HomeMy WebLinkAbout06/21/1993 Regular
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City of Springfield
Regular Council Meeting
MINUTES OF THE REGULAR MEETING OF
THE SPRINGFIELD CITY COUNCIL HELD
MONDAY, JUNE 21, 1993
The City of Springfield Council met in Regular Session in the Springfield City
Council Chamber, 225 Fifth Street, Springfield, Oregon, on Monday, June 21,
1993, at 7:30 p.m., with Councilor Schanz presiding.
ATTENDANCE
Present were Councilors Schanz, Beyer, Shaver and Burge. Absent were Mayor
Morrisette and Councilors Maine and Walters. Also present were Assistant City
Manager Gino Grimaldi, City Attorney Joe Leahy, City Recorder Eileen Stein, and
members of the staff. City Manager Mike Kelly was absent.
PLEDGE OF ALLEGIANCE
The Pledge of Allegiance was led by Councilor Schanz.
INVOCATION
The invocation was given by Rev. Gary Emery, Calvary Temple.
CONSENT CALENDAR
IT WAS MOVED BY COUNCILOR BURGE, WITH A SECOND BY COUNCILOR SHAVER, TO ADOPT
THE CONSENT CALENDAR. THE MOTION PASSED WITH A VOTE OF 4 FOR AND 0 AGAINST.
1. Minutes
a. May 24, 1993 - Work Session
b. June 7, 1993 - Work Session
c. June 7, 1993 - Regular Session
2. Resolutions
a. RESOLUTION NO. 93-35 - A RESOLUTION OF INTENT TO CONSTRUCT STREET,
SANITARY SEWER AND DRAINAGE IMPROVEMENTS ALONG SPORTS WAY ROAD NORTH
OF INTERNATIONAL WAY AND VICINITY, PROJECT 1-786.
b. RESOLUTION NO. 93-29 - A RESOLUTION OF INTENT TO CONSTRUCT STREET,
SANITARY SEWER AND DRAINAGE IMPROVEMENTS ON ASTER STREET, EAST OF 58TH
STREET AND VICINITY, PROJECT 1-847.
3. Other Routine Matters
a. Approve the May, 1993 Monthly Financial Reports.
b. Award the Bid For Project 1-838: 28th Street Traffic Signal
Interconnect, to Lantz Electric, Inc., in the Amount of $27,500.
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c.
Approve Declaration of Dedication of Right-of-Way in Rambling Acres
Third Addition.
d. Approve Lease of Sports Center Property to the United Soccer
Association (USA).
e. Approve the Revised Council Operating Policies and Procedures.
f. Approve Amendment to Contract Between MWMC and Thorp, Purdy, Jewett,
Urness and Wilkinson, P.C. for Legal Services for the Fiscal Year
1993-94.
ITEMS REMOVED FROM THE CONSENT CALENDAR
PUBLIC HEARINGS
1. Public Hearing on State Revenue Sharing.
Acting Finance Director Pat Coleman presented a staff report on this issue.
On April 20, 1993, the Budget Committee held a public hearing and approved
the proposed uses of state revenue sharing funds for fiscal year 1993-94.
The city anticipates it will receive $230,800 in state revenue sharing
funds in fiscal year 1993-94. This money is deposited into the General
Fund and used to support daily operations of the city.
Councilor Schanz opened the public hearing. No one appeared to speak.
Councilor Schanz closed the public hearing.
2. Fiscal Year 1993-94 City Budget.
RESOLUTION NO. 93-30 - A RESOLUTION ADOPTING THE FY 1993-94 CITY BUDGET,
MAKING APPROPRIATIONS, LEVYING A PROPERTY TAX, AND APPROVING THE CITY OF
SPRINGFIELD'S PARTICIPATION IN THE STATE REVENUE SHARING PROGRAM.
Acting Finance Director Pat Coleman presented a staff report on this issue.
The Council is requested to approve a resolution to adopt the fiscal year
1993-94 city budget, make appropriations, levy a property tax, and approve
the city of Springfield's participation in the state revenue sharing
program.
Councilor Schanz opened the public hearing. No one appeared to speak.
Councilor Schanz closed the public hearing.
IT WAS MOVED BY COUNCILOR SHAVER, WITH A SECOND BY COUNCILOR BURGE, TO
ADOPT RESOLUTION NO. 93-30. THE MOTION PASSED WITH A VOTE OF 4 FOR AND 0
AGAINST.
3. Budget Transfer Resolution and Supplemental Budget Resolution.
RESOLUTION NO. 93-31 - A RESOLUTION RECOGNIZING AND APPROPRIATING A GENERAL
FUND GRANT, AND TRANSFERRING AND RE-APPROPRIATING FUNDS IN THE GENERAL,
STREET, TRANSIENT ROOM TAX, SEWER CAPITAL PROJECTS, COMMUNITY DEVELOPMENT
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Regular Session Meeting Minutes
June 21, 1993
Page 3
BLOCK GRANT, SEWER OPERATIONS, METROPOLITAN WASTEWATER, INTERNAL SERVICE
AND DEVELOPMENT PROJECTS FUNDS.
RESOLUTION NO. 93-32 - A RESOLUTION ADOPTING A SUPPLEMENTAL BUDGET FOR THE
CITY OF SPRINGFIELD FOR THE FISCAL YEAR 1992-93 AND MAKING APPROPRIATIONS
FOR THE FISCAL YEAR 1992-93 BUDGET.
Acting Finance Director Pat Coleman presented a staff report on this issue.
The Council is requested to approve the resolutions, one for a regular
budget transfer and one for a supplemental budget action.
The overall financial impact of the regular transfer resolution is to
recognize $5,568 in grants and to transfer and re-appropriate $410,254.
The overall financial impact of the supplemental budget is to increase
total appropriations by $53,751.
Councilor Schanz opened the public hearing. No one appeared to speak.
Councilor Schanz closed the public hearing.
IT VAS MOVED BY COUNCILOR BURGE, WITH A SECOND BY COUNCILOR BEYER, TO ADOPT
RESOLUTION NO. 93-31. THE MOTION PASSED WITH A VOTE OF 4 FOR AND 0
AGAINST.
IT WAS MOVED BY COUNCILOR BURGE, WITH A SECOND BY COUNCILOR BEYER, TO ADOPT
RESOLUTION NO. 93-32. THE MOTION PASSED WITH A VOTE OF 4 FOR AND 0
AGAINST.
4. An Ordinance Establishing Liens for Public Improvements, Project 1-755,
Kelly Boulevard from M to N Street, and vicinity.
ORDINANCE NO. 5698 - AN ORDINANCE LEVYING ASSESSMENTS FOR PAVING, CURBS AND '
GUTTERS, SIDEWALKS, STREET TREES, STORM DRAINAGE AND SANITARY SEWER
REHABILITATION TO SERVE KELLY BOULEVARD FROM M TO N STREET, AND VICINITY
(1-755), IN THE CITY OF SPRINGFIELD, LANE COUNTY, OREGON AND DECLARING AN
EMERGENCY.
Acting Finance Director Pat Coleman presented a staff report on this issue.
The city has completed a local improvement project including paving, curbs
and gutters, sidewalks, street trees, storm drainage and sanitary sewer
rehabilitation to serve Kelly Boulevard, M to N Street, and vicinity. The
Council is requested to adopt the ordinance assessing the properties for
this project in the amount of $21,224. The ordinance contains an emergency
clause which makes it effective immediately upon adoption. The emergency
clause is being used because the City would like to enter the liens on the
city docket as soon as possible.
Councilor Schanz opened the public hearing. No one appeared to speak.
Councilor Schanz closed the public hearing.
IT WAS MOVED BY COUNCILOR SHAVER, WITH A SECOND BY COUNCILOR BURGE, TO
ADOPT ORDINANCE NO. 5698. THE MOTION PASSED WITH A VOTE OF 4 FOR AND 0
AGAINST.
Regular Session Meeting Minutes
June 21, 1993
Page 4
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5. An Ordinance Establishing Liens, for Public Improvements, Project 1-789,
West G Street, Water Street to Kelly Boulevard and Vicinity.
ORDINANCE NO. 5699 - AN ORDINANCE LEVYING ASSESSMENTS FOR PAVING, CURBS AND
GUTTERS, SIDEWALKS, STREET TREES, STORM DRAINAGE AND STREET LIGHTING TO
SERVE WEST G STREET, WATER STREET TO KELLY BOULEVARD AND VICINITY (1-789),
IN THE CITY OF SPRINGFIELD, LANE COUNTY, OREGON AND DECLARING AN EMERGENCY.
Acting Finance Director Pat Coleman presented a staff report on this issue.
The City has completed a local improvement project including paving, curbs
and gutters, sidewalks, street trees, storm drainage and street lighting to
serve West G Street, Water Street to Kelly Boulevard, and vicinity. The
Council is requested to adopt the ordinance assessing the properties for
this project in the amount of $4,032. The ordinance contains an emergency
clause which makes it effective immediately upon adoption. The emergency
clause is being used because the city would like to enter the liens on the
city docket as soon as possible.
Councilor Schanz opened the public hearing. No one appeared to speak.
Councilor Schanz closed the public hearing.
IT WAS MOVED BY COUNCILOR SHAVER, WITH A SECOND BY COUNCILOR BEYER, TO
ADOPT ORDINANCE NO. 5699. THE MOTION PASSED WITH A VOTE OF 4 FOR AND 0
AGAINST.
6. Public Hearing for Project 1-792, South 52nd Place From Main Street to 100
Feet South of Cynthia Court and Vicinity.
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ORDINANCE NO. 5700 - AN ORDINANCE ADOPTING THE REPORT OF THE CITY ENGINEER
FOR THE INSTALLATION OF PAVING, CURBS AND GUTTERS, SIDEWALKS, STREET TREES,
STREET LIGHTING, STORM DRAINAGE AND SANITARY SEWER REHABILITATION TO SERVE
SOUTH 52ND PLACE FROM MAIN STREET TO 100 FEET SOUTH OF CYNTHIA COURT AND
VICINITY (1-792) AND DECLARING AN EMERGENCY.
Civil Engineer Don Branch presented a staff report on this issue. A public
hearing must be held prior to adoption of the Engineer's Report and
solicitation of bids for the subject project.
Councilor Schanz opened the public hearing.
1. Charlotte Winston, 235 South 52nd Street, spoke in opposition of the
proposed project. She felt residents were not provided with adequate
information regarding the project. She requested additional
information regarding the impact the project would have on property
values and settlements property owners would receive. She felt a
sidewalk was needed to accommodate the elderly.
2. Fred Simmons, 312 South 52nd Place, spoke in opposition of the
project and explained he was an impacted property owner. He also
stated there was much debate over the need for one or two sidewalks.
He felt Ms. Winston's property would suffer a diminished value. He
also stated there were seven properties in which easements did not
currently exist for the construction of this project. He felt the
project would improve the street and help control the dust. He also
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Regular Session Meeting Minutes
June 21, 1993
Page 5
felt there was not adequate statistical information regarding bicycle
traffic. He felt bicycle traffic could be accommodated with one 5
foot sidewalk and that one sidewalk would be less expensive. He did
not feel there was a need for two sidewalks.
Councilor Burge questioned if there was consensus at the neighborhood
meeting regarding the placement of the sidewalk on the east or west
side of the street. Mr. Simmons explained that the majority of
residents voted to have the sidewalk placed on the west side of the
street. Mr. Simmons personally favored it on the east side because it
would create less traffic on his property.
3. Crystal Matlock, 240 South 52nd Street, spoke in support of the
project with one sidewalk. She submitted photographs to Council for
review. The, photographs were of Ms. Winston's property.
City Recorder Eileen Stein entered into the record a correspondence from
Phyllis and Robert Rudig, 5255 Cynthia Court, Springfield. Mr. & Mrs.
Rudig have expressed opposition to the South 52nd Place Street improvement
project (1-792). If the project is approved, they desire a 32 foot roadway
with one sidewalk of 5 foot width on the west side of the street.
City Recorder Eileen Stein entered into the record a correspondence from
Betty Clark, 245 South 52nd Place 52nd Place, indicating a preference for
for one sidewalk on the east side of the street.
Councilor Schanz closed the public hearing.
Councilor Burge questioned Mr. Branch on how staff felt about a sidewalk
being located only on the west side of the street. Mr. Branch replied that
the amount of pedestrian travel on the street was very minimal. He also
stated that the intersection of Daisy and South 52nd Place was the location
where school buses picked children up. He had been informed that the
school bussed 80 children that would otherwise need to cross Main Street,
therefore, all the pedestrian traffic along South 52nd Place would move
from Main Street south, down Daisy Street. He explained the sidewalk on
the west side had advantages. It tied in with existing sidewalks on
Cynthia Court and along Daisy Street. He also explained mobile home
housing was located to the east on Cynthia Court. He felt there may be a
need to have sidewalks on both sides of the street in the future.
Councilor Burge stated that foot traffic was minimal at this time. He also
referenced a property that was zoned community commercial and clarified
that this was a zone, not a use. He explained that at this time, he was
favorable to a sidewalk on the west side of the street. He also stated
that when the need arose and was substantiated, staff could address the
need for sidewalks on the east side.
Council further discussed this issue in detail and Mr. Branch answered
questions of Council.
Councilor Schanz explained that he spoke with an absentee property owner.
The property owner stated that the improvement project would pose a
financial burden on her. Councilor Schanz explained that it has been the
Regular Session Meeting Minutes
June 21, 1993
Page 6
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policy of Springfield to develop and pave a street whenever the
opportunity is available. He noted that this often causes financial
hardship on people and expressed regret. He stated that in the effort to
improve Springfield and the image of Springfield, street paving was
important. He also explained that it would be more costly if the work was
performed at a later date. He hoped that the resident would talk with
staff to see if any other arrangements could be worked out.
Councilor Shaver raised the issue of acquiring right-of-way for the
sidewalk at this juncture but not doing the improvement work. He discussed
a potential two phased development. He asked if it would be possible to
acquire the right-of-way for sidewalks on both sides of the street but only
place the sidewalk on the west side in at this time. Mr. Branch responded
that this could be done.
Councilor Burge moved to adopt the ordinance with the following amendment:
that sidewalks be installed on the west side only, that the right-of-way
for future sidewalks, if and when needed, be acquired on the east side of
South 52nd Place.
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Mr. Branch discussed the large undeveloped lot at the corner of South 52nd
Place a~d Main Street. He discussed the 400 foot frontage of a vacant
area. He stated that if sidewalks were going to be installed in that area,
the city would need to purchase the right-of-way at this time. He
suggested that in that area, since the city could pick up the right-of-way
when site plans were submitted for the pending development, that the city
not purchase right-of-way for sidewalks in that area, but just what is
necessary for the curb, gutter and street and the west side sidewalks.
IT WAS MOVED BY COUNCILOR BURGE TO ADOPT ORDINANCE NO. 5700, WITH THE
AMENDMENT THAT SIDEWALKS CURRENTLY WOULD BE INSTALLED ONLY ON THE WEST SIDE
OF SOUTH 52ND PLACE AND NOT ON THE EAST SIDE. COUNCILOR SHAVER REQUESTED
CLARIFICATION THAT THE CITY WOULD TAKE CARE OF THE RIGHT-OF-WAY FROM THE
SOUTH END OF SOUTH 52ND PLACE UP TO THE PROPERTY THAT WAS ZONED COMMUNITY
COMMERCIAL. COUNCILOR BURGE STATED YES, UP TO THAT POINT, BUT NOT
INCLUDING THE 400 FEET. WITH THAT INTENT, COUNCILOR SHAVER EXPLAINED HE
WOULD SECOND THE MOTION.
IT WAS MOVED BY COUNCILOR BURGE, WITH A SECOND BY COUNCILOR SHAVER, TO
ADOPT ORDINANCE NO. 5700 AS AMENDED. THE MOTION PASSED WITH A VOTE OF 4
FOR AND 0 AGAINST.
Councilor Shaver requested that staff meet with Ms. Winston at this time to
answer her questions.
7. Gateway Refinement Plan Diagram Amendment.
ORDINANCE NO. 4 - AN ORDINANCE AMENDING THE GATEWAY REFINEMENT PLAN DIAGRAM
TO REDESIGNATE A PORTION OF TAX LOT 1001, MAP NUMBER 17-03-15, FROM SPECIAL
LIGHT INDUSTRIAL TO COMMUNITY COMMERCIAL, ADOPTING A SAVING AND
SEVERABILITY CLAUSE.
Ordinance No.4 received a first reading by title only.
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Regular Session Meeting Minutes
June 21, 1993
Page 7
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City Planner Lydia Neill presented a staff report on this issue. The city
of Springfield has initiated a zone change from Special Light Industrial
(SLI) to Community Commercial (CC) to facilitate development of the Sports
Center. A zone change from SLI to CC was approved by the Planning
Commission on May 19, 1993. The Planning Commission held a public hearing
and adopted a recommendation approving a refinement Plan Diagram change
from SLI to CC for a portion of Tax Lot 1001 by a vote of 5-0 on May 19,
1993.
Tax Lot 1001 is part of the Sports Center development site and is bisected
by the future extension of Sports Way. The subject property is currently
designated on the Gateway Refinement Plan (GRP) Diagram CC west of Sports
Way and SLI on the eastern portion of tax lot 1001. The Metro Plan permits
local jurisdictions to determine the exact location of the Plan Diagram
boundary on a site specific basis. The GRP as adopted, does not reflect an
evaluation of the CC/SLI boundary for the subject property. The Planning
Commission evaluated this issue and approved a rezone of the eastern
portion of Tax Lot 1001 to CC.
A conceptual development plan for the Sports Center site shows a baseball
diamond and a parking lot located on tax lot 1001. Article 21, SLI, does
not allow recreational uses as a permitted use. These recreational uses
are permitted use in a CC zone under Article 18, SDC.
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The proposal is consistent with the criteria for approval pursuant to SDC
Section 8.030, Criteria for Adoption and Amendment of Refinement Plan Text,
Refinement Plan Diagrams and Development Code Text.
Ms. Neil stated that a letter had been received by Sycan B. She explained
that the letter was not included in the packet because Sycan B requested
that the letter be raised at the Planning Commission level during the zone
change process. They were not opposed to the change and only wanted to
point out that the change from Special Light Industrial Community
Commercial did create a set back difference. They also noted that
currently, the Special Light Industrial designation for setbacks is zero
feet, but with adjoining Community Commercial development, it was 20 feet.
They felt there was a large change had the potential to effect them in the
future. Ms. Neil did point out to Mr. Hovet that this issue could be
brought to the Planning Commission to consider a modification provision or
variance request to address this.
Councilor Schanz opened the public hearing. No one appeared to speak.
Councilor Schanz closed the public hearing.
8. Amendments to the Springfield Development Code (SDC) - City of Springfield,
Applicant, JO. NO. 93-04-58.
ORDINANCE NO. 5701 - AN ORDINANCE REVISING THE SPRINGFIELD DEVELOPMENT CODE
BY AMENDING ARTICLE 6 ANNEXATIONS AND PORTIONS OF ARTICLE 16 RESIDENTIAL
ZONING DISTRICTS; ARTICLE 20 LMI, HI AND SHI INDUSTRIAL DISTRICTS; AND
APPENDIX 1 FEES, AND DECLARING AN EMERGENCY.
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City Planner Gary Karp presented a staff report on this issue. On May 19,
1993, the Springfield Planning Commission conducted a public hearing on
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Regular Session Meeting Minutes
June 21, 1993
Page 8
this request. No one spoke in opposition. The Planning Commission voted 5
to 0 to recommend Council approval of this SDC amendment request. An
emergency is being declared so that the city may process annexation
requests as soon as possible.
Approval of the SDC amendment request is required to:
1.
Allow persons wishing to annex to the city to use the
Boundary Commission's expedited annexation procedure.
this to occur, specific SDC language must be adopted.
time and fees are proposed to be reduced.
Lane County
In order for
Also processing
2. Allow existing non-conforming duplexes on interior lots created in
previously approved Planned Unit Developments in the Low Density
Residential District to be conforming uses. This will make it easier
for persons to obtain loans and insurance on these structures.
3. Allow key/card lock fuel facilities as a specifically permitted use in
the Light-Medium, Heavy and Special Heavy Industrial Districts. The
proposed amendment differentiates this "service station" related use
from a bulk fuel facility and/or storage facility which would require
Discretionary Use approval from the Planning Commission and
legitimizes the city's facility on Marcola Road.
Councilor Schanz opened the public hearing. No one appeared to speak.
Councilor Schanz closed the public hearing.
IT WAS MOVED BY COUNCILOR SHAVER, WITH A SECOND BY COUNCILOR BEYER, TO
ADOPT ORDINANCE NO. 5701. THE MOTION PASSED WITH A VOTE OF 4 FOR AND 0
AGAINST.
9.
Amendments to the Springfield Development Code (SDC) - City of Springfield,
Applicant, JO. NO. 93-05-72.
ORDINANCE NO. 6 - AN ORDINANCE CONCERNING THE DIVISION OF LAND IN THE URBAN
TRANSITION AREA, AND ESTABLISHING STANDARDS FOR SAID LAND DIVISIONS BY
AMENDING ARTICLE 16 RESIDENTIAL ZONING DISTRICTS, ARTICLE 29 UF-I0
URBANIZED FRINGE OVERLAY DISTRICT AND ARTICLE 34 PARTITION STANDARDS OF THE
SPRINGFIELD DEVELOPMENT CODE, (FIRST READING).
Planning Manager Greg Mott presented a staff report on this issue. The
Council adopted resolution number 92-34 in May, 1992 to allow the creation
of "up-scale" housing in the urban transition area of Springfield. The
distinction made by this resolution is to allow the redivision of land
without annexation in exchange for an annexation agreement, the dedication
and full city standard improvement of public right-of-way and the creation
of lots of at least 24,000 square feet.
City staff has processed three of these partitions when an appeal was filed
with the city's hearings official. The appeal was up-held based on the
assertion that Lane County had not adopted a similar set of guidelines and
therefore the "coordination requirement" of the Inter-Governmental
Agreement (IGA) had not been satisfied. The IGA (adopted 11-6-86)
transfers planning authority in the urban transition (UT) area to
Regular Session Meeting Minutes
June 21, 1993
Page 9
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Springfield but requires coordination with Lane County on all land use
applications. Adoption by Lane County of SDC amendments satisfies this
requirement and enables the application of the Springfield laws in the UT
area. The Board of Commissioners will consider the amendment in early to
mid July, 1993.
Mr. Mott explained the Planning Commission recommended one change to the
ordinance. The change was to Section 2(d)(4), as follows:
The paragraph read: "Full city standard improvements, including curb,
gutter, sidewalk, street lights and street trees, but excluding sanitary
sewer, ..."
The recommended change was to delete "but excluding sanitary sewer" and
revise it to read "and including sanitary sewer drylines..."
If Council accepted the recommendation from the Planning Commission and
made the above referenced revision, this would constitute a first reading
of the ordinance and would be scheduled for a second reading on July 6th.
Councilor Schanz opened the public hearing.
1. Don Mogenson, 2536 North 15th Street, spoke in support of amendments
to the SDC. He felt there was a demand for this type of development.
He felt land prices and availability were favorable in this area.
2.
Dennis Wartenbee, 2742 Locust St, spoke in support of the amendments
to the SDC. He supported comments made by Mr. Mogenson.
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3. Earl McElhany, 2600 North 31st Street, spoke in support of the
proposed amendments to the SDC.
4. Garda Page, 2476 North 19th Street, spoke in support of the proposed
changes to the SDC.
Councilor Schanz closed the public hearing.
BY COUNCIL CONSENSUS, STAFF WAS DIRECTED TO REVISE THE ORDINANCE AS
RECOMMENDED BY THE PLANNING COMMISSION.
BUSINESS FROM THE AUDIENCE
1. Christine Lundberg, Co-chair, Concerned Citizens for Education, previously
provided handouts to Council titled Refund our Schools. She provided
Council with an update regarding the impact of Ballot Measure #5 on the
education of children in the community. She discussed goals of the
committee and invited Council to become involved with their efforts. She
also submitted a letter from the city of Wilsonville regarding their
concern for the public education system in Oregon.
2. Philip Hedrick, 111 S.W. 5th Avenue, #2260, Portland, vice president and
partner, Bowen Real Estate Group, thanked the city of Springfield and
others involved in the development of McKenzie Meadows apartments.
McKenzie Meadows is a 100-unit affordable housing property developed and
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Regular Session Meeting Minutes
June 21, 1993
Page 10
built by Bowen Real Estate Group. McKenzie Meadows is located on Oakdale
Street. The land was purchased from the city of Springfield. He explained
the property was fully leased within 60 days with the help of the Lane
County Housing Authority and Community Services Agency. He stated that the
Council's commitment to affordable housing is appreciated.
Mr. Hedrick informed Council of Bowen's desire to purchase an additional 7
lots adjacent to McKenzie Meadows for the purpose of developing a 28-unit
senior apartment community known as Clover Leaf Village. He requested that
Council consider the project for property tax exemption in an amount not to
exceed $15,000. He explained the development was conditioned on the
ability to receive this property tax exemption, as well as to receive a
federal low~income housing tax credits for which Bowen has applied. The
tax exemption along with the low income housing tax credits would enable
them to offer rental housing to the very low and low-income senior. Rental
rates inclusive of utilities would be over $100 per month less than market
rate rents of comparable size. Without the property tax exemption and
federal tax credits the would be unable to meet the needs of the very low
income senior for which the project is targeted. The land they intend to
purchase is properly zoned for the proposed project and Bowen has submitted
an offer to purchase the property to the Springfield Development Services
office for consideration. The offer has been tentatively approved. They
would like to commence construction in October, 1993, with completion in
April, 1994. The units will be studio, one and two bedrooms and will be of
comparable quality as McKenzie Meadows to meet Good Cents energy efficient
standards.
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Council recessed at approximately 8:22 p.m. Council reconvened at
approximately 8:35 p.m.
Councilor Schanz requested that staff address the issues raised by Mr. Hedrick
and bring this item back to Council for review.
CORRESPONDENCE AND PETITIONS
1. City Recorder Eileen Stein entered into the record the Correspondence
provided by Chris Lundberg entitled Refund our Schools. Ms. Lundberg also
submitted a letter from the city of Wilsonville, Mayor Gerald Krummel, to
the Honorable Joyce Cohen, Oregon Senate, regarding the public education
system in Oregon.
2. Correspondence from Robert and Lisa Thomas, 408 West M Street and Bonny
Thomas, 1414 Kelly Boulevard, requesting a re-evaluation of the amount of
their assessment for project 1-755, public hearing #4, ordinance number
5698.
City Recorder Eileen Stein explained staff would follow-up on this item.
ORDINANCES
1. Proposed Amendments to Industrial Pretreatment Ordinance.
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ORDINANCE NO. 5702 - AN ORDINANCE CONCERNING THE CITY SEWERAGE SYSTEM;
AMENDING SECTIONS 4-7-1, 4-7-2, 4-7-36, 4-7-37, 4-7-41, 4-7-45, REPEALING
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Regular Session Meeting Minutes
June 21, 1993
Page 11
SECTIONS 4-7-3(13) AND 4-7-5 OF THE SPRINGFIELD CODE, 1965, AND DECLARING
AN EMERGENCY.
Environmental Programs Manager Gary Colwell presented a staff report on
this issue. Section 4-7-35 of the City Code authorizes and directs the
City Manager to promulgate such rules and regulations as may be deemed
necessary or proper to carry out the purposes or provisions of the City'S
industrial pretreatment ordinance. Accordingly, administrative rules have
been jointly developed by technical and legal staffs of the cities of
Springfield and Eugene and the Metropolitan Wastewater Management
Commission. Several amendments to the City Code are necessary to
facilitate the adoption of these administrative rules which include an
enforcement response guide. Staff asks that an emergency be declared
because the Oregon Department of Environmental Quality has urged the
immediate implementation of the enforcement response plan.
IT WAS MOVED BY COUNCILOR BURGE, WITH A SECOND BY COUNCILOR SHAVER, TO
ADOPT ORDINANCE NO. 5702. THE MOTION PASSED WITH A VOTE OF 4 FOR AND 0
AGAINST.
BUSINESS FROM THE CITY COUNCIL
1. Committee Appointments.
a.
Designation of Charter Sub-Committee.
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Council discussed their interest in this committee. Councilors
Shaver, Burge, Schanz volunteered to participate on the committee.
Councilor Burge explained that Councilor Maine also wanted to
participate on the sub-committee. By Council consensus, any member
interested could attend the sub-committee meeting. City Recorder
Eileen Stein explained that the meeting would be advertised since it
was a public meeting and a quorum of the Council may be in attendance.
b.
Councilor Shaver commended Officer Leroy Bergstrom, Traffic Engineer
Scott Morris, Traffic Technician Dean Bishop and Public Works Director
Dan Brown for addressing traffic problems at K and Water Streets.
c.
Councilor Burge requested that staff contact Lane County regarding a
dangerous situation at North 19th Street, where Yolanda intersects
North 19th Street and makes a sharp 90 degree turn to the right. He
felt northbound traffic needed a stop sign, right turn permitted
without stopping. If you turn off of North 19th onto Yolanda, turning
to the west, cars coming inbound are not safe. Assistant City Manager
Gino Grimaldi indicated that staff would look into this.
BUSINESS FROM THE CITY MANAGER
1. Initiate Annexation of Territory to the City - JO. NO. 93-04-64.
RESOLUTION NO. 93-33 - A RESOLUTION INITIATING ANNEXATION OF CERTAIN
TERRITORY TO THE CITY OF SPRINGFIELD AND REQUESTING THAT THE LANE COUNTY
LOCAL GOVERNMENT BOUNDARY COMMISSION DELAY THE EFFECTIVE DATE TO JANUARY 1,
1994 AND APPROVE AN EXTRATERRITORIAL EXTENSION OF SANITARY SEWER.
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Regular Session Meeting Minutes
June 21, 1993
Page 12
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City Planner Mel Oberst presented a staff report on this issue. The
property owner requested annexation in order to develop a vacant lot on
Aspen Street for single family residential use. A consent to annex was
signed by the owner. An extension of sanitary sewer will allow development
of the property. On May 19, 1993 the Planning Commission recommended that
the Council initiate the annexation and forward it to the Boundary
Commission with a request to delay the effective date to January 1, 1994.
The City Council is authorized by ORS 199.490(2)(b) to initiate annexation
upon receiving consent in writing form a majority of the electors
registered in the territory proposed to be annexed and written consent from
owners of more than half the land in the territory proposed to be annexed.
The subject property owners, Gay and Dean Hummel, signed a consent to annex
and the Lane County clerk finds there are no electors registered in the
territory. The improved value of the property will not be on the Lane
County Assessment and Tax Role until FY 1993-94. The value of the property
at the time of effective date of annexation is included in the city's tax
base. Delaying the effective date until January 1, 1994 assures the city
of capturing the full value in the tax base. In order to occupy the
residence, it must be hooked up to sanitary sewer. An extraterritorial
extension of sewer is required if service is provided prior to the
effective date of the annexation.
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IT WAS MOVED BY COUNCILOR BURGE, WITH A SECOND BY COUNCILOR SHAVER, TO
ADOPT RESOLUTION NO. 93-33. THE MOTION PASSED WITH A VOTE OF 4 FOR AND 0
AGAINST.
2. Property Tax Exemption for Springwood, Inc.
RESOLUTION NO. 93-34 - A RESOLUTION APPROVING THE SPRINGWOOD, INC.
APPLICATION AND GRANTING A PROPERTY TAX EXEMPTION THROUGH THE CITY OF
SPRINGFIELD PROPERTY TAX EXEMPTION FOR NEW LOW INCOME ELDERLY RENTAL
HOUSING PROGRAM (SECTIONS 2-14-1 THROUGH 2-14-4 OF THE SPRINGFIELD CODE,
1965) .
Development Services Director Susan Daluddung presented a staff report on
this issue. Springwood Inc. proposes to construct 429 units of low-income
elderly housing and has submitted the first application to the city's
property tax exemption program, which was adopted by Council in February
1993. The program has an annual cap of $100,000 in tax exemptions, is
limited to elderly housing projects only, and provides a property tax
exemption for a period not to exceed twenty consecutive years.
As a requirement of the property tax exemption program, the City Manager is
required to provide Council with a recommendation for granting property tax
exemption. Based on information submitted by the applicant and their
projected tax rate for July 1994, the projected property tax exemption for
the Springwood development is estimated to be $100,000 for the first tax
year of 1994-95. This is the cap amount available through the tax
exemption program as approved by Council.
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Ms. Daluddung provided Council with a revised Exhibit C, Statement in
Support of the Application.
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Regular Session Meeting Minutes
June 21, 1993
Page 13
Council discussed this issue in detail.
Council discussed the pro forma and questioned if the figures needed to be
reviewed by an outside source. City Attorney Joe Leahy explained that it
was up to the Council to make the decision. He stated that decisions would
be made solely on the information provided by the applicant with the
endorsement of someone who has been in the industry for a number of years.
He also stated that if the Council wished to be conservative they could
have an independent party review it. Councilor Shaver felt that if Council
was comfortable with the figures, he supported this. Councilor Burge
explained that he had reviewed the figures and they were within the
guidelines of industry standards for that type of an operating project. He
stated the figures were close to identical of what he would have used.
IT WAS MOVED BY COUNCILOR BURGE, WITH A SECOND BY COUNCILOR SHAVER, TO
ADOPT RESOLUTION NO. 93-34, WHICH IS A TAX EXEMPTION IN THE AMOUNT OF UP TO
$100,000 BASED ON QU~LIF!CATION AND WHAT THE ASSESSED VALUATION IS
DETERMINED TO BE, INCLUDING THE AMENDED EXHIBIT C AS SUBMITTED BY STAFF,
AND REMOVE THE NEED FOR OUTSIDE REVIEW OF THE PRO FORMA. THE MOTION PASSED
YITH A VOTE OF 4 FOR AND 0 AGAINST.
It was clarified that Council did not wish to have the pro forma reviewed
by an outside party. This language was included in the resolution,
therefore, the language would be removed.
3. Other Business.
Assistant City Manager Gino Grimaldi reminded Council that a meeting was
not scheduled for June 28, 1993.
ADJOURNMENT
THE MEETING WAS ADJOURNED AT 9:00 P.M.
Minutes Recorder - Julie Wilson
gaF'~~
Mayof
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City Recorder:
#4174