HomeMy WebLinkAbout07/12/1993 Regular
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City of Springfield
Continued Regular Council Meeting
MINUTES OF THE CONTINUED REGULAR MEETING OF
THE SPRINGFIELD CITY COUNCIL HELD
MONDAY, JULY 12, 1993
The City of Springfield Council met in continued regular session in the
Springfield City Council Chamber, 225 Fifth Street, Springfield, Oregon, on
Monday, July 12, 1993, at 7:04 p.m., with Mayor Morrisette presiding.
ATTENDANCE
Present were Mayor Morrisette, Councilors Beyer, Shaver, Walters, Schanz and
Maine. Councilor Burge was absent (excused). Also present were City Manager
Michael Kelly, Assistant City Manager Gino Grimaldi, City Attorney Joe Leahy,
City Recorder Eileen Stein, and members of the staff.
PLEDGE OF ALLEGIANCE
The Pledge of Allegiance was led by Mayor Morrisette.
CONSENT CALENDAR
IT WAS MOVED BY COUNCILOR MAINE, WITH A SECOND BY COUNCILOR SCHANZ, TO ADOPT
THE CONSENT CALENDAR. THE MOTION PASSED WITH A VOTE OF 5 FOR AND 0 AGAINST.
1. Claims
a. Approve the May, 1993 Disbursements for Approval.
2. Minutes
a. June 14, 1993 - Work Session
b. June 14, 1993 - Joint Work Session
c. June 21, 1993 - Work Session
d. July 6, 1993 - Work Session
3. Resolutions
a. RESOLUTION NO. 93-40 - A RESOLUTION TRANSFERRING AND RE-APPROPRIATING
FUNDS IN THE STREET, SEWER CAPITAL PROJECTS, SDC PROJECTS AND
DEVELOPMENT PROJECT FUNDS.
b. RESOLUTION NO. 93-41 - A RESOLUTION TO ACCEPT PROJECT 1-796: THURSTON
ROAD OVERLAY AND BASE REPAIR, FROM EUGENE SAND & GRAVEL, INC., IN THE
AMOUNT OF $128,199.74.
c. RESOLUTION NO. 93-42 - A RESOLUTION TO ACCEPT PERMIT PROJECT 3-825:
WEST FAIRVIEW DRIVE WIDENING WITH TURNOUT.
d.
RESOLUTION NO. 93-43 - A RESOLUTION TO ACCEPT PROJECT 1-831: Q STREET
OVERLAY, REPAIR, LANE STRIPING AND LOOP DETECTION, FROM EUGENE SAND &
GRAVEL, INC., IN THE AMOUNT OF $65,519.53.
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City Council Continued Regular Meeting
Minutes - July 12, 1993
Page 2
4. Other Routine Matters
a. Award Bid for Project 1-837: Contract C-81, East Springfield Sewer
Interceptor-Phase 2, to Kenneth R. Bostick Construction Co., in the
Amount of $1,033,887.00.
b. Award Bid for Project 1-841: 1993 Slurry Seal, to Asphalt Maintenance
Associates, Inc., in the Amount of $137,639.63.
c. Award Bid for Project 1-803: Traffic Signal Reconstruction, 14th
Street and G Street, to Cherry City Electric, Inc., in the Amount of
$36,531.53.
PUBLIC HEARINGS
1. Public Hearing for Project No. 1-786, Street, Sanitary Sewer and Drainage
Improvements Along Sports Way Road North of International Way and Vicinity.
ORDINANCE NO. 5705 - AN ORDINANCE ADOPTING THE REPORT OF THE CITY ENGINEER
FOR THE INSTALLATION OF STREET, SANITARY SEWER AND DRAINAGE IMPROVEMENTS
ALONG SPORTS WAY ROAD NORTH OF INTERNATIONAL WAY AND VICINITY (1-786) AND
DECLARING AN EMERGENCY.
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City Engineer Al Peroutka presented a staff report on this issue. The
project was initiated by Council on June 21, 1993. The project will be
developed in two phases with the majority of the construction occurring in
the first phase. The Engineer's Report reflects the cost and funding in
the first phase. The first phase will include full urban improvements
within the city limits, and a county road without curbs and gutters north
of the city limits as required in Lane County Hearings Official's decision
for the Sports Center special use permit. The urban street included a 48
foot wide pavement (three travel lanes and bike lanes), a ten foot wide
side of street, four foot wide planter strips between the curbs and
sidewalks, street trees, street lights, a landscaped entry improvement, a
48 inch diameter storm sewer and an eight inch sanitary sewer with service
laterals. To the north of the city limits line, a 36 foot wide pavement
structure and a storm sewer pipe and drainage channel will be constructed.
A meeting with all of the affected property owners was held on May 19,
1993, and no one was in opposition of the project. The property owners had
questions about their estimated assessment costs, the proposed right-of-way
and easement requirements and scheduling of the construction work.
Project funding is provided in the FY 1993/94 Capital Budget as detailed in
section five of the Engineer's Report.
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Mr. Peroutka explained that the Engineer's Report contains estimated
assessments for property owners along with a breakdown of county and city
costs. He also explained that the total cost of the project is estimated
at $817,479. He also explained that the property assessments are based on
a cost per foot of improvement of either drainage, sanitary sewer or street
running in front of the property. He explained that the cost is divided
City Council Continued Regular Meeting
Minutes - July 12, 1993
Page 3
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into those three components. He also explained that the estimates listed
in the Engineer's Report are the estimates provided by Branch Engineering,
the design engineers for this project. He felt the estimates should be
lower. He proposed the following modifications: (1) that the street
improvements in which the property owners are responsible for curb and
gutter and sidewalks be lowered from $48.47 to $30. per front foot; (2)
that drainage improvement which is based on a 24 inch equivalent size pipe,
based on city standard assessment policy, be lowered from $77.50 to $50.
per foot of improvement and; (3) t~e sanitary sewer cost remain at $25.00
per front foot. He explained that these modifications would lower the
estimated property cost considerably with the lower values. He also
explained that these are estimates of the assessments and if costs are
lower once the project is bid out, the actual cost will be used for the
assessment. He explained that the property owners would benefit from the
lower cost.
Mayor Morrisette opened the public hearing. No one appeared to speak.
Mayor Morrisette closed the public hearing.
IT WAS MOVED BY COUNCILOR MAINE, WITH A SECOND BY COUNCILOR SHAVER TO ADOPT
ORDINANCE NO. 5705 WITH THE STAFF STATED COST AMENDMENTS. THE MOTION
PASSED WITH A VOTE OF 5 FOR AND 0 AGAINST.
BUSINESS FROM THE CITY COUNCIL
1.
Arts Commission Appointments.
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Museum Coordinator Kathy Jensen provided information regarding residency
requirements for Arts Commission members and reviewed the Arts Commission
bylaws and Council operating policies and procedures. Council requested
that staff review the different committees and residency requirements and
be sure the bylaws correctly reflect residency requirements.
Ms. Jensen also explained that Ms. Prieto did meet the residency
requirements.
IT WAS MOVED BY COUNCILOR MAINE, WITH A SECOND BY COUNCILOR SHAVER, TO
APPOINT RICHARD BALL, DAVID GIBSON AND DORIS PRIETO TO FILL POSITIONS TYO,
THREE AND EIGHT ON THE SPRINGFIELD ARTS COMMISSION, WITH TERMS EXPIRING ON
DECEMBER 1, 1994. THE MOTION PASSED WITH A VOTE OF 4 FOR AND 1 AGAINST
(WALTERS).
BUSINESS FROM THE CITY MANAGER
1. Request for Special Noise Permit - Bethel Assembly.
City Recorder Eileen Stein provided a staff presentation on this issue.
City Code section 5-12-8(1)(g) makes it unlawful to use or operate any
sound amplifying device so loudly as to disturb any persons in the
vicinity, except that upon application to the City Council a special noise
permit may be granted to responsible persons or organizations.
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Mr. Stewart has submitted a request for a special noise permit for a church
open house on Saturday, August 7, 1993. The band will play sets from 11:00
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City Council Continued Regular Meeting
Minutes - July 12, 1993
Page 4
a.m. until 8:00 p.m. The church intents to notify neighbors of the event
within a 2 block radius of the church. The Council may choose to include
the above two conditions in approving the permit.
IT YAS MOVED BY COUNCILOR MAINE, WITH A SECOND BY COUNCILOR SCHANZ, TO
AUTHORIZE THE CITY MANAGER TO ISSUE A SPECIAL NOISE PERMIT TO GEORGE
STEWART, BETHEL ASSEMBLY, FOR A CHURCH OPEN HOUSE EVENT ON AUGUST 7, 1993
FROM 11:00 A.M. TO 8:00 P.M. THE MOTION PASSED WITH A VOTE OF 5 FOR AND
o AGAINST.
2. Release of Lien for Systems Development Charge (SDC).
ORDINANCE NO. 5706 - AN ORDINANCE REGARDING SDC LIENS, REPEALING SECTIONS 3
AND 4 OF ORDINANCE NUMBER 4624, RELEASING THE SDC LIENS PLACED ON THE
PROPERTY DESCRIBED IN ORDINANCE NUMBER 4624; AND DECLARING AN EMERGENCY.
Acting Finance Director Pat Coleman presented a staff report on this issue.
She explained that a realtor brought to staff's attention that a 1981
annexation ordinartce also incorrectly placed a SDC lien on the annexing
properties, including some property that is about to be sold. The lien
needs to be released so that this real estate transaction can close and so
that all the improper liens are released.
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The City Code in effect at the time of this ~nnexation called for annexing
properties to incur an SDC of $.01 per square foot of land plus 1.5% of the
assessed valuation of the improvements. However, the City Code allowed an
annexing property owner to postpone payment of the SDC until the property
is sold if a lien is placed. That is what took place on these properties.
Unfortunately, all involved parties overlooked the City Code's provision
then in effect that the SDC for annexing properties would only be levied
for properties annexing after January'l, 1982. In adopting the City's
original SDC ordinance on June 7, 1979, the Council provided a "grace
period" (June 7, 1979 through January 1, 1982) during which properties
could annex without paying the SDC. Since this annexation occurred on
January 3, 1980, no SDC should have been levied and no lien should have
been placed.
IT WAS MOVED BY COUNCILOR MAINE, VITH A SECOND BY COUNCILOR SCHANZ, TO
ADOPT ORDINANCE NO. 5706. THE MOTION PASSED WITH A VOTE OF 5 FOR AND 0
AGAINST.
Council recessed into executive session at approximately 7:32 p.m.
Council reconvened at approximately 8:15 p.m.
ADJOURNMENT
Council adjourned at approximately 8:17 p.m.
Minutes Recorder - Eileen Stein
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Mayor
ATTEST:
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City Recorderl/