HomeMy WebLinkAbout01/04/1993 Regular
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City of Springfield
Regular Council Meeting
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MINUTES OF THE REGULAR SESSION OF THE
SPRINGFIELD CITY COUNCIL HELD
"MONDAY, JANUARY 4, 1993
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The City of Springfield ,Council met in Regular Session in theSpI;'ingfield City
Council Chamber, 225 Fifth Street, Springfield, Oregon, on Mon~ay{January 4,
1993, at 7:32 p.m., with,Mayor,Morrisette presiding.
ATTENDANCE
Present were Mayor Morrisette, Councilors Beyer, Berg, Schanz, Walters,
out-going Councilors Wojcik and~Decker; and Councilors-elect Maine and Burge.
Also present were City Manager Michael Kelly, Assistant City Manage~ Gino
Grimaldi, City Attorney Joe' Leahy-,Ci ty Recorder Eileen Stein, and m'embers of
the staff. ." "
PLEDGE OF ALLEGIANCE
The Pledge of Allegiance was. led by Mayor Morrisette.
INVOCATION
The invocation was given by Rev. Ivan MacKillop, St. Brendan's Church~f the
Culdees.
SPRINGFIELD CITY COUNCIL TRANSITION
1. Recognition of Outgoing Council Members Decker: and Wojcik
Mayor Morrisette recognized outgoing Council members Gayle Decker and
George Wojcik by presentation of a plaque and recognizing their individual
accomplishments on the City Council.
2. Oath of Office for Mayor and Newly Elected Council Members
City Attorney Joe Leahy conducted the oath of office of Mayor Morrisette,
Councilor Walters, and Councilors-elect Jesse Maine and H. Stewart (Stu)
Burge.
3. Resignation of Councilor Beyer from Ward 1 Council Position and
Council Acceptance
Councilor Lee Beyer resigned from the'Ci tY,'CO\incil e'f:fec:'fi:v.e immediately, ,-
by letter dated 1/4/93. :2 ~_.
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IT WAS MOVED BY COUNCILOR BERG WITH A SECOND BY COUNCILOR'}MAi'NE'TO ACCEPT
COUNCILOR BEYER'S RESIGNATION. THE MOTION WAS APPROVED BY K\TOTE OF5 FOR
AND 0 AGAINST.
4. Recognition of Councilor Beyer
Mayor Morrisette recognized outgoing Council member Lee Beyer by the
presentation of a plaque and recognition of his individual accomplishments
on the City Council.
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City of Springfield
Regular Council Meeting Minutes
Page 2
Councilor Beyer commented on his tenure on the Council. He spoke of the
many projects completed and the many issues resolved. He raised awareness
of the accomplishments of the City. Councilor Beyer thanked the Council,
City Manager Mike Kelly and members of the staff. He stated he will
continue to work hard for the City of Springfield in his new position as
State Representative.
5.
Appointment of Ward 1 Council Position
IT WAS MOVED BY COUNCILOR BERG WITH A SECOND BY COUNCILOR BURGE TO
NOMINATE ROB ADAMS FOR THE WARD 1 COUNCIL POSITION.
Councilor Schanz read a statement regarding the qualifications of candidate
Loretta Neet. He stated he felt Mr. Adams previous experience on the
Planning Commission would be too repetitive with the experience of newly
elected Councilors Burge and Maine. Councilor Schanz said he believes the
experience that Ms. Neet has would be a positive addition to the Council,
as well as her support of Ballot Measure 20-08, which received 57 percent
support in Springfield. He ended by saying her presence as a woman would
also be a benefit.
Councilor Walters stated he concurred with Councilor Schanz regarding Ms.
Neet's qualifications. He gave details on her experience with public
speaking and her presence as a strong representative of Springfield.
Councilor Berg responded that approximately fifty percent of Council's time
is spent on planning issues. He restated his support of Mr. Adams'
appointment.
THE MOTION WAS ADOPTED BY A VOTE OF 3 FOR AND 2 AGAINST (SCHANZ AND
WALTERS)
6. Oath of Office for Ward 1 Council Appointee
City Attorney Joe Leahy conducted the oath of office for newly appointed
Council member Rob Adams.
7. Selection of Council President
Mayor Morrisette explained the role of the Council president, their
participation in meetings, and the relationship they have with staff.
Councilor Berg said he was approached by Mayor Morrisette regarding his
interested in Council president role, but stated he did not have the extra
time to devote to it.
IT WAS MOVED BY COUNCILOR BERG WITH A SECOND BY COUNCILOR BURGE, TO ELECT
COUNCILOR MAINE AS THE NEW COUNCIL PRESIDENT. THE MOTION PASSED WITH A
, VOTE OF 6 FOR AND 0 AGAINST.
BUSINESS FROM THE AUDIENCE
1. Dan Desler, (Representing Good Neighbor Care Centers, 58th and Daisy
Streets) 715 Sand Avenue, Eugene, spoke regarding his conditional use
permit for the Brent Hedberg home. He told the Council he would like to
alter the permit to remove a deck and a railing that have been previously
approved, to extend his building outward. Mr. Desler said he is proposing
to place a modular unit over the easement, under the condition that he will
remove the unit at the time the easement is need to extend the
Eugene/Springfield Highway.
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City of Springfield
Regular Council Meeting Minutes
Page 3
He further explained the urgency of the request, as he has people waiting
to occupy the unit, as well as building permits to be obtained, etc. He
told the Council that since the unit was of modular type, that he would be
able to remove it when the City deemed necessary.
2. Chester Webb, 658 S. 57th, Space #91, said he is representing the Oregon
State Ombudsman Office. He stated he visits the Good Neighbor Care Center
run by Mr. Desler at least 16 hours per month, and felt is it is first
class organization. He spoke very highly about the level of care that
people receive from the center and supports this addition of the modular
unit.
3. Robert P. Wells, P.O. Box 916, Springfield, congratulated Councilors Maine,
Burge and Adams on their election/appointment to the Council. He stated
that he would like to see the Council eliminate the invocation from the
agenda. He said that if the prayer (invocation) is on the next agenda,
he will seek legal action and take the issue to court.
4. Willie Combs, 334 Scotts Glen Drive, Springfield, addressed Councilor
Adams, and congratulated him on his appointment to the Council.
CONSENT CALENDAR
1. Minutes
a.
December 7, 1992 - Work Session
December 7, 1992 - Regular Meeting
December 21, 1992 - Interviews
b.
c.
2. Resolutions
a. RESOLUTION NO. 93-01 - A RESOLUTION OF INTENT TO CONSTRUCT 10TH STREET
FROM 'M' TO 'N' STREET (1-814).
b. RESOLUTION NO. 93-02 - A RESOLUTION OF INTENT TO CONSTRUCT MARKET
STREET FROM PARKER STREET TO CENTENNIAL BOULEVARD.
3. Other Routine Matters
a. Adopt Agreement #10,679 Concerning Traffic Signal on McKenzie Highway
at 21st Street with the Oregon Department of Transportation.
b. Approve a Use Permit and Agreement for a Fence in the Right-of-Way
Adjacent to 888 65th Street.
c. Dedicate a Portion of City-Owned Property on 68th Street (Main to
McKenzie Meadows) for Street Purposes.
IT WAS MOVED BY COUNCILOR MAINE, WITH A SECOND BY COUNCILOR BERG, TO ADOPT THE
CONSENT CALENDAR. THE MOTION PASSED WITH A VOTE OF 6 FOR AND 0 AGAINST.
City of Springfield
Regular Council Meeting Minutes
Pag~ 4
. CORRESPONDENCE AND PETITIONS
1. Correspondence from Penny Shipley, Grants Pass, Regarding the Passage of
Ballot Measure 20-08.
IT WAS MOVED BY COUNCILOR WALTERS, WITH A SECOND BY COUNCILOR BERG TO NOT
ACCEPT THE CORRESPONDENCE DUE TO A LACK OF AN ADDRESS. THE MOTION PASSED
WITH A VOTE OF 5 FOR AND 0 AGAINST. COUNCILOR ADAMS DID NOT VOTE.
2. Correspondence from David Oaks, P.O. Box 11284, Eugene, Regarding the
Passage of Ballot Measure 20-08.
IT WAS MOVED BY COUNCILOR MAINE, WITH A SECOND BY COUNCILOR BERG TO ACCEPT
AND FILE THE CORRESPONDENCE. THE MOTION PASSED WITH A VOTE OF 6 FOR AND
o AGAINST.
3. Correspondence from Mr. Stefan Stent, 775 East 15th Avenue, Eugene,
Regarding the Appointment of a Councilor to the Ward 1 Position.
IT WAS MOVED BY COUNCILOR MAINE, WITH A SECOND BY COUNCILOR BERG TO ACCEPT
AND FILE THE CORRESPONDENCE. THE MOTION PASSED WITH A VOTE OF 6 FOR AND
o AGAINST.
4.
Correspondence from Mr. Stefan Stent, 775 Eas~ 15th Avenue, Eugene,
Regarding the Resignation of Jean Marchant from the Human Rights
Commission.
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IT WAS MOVED BY COUNCILOR MAINE, WITH A SECOND BY COUNCILOR BERG TO ACCEPT
AND FILE THE CORRESPONDENCE. THE MOTION PASSED WITH A VOTE OF 6 FOR AND 0
AGA1NST.
5.
Correspondence from Mr. Dan Desler, President, Good Neighbor Care Centers,
Requesting Permission to Construct a Removable Addition to a Modular Care
Home.
IT WAS MOVED BY COUNCILOR MAINE, WITH A SECOND BY COUNCILOR BERG TO ACCEPT
AND FILE THE CORRESPONDENCE. THE MOTION PASSED WITH A VOTE OF 6 FOR AND 0
AGAINST.
City Engineer Al Peroutka gave the Council information regarding the issue
of Mr. Desler's right-of-way (conditional use) permit. He said staff has
recommended denial of the request due to the need of the right-of-way for
transportation purposes. Mr. Peroutka stated there is always difficulty in
the removal of permanent structures. He suggested that Mr. Desler's use of
modular structures is more in line than a permanent one, and suggested it
could be granted by using an escrow account.
Councilor Burge questioned the construction date of the highway and agreed
that an agreement between the city and Mr. Desler would be beneficial to
both parties. Mayor Morrisette reminded the Council about paving projects
and trouble with removing structures already in place, which could become
an issue for future Councils.
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Mr. Desler replied that he is asking permission to replace the deck and
fence with a modular building to meet State Building Codes regarding care
facilities.
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City of Springfield
Regular Council Meeting Minutes
Page 5
Mr. Kelly explained right-of-way use agreements and the uses to date of
allowable uses, such as temporary landscaping, decking, etc. He said this
would be the first time that a "permanent" addition would be allowed.
Councilor Berg said he felt this would set a precedence and would like Mr.
Desler to place money in an escrow account to, cover future removal costs,
possibly $500.
Mr. Leahy replied that an agreement would have to state the city would not
pay relocation costs (they would be waived), and part of agreement would
need to address the units impact if this is not allowed.
Mayor Morrisette suggested staff work with Mr. Desler to try to reach an
agreement. Mr. Leahy asked the Council for consensus of changing the
conditional use permit with sufficient safeguard. Consensus was given by
the Council.
Councilor Maine departed at 8:35 p.m.
PUBLIC HEARINGS
BIDS
1.
Bid Award for Police Dispatch Logging Recorder
Police Department Management Analyst Byron Vanderpool provided information
on the current police general radio system and said it is nearing the end
of its useful life. He explained that Springfield is the owner of oldest
dictaphone system on the west coast, and at this time only half of the
system is operational. Mr. Vanderpool stated the Police Department is
requesting authorization to purchase a new system for $38,000. The bid
process will be initiated immediately to proceed with the replacement.
Councilor Schanz asked if the old tapes will be playable on the new system.
Mr. Vanderpool replied probably not, and that some are currently not
playable on the current unit. Councilor Schanz questioned the purchase
process. Mr. Vanderpool said the new system will be purchased on the
City's master lease program.
Mayor Morrisette,asked about maintenance on the new system. Mr. Vanderpool
replied there will be no difference from the current maintenance
procedures, as the master lease program provides for maintenance.
IT VAS MOVED BY COUNCILOR BERG, WITH A SECOND BY COUNCILOR SCHANZ TO
APPROVE THE BID PROCESS FOR A $38,000 POLICE GENERAL RADIO SYSTEM. THE
MOTION PASSED WITH A VOTE OF 5 FOR AND 0 AGAINST. COUNCILOR MAINE WAS
ABSENT.
BUSINESS FROM THE CITY COUNCIL
1. Committee Appointments.
a. City Council Committee Assignments
Mayor Morrisette stated that the Councilors have not had sufficient time to
respond to his request for appointment preferences. He asked that each
Councilor return their preference list to him within one week.
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City of Springfield
Regular Council Meeting Minutes.
Page 6
. BUSINESS FROM THE CITY MANAGER
1. Amendment of First Time Home Buyers Assistance Program Policies.
Housing Programs Specialist Vern Delk explained the program which offers a
deferred payment loan for first time homebuyers. He introduced Frank
Brawner from The Oregon Bankers Association, Greg Evans, with U.S. Bank,
and Karen Riplinger with Centennial Bank.
Mr. Brawner congratulated Mr. Delk and the City of Springfield on the new
program. He stated this program is a perfect partnership and will help the
community to strive for home ownership. Mr. Brawner told the Council this
will be a model program and a first for the City of Springfield.
IT WAS MOVED BY COUNCILOR BERG, WITH A SECOND BY COUNCILOR SCHANZ TO
APPROVE THE FIRST TIME HOME BUYERS ASSISTANCE PROGRAM POLICIES. THE MOTION
PASSED WITH A VOTE OF 5 FOR AND 0 AGAINST. COUNCILOR MAINE WAS ABSENT.
2. Other Business
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Mr. Kelly asked how many Council members would be attending the Annual
Chamber of Commerce Banquet on Friday, January 8, 1993.
Mr. Kelly discussed the upcoming Goal Setting Session with the Council.
They discussed the dates of January 17 and 18, and decided there will not
be a regular Council meeting on January 18 or 19, it will be postponed
until the January 25. There was a discussion regarding the times for the
Goal Setting, and Councilor Adams stated he would not be available until
5:30 p.m. on the 18th. It was decided the Council would hold a brief work
session on the 18th, during a break from Goal Setting, to conduct
interviews for the Budget Committee and review the applications for the
Metropolitan Partnership Board of Directors.
ADJOURNMENT
The meeting was adjourned at 8:55 p.m.
Minutes Recorder - Shari Higgins
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