HomeMy WebLinkAboutNotice PLANNER 5/9/2007
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AFFIDA VIT OF SERVICE
srATE OF OREGON)
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County of Lane )
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I, Karen LaFleur, being first duly sworn, do hereby depose and say as follows:
1. I state that I am a Program Technician for the Planning Division of the
Development Services Department, City of Springfield, Oregon.
2. I state that in my capacity as, Program Technician, I prepared and caused to be ' .
mailed copies of DRC2DD 7-/)/J028 - ~ ~ -' Dt.U P - ~
(See attachment ,"An) on _ 6/., , 2007 addressed to (see
Attachment B"), by causing said letters to be placed in a U.S. mail box with
postage fully prepaid thereon.
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K;J~ LaFLEUR, '
STATE OF OREGON, County of Lane
~ q, , 2007. Personally appeared the above named Karen LaFleur,
Pr~graM Technician, who acknowledged the foregoing instrument to be their voluntary act.
Before me:
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r--'" ,: OFFICIAL SEAL 11
. BRENDA JONES ~'
; ) NOTARY PUBLIC - OREGON I
',/ COMMISSION NO, 379218 , .
! \ ~v COMMISi'ION EXPIRES MAY 27. ~8,
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DEVELOPMENT SERVICES.DEPARTMENT'
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,SPRINGFIELD, OR 97477
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" .. FAX (541) 726.3689
. www.ci.springfield:or.us.
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, 'Notice of Incomplete AppliCation ' .'
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Date of Lette'r: , '
May 9, 2007.
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Plannin" Case Number.
DRC, 2007-00028
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AoolicantlOwner: ..,
, Pacific Source Health Plans'
110 Internatio,nal Way'
Sp~ingfield. OR 97477
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~,!)oli~~nt's R~ore~entati~~~"'~,'
"john,Bramwell ,.. ,:,'
, " 'Robertson Sherwood Architects PC'
, , 132 E. Broadway, Suite 5~0 , .
,: Eugene, ~R 9740 I' ',Ci.' ",,',
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Back"round: , An 'app'licatio~ for Drinking Water Protection Overlay, District' was submitted'
,to theSpringfield Planning Division on April 20, 2007, for pr"perty located at liD International
, Way; Assessor's Map, Number 17-03,15,40 TL 100. The application is in support ,of the
applicant's Site Plan Modification application DRC 2007-00027, which 'proposes to install an
'emergency. ' ,
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Status of the Aoolication: ,URon review of 'the application, Development Services staff. in
consultation with Amy Chinitz Springfield Utility Board, has found that the application is'
incomplete and reql!Jres additional information for an adequate review, The Springfield :
Development Code (SDC) requires that submittal r~quirements of SDC 3.050 be fully met'
" , , prior to application acceptance,lor review, In accordance with SDC 17.050 (4)(a), a Hazardous
Material Inventory Statement 'and a 'Material Safety Data Sheet (MSDS) are ,required for any or
all materials entered in the Statement unless exempted under SDC 1.7.060. Hazardous
material weights shall be converted to volume measu'remendor purposes of determining
amounts _ 10, pounds shall be considered equal, to I gallon in conformance ';':'i~hUniform Fire'
Code 8001.15,1. ' " ',' , '
The items listed below are needed to make the application complete for review:
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I. Hazardous Materials Inventory Statement and MSDS sheets
, The application did not include a Hazardous Materials Inventory Statement (HMIS), The
HMfs serv'es as the official documentation for all hazardous materials to be used or
stored on site. It should include all products associated,with'the generator as well as
any other hazardous materials used or stored on site, including cleaning and landscaping
_ ,p'ro.d~~ts. ,The applicant submitted MSDSs for the diesel fuel, coolant, and lubricating oil
, \;' but' nOt for ani. cit~~~ P~'lodUcts used or stored on site. ' '
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Please :S~bmit MSDSs for all pi-;'duccs' that'will be listed on the HMIS, in~ludi~g lawn "
,ca~e, pes?c~de, and cleaning productS,.'o they can be revi,ewed for DNAPLs. " , . '
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2., Description of the primary and any secondary containment devices , '
'proposed, and, ,if applicable, clearly identified as to whether the devices.will
drain to the st;'rm or sanitarr sewer. " '. ',' ' "
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" ' The applicant described adequate seconoary'containment fo'r the generator~tank, which,'"
,__..:: " , ' ' , ' ,will be double-walled. No secondary containment was described for other hazardous
l/ll,:~:~:rifli: ...i\i~'iTi~~rials, such as cleaning produ:cts, used or ;tored on site. 'Secondary con~inment
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hr:' __, ': ...' ,", deyites 'will be needed forall hazardous materials o~site. ;rhe applicant 'should submit'
j!.,I;,] : ,':',..,., ','a Iis~ '1,f all haZardous material storage areas, on site and describe the secondary' ,,' <,. '
. ,. ,;: ' , ;..;..'containment used for e~,ch, and provide'a facility sketch that identifies all hazardolis
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3. Proposed H~ardous Mate~ial Mamigem;';nt~lanfor the facilitythat"" ":
,indicates procedures to be followed to preven't, control,collectand dispose
: of any unauthorized release of a hazardous material "
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The applicant must submit a HMMP using the Springfield Fire and Life Safety template or
, " ',an acceptable eq~ivalent. The HMMP should also describe the facility's policies for, ,
preventing groundwater contamination (e,g.; that all hazardous materials , be stored in "
, secondary containment, protocol for preventing spills while pumping fueLinto the
generator tank, spill clean-up procedures, inspection and monitoring, signage, DNAPL
prohibition, employee training, listing Of individuals responsible for emergencies
associated with generator tank or any other hazardous materials). The HMMP should,
" follow the standard procedure for notification of a hazardous material ,release in
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, Springfield, to.call 91 1 ,which dispatches information to SUB, Following this procedure
is important,bec,ause SUB needs to be, notified as soon as possible if a chemical release
has the potential to contaminate our well(s).
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4, 'Description of th~ proced~res for inspection 'and maintena~ce of
containment devices ~nd emergency equipment. Requirements found in
Uniform Fire Code Appendix II-E Section 3.2.7 'for inspection and record
keeping procedures for monthly in-house inspection and maintenance of
containment and emergency equipment for all amounts of hazardous
materials that pose a risk to groundwat~r except those exempted shall, be
met.
The generator set includes a spill detection system that alerts the facilities staff of any
leaks and/or failures. ,The HMMP should provide a detailed description of how the
alarm system works, who is responsible for responding to it, how and by whom the
system is maintained and serviced, and the protocols for responding to an emergency.
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'" " Monthly,inspection of all other areas where products ori'the HMIS are stored/used ", :',
, should be performed and d()cumented, The schedule and procedure for inspecting and' ", ,,~,;:':',
:' ',., maintaining c~ntainment and' emergency equipment should be d'escribed in the HMMP. "'" .", '.,
, The HMMPshouldals6 include an inspection checklist that pr,ovides for,the date. time,: , "'".'
,,:' " and location ofinspeCtiori;'prtlblems and dates and times of corrective..lctions taken;
, the name of t~~,i~spector a~d the countersignature of the designated 'safety manager, " "',, ,: ' ',,',
for,the facility: Completed checklists should be, kept,in:~ Ie>g bOQk,_~<';"'':'''~:~L ' '"" ",ii-' , ~,
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5, Requir,emen~ found in Uniform Fire Code'Appendixll-E Section 3.2.6 for a'
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monitoring p~ogr"m and in 8003.1,3.3 for monitoring m~thods to_detect ;~ ' ,"
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"hazardous materials m the secondary contamment syste~shallb,e "1e.H'?~",:,:"::~'-,; ".
a!1 amounts pf hazardous materials that p'ose a risk to groundwater except ':'; .
..' ",' those exempt~d. ",,'
';, , The applicant states that "Emergency equipmem. asreq'uiredfor building a~d fire code, ,: >,' ":,' "'"
'. compliance, will be in'spected at the direction and on a schedule established by the fire :
,marshal. Facilities staff will be responsible for",eekly inspectio.n of the generator tank
,and associated equipment.". , ,': '.," ""'.'" i
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.. ", ~II otht'r secondary containm,ent devices must be monitored as well. Please includea'
detailed description of the monitoring methods and policies in the HMMP. The', '
monitoring program should 'also include the location of each secondary containment
., device to be inspected and any specific instructions about each device.
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. '6. " :Requirements found in Uniform Fire Code.Appendix II-E Section 3,2;7 fo'r
'inspection and 'record, keeping 'j:irocedures for monthly in'house inspection
and maintenance of containment and emergency equipment fo~ all amounts
.of hazardous materials that pose a risk to groundwater except those ' ,
exempted shall be met.
The generator set includes a spill detection system that alerts the facilities staff of any
leaks and/or failures. The HMMP should provide a detailed description of how the
alarm system works, who is responsible for responding to ,it, ,how, and by whom the
, 'system is maintained and serviced, and the protocols for responding to an emergency. ,-
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! :i ' Monthly inspection {'?fl~1I other areas where products on the HMIS are stored/used
, ::; should be performed ~nd documemed. The schedule and procedure for inspecting and
i ~, maintaining contairirf\Mnt and emergency equipment should be described in the HMMP, .
..'., ,The HMMP s~ould alio include an inspeCtion checklist that provides for the date, time.!
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, and Icicatlon tif-inspe'ction; problems and dates and times of corrective actions taken;
the name of the inspector and the countersignature of the designated safety manager'
for the facility., Completed checkliSts should be kept in a log book,
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:, Please contact ,o..myChinitz, Water Quality ProtectionCoordinato,r at Springfie,ld Utiliti'Board
\.at 744.3745 if you ha;e questions regarding these required items, , , " , '
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,-Please nOte that submittal of ,the items,listed below and approval of the Drinking Water', " '
" Protection application will be required prior to issuance of Final Occupancy (e,g, final electrical'
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::,' and Fire and Life Safety inspections for the proposed generator). If you have any ,question~ ,
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',regarding this process, please' contact Linda Pauly in die Planning Division at (541 )i;26-4608> "
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DEVELOPMENT SERVICES
PLANNING DEPARTMENT,
225 FIFTH STREET
SPRINGFIELD, OR 97477
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DEVELOPMENTSERWCES
PLANNING DEPARTMENT
225 FIFTH STREET
SPRINGFIELD: OR' 97477
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John Bra..,.,."n
Robertson Sherwood Architects ,PC-,
'132 E Broadway, suite, 540
',Eug'ene"OR 97401, '
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Pacific S....H!:'~~ Ho....lth Plans
110 International Way
Springfield, OR 97477
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