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Home My WebLink About05/17/1993 Regular ~ . ~ City of Springfield Regular Council Meeting MINUTES OF THE REGULAR MEETING OF THE SPRINGFIELD CITY COuNCIL HELD MONDAY, MAY 17, 1993 ! The city of Springfield Council met in Regular Session in the Springfield City Council Chamber, 225 Fifth Street, Springfield, Oregon, on I Monday, May 17, at 7:30 p.m., with Mayor Morrisette presiding. ATTENDANCE. I Present were Mayor Morrisette, Councilors Beyer, Shaver, W~lters, Burge, Schanz and Maine. Also present were City Manager Michael Kelly, 4ssistant City Manager Gino Grimaldi, City Attorney Joe Leahy, City Recorder Eileen Stein, and members of the staff. PLEDGE. OF ALLEGIANCE The Pledge of Allegiance was led by Mayor Morrisette. INVOCATION The invocation was given by Anthony Martinez, Confederated Tribes of Siletz Indians. . SPRINGFIELD UPBEAT . Laurie Brown-Godfrey introduced members of the Confederated Tribes of Siletz and Quinalt Indians. They performed drumming ib recognition of Native American Week. I City Attorney Joe Leahy administered the oath of office to Councilor Elizabeth Terry Beyer for the Ward 1 Council position. Mayor Morrisette proclaimed May 19, 1993 as Rediscover Downtown Springfield Day. Mayor Morrisette proclaimed May 16 - 22, 1993 as National Public Works Week. Public Works Director Dan Brown provided inform~tion regarding the upcoming Public Yorks Day which was open to the PUbliC! at-large. Mayor Morrisette presented a Stakeholder certificate and coffee mug to Darrow Byrum, 1827 H Street, in appreciation of servic~ provided to the community. Mr. Byrum has mowed tall grass in several Springfield areas which were not listed has high priority areas for the ~ity Maintenance Division. I I Acting Chief of Police Dick Golden presented the city ~ith a check for $5,568. This check is a reimbursement from Project Eugene, Century Council Inc., for expenses incurred in project "Cops in Shops.r "Cops in Shops" is a cooperative effOrt by Project Eugene, Eugene Department of Public Safety, OLCC and Springfield Police Department to deter the putchase of alcoholic 1. 2. 3. 4. 5. 6. .' ". City Council Regular Session Minutes May 17, 1993 Page 2 . beverages by minors. BUSINESS FROM THE AUDIENCE 1. Artie Mae Harlow, 2433 Marcola Road, spoke in support of the proposed Springfield Teen Center. She felt Springfield citizen~ have accomplished many successful projects including a beautification prqgram and a senior facility. She was requesting CDAC funding to assist with start-up of the project. The request was for $7,500 in "matching fund~." She explained that for each dollar raised, they would like to receiv~ one dollar for the fund, up to $7,500. The money would be used for equip~ent, repairs and operation of the Teen Center. I Ms. Harlow provided the Mayor and Council with a lette~ requesting the funds. CONSENT CALENDAR IT WAS MOVED BY COUNCILOR BURGE, WITH A SECOND BY COUNCILO~ SHAVER, TO ADOPT THE CONSENT CALENDAR. THE MOTION PASSED WITH A VOTE OF 6 FOR AND 0 AGAINST. 1. Claims a. Approve April, 1993 Disbursements for Approval. 2. Minutes . a. Joint Dinner Meeting - April 26, 1993 b. Ward 2 Council Interviews - May 3, 1993 c. Regular Council Meeting - May 3, 1993 d. Ward 1 Council Interviews - May 10, 1993 e. Work Session Meeting - May 10, 1993 f. Continued Regular Meeting - May 10, 1993 3. Resolutions a. Amend Resolution 92-35, Endorsing Delayed Effective Date Annexation. RESOLUTION NO.1 - A RESOLUTION ENDORSING DELAYEDIEFFECTIVE DATE ANNEXATION AND EXTRATERRITORIAL EXTENSION OF SERVICES AS ONE OF THE OPTIONS FOR INITIATING ANNEXATIONS. I I RESOLUTION NO. 93-22 - A RESOLUTION SUPPORTING THE OREGON TRANSPORTATION PLAN (OTP) AND CALLING FOR LEGISLATIVE APPROVAL OF THE TRANSPORTATION FUNDING PACKAGE. b. 4. Ordinances a. ORDINANCE NO. 5687 - AN ORDINANCE AMENDING THE EU~ENE-SPRINGFIELD METROPOLITAN AREA GENERAL PLAN DIAGRAM TOINCLUDEiPROPERTY LOCATED IN THE 3900 BLOCK OF HAYDEN BRIDGE ROAD IN THE URBANjGROWTH BOUNDARY; TO DESIGNATE THE PROPERTY LOW DENSITY RESIDENTIAL AND ADOPTING A SEVERABILITY CLAUSE (2ND READING). I . " p City Council Regular Session Minutes May 17, 1993 Page 3 . 5. . b. ORDINANCE NO. 5688 - AN ORDINANCE AMENDING THE EUGENE-SPRINGFIELD METROPOLITAN AREA GENERAL PLAN DIAGRAM TO INCLUDE PROPERTY LOCATED ON THE EAST SIDE OF SPRING BOULEVARD IN THE URBAN GROWTH BOUNDARY; TO DESIGNATE THE PROPERTY LOW DENSITY RESIDENTIAL AND ADOPTING A SEVERABILITY CLAUSE (2ND READING). ' c. ORDINANCE NO. 5689 - AN ORDINANCE AMENDING THE EUGENE-SPRINGFIELD METROPOLITAN AREA GENERAL PLAN DIAGRAM TO PROVIDE ,FOR EXPANSION OF FACILITIES AT THE EUGENE AIRPORT ACCORDING TO THE ADOPTED EUGENE AIRPORT MASTER PLAN; AND ADOPTING A SEVERABILITY CLAUSE (2ND READING). I d. ORDINANCE NO. 5690 - AN ORDINANCE ADOPTING THE REPORT OF THE CITY ENGINEER FOR IMPROVEMENTS ON 8TH STREET, G STREET:TO SPRINGFIELD HIGH SCHOOL PROPERTY (1-794) AND DECLARING AN EMERGENCY. I Other Routine Matters a. I i I Bid Award for Project 1-794: 8th Street Improvements, G Springfield High School Property, to Gelco Construction Amount of $30,572.21. Street to Co. in the b. i Bid Award for Project 1-811: Traffic Signal Installation, Gateway Street at Oakdale Street, to Lantz Electric, Inc. lin the Amount of $58,025. c. Award Contract for Installation of Fiber Optics C~ble to Electrical Construction Co. in the Amount of $28,154. : I Approve the April, 1993 Monthly Financial Reports! d. , e. Intergovernmental Agreement to Establish and Support a Metropolitan I Sports Commission. I I I PUBLIC HEARINGS , . I I 1. Vacation of the West 30 Feet of an Alley Located Between C and D Streets and 10th and 12th Streets - City of Springfield, Applicant, Jo. No. 93-02-30. i I ORDINANCE NO. 5691 - AN ORDINANCE VACATING THE WEST 301 FEET OF AN ALLEY LOCATED BETWEEN C AND D STREETS AND 10TH AND 12TH STREETS, PLATTED AS PART OF BRATTAIN'S ADDITION TO SPRINGFIELD, AND DECLARING AN EMERGENCY. I City Planner Gary Karp presented a staff report on thi~ issue. Approval of this vacation request is required to allow! School District 19 use of this area as part of the school yard for Brattain School. I On May 5, 1993, the Springfield Planning Commission conducted a public hearing on this request. No one spoke in favor, no one spoke in opposition. The Planning commission voted 5 to 0 to recommend Council approval of this vacation request. An emergency is being declared to relieve the city of any possibility of liability from the portion of the public alley in the school yard area. J . 2. I I I I I I I No one appeared to speak. I IT WAS MOVED BY COUNCILOR MAINE, WITH A SECOND BY COUN~ILOR BEYER, TO ADOPT ORDINANCE NO. 5691. THE MOTION PASSED WITH A VOTE OF 6 FOR AND 0 AGAINST. I I I CDAC Funding Recommendations for the 1993-94 Community I Development Block Grant Program. I Mayor Morrisette opened the public hearing. Mayor Morrisette closed the public hearing. City Council Regular Session Minutes May 17, 1993 Page 4 . . I I RESOLUTION NO. 93-23 - A RESOLUTION ADOPTING THE PROPOSED STATEMENT OF COMMUNITY DEVELOPMENT OBJECTIVES AND PROJECTED USE OF FUNDS FOR FISCAL YEAR 1993-94. i I Management Analyst Lynn Nakamura presented a staff report on this issue. Jeanette Cardwell, Chair of CDAC, was also available to answer questions. I I The Community Development Advisory Committee (CDAC) met on March 31, 1993 to review proposals for CDBG funding and to formulate funding recommendations for the 1993-94 CDBG Program for consi~eration by the Mayor and City Council. ; I i The U.S. Department of Housing and Urban Development (HUD) has estimated that the city of Springfield's CDBG allocation for fis~al year 1993-94 is $618,000. This is $80,000 more than the current year'S allocation of $538,000. The new grant funds will become available on July 1, 1993. It is also proposed that $78,000 in CDBG funds from priori years be re-allocated (in the form of an amendment to the citY'$ final statement) to projects that will be implemented during fiscal year 1993-94. This brings the total amount of funds available to the 1993-94 CDBG program to $696,000. I Through President Clinton's "economic stimulus packagel" the city anticipated receiving another $398,000 in CDBG funds; however, the U.S. Senate did not approve this package. The city will continue to receive its HOME grant, totaling $238,200 in fiscal year 1993-94. iWith additional carry-over projects and funding, this brings the city's total CDBG and HOME budget to approximately $1.1 million in July, 1993.. I Ms. Nakamura explained that there was one revision to ~he information contained in proposal. She explained that the playground structure at Yolanda Elementary School did not meet the funding criteria. The Yolanda School PTA was informed that the project was ineligibl~. I Council discussed the request to fund the Teen Center broject in the amount of $7,500. She explained the project could be conditionally approved at the direction of Council. Council discussed funding ctiteria related to the Teen Center. I I Ms. Nakamura provided information regarding criteria d~finitions, rules and regulations. Councilor Maine said he supported the Teen Center projlct, although, he discussed the need to follow proper process. He recommended Council allow I I I I I I i . . City Council Regular Session Minutes May 17, 1993 Page 5 . , this request to go through the application process witH a recommendation back to Council. I City Manager Mike Kelly explained Council could conditionally approve funding of the Teen Center project. He explained staf~ could check with the CDAC and come back to Council with a proposed recommendation regarding funding eligibility. J i Councilor Burge recommended that Council approve fundi~g $7,500 to the Teen Center and ask staff to find a way to make this project qualify for funding. i i Mayor Morrisette explained that he has discussed the Teen Center project with Ms. Harlow and had suggested she submit information to the Council for review. I IT VAS MOVED BY COUNCILOR BURGE THAT THE CITY GRANT $7,500 FROM CDBG FUNDS TO THE TEEN CENTER AS A MATCHING GRANT SUBJECT TO STAFF DETERMINING THE QUALIFICATIONS AND ELIGIBILITY. : i City Recorder Eileen Stein explained that the public h~aring had not yet been opened. i i Councilor Maine discussed Council polices and procedur~s. He stated he did not feel Council had to approve this request immediately and information could be reviewed and re-submitted to Council for action/direction. I . Councilor Maine discussed the Lively Park ~wim Center project and felt the project was a regional attraction. He questioned if tnis could qualify under the category of low-income or disabled for fundiAg as a community-wide project. Ms. Nakamura explained the specific reasons that the project did not qualify under either category. ! Mayor Morrisette opened the public hearing. regarding the funding of~$17,000 for a Ms. Nakamura explained this position was a I I I Councilor Burge also requested clarification regarding: the committed funding of $27,452, refinement planning/DSD. Ms. Nakamura explained the refinement planning position was an existing position.; She explained that the previous Council committed funding to this position until all the city refinement plans were completed. : Councilor Burge requested clarification regarding grant administration/DSD funding in the amount of $77,608. She explained this was the cost to administer the Block'Grant program. The amount included salaries for a little more than one full-time employee as well as alIi the other activities necessary to comply with HUD requirements. I I I I I Sandra Buss, 2421 Ranch Drive, Yolanda Elementary! School PTA playground project member, spoke in support of th~ proposed playground project. She felt 51% of the children would fit under the HUD , Councilor Burge had questions temporary part-time position. new position. 1. . City Council Regular Session Minutes May 17, 1993 Page 6 . . . 2. I criteria of low-income. She wanted to meet with the CDBG Committee to further review statistics and qualification requitements. Susan Ban, Executive Director of Eugene EmergencylHoUSing, 825 Monroe Street, Suite 3, Eugene, spoke in support of funding for Brethren Housing. She discussed the services provided by Brethren Housing and what this year's funding would be used for. I I I Ja~ Russell, 310 South 35th Street, President of ~he Springfield Nelghborhood Watch, spoke in support of the Pride ,Park expansion project. He explained the funding would provide for the purchase of property to expand the park. i , I Richard Carlson, 833 North 5th Street, CDAC member, discussed the proper process to apply for CDAC funding. He suggested the same rules be imposed on all applicants requesting funding (i.e., either all or no applicants should be required to follow the prdcess). He suggested that Council not be anxious to spend unallocated funding and there I were other uses for unallocated funds. He suggested the $20,000 of funds be returned to the Committee for review and I recommendations for allocation. I i ! At Council's request, the Committee would review the Teen Center request for funding. 3. 4. Mayor Morrisette closed the public hearing. , Councilor Schanz said he supported the Teen Center project. He recommended the Committee review the funding proposal and the applicant be required to follow the proper application process. 1 I Councilor Schanz requested clarification regarding eligibility of the Yolanda Elementary School PTA playground project. : Councilor Burge supported the Teen Center project and their request for funding. He commented that rules needed to be followed to some degree but Council should be flexible under special circumstances~ ! Councilor Shaver supported following the process and h6ped the review could be expedited. He requested clarification regarding the part-time temporary position ($17,000) and why allocation of funds were us~d for this. I Planning Manager Greg Mott discussed the comprehensive I housing plan Council reviewed and endorsed in January/February. He explained the part-time staff position would be obligated to staff the Mayor'siHousing Task Force as well as prepare necessary studies, implement recommendations, code changes, and implementation of the housing plan. The projected work plan is approximately 12 - 14 months. He also clarified that the person hired would be required to have housing policy experience. ' I Mayor Morrisette and Ms. Nakamura discussed CHAS and federal requirements imposed on this program. She also discussed overall c6mponents and future development of the city housing plan. I . City Council Regular Session Minutes May 17, 1993 Page 7 ! Councilor Burge commented that it appeared the Develop~ent Services Department added a new staff member each time a new project was added to their work plan. i I because of complicated b~ streamlined to save i , I Ms. Nakamura commented that the Committee could reviewithe funding request by the Teen Center and reply back to Council in approx~mately one month. I Councilor Maine discussed the impact caused to staff process requirements. He felt the process needed to time and money. Councilor Burge questioned if this process could be expedited with a report back to Council next Monday. I i City Attorney Joe Leahy discussed concerns raised regarding the Yolanda PTA project. He explained that incomplete data was received from Lane County. i , IT WAS MOVED BY COUNCILOR BURGE, WITH A SECOND BY COUNCILOR WALTERS, THAT THE TEEN CENTER PROJECT BE BROUGHT BACK NEXT MONDAY, THAT THE PUBLIC HEARING BE EXTENDED UNTIL NEXT MONDAY, DURING WHICH TIME THE TEEN CENTER WOULD FILL OUT THE APPLICATION, STAFF WOULD REVIEW IT AND REPORT BACK NEXT MONDAY, AND COUNCIL WOULD MAKE A DECISION ON THAT AND ANY DIFFERENCE, IF THERE IS ANY. ! . Councilor Maine had questions regarding the motion. Councilor Burge responded and clarified that staff would review and qualify the application, bring the item back to Council for review,next Monday and continue this meeting to next Monday. He also discussed the difference, if any, and stated that the money should be held until th~re was a need for use of it in the community. Councilor Burge amended h~s motion as follows: , THAT THE DIFFERENCE BETWEEN $20,000 AND $7,500 GO BACKjTO THE COMMITTEE FOR DETERMINATION AND RECOMMENDATION ON HOW THE DIFFERENCE, BETWEEN $7,500 AND $20,000 BE SPENT. I Councilor Walters supported the amended motion made by; Councilor Burge. I Ms. Nakamura explained that, theoretically, if the CDAC changed the recommendation to Council, staff would need to notify the public that the recommendation has been changed and hold another public hearing. She stated that if Council decided to fund the project with the condition that they meet the block grant guidelines, then another pub~ic hearing would not need to be held. . I , , Councilor Burge restated his motion: TO APPROVE ALL IrEMS ATTACHED WITH THE EXCEPTION OF THE PLAYGROUND STRUCTURE AT YOLANDA ELEMENTARY BUT INCLUDING $7,500 TO THE TEEN CENTER, AND THAT THE DIFFERENCE IN FUNDS ($12,500) UNCOMMITTED GO BACK TO THE COMMITTEE FOR RECpNSIDERATION. Councilor Schanz discussed the process used to make mo~ions. He stated that two motions were on the floor. He discussed the main motion and the new motion. Councilor Burge explained that he withdre~ his main motion and presented a new one. Councilor Schanz suggested voting on the amendment and then the main motion Councilor Burge made previous[y. Councilor Schanz City Council Regular Session Minutes May 17, 1993 Page 8 I I , I i ! I I noted that Councilor Burge just restated the two motiorts in one motion. Councilor Walters stated he would still second the motion. I I City Attorney Joe Leahy restated the desired motion an4 intent as follows: . TO PASS THE BUDGET TONIGHT, WITH THE EXCEPTION OF THE rOLANDA PTA PROJECT, AND COUNCIL WOULD GIVE TENTATIVE APPROVAL WITHIN THAT BUDGET FOR THE TEEN CENTER PROJECT SUBJECT TO STAFF REVIEW AND DETERMINATION THAT IT MEETS THE REQUIREMENTS AND THE REMAINDER OF THE FUNDS GO BACK TO :CDAC FOR REPROCESSING AND RECOMMENDATION. Councilor Burge explained that the summary made by Mr. iLeahy reflected his intent. I COUNCILOR BURGE WITHDREW HIS SECOND TO THAT MOTION. , , I 1ST MOTION AND COUNCILOR YALTERS WITHDREW HIS I ! ! . THE 2ND MOTION (MADE BY COUNCILOR BURGE AND RESTATED Bt CITY ATTORNEY LEAHY) WAS SECONDED BY COUNCILOR WALTERS. I Councilor Maine discussed his uneasiness to circumvent ithe appropriate process and suggested that this not be a common practice of the Council. Councilor Beyer also had concerns about handling the r~quest as it was done this evening. Councilor Schanz also agreed with the comments. I I THE MOTION WAS ADOPTED BY A VOTE OF 6 FOR AND 0 AGAINST. I 3. Public Hearing on Proposed Ordinance Setting Regional Jnd Local Sewer User Fees for FY 93/94. I ORDINANCE NO. 6 - AN ORDINANCE CONCERNING SEWER AND DRAINAGE CHARGES INCLUDING RATES AND AMENDING SECTION 3-3-3 OF THE SPRI~GFIELD CODE 1965 (1ST READING). Ordinance Number 6 received a first reading by title only. I Environmental Programs Manager Gary Colwell presented ihe staff report on this issue. A sewer budget comparison handout was proved to Council. Mayor Morrisette opened the public hearing. Mayor Morrisette closed the public hearing. Current user fees for local sanitary and storm sewers and regional sanitary sewers were adopted by the Council on June 1, !1992. Current user fees are sufficient to fund anticipated operating costs of the local and regional systems for the cominglfiscal year. However, local sanitary and storm sewer fees need to be increased to provide capital funding for planned future phases of the Springfield Interceptor Sewer System. Regional se~er fees are going to remain the same for the coming year. New sewer user fees for next year need to be in effect by July 1, 1993. I I I No one appeared to speak. I I I Public Hearing for Project 1-798, Paving, Curbs and Gutters and Sidewalks to ,Serve Market Street, Parker Street to Centennial Bo~levard and Vicinity. I I I I I I I 4. . . . . City Council Regular Session Minutes May 17, 1993 Page 9 ORDINANCE NO. 5692 - AN ORDINANCE ADOPTING THE REPORT OF THE CITY ENGINEER FOR THE CONSTRUCTION OF PAVING, CURBS AND GUTTERS AND SIDEWALKS TO SERVE MARKET STREET, PARKER STREET TO CENTENNIAL BOULEVARD ~D VICINITY (1-798) AND DECLARING AN EMERGENCY. I ! City Engineer Al Peroutka presented a staff report on ~his issue. A public hearing must be held prior to adoption of the Engineer';s Report and award of bids for the subject project. An emergency declaration was requested so staff could go forward with award of the contract at t~e June 7th Council meeting. , I . Improvement of paving, curbs, gutters and sidewalks on:Market Street, Parker Street to Centennial Boulevard and vicinity was ,initiated by Council on April 13, 1992, with a resolution of intent to improve. At a neighborhood meeting held one year ago, the property owners requested a one year delay of the Council-requested project. One year:has passed and, now, the project is scheduled to go forward with no property owners against the project. There are no Community Development Block Grant Funds a~tached to this project. A second neighborhood meeting was held on April 27, 19~3, with the property owners to review the construction plans. Discussions focused on the following property owner concerns: 1) the street would be low enough to accept roof drains and weep pipes, 2) notification of the contractor's construction schedule as the lack of access to the businesses on the commercial lots may cause re-routing'of delivery trucks, and 3) driveways be set to meet the needs of the properties. , Council discussed commercial parking lots and requirem~nts to pave this. Gravel parking lots are not allowed for commercial bus~ness. , Councilor Walters and Shaver discussed curbs and street closure. , Mayor Morrisette opened the public hearing. No one appeared to speak. Mayor Morrisette closed the public hearing. ! Councilor Shaver questioned if the city could deed ove~ the property in exchange for paving of the lot. Councilor Burge suggested the option of landscaping. Mr. Kelly responded that the city could rtot condition vacated property. He explained that if the property was donat~d or vacated, it could not be encumbered. The public right-of-way needed to go through the public hearing process. ! Councilor Burge stated that if staff did not feel rete~tion of this property by the city was important that the city should not retain it. Public Works Director Dan Brown stated that the short street was not important to the city. He stated that if the city vac~ted it, the property owner was not interested in improving it. Staff felt the street improvement project was the lowest cost method to make 'it look good. Mayor Morrisette suggested the item be tabled if there1was no urgency to City Council Regular Session Minutes May 17, 1993 Page 10 . decide immediately or have a motion to approve it. I I IT YAS MOVED BY COUNCILOR BURGE, WITH A SECOND BY COUNqILOR SHAVER, TO ADOPT PROJECT NUMBER 1-798 (ORDINANCE NO. 5692). THE MOTION PASSED WITH A VOTE OF5 FOR AND 1 AGAINST (WALTERS). : i Council re convened at I I i I i I , Council recessed at approximately 9:30 p.m. approximately 9:40 p.m. 1. BUSINESS FROM THE CITY COUNCIL . Committee Reports. a. ! Councilor Schanz attended a Human Rights Commission meeting. Items discussed included goals for the Commission and subcommittees. I i Councilor Walters attended the Lane Regional Air Pollution Authority meeting. Items discussed included air quality anq membership. i I Councilor Maine attended the Metropolitan Policy Committee meeting. Items discussed included the land-use planning process. He explained that the city of Eugene and Lane County were given Springfield proposals which Council discussed during a work session meeting. One minor change was that they were asked to accept or give their views on the first five recommendations from the Springfield Planning Commission, which Council supported. Regarding the UGB amendments, this item was changed from a percentage to an aggregate number of 250 acres per application. He explained the Mayor wa~ in the process of writing a letter to explain Council's position anq to request an answer by the first of the month. b. c. 2. Committee Appointments. Bicycle Committee Appointments. a. I IT WAS MOVED BY COUNCILOR MAINE, WITH A SECOND BY I COUNCILOR SCHANZ, TO APPOINT CHUCK FISCHER AND KEVIN BARCLAY AS NEW MEMBERS TO THE BICYCLE COMMITTEE AND TO REAPPOINT BILL CARPENTER, RICHARD FARRELL, AND DAVE CUMMINGS AND TO ACCEPT THE RESIGNATION OF KEVIN R0WAN. THE MOTION PASSED WITH A VOTE OF 6 FOR AND 0 AGAINST. b. I Appointment of the Springfield Chamber of Commerce Nominees to the Southern Willamette Private Industry Council (SWPIC). i IT WAS MOVED BY COUNCILOR MAINE, WITH A SECOND ByiCOUNCILOR WALTERS, TO APPOINT TAUNI SAMUEL AND ROY ORR TO SWPIC TO FILL THE TERMS ENDING 12/31/95. THE MOTION PASSED WITH A VOTE OF 6 FOR:AND 0 AGAINST. c. Appointment to the McKenzie River Watershed Counctl. i Councilor Walters volunteered for the McKenzie River Watershed Council I position. . 3. Other Business. City Council Regular Session Minutes May 17, 1993 Page 11 . . . a. Councilor Schanz reminded Council that the Judici~ry and Finance Committees still needed a third Council member as~igned to the committees. He also noted that the City Manager'~ compensation package needed to be reviewed. Mayor Morrisette would discuss committee and membership assignments with Councilqrs and report back to Council with final appointments. ' , I City Manager Mike Kelly reminded Council that Courlcilor Burge resigned from the Southern Willamette Private Industry Cou~cil because of conflicting business demands. b. Mayor Morrisette stated that he would provide a list of committees vacant and their charge descriptions to Councilors Beyer and Shaver. Councilor Shaver requested that information be provided regarding the committee meeting schedule (date and time). I c. Councilor Burge formally requested that the city riot expend staff time or funding on Mayor Morrisette's proposed joint E~erald City consolidation issue. , I d. Councilor Walters commended city staff for effort~ related to the Springfield clean-up project. Public Works Director Dan Brown provided brief information regarding the success of the project. Councilor Walters suggested that recognition certificates be provided to those participating with the project. I Mayor Morrisette provided information to Council iegarding his speech at the Eugene City Club. He discussed the Emeral~ City consolidation issue and his ideas for the future. I , e. f. Councilor Shaver discussed the March, 1993 Maintenance Division schedule. Mr. Brown responded to questions raise~ by Councilor Shaver. Mr. Brown also explained that he would provide Council with a written response regarding questions raised. ; g. Councilor Shaver discussed use of his personal computer to access the city Vax system. He questioned if Council would approve the installation of a phone line in his home for use with his computer and for city business. Councilor Burge did not support this request. He did not feel it was appropriate to use taxpayer funds to pay for this. i Councilor Maine discussed the electronic mail system. He discussed the need to improve the existing computer system. I Mr. Kelly responded that Council would be provideq with information related to upgrading the city Vax system. I Mr. Brown and Maintenance Manager Ed Black responded to questions raised by Councilor Walters regarding the city ch~pping program. Items addressed included program use, scheduling and reporting issues. , Councilor Walters questioned the status of the scJffolding next to Jim's Landing building. He explained that the sc~ffolding has been h. 1. . . . .. City Council Regular Session Minutes May 17, 1993 Page 12 there for quite some time. Building Official Dave Puent would report back to Council. j. Councilor Walters reported that both he and Mayor Morrisette attended a prayer breakfast last week. Mayor Morrisette explained that he would notify the Council when the event was again Ischeduled. BUSINESS FROM THE CITY MANAGER 1. Budget Transfer Resolution. I RESOLUTION NO. 93-24 - A RESOLUTION RECOGNIZING AND AP~ROPRIATING GRANTS AND CONTRIBUTIONS IN THE SPECIAL REVENUE AND DEVELOPME~T PROJECTS FUNDS AND TRANSFERRING AND RE-APPROPRIATING FUNDS IN THE GENERAL,! STREET, BANCROFT REDEMPTION, SEWER CAPITAL PROJECTS, METRO WASTEWATER, QEVELOPMENT ASSESSMENTS, AND DEVELOPMENT PROJECTS FUNDS. i I Acting Finance Director Pat Coleman presented a staff Jeport on this issue. I , 2. The City Council is asked to approve the regular budget transfer resolution.' I I IT WAS MOVED BY COUNCILOR MAINE, WITH A SECOND BY COUNCILOR BURGE, TO ADOPT RESOLUTION NO. 93-24. THE MOTION PASSED WITH A VOTE O~ 6 FOR AND 0 AGAINST. I System Development Charge Agreement for Deferral. I RESOLUTION NO. 93~25 - A RESOLUTION PROVIDING FOR DEFERRAL OF SYSTEMS DEVELOPMENT CHARGES (SDC). I I ORDINANCE NO. 5693 - AN ORDINANCE AMENDING ARTICLE 2 S~STEMS DEVELOPMENT FEES OF CHAPTER II, LOCAL IMPROVEMENTS OF THE SPRINGFIELD CODE; AMENDING SECTIONS 2-11-7 "COLLECTION OF CHARGES," SUBSECTION (2)1 AND (4) AS DESCRIBED AND SET FORTH AS FOLLOWS: AND DECLARING AN EMERGENCY. I Management Analyst Dick McKinley presented a staff reP9rt on this issue. At issue is whether the ci\ty should provide a mechanism for large developments (SDC's of $10,000 or more) to pay SDC's on a two-payment deferral basis. If so, how the deferral program shall ioperate. Private developers have asked the ci ty to establish a p:rogram for deferring part of the SDC's until the Certificate of Occupancy i~ issued for large projects. This would allow them to phase the SDC payments. The city code allows for such a program to be established. The paymeht is secured by placing a lien on the property, but only in the case ofl default. This program will help to encourage large-scale development ,in the ci ty. I , At the March 22, 1993 work session on this program, Coubcil directed staff , to have only two payments - one at permit issuance and one prior to final occupancy. Council also asked staff to evaluate the $20,000 cutoff point and the proportion of payments. The proposed plan calls for a cutoff of $10,000, a 50/50 split on the payments, and no interesti payments. Of seven cities surveyed, none had a deferral of SDC's for large projects. At the . . . ..' City Council Regular Session Minutes May 17, 1993 Page 13 AprilS, 1993 regular session, Council directed staff io bring this item back for resolution. This ordinance has an emergency clause because of the health and safety aspects of infrastructure development. Councilor Shaver discussed potential problems with peoJle who did not pay fees prior to final occupancy. He felt that large dev~lopers' and established businesses man not be such a risk. He noted that small businesses may need incoming money to obtain further permits. Mr. McKinley explained that the city attempted to shy away from bei~g a lending institution. Councilor Maine explained the Council was supportive of development and business. He did not support the city being involved in the role of banking. He felt that fees should be paid prior to the occupancy permit being issued. He stated that he saw no rational for the city becoming the banker for SDC's. Mr. McKinley explained that the res~lution did addressed this. IT WAS MOVED BY COUNCILOR BURGE, WITH A SECOND BY COUN~ILOR MAINE, THAT ANY SDC CHARGES OF $10,000 OR LESS WOULD BE PAID UP FRONT AT THE TIME-OF APPLICATION. ANY AMOUNT IN EXCESS OF $10,000, AT THE ELECTION OF THE APPLICANT, COULD BE SET ASIDE UNTIL THE PROJECT WAS CO~PLETED, NON-INTEREST BEARING AND UPON COMPLETION, BUT PRIOR TO ISSUANCE OF THE CERTIFICATE OF OCCUPANCY, THEN THOSE FUNDS REMAINING, THE BALANCE WOULD HAVE TO BE PAID IN FULL. I Mr. McKinley explained that Council would be adopting ~he resolution as amended. j I IT WAS MOVED BY COUNCILOR BURGE, WITH A SECOND BY COUNCILOR SCHANZ, THAT COUNCIL AMEND RESOLUTION 93-25, REGARDING SYSTEM DEVELOPMENT CHARGES, TO STATE THAT ALL SYSTEMS DEVELOPMENT CHARGES OF $10,000 OR LESS MUST BE PAID AT THE TIME OF APPLICATION FOR BUILDING PERMIT ISSUANCE AND AMOUNTS IN EXCESS OF $10,000, AT THE REQUEST OF THE APPLICANT, CAN BE DEFERRED, NON-INTEREST BEARING, UNTIL THE PROJECT IS COMPLETED BUT PRIOR TO THE TIME THAT THE CITY ISSUES A CERTIFICATE OF OCCUPANCY, AND T~AT NO CERTIFICATE OF OCCUPANCY WILL BE ISSUED UNLESS THE REMAINING BALANCE TO THE SYSTEM DEVELOPMENT CHARGES HAVE BEEN PAID IN FULL. THE MOTION WAS ADOPTED BY A VOTE OF 6-0. , I, Councilor Maine clarified that the intent was to both amend and adopt resolution number 93-25. I I IT WAS MOVED BY COUNCILOR MAINE, WITH A SECOND BY COUNCILOR BURGE, TO ADOPT ORDINANCE NO. 5693. THE MOTION PASSED WITH A VOTE OF 6 FOR AND 0 AGAINST. , I 3. Request From Carolyn Patterson, 1428 Piedmont Street fbr a Special Noise Permit. j City Recorder Eileen Stein presented the staff report pn this item. I Pursuant to city Code section 5-12-8(1)(g), the Counci~ may grant special permits to responsible persons or organizations to broadcast programs of music, news, speeches or general entertainment. . , . . . . . '",-~ ~City Council Regular Session Minutes May 17, 1993 Page 14 i City Record~r Eileen Stein entered letters into the pu~lic record in opposition of the noise permit. The letters were from IBil1 and Janice Whitehall, 1830 Market; Mary Edmanston, 1465 Piedmont; Darryl and Regina Barnes, 1453 Piedmont; Gerold Maithler, 1405 Piedmont; ,Pauline Rackley and Mindy Senn, 1404 Piedmont; and Pat Lewis, 1417 Piedmont Street. I I mediate withdut set standards. different opinions of what was , Councilor Shaver felt it was difficult to He also expressed concern that people had considered to be a nuisance. Mr. Kelly summarized options presented by staff and cl~rified conditions listed. Councilor Schanz discussed the need to soundproof the garage. Councilor Maine suggested the Patterson's try insulating the garage. Councilor Burge commented that it was expensive to properly soundproof the garage. Mr. Puent concurred. ' . Councilor 'Shaver discussed noise standards. Mr. Leahy iexplained the city did not have the proper equipment to measure noise. Mr. Kelly explained the city could move toward obtaining proper equipment and training staff to properly use it. : I Councilors Maine and Burge urged that the Patterson's ~ork with the neighbors for an amiable solution. BUSINESS FROM THE CITY ATTORNEY ADJOURNMENT THE MEETING WAS ADJOURNED AT 10:45 P.M. Minutes Recorder - Julie Wilson i ./5i//~~-# Mayor i ATTEST: Ji';eU~:J Jt&vl/~ Ci ty Recorder' #4077