the May, 1993 Disbursements for Approval. 2. Minutes a. June 14, 1993 - Work Session b. June 14, 1993 - Joint Work Session c. June 21, 1993 - Work Session d. July 6, 1993 - Work Session 3. Resolutions a. RESOLUTION NO. 93-40 - A RESOLUTION TRANSFERRING AND RE-APPROPRIATING FUNDS IN THE STREET, SEWER CAPITAL PROJECTS, SDC PROJECTS AND DEVELOPMENT PROJECT FUNDS. b. RESOLUTION NO. 93-41 - A RESOLUTION TO ACCEPT PROJECT 1-796: THURSTON ROAD OVERLAY AND BASE REPAIR, FROM EUGENE SAND & GRAVEL, INC., IN THE AMOUNT OF $128,199.74. c. RESOLUTION NO. 93-42 - A RESOLUTION TO ACCEPT PERMIT PROJECT 3-825: WEST FAIRVIEW DRIVE WIDENING WITH TURNOUT. d. RESOLUTION NO. 93-43 - A RESOLUTION TO ACCEPT PROJECT 1-831: Q STREET OVERLAY, REPAIR, LANE STRIPING AND LOOP DETECTION, FROM EUGENE SAND & GRAVEL, INC., IN THE AMOUNT OF $65,519.53. . City Council Continued Regular Meeting Minutes - July 12, 1993 Page 2 4. Other Routine Matters a. Award Bid for Project 1-837: Contract C-81, East Springfield Sewer Interceptor-Phase 2, to Kenneth R. Bostick Construction Co., in the Amount of $1,033,887.00. b. Award Bid for Project 1-841: 1993 Slurry Seal, to Asphalt Maintenance Associates, Inc., in the Amount of $137,639.63. c. Award Bid for Project 1-803: Traffic Signal Reconstruction, 14th Street and G Street, to Cherry City Electric, Inc., in the Amount of $36,531.53. PUBLIC HEARINGS 1. Public Hearing for Project No. 1-786, Street, Sanitary Sewer and Drainage Improvements Along Sports Way Road North of International Way and Vicinity. ORDINANCE NO. 5705 - AN ORDINANCE ADOPTING THE REPORT OF THE CITY ENGINEER FOR THE INSTALLATION OF STREET, SANITARY SEWER AND DRAINAGE IMPROVEMENTS ALONG SPORTS WAY ROAD NORTH OF INTERNATIONAL WAY AND VICINITY (1-786) AND DECLARING AN EMERGENCY. . City Engineer Al Peroutka presented a staff report on this issue. The project was initiated by Council on June 21, 1993. The project will be developed in two phases with the majority of the construction occurring in the first phase. The Engineer's Report reflects the cost and funding in the first phase. The first phase will include full urban improvements within the city limits, and a county road without curbs and gutters north of the city limits as required in Lane County Hearings Official's decision for the Sports Center special use permit. The urban street included a 48 foot wide pavement (three travel lanes and bike lanes), a ten foot wide side of street, four foot wide planter strips between the curbs and sidewalks, street trees, street lights, a landscaped entry improvement, a 48 inch diameter storm sewer and an eight inch sanitary sewer with service laterals. To the north of the city limits line, a 36 foot wide pavement structure and a storm sewer pipe and drainage channel will be constructed. A meeting with all of the affected property owners was held on May 19, 1993, and no one was in opposition of the project. The property owners had questions about their estimated assessment costs, the proposed right-of-way and easement requirements and scheduling of the construction work. Project funding is provided in the FY 1993/94 Capital Budget as detailed in section five of the Engineer's Report. . Mr. Peroutka explained that the Engineer's Report contains estimated assessments for property owners along with a breakdown of county and city costs. He also explained that the total cost of the project is estimated at $817,479. He also explained that the property assessments are based on a cost per foot of improvement of either drainage, sanitary sewer or street running in front of the property. He explained that the cost is divided City Council Continued Regular Meeting Minutes - July 12, 1993 Page 3 . into those three components. He also explained that the estimates listed in the Engineer's Report are the estimates provided by Branch Engineering, the design engineers for this project. He felt the estimates should be lower. He proposed the following modifications: (1) that the street improvements in which the property owners are responsible for curb and gutter and sidewalks be lowered from $48.47 to $30. per front foot; (2) that drainage improvement which is based on a 24 inch equivalent size pipe, based on city standard assessment policy, be lowered from $77.50 to $50. per foot of improvement and; (3) t~e sanitary sewer cost remain at $25.00 per front foot. He explained that these modifications would lower the estimated property cost considerably with the lower values. He also explained that these are estimates of the assessments and if costs are lower once the project is bid out, the actual cost will be used for the assessment. He explained that the property owners would benefit from the lower cost. Mayor Morrisette opened the public hearing. No one appeared to speak. Mayor Morrisette closed the public hearing. IT WAS MOVED BY COUNCILOR MAINE, WITH A SECOND BY COUNCILOR SHAVER TO ADOPT ORDINANCE NO. 5705 WITH THE STAFF STATED COST AMENDMENTS. THE MOTION PASSED WITH A VOTE OF 5 FOR AND 0 AGAINST. BUSINESS FROM THE CITY COUNCIL 1. Arts Commission Appointments. . Museum Coordinator Kathy Jensen provided information regarding residency requirements for Arts Commission members and reviewed the Arts Commission bylaws and Council operating policies and procedures. Council requested that staff review the different committees and residency requirements and be sure the bylaws correctly reflect residency requirements. Ms. Jensen also explained that Ms. Prieto did meet the residency requirements. IT WAS MOVED BY COUNCILOR MAINE, WITH A SECOND BY COUNCILOR SHAVER, TO APPOINT RICHARD BALL, DAVID GIBSON AND DORIS PRIETO TO FILL POSITIONS TYO, THREE AND EIGHT ON THE SPRINGFIELD ARTS COMMISSION, WITH TERMS EXPIRING ON DECEMBER 1, 1994. THE MOTION PASSED WITH A VOTE OF 4 FOR AND 1 AGAINST (WALTERS). BUSINESS FROM THE CITY MANAGER 1. Request for Special Noise Permit - Bethel Assembly. City Recorder Eileen Stein provided a staff presentation on this issue. City Code section 5-12-8(1)(g) makes it unlawful to use or operate any sound amplifying device so loudly as to disturb any persons in the vicinity, except that upon application to the City Council a special noise permit may be granted to responsible persons or organizations. . Mr. Stewart has submitted a request for a special noise permit for a church open house on Saturday, August 7, 1993. The band will play sets from 11:00 . City Council Continued Regular Meeting Minutes - July 12, 1993 Page 4 a.m. until 8:00 p.m. The church intents to notify neighbors of the event within a 2 block radius of the church. The Council may choose to include the above two conditions in approving the permit. IT YAS MOVED BY COUNCILOR MAINE, WITH A SECOND BY COUNCILOR SCHANZ, TO AUTHORIZE THE CITY MANAGER TO ISSUE A SPECIAL NOISE PERMIT TO GEORGE STEWART, BETHEL ASSEMBLY, FOR A CHURCH OPEN HOUSE EVENT ON AUGUST 7, 1993 FROM 11:00 A.M. TO 8:00 P.M. THE MOTION PASSED WITH A VOTE OF 5 FOR AND o AGAINST. 2. Release of Lien for Systems Development Charge (SDC). ORDINANCE NO. 5706 - AN ORDINANCE REGARDING SDC LIENS, REPEALING SECTIONS 3 AND 4 OF ORDINANCE NUMBER 4624, RELEASING THE SDC LIENS PLACED ON THE PROPERTY DESCRIBED IN ORDINANCE NUMBER 4624; AND DECLARING AN EMERGENCY. Acting Finance Director Pat Coleman presented a staff report on this issue. She explained that a realtor brought to staff's attention that a 1981 annexation ordinartce also incorrectly placed a SDC lien on the annexing properties, including some property that is about to be sold. The lien needs to be released so that this real estate transaction can close and so that all the improper liens are released. . The City Code in effect at the time of this ~nnexation called for annexing properties to incur an SDC of $.01 per square foot of land plus 1.5% of the assessed valuation of the improvements. However, the City Code allowed an annexing property owner to postpone payment of the SDC until the property is sold if a lien is placed. That is what took place on these properties. Unfortunately, all involved parties overlooked the City Code's provision then in effect that the SDC for annexing properties would only be levied for properties annexing after January'l, 1982. In adopting the City's original SDC ordinance on June 7, 1979, the Council provided a "grace period" (June 7, 1979 through January 1, 1982) during which properties could annex without paying the SDC. Since this annexation occurred on January 3, 1980, no SDC should have been levied and no lien should have been placed. IT WAS MOVED BY COUNCILOR MAINE, VITH A SECOND BY COUNCILOR SCHANZ, TO ADOPT ORDINANCE NO. 5706. THE MOTION PASSED WITH A VOTE OF 5 FOR AND 0 AGAINST. Council recessed into executive session at approximately 7:32 p.m. Council reconvened at approximately 8:15 p.m. ADJOURNMENT Council adjourned at approximately 8:17 p.m. Minutes Recorder - Eileen Stein tilt. g~~~ .-------------.-. .-", - --. -, --- --..----.--.. - ---- Mayor ATTEST: ~eeUA-J~~ City Recorderl/