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HomeMy WebLinkAbout06/21/1993 Regular . . . ,- City of Springfield Regular Council Meeting MINUTES OF THE REGULAR MEETING OF THE SPRINGFIELD CITY COUNCIL HELD MONDAY, JUNE 21, 1993 The City of Springfield Council met in Regular Session in the Springfield City Council Chamber, 225 Fifth Street, Springfield, Oregon, on Monday, June 21, 1993, at 7:30 p.m., with Councilor Schanz presiding. ATTENDANCE Present were Councilors Schanz, Beyer, Shaver and Burge. Absent were Mayor Morrisette and Councilors Maine and Walters. Also present were Assistant City Manager Gino Grimaldi, City Attorney Joe Leahy, City Recorder Eileen Stein, and members of the staff. City Manager Mike Kelly was absent. PLEDGE OF ALLEGIANCE The Pledge of Allegiance was led by Councilor Schanz. INVOCATION The invocation was given by Rev. Gary Emery, Calvary Temple. CONSENT CALENDAR IT WAS MOVED BY COUNCILOR BURGE, WITH A SECOND BY COUNCILOR SHAVER, TO ADOPT THE CONSENT CALENDAR. THE MOTION PASSED WITH A VOTE OF 4 FOR AND 0 AGAINST. 1. Minutes a. May 24, 1993 - Work Session b. June 7, 1993 - Work Session c. June 7, 1993 - Regular Session 2. Resolutions a. RESOLUTION NO. 93-35 - A RESOLUTION OF INTENT TO CONSTRUCT STREET, SANITARY SEWER AND DRAINAGE IMPROVEMENTS ALONG SPORTS WAY ROAD NORTH OF INTERNATIONAL WAY AND VICINITY, PROJECT 1-786. b. RESOLUTION NO. 93-29 - A RESOLUTION OF INTENT TO CONSTRUCT STREET, SANITARY SEWER AND DRAINAGE IMPROVEMENTS ON ASTER STREET, EAST OF 58TH STREET AND VICINITY, PROJECT 1-847. 3. Other Routine Matters a. Approve the May, 1993 Monthly Financial Reports. b. Award the Bid For Project 1-838: 28th Street Traffic Signal Interconnect, to Lantz Electric, Inc., in the Amount of $27,500. . . . c. Approve Declaration of Dedication of Right-of-Way in Rambling Acres Third Addition. d. Approve Lease of Sports Center Property to the United Soccer Association (USA). e. Approve the Revised Council Operating Policies and Procedures. f. Approve Amendment to Contract Between MWMC and Thorp, Purdy, Jewett, Urness and Wilkinson, P.C. for Legal Services for the Fiscal Year 1993-94. ITEMS REMOVED FROM THE CONSENT CALENDAR PUBLIC HEARINGS 1. Public Hearing on State Revenue Sharing. Acting Finance Director Pat Coleman presented a staff report on this issue. On April 20, 1993, the Budget Committee held a public hearing and approved the proposed uses of state revenue sharing funds for fiscal year 1993-94. The city anticipates it will receive $230,800 in state revenue sharing funds in fiscal year 1993-94. This money is deposited into the General Fund and used to support daily operations of the city. Councilor Schanz opened the public hearing. No one appeared to speak. Councilor Schanz closed the public hearing. 2. Fiscal Year 1993-94 City Budget. RESOLUTION NO. 93-30 - A RESOLUTION ADOPTING THE FY 1993-94 CITY BUDGET, MAKING APPROPRIATIONS, LEVYING A PROPERTY TAX, AND APPROVING THE CITY OF SPRINGFIELD'S PARTICIPATION IN THE STATE REVENUE SHARING PROGRAM. Acting Finance Director Pat Coleman presented a staff report on this issue. The Council is requested to approve a resolution to adopt the fiscal year 1993-94 city budget, make appropriations, levy a property tax, and approve the city of Springfield's participation in the state revenue sharing program. Councilor Schanz opened the public hearing. No one appeared to speak. Councilor Schanz closed the public hearing. IT WAS MOVED BY COUNCILOR SHAVER, WITH A SECOND BY COUNCILOR BURGE, TO ADOPT RESOLUTION NO. 93-30. THE MOTION PASSED WITH A VOTE OF 4 FOR AND 0 AGAINST. 3. Budget Transfer Resolution and Supplemental Budget Resolution. RESOLUTION NO. 93-31 - A RESOLUTION RECOGNIZING AND APPROPRIATING A GENERAL FUND GRANT, AND TRANSFERRING AND RE-APPROPRIATING FUNDS IN THE GENERAL, STREET, TRANSIENT ROOM TAX, SEWER CAPITAL PROJECTS, COMMUNITY DEVELOPMENT . . . Regular Session Meeting Minutes June 21, 1993 Page 3 BLOCK GRANT, SEWER OPERATIONS, METROPOLITAN WASTEWATER, INTERNAL SERVICE AND DEVELOPMENT PROJECTS FUNDS. RESOLUTION NO. 93-32 - A RESOLUTION ADOPTING A SUPPLEMENTAL BUDGET FOR THE CITY OF SPRINGFIELD FOR THE FISCAL YEAR 1992-93 AND MAKING APPROPRIATIONS FOR THE FISCAL YEAR 1992-93 BUDGET. Acting Finance Director Pat Coleman presented a staff report on this issue. The Council is requested to approve the resolutions, one for a regular budget transfer and one for a supplemental budget action. The overall financial impact of the regular transfer resolution is to recognize $5,568 in grants and to transfer and re-appropriate $410,254. The overall financial impact of the supplemental budget is to increase total appropriations by $53,751. Councilor Schanz opened the public hearing. No one appeared to speak. Councilor Schanz closed the public hearing. IT VAS MOVED BY COUNCILOR BURGE, WITH A SECOND BY COUNCILOR BEYER, TO ADOPT RESOLUTION NO. 93-31. THE MOTION PASSED WITH A VOTE OF 4 FOR AND 0 AGAINST. IT WAS MOVED BY COUNCILOR BURGE, WITH A SECOND BY COUNCILOR BEYER, TO ADOPT RESOLUTION NO. 93-32. THE MOTION PASSED WITH A VOTE OF 4 FOR AND 0 AGAINST. 4. An Ordinance Establishing Liens for Public Improvements, Project 1-755, Kelly Boulevard from M to N Street, and vicinity. ORDINANCE NO. 5698 - AN ORDINANCE LEVYING ASSESSMENTS FOR PAVING, CURBS AND ' GUTTERS, SIDEWALKS, STREET TREES, STORM DRAINAGE AND SANITARY SEWER REHABILITATION TO SERVE KELLY BOULEVARD FROM M TO N STREET, AND VICINITY (1-755), IN THE CITY OF SPRINGFIELD, LANE COUNTY, OREGON AND DECLARING AN EMERGENCY. Acting Finance Director Pat Coleman presented a staff report on this issue. The city has completed a local improvement project including paving, curbs and gutters, sidewalks, street trees, storm drainage and sanitary sewer rehabilitation to serve Kelly Boulevard, M to N Street, and vicinity. The Council is requested to adopt the ordinance assessing the properties for this project in the amount of $21,224. The ordinance contains an emergency clause which makes it effective immediately upon adoption. The emergency clause is being used because the City would like to enter the liens on the city docket as soon as possible. Councilor Schanz opened the public hearing. No one appeared to speak. Councilor Schanz closed the public hearing. IT WAS MOVED BY COUNCILOR SHAVER, WITH A SECOND BY COUNCILOR BURGE, TO ADOPT ORDINANCE NO. 5698. THE MOTION PASSED WITH A VOTE OF 4 FOR AND 0 AGAINST. Regular Session Meeting Minutes June 21, 1993 Page 4 . 5. An Ordinance Establishing Liens, for Public Improvements, Project 1-789, West G Street, Water Street to Kelly Boulevard and Vicinity. ORDINANCE NO. 5699 - AN ORDINANCE LEVYING ASSESSMENTS FOR PAVING, CURBS AND GUTTERS, SIDEWALKS, STREET TREES, STORM DRAINAGE AND STREET LIGHTING TO SERVE WEST G STREET, WATER STREET TO KELLY BOULEVARD AND VICINITY (1-789), IN THE CITY OF SPRINGFIELD, LANE COUNTY, OREGON AND DECLARING AN EMERGENCY. Acting Finance Director Pat Coleman presented a staff report on this issue. The City has completed a local improvement project including paving, curbs and gutters, sidewalks, street trees, storm drainage and street lighting to serve West G Street, Water Street to Kelly Boulevard, and vicinity. The Council is requested to adopt the ordinance assessing the properties for this project in the amount of $4,032. The ordinance contains an emergency clause which makes it effective immediately upon adoption. The emergency clause is being used because the city would like to enter the liens on the city docket as soon as possible. Councilor Schanz opened the public hearing. No one appeared to speak. Councilor Schanz closed the public hearing. IT WAS MOVED BY COUNCILOR SHAVER, WITH A SECOND BY COUNCILOR BEYER, TO ADOPT ORDINANCE NO. 5699. THE MOTION PASSED WITH A VOTE OF 4 FOR AND 0 AGAINST. 6. Public Hearing for Project 1-792, South 52nd Place From Main Street to 100 Feet South of Cynthia Court and Vicinity. . ORDINANCE NO. 5700 - AN ORDINANCE ADOPTING THE REPORT OF THE CITY ENGINEER FOR THE INSTALLATION OF PAVING, CURBS AND GUTTERS, SIDEWALKS, STREET TREES, STREET LIGHTING, STORM DRAINAGE AND SANITARY SEWER REHABILITATION TO SERVE SOUTH 52ND PLACE FROM MAIN STREET TO 100 FEET SOUTH OF CYNTHIA COURT AND VICINITY (1-792) AND DECLARING AN EMERGENCY. Civil Engineer Don Branch presented a staff report on this issue. A public hearing must be held prior to adoption of the Engineer's Report and solicitation of bids for the subject project. Councilor Schanz opened the public hearing. 1. Charlotte Winston, 235 South 52nd Street, spoke in opposition of the proposed project. She felt residents were not provided with adequate information regarding the project. She requested additional information regarding the impact the project would have on property values and settlements property owners would receive. She felt a sidewalk was needed to accommodate the elderly. 2. Fred Simmons, 312 South 52nd Place, spoke in opposition of the project and explained he was an impacted property owner. He also stated there was much debate over the need for one or two sidewalks. He felt Ms. Winston's property would suffer a diminished value. He also stated there were seven properties in which easements did not currently exist for the construction of this project. He felt the project would improve the street and help control the dust. He also . . . . Regular Session Meeting Minutes June 21, 1993 Page 5 felt there was not adequate statistical information regarding bicycle traffic. He felt bicycle traffic could be accommodated with one 5 foot sidewalk and that one sidewalk would be less expensive. He did not feel there was a need for two sidewalks. Councilor Burge questioned if there was consensus at the neighborhood meeting regarding the placement of the sidewalk on the east or west side of the street. Mr. Simmons explained that the majority of residents voted to have the sidewalk placed on the west side of the street. Mr. Simmons personally favored it on the east side because it would create less traffic on his property. 3. Crystal Matlock, 240 South 52nd Street, spoke in support of the project with one sidewalk. She submitted photographs to Council for review. The, photographs were of Ms. Winston's property. City Recorder Eileen Stein entered into the record a correspondence from Phyllis and Robert Rudig, 5255 Cynthia Court, Springfield. Mr. & Mrs. Rudig have expressed opposition to the South 52nd Place Street improvement project (1-792). If the project is approved, they desire a 32 foot roadway with one sidewalk of 5 foot width on the west side of the street. City Recorder Eileen Stein entered into the record a correspondence from Betty Clark, 245 South 52nd Place 52nd Place, indicating a preference for for one sidewalk on the east side of the street. Councilor Schanz closed the public hearing. Councilor Burge questioned Mr. Branch on how staff felt about a sidewalk being located only on the west side of the street. Mr. Branch replied that the amount of pedestrian travel on the street was very minimal. He also stated that the intersection of Daisy and South 52nd Place was the location where school buses picked children up. He had been informed that the school bussed 80 children that would otherwise need to cross Main Street, therefore, all the pedestrian traffic along South 52nd Place would move from Main Street south, down Daisy Street. He explained the sidewalk on the west side had advantages. It tied in with existing sidewalks on Cynthia Court and along Daisy Street. He also explained mobile home housing was located to the east on Cynthia Court. He felt there may be a need to have sidewalks on both sides of the street in the future. Councilor Burge stated that foot traffic was minimal at this time. He also referenced a property that was zoned community commercial and clarified that this was a zone, not a use. He explained that at this time, he was favorable to a sidewalk on the west side of the street. He also stated that when the need arose and was substantiated, staff could address the need for sidewalks on the east side. Council further discussed this issue in detail and Mr. Branch answered questions of Council. Councilor Schanz explained that he spoke with an absentee property owner. The property owner stated that the improvement project would pose a financial burden on her. Councilor Schanz explained that it has been the Regular Session Meeting Minutes June 21, 1993 Page 6 . policy of Springfield to develop and pave a street whenever the opportunity is available. He noted that this often causes financial hardship on people and expressed regret. He stated that in the effort to improve Springfield and the image of Springfield, street paving was important. He also explained that it would be more costly if the work was performed at a later date. He hoped that the resident would talk with staff to see if any other arrangements could be worked out. Councilor Shaver raised the issue of acquiring right-of-way for the sidewalk at this juncture but not doing the improvement work. He discussed a potential two phased development. He asked if it would be possible to acquire the right-of-way for sidewalks on both sides of the street but only place the sidewalk on the west side in at this time. Mr. Branch responded that this could be done. Councilor Burge moved to adopt the ordinance with the following amendment: that sidewalks be installed on the west side only, that the right-of-way for future sidewalks, if and when needed, be acquired on the east side of South 52nd Place. . Mr. Branch discussed the large undeveloped lot at the corner of South 52nd Place a~d Main Street. He discussed the 400 foot frontage of a vacant area. He stated that if sidewalks were going to be installed in that area, the city would need to purchase the right-of-way at this time. He suggested that in that area, since the city could pick up the right-of-way when site plans were submitted for the pending development, that the city not purchase right-of-way for sidewalks in that area, but just what is necessary for the curb, gutter and street and the west side sidewalks. IT WAS MOVED BY COUNCILOR BURGE TO ADOPT ORDINANCE NO. 5700, WITH THE AMENDMENT THAT SIDEWALKS CURRENTLY WOULD BE INSTALLED ONLY ON THE WEST SIDE OF SOUTH 52ND PLACE AND NOT ON THE EAST SIDE. COUNCILOR SHAVER REQUESTED CLARIFICATION THAT THE CITY WOULD TAKE CARE OF THE RIGHT-OF-WAY FROM THE SOUTH END OF SOUTH 52ND PLACE UP TO THE PROPERTY THAT WAS ZONED COMMUNITY COMMERCIAL. COUNCILOR BURGE STATED YES, UP TO THAT POINT, BUT NOT INCLUDING THE 400 FEET. WITH THAT INTENT, COUNCILOR SHAVER EXPLAINED HE WOULD SECOND THE MOTION. IT WAS MOVED BY COUNCILOR BURGE, WITH A SECOND BY COUNCILOR SHAVER, TO ADOPT ORDINANCE NO. 5700 AS AMENDED. THE MOTION PASSED WITH A VOTE OF 4 FOR AND 0 AGAINST. Councilor Shaver requested that staff meet with Ms. Winston at this time to answer her questions. 7. Gateway Refinement Plan Diagram Amendment. ORDINANCE NO. 4 - AN ORDINANCE AMENDING THE GATEWAY REFINEMENT PLAN DIAGRAM TO REDESIGNATE A PORTION OF TAX LOT 1001, MAP NUMBER 17-03-15, FROM SPECIAL LIGHT INDUSTRIAL TO COMMUNITY COMMERCIAL, ADOPTING A SAVING AND SEVERABILITY CLAUSE. Ordinance No.4 received a first reading by title only. . Regular Session Meeting Minutes June 21, 1993 Page 7 . City Planner Lydia Neill presented a staff report on this issue. The city of Springfield has initiated a zone change from Special Light Industrial (SLI) to Community Commercial (CC) to facilitate development of the Sports Center. A zone change from SLI to CC was approved by the Planning Commission on May 19, 1993. The Planning Commission held a public hearing and adopted a recommendation approving a refinement Plan Diagram change from SLI to CC for a portion of Tax Lot 1001 by a vote of 5-0 on May 19, 1993. Tax Lot 1001 is part of the Sports Center development site and is bisected by the future extension of Sports Way. The subject property is currently designated on the Gateway Refinement Plan (GRP) Diagram CC west of Sports Way and SLI on the eastern portion of tax lot 1001. The Metro Plan permits local jurisdictions to determine the exact location of the Plan Diagram boundary on a site specific basis. The GRP as adopted, does not reflect an evaluation of the CC/SLI boundary for the subject property. The Planning Commission evaluated this issue and approved a rezone of the eastern portion of Tax Lot 1001 to CC. A conceptual development plan for the Sports Center site shows a baseball diamond and a parking lot located on tax lot 1001. Article 21, SLI, does not allow recreational uses as a permitted use. These recreational uses are permitted use in a CC zone under Article 18, SDC. . The proposal is consistent with the criteria for approval pursuant to SDC Section 8.030, Criteria for Adoption and Amendment of Refinement Plan Text, Refinement Plan Diagrams and Development Code Text. Ms. Neil stated that a letter had been received by Sycan B. She explained that the letter was not included in the packet because Sycan B requested that the letter be raised at the Planning Commission level during the zone change process. They were not opposed to the change and only wanted to point out that the change from Special Light Industrial Community Commercial did create a set back difference. They also noted that currently, the Special Light Industrial designation for setbacks is zero feet, but with adjoining Community Commercial development, it was 20 feet. They felt there was a large change had the potential to effect them in the future. Ms. Neil did point out to Mr. Hovet that this issue could be brought to the Planning Commission to consider a modification provision or variance request to address this. Councilor Schanz opened the public hearing. No one appeared to speak. Councilor Schanz closed the public hearing. 8. Amendments to the Springfield Development Code (SDC) - City of Springfield, Applicant, JO. NO. 93-04-58. ORDINANCE NO. 5701 - AN ORDINANCE REVISING THE SPRINGFIELD DEVELOPMENT CODE BY AMENDING ARTICLE 6 ANNEXATIONS AND PORTIONS OF ARTICLE 16 RESIDENTIAL ZONING DISTRICTS; ARTICLE 20 LMI, HI AND SHI INDUSTRIAL DISTRICTS; AND APPENDIX 1 FEES, AND DECLARING AN EMERGENCY. . City Planner Gary Karp presented a staff report on this issue. On May 19, 1993, the Springfield Planning Commission conducted a public hearing on . . . Regular Session Meeting Minutes June 21, 1993 Page 8 this request. No one spoke in opposition. The Planning Commission voted 5 to 0 to recommend Council approval of this SDC amendment request. An emergency is being declared so that the city may process annexation requests as soon as possible. Approval of the SDC amendment request is required to: 1. Allow persons wishing to annex to the city to use the Boundary Commission's expedited annexation procedure. this to occur, specific SDC language must be adopted. time and fees are proposed to be reduced. Lane County In order for Also processing 2. Allow existing non-conforming duplexes on interior lots created in previously approved Planned Unit Developments in the Low Density Residential District to be conforming uses. This will make it easier for persons to obtain loans and insurance on these structures. 3. Allow key/card lock fuel facilities as a specifically permitted use in the Light-Medium, Heavy and Special Heavy Industrial Districts. The proposed amendment differentiates this "service station" related use from a bulk fuel facility and/or storage facility which would require Discretionary Use approval from the Planning Commission and legitimizes the city's facility on Marcola Road. Councilor Schanz opened the public hearing. No one appeared to speak. Councilor Schanz closed the public hearing. IT WAS MOVED BY COUNCILOR SHAVER, WITH A SECOND BY COUNCILOR BEYER, TO ADOPT ORDINANCE NO. 5701. THE MOTION PASSED WITH A VOTE OF 4 FOR AND 0 AGAINST. 9. Amendments to the Springfield Development Code (SDC) - City of Springfield, Applicant, JO. NO. 93-05-72. ORDINANCE NO. 6 - AN ORDINANCE CONCERNING THE DIVISION OF LAND IN THE URBAN TRANSITION AREA, AND ESTABLISHING STANDARDS FOR SAID LAND DIVISIONS BY AMENDING ARTICLE 16 RESIDENTIAL ZONING DISTRICTS, ARTICLE 29 UF-I0 URBANIZED FRINGE OVERLAY DISTRICT AND ARTICLE 34 PARTITION STANDARDS OF THE SPRINGFIELD DEVELOPMENT CODE, (FIRST READING). Planning Manager Greg Mott presented a staff report on this issue. The Council adopted resolution number 92-34 in May, 1992 to allow the creation of "up-scale" housing in the urban transition area of Springfield. The distinction made by this resolution is to allow the redivision of land without annexation in exchange for an annexation agreement, the dedication and full city standard improvement of public right-of-way and the creation of lots of at least 24,000 square feet. City staff has processed three of these partitions when an appeal was filed with the city's hearings official. The appeal was up-held based on the assertion that Lane County had not adopted a similar set of guidelines and therefore the "coordination requirement" of the Inter-Governmental Agreement (IGA) had not been satisfied. The IGA (adopted 11-6-86) transfers planning authority in the urban transition (UT) area to Regular Session Meeting Minutes June 21, 1993 Page 9 . Springfield but requires coordination with Lane County on all land use applications. Adoption by Lane County of SDC amendments satisfies this requirement and enables the application of the Springfield laws in the UT area. The Board of Commissioners will consider the amendment in early to mid July, 1993. Mr. Mott explained the Planning Commission recommended one change to the ordinance. The change was to Section 2(d)(4), as follows: The paragraph read: "Full city standard improvements, including curb, gutter, sidewalk, street lights and street trees, but excluding sanitary sewer, ..." The recommended change was to delete "but excluding sanitary sewer" and revise it to read "and including sanitary sewer drylines..." If Council accepted the recommendation from the Planning Commission and made the above referenced revision, this would constitute a first reading of the ordinance and would be scheduled for a second reading on July 6th. Councilor Schanz opened the public hearing. 1. Don Mogenson, 2536 North 15th Street, spoke in support of amendments to the SDC. He felt there was a demand for this type of development. He felt land prices and availability were favorable in this area. 2. Dennis Wartenbee, 2742 Locust St, spoke in support of the amendments to the SDC. He supported comments made by Mr. Mogenson. . 3. Earl McElhany, 2600 North 31st Street, spoke in support of the proposed amendments to the SDC. 4. Garda Page, 2476 North 19th Street, spoke in support of the proposed changes to the SDC. Councilor Schanz closed the public hearing. BY COUNCIL CONSENSUS, STAFF WAS DIRECTED TO REVISE THE ORDINANCE AS RECOMMENDED BY THE PLANNING COMMISSION. BUSINESS FROM THE AUDIENCE 1. Christine Lundberg, Co-chair, Concerned Citizens for Education, previously provided handouts to Council titled Refund our Schools. She provided Council with an update regarding the impact of Ballot Measure #5 on the education of children in the community. She discussed goals of the committee and invited Council to become involved with their efforts. She also submitted a letter from the city of Wilsonville regarding their concern for the public education system in Oregon. 2. Philip Hedrick, 111 S.W. 5th Avenue, #2260, Portland, vice president and partner, Bowen Real Estate Group, thanked the city of Springfield and others involved in the development of McKenzie Meadows apartments. McKenzie Meadows is a 100-unit affordable housing property developed and . . ' . Regular Session Meeting Minutes June 21, 1993 Page 10 built by Bowen Real Estate Group. McKenzie Meadows is located on Oakdale Street. The land was purchased from the city of Springfield. He explained the property was fully leased within 60 days with the help of the Lane County Housing Authority and Community Services Agency. He stated that the Council's commitment to affordable housing is appreciated. Mr. Hedrick informed Council of Bowen's desire to purchase an additional 7 lots adjacent to McKenzie Meadows for the purpose of developing a 28-unit senior apartment community known as Clover Leaf Village. He requested that Council consider the project for property tax exemption in an amount not to exceed $15,000. He explained the development was conditioned on the ability to receive this property tax exemption, as well as to receive a federal low~income housing tax credits for which Bowen has applied. The tax exemption along with the low income housing tax credits would enable them to offer rental housing to the very low and low-income senior. Rental rates inclusive of utilities would be over $100 per month less than market rate rents of comparable size. Without the property tax exemption and federal tax credits the would be unable to meet the needs of the very low income senior for which the project is targeted. The land they intend to purchase is properly zoned for the proposed project and Bowen has submitted an offer to purchase the property to the Springfield Development Services office for consideration. The offer has been tentatively approved. They would like to commence construction in October, 1993, with completion in April, 1994. The units will be studio, one and two bedrooms and will be of comparable quality as McKenzie Meadows to meet Good Cents energy efficient standards. . Council recessed at approximately 8:22 p.m. Council reconvened at approximately 8:35 p.m. Councilor Schanz requested that staff address the issues raised by Mr. Hedrick and bring this item back to Council for review. CORRESPONDENCE AND PETITIONS 1. City Recorder Eileen Stein entered into the record the Correspondence provided by Chris Lundberg entitled Refund our Schools. Ms. Lundberg also submitted a letter from the city of Wilsonville, Mayor Gerald Krummel, to the Honorable Joyce Cohen, Oregon Senate, regarding the public education system in Oregon. 2. Correspondence from Robert and Lisa Thomas, 408 West M Street and Bonny Thomas, 1414 Kelly Boulevard, requesting a re-evaluation of the amount of their assessment for project 1-755, public hearing #4, ordinance number 5698. City Recorder Eileen Stein explained staff would follow-up on this item. ORDINANCES 1. Proposed Amendments to Industrial Pretreatment Ordinance. . ORDINANCE NO. 5702 - AN ORDINANCE CONCERNING THE CITY SEWERAGE SYSTEM; AMENDING SECTIONS 4-7-1, 4-7-2, 4-7-36, 4-7-37, 4-7-41, 4-7-45, REPEALING . . . Regular Session Meeting Minutes June 21, 1993 Page 11 SECTIONS 4-7-3(13) AND 4-7-5 OF THE SPRINGFIELD CODE, 1965, AND DECLARING AN EMERGENCY. Environmental Programs Manager Gary Colwell presented a staff report on this issue. Section 4-7-35 of the City Code authorizes and directs the City Manager to promulgate such rules and regulations as may be deemed necessary or proper to carry out the purposes or provisions of the City'S industrial pretreatment ordinance. Accordingly, administrative rules have been jointly developed by technical and legal staffs of the cities of Springfield and Eugene and the Metropolitan Wastewater Management Commission. Several amendments to the City Code are necessary to facilitate the adoption of these administrative rules which include an enforcement response guide. Staff asks that an emergency be declared because the Oregon Department of Environmental Quality has urged the immediate implementation of the enforcement response plan. IT WAS MOVED BY COUNCILOR BURGE, WITH A SECOND BY COUNCILOR SHAVER, TO ADOPT ORDINANCE NO. 5702. THE MOTION PASSED WITH A VOTE OF 4 FOR AND 0 AGAINST. BUSINESS FROM THE CITY COUNCIL 1. Committee Appointments. a. Designation of Charter Sub-Committee. . Council discussed their interest in this committee. Councilors Shaver, Burge, Schanz volunteered to participate on the committee. Councilor Burge explained that Councilor Maine also wanted to participate on the sub-committee. By Council consensus, any member interested could attend the sub-committee meeting. City Recorder Eileen Stein explained that the meeting would be advertised since it was a public meeting and a quorum of the Council may be in attendance. b. Councilor Shaver commended Officer Leroy Bergstrom, Traffic Engineer Scott Morris, Traffic Technician Dean Bishop and Public Works Director Dan Brown for addressing traffic problems at K and Water Streets. c. Councilor Burge requested that staff contact Lane County regarding a dangerous situation at North 19th Street, where Yolanda intersects North 19th Street and makes a sharp 90 degree turn to the right. He felt northbound traffic needed a stop sign, right turn permitted without stopping. If you turn off of North 19th onto Yolanda, turning to the west, cars coming inbound are not safe. Assistant City Manager Gino Grimaldi indicated that staff would look into this. BUSINESS FROM THE CITY MANAGER 1. Initiate Annexation of Territory to the City - JO. NO. 93-04-64. RESOLUTION NO. 93-33 - A RESOLUTION INITIATING ANNEXATION OF CERTAIN TERRITORY TO THE CITY OF SPRINGFIELD AND REQUESTING THAT THE LANE COUNTY LOCAL GOVERNMENT BOUNDARY COMMISSION DELAY THE EFFECTIVE DATE TO JANUARY 1, 1994 AND APPROVE AN EXTRATERRITORIAL EXTENSION OF SANITARY SEWER. . , . Regular Session Meeting Minutes June 21, 1993 Page 12 . City Planner Mel Oberst presented a staff report on this issue. The property owner requested annexation in order to develop a vacant lot on Aspen Street for single family residential use. A consent to annex was signed by the owner. An extension of sanitary sewer will allow development of the property. On May 19, 1993 the Planning Commission recommended that the Council initiate the annexation and forward it to the Boundary Commission with a request to delay the effective date to January 1, 1994. The City Council is authorized by ORS 199.490(2)(b) to initiate annexation upon receiving consent in writing form a majority of the electors registered in the territory proposed to be annexed and written consent from owners of more than half the land in the territory proposed to be annexed. The subject property owners, Gay and Dean Hummel, signed a consent to annex and the Lane County clerk finds there are no electors registered in the territory. The improved value of the property will not be on the Lane County Assessment and Tax Role until FY 1993-94. The value of the property at the time of effective date of annexation is included in the city's tax base. Delaying the effective date until January 1, 1994 assures the city of capturing the full value in the tax base. In order to occupy the residence, it must be hooked up to sanitary sewer. An extraterritorial extension of sewer is required if service is provided prior to the effective date of the annexation. . IT WAS MOVED BY COUNCILOR BURGE, WITH A SECOND BY COUNCILOR SHAVER, TO ADOPT RESOLUTION NO. 93-33. THE MOTION PASSED WITH A VOTE OF 4 FOR AND 0 AGAINST. 2. Property Tax Exemption for Springwood, Inc. RESOLUTION NO. 93-34 - A RESOLUTION APPROVING THE SPRINGWOOD, INC. APPLICATION AND GRANTING A PROPERTY TAX EXEMPTION THROUGH THE CITY OF SPRINGFIELD PROPERTY TAX EXEMPTION FOR NEW LOW INCOME ELDERLY RENTAL HOUSING PROGRAM (SECTIONS 2-14-1 THROUGH 2-14-4 OF THE SPRINGFIELD CODE, 1965) . Development Services Director Susan Daluddung presented a staff report on this issue. Springwood Inc. proposes to construct 429 units of low-income elderly housing and has submitted the first application to the city's property tax exemption program, which was adopted by Council in February 1993. The program has an annual cap of $100,000 in tax exemptions, is limited to elderly housing projects only, and provides a property tax exemption for a period not to exceed twenty consecutive years. As a requirement of the property tax exemption program, the City Manager is required to provide Council with a recommendation for granting property tax exemption. Based on information submitted by the applicant and their projected tax rate for July 1994, the projected property tax exemption for the Springwood development is estimated to be $100,000 for the first tax year of 1994-95. This is the cap amount available through the tax exemption program as approved by Council. . Ms. Daluddung provided Council with a revised Exhibit C, Statement in Support of the Application. . . . . . .. -,," Regular Session Meeting Minutes June 21, 1993 Page 13 Council discussed this issue in detail. Council discussed the pro forma and questioned if the figures needed to be reviewed by an outside source. City Attorney Joe Leahy explained that it was up to the Council to make the decision. He stated that decisions would be made solely on the information provided by the applicant with the endorsement of someone who has been in the industry for a number of years. He also stated that if the Council wished to be conservative they could have an independent party review it. Councilor Shaver felt that if Council was comfortable with the figures, he supported this. Councilor Burge explained that he had reviewed the figures and they were within the guidelines of industry standards for that type of an operating project. He stated the figures were close to identical of what he would have used. IT WAS MOVED BY COUNCILOR BURGE, WITH A SECOND BY COUNCILOR SHAVER, TO ADOPT RESOLUTION NO. 93-34, WHICH IS A TAX EXEMPTION IN THE AMOUNT OF UP TO $100,000 BASED ON QU~LIF!CATION AND WHAT THE ASSESSED VALUATION IS DETERMINED TO BE, INCLUDING THE AMENDED EXHIBIT C AS SUBMITTED BY STAFF, AND REMOVE THE NEED FOR OUTSIDE REVIEW OF THE PRO FORMA. THE MOTION PASSED YITH A VOTE OF 4 FOR AND 0 AGAINST. It was clarified that Council did not wish to have the pro forma reviewed by an outside party. This language was included in the resolution, therefore, the language would be removed. 3. Other Business. Assistant City Manager Gino Grimaldi reminded Council that a meeting was not scheduled for June 28, 1993. ADJOURNMENT THE MEETING WAS ADJOURNED AT 9:00 P.M. Minutes Recorder - Julie Wilson gaF'~~ Mayof A~~ City Recorder: #4174