HomeMy WebLinkAbout03/01/1993 Regular
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City of Springfield
Regular Council Meeting
MINUTES OF THE REGULAR MEETING OF
THE SPRINGFIELD CITY COUNCIL HELD
MONDAY, MARCH 1, 1993
The City of Springfield Council met in Regular Session in the Springfield City
Council Chamber, 225 Fifth Street, Springfield, Oregon, on Monday, March 1,
1993, at 7:34 p.m., with Mayor Morrisette presiding.
ATTENDANCE
Present were Mayor Morrisette, Councilors Adams, Berg, Walters, Burge, and
Schanz. Councilor Maine was absent (excused). Also present were City Manager
Michael Kelly, Assistant City Manager Gino Grimaldi, City Attorney Tim Harold,
City Recorder Eileen Stein, and members of the staff.
PLEDGE OF ALLEGIANCE
The Pledge of Allegiance was led by Mayor Morrisette.
INVOCATION
The invocation was given by Carole Sayer, Local Spiritual Assembly of the
Baha'is of Springfield.
4It SPRINGFIELD UPBEAT
1. City Manager Mike Kelly recognized Steve Roehl, Department of Fire and Life
Safety, for 20 years of service to the city of Springfield.
BUSINESS FROM THE AUDIENCE
1. Sheriff Bob McManus gave a presentation in support of measure 20-04 and
provided history and specific information on previous levy elections.
Mayor Morrisette requested that Communications Director Mike Moskovitz
prepare a news release to document Council support related to measure
20-04.
IT WAS MOVED BY COUNCILOR ADAMS, WITH A SECOND BY COUNCILOR BERG, THAT
COUNCIL GO ON RECORD AS SUPPORTING THE COUNTY PUBLIC SAFETY TAX LEVY,
MEASURE 20-04. THE MOTION PASSED WITH A VOTE OF 5 FOR AND 0 AGAINST.
2. Mayor Morrisette recognized County Commissioner Steve Cornacchia in the
audience.
3. Dave Rodriguez, 740 Main Street, representing Oregon Rivers Museum (ORM),
requested use of city room tax funds to help pay for the preparation of a
master plan for the proposed ORM. He provided information related to the
master plan. He introduced ORM Board members in the audience. He
requested Council approve funding in the amount of $50,000 as a challenge
grant for this project. He also discussed tourism as it related to the
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Regular Session Meeting Minutes
March 1, 1993
Page 2
. ORM. A handout was provided to Council regarding this request.
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4.
John Erickson, 524 North 56th Street, General Manager of the Red Lion Inn,
spoke in support of appropriating funds from the city Room Tax Fund for
support of the ORM master plan. He felt the Room Tax Fund should be used
to support tourism. He felt the ORM would promote tourism, and in turn,
additional room tax would be generated. He also spoke in support of
comments made by Dave Rodriguez.
5.
case! Woodard, 858 Sundance, Box 10666, Eugene, representing the Woodard
Fami y Foundation, spoke in support of appropriating room tax funds for the
ORM master plan. He felt the master plan needed to be prepared for further
fundraising efforts and felt the ORM would be a positive attraction and
promote tourism in the region. He voiced his support of a challenge grant.
6.
Jack Adler, 88979 Bridge Street, ORM Board member, spoke in support of the
ORM museum. He explained he was an educator and believed in the process of
education and what people could learn from a rivers museum project similar
to ORM. He discussed a fresh water museum located in Chattanooga,
Tennessee. He explained that the museum had approximately 475,000 visitors
the first month it opened. He felt the ORM project would generate great
tourism.
COUNCIL RESPONSE
1.
ORM Request for Funding of the ORM Master Plan.
Economic Development Manager John Tamulonis answered questions of Council
related to the immediate availability of funds from the Room Tax Fund. He
explained that it was not legal to expend funds prior to acquiring them but
that a loan and repayment to the fund could be arranged.
Councilor Burge explained the city has funded approximately $28,000 to-date
toward the ORM project. He explained that while in Washington D.C. the
project was viewed as a visionary project, although, it probably would not
receive federal funding. He also discussed demographics related to the
success of the project. He felt $78,000 ($28,000 plus $50,000) was a lot
of money to fund this project. He expressed support of the vision,
although, had concerns regarding the funding.
Councilor Adams stated he appreciated this project and the request. He
stated that he was not necessarily supporting or not supporting this
project but he did discuss the need for a master plan. He discussed other
successful projects. He explained that once there was a plan, ORM could
pursue private foundations for funding support.
Mayor Morrisette explained that the Weyerhaeuser Company donated land with
the vision of the ORM project at that site. He explained that the land was
still in the process of being transferred. He felt the federal government
could still come through. He felt private funding would make the project
successful.
Councilor Schanz provided information he received while in Washington DC.
He would provide additional information to Dave Rodriguez regarding a
Regular Session Meeting Minutes
March 1, 1993
Page 3
. similar project that was successful.
Councilor Walters discussed possible alternatives of support for this
project. He stated there was support at the federal level. He explained
that the master plan was necessary to further proceed with the ORM project.
He also reiterated that the hotel industry was in support of this project.
He discussed the importance of the Weyerhaeuser property donation. He felt
funding should be set aside as a challenge grant.
IT WAS MOVED BY COUNCILOR BERG, WITH A SECOND BY COUNCILOR WALTERS, TO
COMMIT $50,000 FROM THE ROOM TAX FUND FOR FISCAL YEAR 93/94 AND PREPARE A
GENERAL LETTER OF COMMITMENT TO BE USED FOR PRIVATE FUND RAISING.
Mayor Morrisette stated that he thought the majority of funding for the
Newport aquarium was through private funding.
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Councilor Walters felt it was important to stress that this was a
public/private sector partnership. He explained that different agencies
were lobbied for funds to proceed with the master plan. He noted that the
National Park Service, the United Slates Forest Service, and the National
Endowment for the Humanities supported the idea. He explained that the
National Endowment for the Humanities would not consider a challenge grant
until a master plan was completed. Once the plan was completed, they would
consider dedicating money for bricks and mortar. The National Parks
Service offered the idea of having the city retain ownership of the
surrounding land. The National Park Service could then fund the
landscaping of that property. The property could then be leased back to
the ORM. The United States Forest Service would like to be involved,
although, they have been spending money from their maintenance budget over
the years and are now in a position where they can no longer fund new
ventures. He explained that their goal was to be able to keep existing
campgrounds open. He said there was support at the federal level,
although, he felt it was unrealistic to assume that the entire $28 million
could be provided. He emphasized that the master plan needed to be
completed to move ahead on this project. He also reminded Council that the
hotel industry supported this project. He felt money should be earmarked
as a challenge grant and fully supported the motion made by Councilor Berg.
Councilor Burge explained that if used, the funding would be approximately
45% of room tax funds available this year. He reminded Council that there
were other needs such as the Springfield Museum.
Mayor Morrisette responded that the money that has been paid in the past to
the Eugene/Springfield Convention and Visitors Bureau would no longer be
paid because it would be picked up by the County. He also explained that
room tax money would stay in Springfield and it was an additional amount
that the city did not have before. Councilor Burge questioned if the total
was $114,000. Mayor Morrisette responded that was the total of the amount
that would have otherwise gone to the Eugene/Springfield Convention and
Vi~itors Bureau. He explained it would not impact any of the existing
programs.
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City Manager Mike Kelly explained that the amount of money expected to be
available next fiscal year was approximately $114,000 which had been spent
Regular Session Meeting Minutes
March 1, 1993
Page 4
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on the Eugene/Springfield Convention and Visitors Bureau contract. He also
explained that agency was now funded out of its own 2% room tax allocation.
He also explained the tourism industry agreed to this and it would be in
place as of February 15, 1993. He also noted the city was working with
Lane County to see if any funding between now and the first of July would
be available to the city for projects which would generate room tax money.
He stated Lane County was receptive to discuss the concept of having money
returned to Springfield. He commented that he wondered if Council had an
interest (if money was available) in using those funds this fiscal year if
Council wished to appropriate $50,000 out of the $114,000 which would be
available July 1st. He stated it could make a difference in how the city
would spend funds this year, if it was returned, and how the city would
budget for next year based on Council action. Councilor Berg preferred it
be out of 1993 Budget.
Councilor Burge questioned if he heard correctly that there was a $20,000
carry-over in that account. Economic Development Manager John Tamulonis
responded that there was a $20,000 reserve kept to insure that if there
were any fluctuations in the revenue, the city would have enough money to
meet the contractual obligations.
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Councilor Burge requested clarification of the motion made by Councilor
Berg. He asked if the motion would be subject to the proposal by Mr.
Rodriguez, that Lane County contribute or allocate $30,000, $50,000 would
come from the Oregon Legislature, and $50,000 would come from the Oregon
Department of Economic Development. He also asked if city funds would be
dedicated, but not obligated, until the other funds became dedicated.
Councilor Walters stated that the exact amounts he would like to see other
government bodies allocate was not as important as the total sum needed by
the ORM. He explained that what he felt was important was the concept of a
challenge grant. He stated that if Lane County, the Oregon House of
Representatives and the Oregon Department of Economic Development
contribute funding in various amounts, as long as the total was reached,
was all that really mattered.
Councilor Burge requested confirmation and clarification that his
understanding was that the amount of funding committed by the city would
not be obligated until such time as ORM showed proof that the remainder of
funding was committed. It was discussed that ORM would need a total of
approximately $200,000 - $250,000.
Councilor Berg modified his motion as follows:
THAT THE REQUEST FOR $50,000 IS TO BE USED FOR LEVERAGING THE NECESSARY
FUNDS TO COMPLETE THEIR MASTER PLAN.
Councilors Berg and Burge further discussed the fact that the money could
not be disbursed until the balance of the funds were obtained. Councilor
Burge stated he would support this, although, noted this would be the
extent of his ability and willingness to support the ORM project until
funding was found. He wished ORM the best of luck.
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Mayor Morrisette explained he was a bit uneasy with the statement made by
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Regular Session Meeting Minutes
March 1, 1993
Page 5
Councilor Burge. He stated he would would like to commit $200,000 to the
ORM and state that this would be available once ORM accessed $150,000
funding from other agencies.
Councilor Berg suggested the city commit $150,000, not $200,000.
Councilor Burge suggested stating $150,000 or the difference between
$50,000 and the actual cost of the master plan, whichever is greater. It
was clarified that ORM would raise $150,000 before the funds were released
to ORM.
Councilor Walters discussed a possibility that ORM may receive letters of
commitment and support, although, because of circumstances or timelines,
the money may not be released until a date certain. In this situation,
Council could reconsider the situation.
Mayor Morrisette paraphrased Council consensus and stated: "that this money
is dedicated to the Oregon Rivers Museum out of the July 1, 1993 fiscal
year of room tax money and that that money will be set aside until an
additional $150,000 is raised." He explained Council was not stating how
the funds would be raised.
Councilor Berg further added [to his motion] that COUNCIL HAVE A LETTER
SUPPORTING THE PROJECT WHICH ORM COULD USE AND THAT COUNCIL SEND A LETTER
TO THOSE AGENCIES NOTED.
Mr. Rodriguez explained that the ORM was classified as a 501(C)(3) in
Oregon.
THE MOTION PASSED WITH A VOTE OF 5 FOR AND 0 AGAINST.
CONSENT CALENDAR
IT WAS MOVED BY COUNCILOR BERG, WITH A SECOND BY COUNCILOR WALTERS, TO ADOPT
THE CONSENT CALENDAR. THE MOTION PASSED WITH A VOTE OF 5 FOR AND 0 AGAINST.
1. Claims
a. Approve the January, 1993 Disbursements for Approval.
2. Minutes
January 25, 1993 - Regular Session Meeting
February 1, 1993 - Regular Session Meeting
February 15, 1993 - Joint Dinner Meeting With the Chamber of Commerce
3. Resolutions
a. RESOLUTION NO. 93-06 - A RESOLUTION INITIATING ANNEXATION OF CERTAIN
TERRITORY TO THE CITY OF SPRINGFIELD AND REQUESTING THAT THE LANE
COUNTY LOCAL GOVERNMENT BOUNDARY COMMISSION DELAY THE EFFECTIVE DATE
TO JANUARY 1, 1994.
RESOLUTION NO. 93-07 - A RESOLUTION TO ACCEPT PROJECT 1-780: NORTH 6TH
STREET, M STREET NORTH 600 FEET; AND M STREET, 5TH TO 7TH STREETS, AND
b.
Regular Session Meeting Minutes
March 1, 1993
Page 6
4It VICINITY, FROM DELTA CONSTRUCTION CO. IN THE AMOUNT OF $180,283.07.
c. RESOLUTION NO. 93-08 - A RESOLUTION TO ACCEPT PERMIT PROJECT 3-783:
EAST-WEST ALLEY FROM 11TH TO 12TH STREETS BETWEEN N STREET AND OLYMPIC
STREET.
d. RESOLUTION NO. 93-09 - A RESOLUTION ESTABLISHING THE CITY'S INTENTION
TO REIMBURSE EXPENDITURES WITH THE PROCEEDS OF A FUTURE MASTER LEASE
FINANCING.
e. RESOLUTION NO. 93-10 - A RESOLUTION REDUCING APPROPRIATIONS IN THE
GENERAL FUND, RECOGNIZING AND APPROPRIATING GRANTS AND CONTRIBUTIONS
IN THE STREET FUND, MUSEUM FUND, SPECIAL REVENUE FUND AND DEVELOPMENT
PROJECTS FUND AND TRANSFERRING AND RE-APPROPRIATING FUNDS IN THE
GENERAL, STREET, BANCROFT, INSURANCE, TRANSIENT ROOM TAX, SEWER
CAPITAL PROJECTS, COMMUNITY DEVELOPMENT BLOCK GRANT, VEHICLE AND
EQUIPMENT, SDC PROJECTS, DEVELOPMENT ASSESSMENTS, AND DEVELOPMENT
PROJECTS FUNDS.
f. RESOLUTION NO. 93-11 - A RESOLUTION ADOPTING A SUPPLEMENTAL BUDGET FOR
THE CITY OF SPRINGFIELD FOR THE FISCAL YEAR 1992-93 AND MAKING
APPROPRIATIONS FOR THE FISCAL YEAR 1992-93 CITY BUDGET.
4. Other Routine Matters
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a. Accept Agreement Nos. 10,741 and 11,585 Concerning State Money for
Reconstruction Projects on 42nd and 28th Streets.
b. Allocation of Home Funds for Use by a Community Housing Development
Organization (CHDO).
CORRESPONDENCE AND PETITIONS
1. Correspondence from Nicholas Marin, 2705 Spring Blvd., Eugene, Thanking the
City of Springfield for Exhibiting His Wood Carvings and Expressing
Appreciation for Assistance Provided by Museum Director Kathy Jensen and
the Museum Volunteers.
IT WAS MOVED BY COUNCILOR BERG, WITH A SECOND BY COUNCILOR WALTERS, TO
ACCEPT AND FILE THE CORRESPONDENCE. THE MOTION PASSED WITH A VOTE OF 5 FOR
AND 0 AGAINST.
2. Correspondence from Kathy and Peter Gay, 910 East 15th Place, The Dalles,
in Opposition of the Oregon Citizen Alliance and in Support of the
Protection of Basic Human Rights of Homosexuals.
IT WAS MOVED BY COUNCILOR BERG, WITH A SECOND BY COUNCILOR WALTERS, TO
ACCEPT AND FILE THE CORRESPONDENCE AND REPLY WITH THE STANDARD LETTER WHICH
DESCRIBES THAT THIS WAS AN INITIATIVE PETITION PROCESS ADOPTED BY THE
CITIZENS. THE MOTION PASSED WITH A VOTE OF 5 FOR AND 0 AGAINST.
3. Correspondence from Frank Ratti, 405 Riverview Blvd., Requesting the
Council Rescind Ordinance 5576, Related to Social Gambling.
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Regular Session Meeting Minutes
March 1, 1993
Page 7
IT WAS MOVED BY COUNCILOR BERG, WITH A SECOND BY COUNCILOR WALTERS, TO
ACCEPT AND FILE THE CORRESPONDENCE AND ASK THAT THIS LETTER BE REFERRED TO
THE TASK FORCE APPOINTED BY THE MAYOR. THE MOTION PASSED WITH A VOTE OF 5
FOR AND 0 AGAINST.
4.
Correspondence from Warren Lomax, Former Director of Emergency Services,
City of Ashland, in Support of the Construction and Operation of an Indoor
Gun Range in the City of Springfield.
IT WAS MOVED BY COUNCILOR BERG, WITH A SECOND BY COUNCILOR WALTERS, TO
ACCEPT AND FILE THE CORRESPONDENCE. THE MOTION PASSED WITH A VOTE OF 5 FOR
AND 0 AGAINST.
5. Correspondence from Bill Eimstad, PO Box 1225, Emerald Empire Gun Club
Secretary, supporting an Amendment to the City Code to Allow Private
Individuals to Operate a Shooting Range in the City of Springfield.
IT WAS MOVED BY COUNCILOR BERG, WITH A SECOND BY COUNCILOR WALTERS, TO
ACCEPT AND FILE THE CORRESPONDENCE. THE MOTION PASSED WITH A VOTE OF 5 FOR
AND 0 AGAINST.
PUBLIC HEARINGS
1.
Public Hearing for Project 1-793, Paving, Curbs and Gutters, Sidewalks,
Street Trees, Street Lights, and Storm Drainage to Serve 68th Street from
Main Street to McKenzie Meadows, and Vicinity.
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ORDINANCE NO. 5674 - AN ORDINANCE ADOPTING THE REPORT OF THE CITY ENGINEER
FOR INSTALLATION OF PAVING, CURBS AND GUTTERS, SIDEWALKS, STREET TREES,
STREET LIGHTS, AND STORM DRAINAGE TO SERVE 68TH STREET FROM MAIN STREET TO
MCKENZIE MEADOVS AND VICINITY (1-793), AND DECLARING AN EMERGENCY.
City Engineer Al Peroutka presented a staff report on this issue. A public
hearing must be held prior to adoption of the Engineer's Report and
solicitation of bids for the subject project.
The project includes paving, curbs and gutters, sidewalks, street trees,
street lights and storm drainage on 68th Street from Main Street to
McKenzie Meadows, and vicinity. The project to improve 68th Street was
initiated by the Council on February 18, 1992.
City street funds and County Unpaved Road funds will be used to lower
assessments in accordance with the Guaranteed Cost per Front Foot Program.
The property assessment rate is based on land use, zoning, and income level
as verified by the Engineering Division prior to the Engineer's Report.
The project was petitioned by 78 percent of the adjacent property owners.
A neighborhood meeting was held on February 4, 1993, with four out of six
property owners being present. The majority of the owners were in support
of the project. Discussions focused on driveway access, trees, utility
relocations, construction schedules, and financing of the project.
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Mayor Morrisette opened the public hearing. No one appeared to speak.
Mayor Morrisette closed the public hearing.
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Regular Session Meeting Minutes
March 1, 1993
Page 8
IT WAS MOVED BY COUNCILOR BERG, WITH A SECOND BY COUNCILOR WALTERS, TO
ADOPT ORDINANCE NO. 5674. THE MOTION PASSED WITH A VOTE OF 5 FOR AND 0
AGAINST.
2.
Amendment to the East Main Refinement Plan Diagram.
ORDINANCE NO. 2 - AN ORDINANCE AMENDING THE EAST MAIN REFINEMENT PLAN
DIAGRAM, CHANGING THE PLAN DESIGNATION FROM LIGHT MEDIUM INDUSTRIAL TO LOW
DENSITY RESIDENTIAL FOR CERTAIN PROPERTY WITHIN THE CITY OF SPRINGFIELD
(FIRST READING).
Ordinance number 2 received a first reading by title only.
City Planner Lauren Lezell presented a staff report on this issue. The
Planning Commission has forwarded a unanimous recommendation to approve the
amendment described above.
The subject properties include three vacant residential parcels and one
potential residential parcel which are located on the north side of "G"
Street, between 52nd and 53rd Streets.
These parcels never appeared as separate tax lots on the Lane County
Assessor Maps. Consequently, the parcels appeared on the East Main
Refinement Plan Diagram with the same plan designation (LMI) as the
adjacent parent parcel. This amendment is intended to correct the error
that caused the smaller parcels to be mapped as LMI instead of LDR. By
amending the plan diagram, the plan designation will be consistent with the
zoning. It would also be consistent with the Metro Plan and all applicable
Statewide Goals, Administrative Rules and statutes.
Mayor Morrisette opened the public hearing. No one appeared to speak.
Mayor Morrisette closed the public hearing.
3. Supplemental Budget Resolution.
RESOLUTION NO. 93-12 - A RESOLUTION ADOPTING A SUPPLEMENTAL BUDGET FOR THE
CITY OF SPRINGFIELD FOR THE FISCAL YEAR 1992-93, MAKING APPROPRIATIONS FOR
THE FISCAL YEAR 1992-93 BUDGET, AND ESTABLISHING A SPECIAL REVENUE FUND FOR
MUSEUM FINANCIAL TRANSACTIONS.
Finance Director Judy Boles presented a staff report on this issue. Ms.
Boles highlighted certain items in the supplemental budget.
ro riations - $19,923:
Un er testate Con agratIon Act oca Ire epartments are asked to send
personnel and equipment to fight wildland fires. City personnel are hired
on overtime to perform these duties. This past summer Fire and Life Safety
sent personnel to four different fires. The state has reimbursed the city
$19,923 for the services and we are requesting a supplemental budget in
order to appropriate these funds to pay for the overtime.
Increase Advertising Appropriation to Accommodate Reimbursed Advertising
Expenses - $260:
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Regular Session Meeting Minutes
March 1, 1993
Page 9
"Downtown Merchants for the Old Fashioned Country Christmas" collected $260
for the city to pay for advertising. The Development Services Department
requests that the funds be appropriated to cover the related expenses.
Provide A ro riations for Museum Activities - $199,700:
Due to t e su stantia Increase In un Ing t at WI result from the
campaign to finance the new second floor exhibit, beginning fiscal year
1993-94 the Museum's financial activities need to be accounted for ~jthin
the city's budget. Resources include operating revenues and campaign
donations -- appropriations in an equal amount are for operations anq
exhibit construction. An explanatory memo from the Museum Director Kathy
Jensen was included in the agenda packet. .
This supplemental budget was previously approved by the Budget Committee
and is now being forwarded to the Council for adoption.
Council recognized Judy Boles for her service to the city of Springfield as
the Finance Director and explained that she would be missed.
Mayor Morrisette opened the public hearing. No one appeared to speak.
Mayor Morrisette closed the public hearing.
IT WAS MOVED BY COUNCILOR BERG, WITH A SECOND BY COUNCILOR WALTERS, TO
ADOPT RESOLUTION NO. 93-12. THE MOTION PASSED WITH A VOTE OF 5 FOR AND
o AGAINST.
BUSINESS FROM THE CITY COUNCIL
1. Committee Reports.
a. Councilor Burge attended a Hospital Facility Board meeting.
b.
Councilor
created.
meetings.
8:00 p.m.
solutions
session.
Burge explained that the Social Gambling Task Force was
He explained that he had notified the members of upcoming
The meetings were scheduled for March 3, 10 and 17, 6:00 _
The Task Force would address concerns, discuss possible
and bring back information to Council at the March 22nd work
c. Councilor Schanz attended a Finance Committee meeting. The City
Manager compensation package was discussed. The Committee agreed to
defer a decision until later this month.
d. Councilor Adams attended a Museum Board meeting. He explained the
Board would make a presentation to Council for room tax funding.
e. Councilor Adams attended a meeting with the Lane County Roads Advisory
Committee. Councilor Adams testified on behalf of Council and in
support of Centennial Blvd. improvements. He explained that Bicycle
Committee member Bill Carpenter also testified regarding
transportation alternatives. Centennial School Principal Dick Barr
discussed safety issues. He also explained that parents also attended
and discussed safety issues.
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Regular Session Meeting Minutes
March 1, 1993
Page 10
f.
Councilor Adams attended a Planning Commission meeting.
g. Councilor Walters attended a Eugene/Springfield Convention and
Visitors Bureau meeting. The Bureau decided not to take a formal
position on the restaurant tax in Eugene. They would issue an
informational statement of concern to educate the public of this
issue. He explained that John Erickson felt that even if the
restaurant tax did pass in Eugene, he did not think it would adversely
effect convention business.
A presentation was made by the Empire Railroad Group. The Bureau
voted to support the concept and would like the project referred to
Trans Plan and that it be given a serious review. They felt the
benefits to tourism would be tremendous.
He also reminded Council that the annual chili feed was scheduled for
March 16.
h. Mayor Morrisette attended the Metropolitan Wastewater Management
Commission meeting. Items discussed included equipment maintenance
and replacement.
i. Mayor Morrisette attended the Lane Council of Governments newly
elected or appointed officials training session. He noted that
Planning Commissioner Randy Harvey also attended.
j.
Councilor Berg discussed the Arts Commission. He noted the Arts
Commission received no support from Council. Funding they have
received has been from room tax funds. The Arts Commission members
were pleased that the $114,000 of room tax was being freed up and they
hoped they would benefit and receive some consistency and some type of
funding to pursue Art Alley and a sculpture project.
He also explained that while he was at a photography convention, he
met a speaker from the End of the Oregon Trails Commission. He
explained the Commission was hosting an event on Labor Day. He
explained a two-page add was placed in Sunset Magazine regarding
Oregon trails. He explained that over a nine day period, they
received 100,000 phone calls. He stated that this was the largest add
response in the history of Sunset Magazine. A member of the
Commission suggested Filbert Festival brochures be sent to the
Commission for distribution.
k. Last week Councilor Burge had requested information regarding quantity
and unit pricing for sidewalks along Centennial Blvd. He noted that
he had not yet received the information. City Manager Mike Kelly
noted that he would follow-up.
2. Other Business.
a. Councilor Schanz discussed cat control and felt it could be a revenue
resource for the city of Springfield. Mayor Morrisette provided
information regarding stray cats, licensing and traps.
Rigular Session Meeting Minutes
March 1, 1993
Page 11
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Mayor Morrisette suggested that Chief of Police Rob Deu Pree provide a
report on this issue.
Spokane Washington implemented a cat control ordinance. City Recorder
Eileen Stein would contact Spokane and provide a copy of the ordinance
and information on their experiences regarding this issue.
b. Councilor Berg requested that a letter be written to state legislators
in support of the Central Lane County Justice Court. Mayor Morrisette
noted that he had written a letter to Mayors of 35 different cities
that also had justice courts. Mayor Morrisette explained that he
would be in Salem on Wednesday, 3/3/93, to testify in opposition of
elimination of the justice courts.
IT WAS MOVED BY COUNCILOR BERG, WITH A SECOND BY COUNCILOR ADAMS, THAT
A LETTER BE WRITTEN FROM COUNCIL FOR MAYOR MORRISETTE TO TAKE WITH HIM
TO TESTIFY. THE MOTION PASSED WITH A VOTE OF 4 FOR AND 0 AGAINST
(COUNCILOR BURGE ABSTAINED FROM VOTING).
Councilor Burge indicated that he abstained from voting because he did
not feel he was well enough informed on the pros and cons of this
issue to make a decision at this time.
c.
Councilor Berg discussed a February 10, 1993 letter to Planning
Director Susan Daluddung from Planning Manager Greg Mott and Greg Hyde
regarding the status of the McKenzie Gateway MDR. Councilor Berg
suggested the city have an agreement to amend the Metro Plan and the
Gateway development area. He felt there was a need to have a
commitment from Council that Council officially wanted to change some
of the MDR to LDR as a Council goal.
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Mayor Morrisette reminded Council that Council does not take action on
an item which Council has not had the opportunity to consider
beforehand. He explained that the above discussed item has been
discussed before. He also explained that the request by Councilor
Berg was simply to give direction that a change would be made.
Councilor Adams stated that he thought one of the options Council was
considering was doing some work on the densities in various parts of
the MDR so that Council would not need a plan amendment. He was not
opposed to a plan amendment.
City Manager Mike Kelly discussed low density areas in relation to
having 10 units per acre and multiple ownerships.
d.
Councilor Berg explained he received a complaint regarding the storage
of outside materials. Councilor Berg drove by Simply Affordable at
Mill and Main Streets and explained that old furniture was displayed
in their parking lot and it looked like a garage sale display. He
suggested city policy be reverted back to prohibiting outside displays
except for farmer markets.or special promotional events.
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This item would be brought back to Council to see if they wanted to
further pursue revision to the city policy.
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Regular Session Meeting Minutes
March 1, 1993
Page 12
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e.
Councilor Walters did not share the same thoughts regarding comments
made by Councilor Berg.
Councilor Walters explained he received a complaint regarding the fee
for transient licensing. He felt this prevented people from trying to
make a living. He felt the market should decide and if a person could
not be successful they would go out of business. He felt $30 per day
was an unreasonable fee.
Mayor Morrisette discussed the protection of business owners who have
made a major investment in a permanent business location.
Mayor Morrisette and Councilor Walters further discussed their
opinions regarding support and opposition of this issue.
Council discussed this item in detail. Other items discussed included
the Development Code, sanitation, insurance, residency, distinctions
for different types of licenses and permits, and street vending.
f. Mayor Morrisette requested that Council put comments and concerns in
writing prior to a Council meeting. He explained that items could be
handled more efficiently.
BUSINESS FROM THE CITY MANAGER
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1. 1992 Annual Financial Report and Management Letter.
Mike Kelly introduced Mr. Don Doerr, a partner at Coopers and Lybrand. Mr.
Doerr presented the city's 1991-92 Comprehensive Annual Financial Report
(CAFR) and have issued their opinion and Management Letter thereon.
In accordance with Oregon statutes and the city's Charter, the city is
required to complete an annual audit and financial statement. The auditors
found no material weaknesses in the city's internal financial controls and
that they issued a "clean opinion" on the city's annual financial report.
This meant the city was properly accounting for the city's financial
resources and that the city was using adequate financial controls to help
prevent any improper use of those resources.
The city'S systems are, of course, susceptible of improvement, and the
auditors' Management Letter made several suggestions for that purpose. The
auditors suggest that grant reporting procedures be strengthened, that the
city formalize its environmental review procedures when acquiring property,
and that the city improve its general accounts receivable and general fixed
asset system. Staff has already begun work on improving grant reporting
review procedures. Environmental review procedures will be formalized by
the city's Risk Manager in the upcoming fiscal year. Work is scheduled to
begin on the automated general accounts receivable system during fiscal
year 1993/94. The fixed asset system is 85% complete with completion
anticipated by June 30, 1993.
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Mr. Doerr recognized Ginger Starck for her continued assistance related to
this issue.
'.'. Regular Session Meeting Minutes
March 1, 1993
Page 13
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IT WAS MOVED BY COUNCILOR SCHANZ, WITH A SECOND BY COUNCILOR WALTERS, TO
ACCEPT THE 1991-92 COMPREHENSIVE ANNUAL FINANCIAL REPORT AND MANAGEMENT
LETTER. THE MOTION PASSED WITH A VOTE OF 5 FOR AND 0 AGAINST.
2.
East Alton Baker Park Transfer.
City Manager Mike Kelly requested ratification of the final
intergovernmental agreement on the East Alton Baker Park transfer. He
explained that Council reviewed the draft agreement on February 15, 1993.
The agreement referenced Ballot Measure 20-01, which limited the future use
of the park to passive recreation activities. He explained there was no
specific language in the draft which required all future use to be totally
consistent with the intent of Ballot Measure 20-01.
He explained tha~ over the past two weeks, Eugene and Lane County have
negotiated specific language to include in the agreement. The new language
is as follows: "However, amendments to sections 4, 7 or 17 may only be
adopted which are substantially consistent with Ballot Measure 20-01,
attached hereto as Exhibit "B", as adopted or later amended by the voters."
He also explained that the Willamalane Parks and Recreation District has
approved this new language. Consistent, therefore, with Council direction
on February 15, 1993, City Manager Mike Kelly signed the final agreement
and deed.
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IT WAS MOVED BY COUNCILOR BERG, WITH A SECOND BY COUNCILOR ADAMS, TO RATIFY
THE FINAL INTERGOVERNMENTAL AGREEMENT ON THE EAST ALTON BAKER PARK
TRANSFER. THE MOTION PASSED WITH A VOTE OF 5 FOR AND 0 AGAINST.
ADJOURNMENT
THE MEETING WAS ADJOURNED AT APPROXIMATELY 9:48 P.M.
Minutes Recorder - Julie Wilson
giCJf~~
Mayor
ATTEST: _ ~
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CI Y Recor er
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