HomeMy WebLinkAboutNotice PLANNER 5/28/2008
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AFFIDAVIT OF SERVICE
STATE OF OREGON }
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County of Lane }
I, Brenda Jones, being first duly sworn, do hereby depose and say as follows:
1. I state that I am a Secretary for the Planning Division of the Development
Services Department, City of Springfield, Oregon.
2. I state that in my capacity as Secretary, I prepared and caused to be
mailed copies of Letter to James Spickerman c/o Gleaves,
Swearingen, Potter & Scott, LLP: Regarding UO Bookstore (See
attachment "A") on May 28, 2008 addressed to (see Attachment "B"), by
. causing said letters to be placed in a U.S. mail box with postage fully
prepaid thereon.
Brenda Jones
Planning Secretary
STATE OF OREGON, County of Lane
. 2008 Personally appeared the above named Brenda Jones,
Secretary, who acknowledged the foregoing instrument to be their voluntary act. Before
me:
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~ ~ NOTARY PUBLIC-OREGON t
. COMMISSION NO. 380103 ,
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225 FIFTH STREET
SPRINGFIELD, OR 97477
PHONE (541)725-3753
FAX (541)725-3689
WMV.ci.springfield.or. us
James Spickerman
Gleaves, Swearingen, Potter & Scott, LLP.
975 Oak Street, Suite SOO
Eugene OR 97401-3156
May 27, 200S
Dear Jim,
This letter is in response to your letter dated AprilS concerning annexation of the UO bookstore
property.
The bookstore property abuts E 19th Ave, a county road. It is functionally classified as an Urban
Local road in the Lane County Transportation System Plan. It is a 22-foot wide road without
curb, gutter, or sidewalk. Southern Pacific Rail Road crosses E 19th Ave about 200 feet"from the
existing eastern-most driveway.
The site is within the UFlO Overlay. This allows limited development prior to annexation and
connection to urban services. In accordance with SDC 3.3-S25, the development can not
generate additional need for key urban services. Key urban services include sewer, water
service, fire protection, police,protection, electric service, and paved streets with adequate
provision for storm-water run-off and pedestrian travel.
The Director has determined the expansion will generate additional need for key urban
services, which triggers the need for annexation in accordance with SDC 3.8-S25. The
expansion of the building, the additional employees, expansion of the loading area to accept
large trucks and paving of 31 % of the lot will generate additional need for fire protection, police
protection, electric service, and paved streets with adequate provision for storm-water run-off and
pedestrian travel. . .
In addition, should there be an uncorrectable failure of the septic system, prior completion of
annexing to Springfield would establish the grounds for the City to expeditiously review a
. request for extension of sanitary sewer lines to the Bookstore facility, which is a prudent step
for the good, long-term, and continuous operation of the facility.
No records were found that identify when this site was initially developed. According to the
county assessor, this property received an address on November 20, 19S3. An address is issued
in conjunction with a building permit for initial development of a site. Based on that, it appears
the site was developed under Lane County jurisdiction. .
Authority for development review and approval in the Glenwood area was transferred to the
City of Springfield in 1999. Since then, no permitted development has occurred that required
site plan review or annexation. Building permit #99-1505 was issued in 1999 for installation of
a free standing sign. In 2000, building permit #00-00349-01 was issued for the change out of
three furnaces. In 2004, several permits were issued for an interior remodel that included
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installation of an elevator, electrical work for a burglar and fire alarm, and extending a 120V
circuit for a gate in the parking lot.
The landowner is proposing to add 5,400 sf office and warehouse space to the existing building,
add a 1,000 sf shop building, a 1,900 sf storage building and pave approximately 31 % of the site
to use for parking and loading areas. There will be three additional full~time employees and
approximately 46 employees on-site during game days.
In accordance with SDC 5.17-145 and 5.17-105, the Director has determined the proposed
improvements require a major site plan modification for the following reasons:
. The improvements will contain more than 5,000 sf of impervious surface area; and
. The site is an industrial zone adjacent to a residential zone; and
. . The site is located within the City's urbanizable area, outside of the city limits; and
. The property is located within 50 feet of residentially zoned or designated land (as
measured from the property line of the subject property).
. .
There isn't an approved site plan for this facility, because it was initially developed under Lane
County jurisdiction and none of the previous improvements have required site plan review. In
this situation, there are two options:
1. Submit two applications, a Final Site Plan Equivalent Map and a Major Site Plan
Modification in accordance with SDC 5.17-135(B); or
2. Submit a Site Plan Review application in accordance with SDC 5.17-120.
Option2 is recommended. The approval criteria are the same for Site Plan Review and a Major
Modification, but as a single application, #2 will have the most expedient review time.
Summary
The proposed expansion will generate additional need for key urban services, which triggers
the need for annexation. Once the site is annexed, a Site Plan Review application can be
submitted.
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Steve Hopkins
Planner
Development Services Department
2012
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James SPickerman
Gleaves, Swearingen, Potter & Scott, LLP
975 Oak Street, Suite 800
Eugene, Oregon 97401-3156
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