HomeMy WebLinkAboutPacket, Pre PLANNER 9/8/2008
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PRE-SUBMITTAL
DISTRIBUTION LIST:
Date Distributed:
I
/ Dave Puent - Building
/ Gilbert GordonlMelissa Fechtel- Fire
/ Jon Driscoll- Traffic.
/ Matt Stouder- Public Works/Engineering
Dennis Ernst/Chris Moorhead, Surveying
Planner. rt~. .. .
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City of Springfield
~ Development Services Department
225 Fifth Street
Springfield, OR 97477
541-725-3753 Phone
541-726-3689 Fax
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Pre-Submittal Meeting
Case Number Assigned: PRE2008-00065 .
Date Submitted: 9/5/2008
Proiect Name: MCDOUGALL R REPAIR 244-39TH
Project Description: Pre-Submittal for Site Plan Review for change of use and paving for auto and
boat repair at 244 39th Street
ApplicationType: . Site Plan Review
Job Address: 244 39TH ST
. Assessor's & Tax Lot #: 1702314102000
DISCLAIMER: Applications will not be exempt from Development Code or procedural amendments that may occur .
between the time of the Pre-Submittal Meeting and Submittal of the Application for Development Review. Please contact our
office at 541-726-3753 with anyi'questions or concerns.
A Planner will be assigned the following business day and will contact you to confirm the meeting date and time.
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PlanJobPrint.rpt
9/5/2008
2:07: 18PM
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~re~Su-)mitta-. \1eeting
: Development Services Department
Room 615/616
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PRE-SUBMITIAL ~ETING DATE: Friday, September 12,2008
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1. PRE-SUBMI1l'AL MTG #PRE2008-00065 (SITE TENT) McDOUGALUR REPAIR
Assessor' s Ma~: 17-02-31-41 TL 2000
Address: 244 39th Street.
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Existing Use: ~utomotive & Boat Repair shop
Applicant submitted plans for change of use and paving for auto and boat repair business
Meeting Daterfime:Friday, September 12, 2008 10:00 -11:00 a.m.
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Planner: Lissa navis
2. PRE-SUBMITtAL MTG#PRE2008-00063 (SUB TENT) GRAY
Assessor's Map,: 18-02-02-00 TL 500, 600
Assessor's Map: 18-02-02-24 TL 1600, 1800
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Address: Vacant - So portion of So 71 st Street
Existing Use: yacani:
Applicant subnlitted plans to create a 45-10t cluster subdivision (Skyline Estates), plus
two remaining \,ots for possible future development. .
Meeting Daterr:ime: Friday, September 12, 2008 11:00 - noon
Planner: MarkilMetzger
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PRE.SUBMITIAL REC'O
SEP 5 2008
. City of Springfield
Development Services Department
225 Fifth Street
Springfieid, OR 97477
Site Plan Review
PRE-SUBMITTAL REC'D
SEP 5 2008 .
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Applicant Name: Randy McDouqal1
Icompany:
IAddress:
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IAPPlicant's Rep.: Scott Morris
Icompany:
IAddress:
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I Property Owner: Same as Applicant
Icompany:
IAddress:
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IASSESSOR'S MAP NO: 17-02-31-41
I Property Address: 244 39th Street
ISize of Property: 0.55 Acres . Acres rzJ
I Proposed Name of Proiect: R. Repair Service Site Improvements
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Phone: (541) 726-6645
R. Repair & Service
Fax:
244 39th Street.
Sprinqfield, OR 97478
Phone:
(541) 302-9790
(541) 485-3253
Olson & Morris
.Fax:
380 Q Street, Ste 200
Sprinqfield, OR 97477
Phone:
Fax:
ITAX LOT NO(S): 2000
Sauare Feet 0
I Description of If you are filling in this form by hand, please attach your proposal description to this application. .
Proposal: Construct 6,380 square feet of new pavinq, landscape, and other code imps.
IExisting Use: Automotive and Boat Repair ShOD .
INew Impervious Surface Coveraae (Includina Blda. Gross Floor Area): 6380 sf
ISi. natures: Please si nand rint your name and date in the ap ropriate box on the next
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Pre-Sub Case No.: P,(( '7A'b9-. 6l)bf,<\
lease No.:
./APPlication Fee: $
ITOTAL FEES: $
Associated Applications: Co07LJffb r dJ2,)fJ
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.Date:
Signs:
Reviewed by:-{h-<-.
I Reviewed by:
!postage Fee: $
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Date:
ITechnical Fee: ~
Revised 1/1/08 Molly Markarian ~(\O _. h-\
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PROJECT NUMBER:
Owner Signatures
This application form is used for both the required pre-submittal meeting and subsequent
complete application submittal. Owner signatures are required at both' stages in the application
process. An application without the Owner's original signature will not be accepted.
Pre-Submittal
Owner:
The.undersigned acknowledges that the information in this application is correct and accurate for scheduling of the
Pre- Submittal Meeting. .
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Date:
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Submittal
I represent this application to be complete for submittal to the City. Consistent with the completeness check
performed on this application at the Pre-Submittal Meeting, I affirm "the information identified by the City as
necessary for processing the application is prOVided herein' or the information will not be provided if not otherwise
contained within the submittal, and the City may begin processing theapplicatlon with the information as
submitted. This statement serves as written notice-pursuant to the requirements of ORS 227.178 pertaining to a
compiete application.
Owner:
Date:
Signature
Print
PRE-5UBM!1TAL REC'D
$EP 5 2008
Revised 1/1/08 Molly Markarian
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Site PI.an Review Submittal Requirements Checklist
NOTE:
. ALL of the following items MUST be submitted for BOTH Pre-Submittal and Submittal.
. If you feel an item on the list below does not apply to your specific application, please
state the reason why and attach the explanation to this form.
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Application Fee - refer to the Development Code Fee Schedule for the appropriate fee
calculation formula. A copy .of the fee schedule is available at the De'velopment Services
Department. Any applicable application, technology, and postage fees are collected at the
pre-submittal and submittal stages.
Site Plan Review Application Form
Narrative explaining the purpose of the proposed development, the existing use of the -
property, and any additional information that may have a bearing in determining the
action to be taken. The narrative should also include the proposed number of employees
and future expansion plans, if known. ~
Copy of the Deed
Copy of a Preli!flinary Title Report issued within the past 30 days documenting
ownership and listing all encumbrances. .
Copy of the Site Plan Reduced to 8'h"x 11", which will be mailed as part of the
required neighboring property notification packet.
Right-of-Way Approach Permit Application provided where the property has frontage
on an Oregon Department of Transportation (ODOT) facility.
Three (3) Copies of the Stormwater Management System Study with Completed
Stormwater Scoping Sheet Attached - The plan, supporting calculations and
documentation must be consistent with the Engineering Design Standards and Procedures
Manual. . .
Three (3) Copies of the Traffic Impact Study prepared by a Traffic Engineer in
accordance with SDC 4.2-105 AA. Traffic Impact Studies (TIS) allow the City to analyze
and evaluate the traffic impacts and mitigation of a development on the City's
transportation system. In general, a TIS must explain how. the traffic from a given
development affects the transportation system in terms of .safety, traffic operations,
access and mobility, and immediate and adjoining street systems. A TIS must also
address, if needed, City, metro plan and state land use and transpbrtationpolicies and
objectives. . '
Seven (7) Copies of the Following Plan Sets for Pre-Submittal OR
Eighteen (18) Copies of the Following Plan Sets for Submittal
o All of the following plans must ihclude the.scale appropriate to the area involved and
sufficient to show detail of the plan and related data, north arrow, and date of
preparati?n.
@ All plan sets must be folded to 8V," by 11" and bound by rubber b.ands.
a. Site Assessment of Existing Conditions. PRE-SUBMIlTAl REC'D
~ Prepared by an Oregon licensed Landscape Architect or Engineer SEP 5 2008
Revised 1/1/08 Molly Markarian
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~ Vicinity Map
~ The name, location and dimensions of all existing site features including buildings, curb
cuts, trees and impervious surface areas, clearly indicating what is remaining and what
is being removed. For'existing structures to remain, also indicate present use, size,
setbacks from property lines, and distance between buildings.
.0 The name, location, dimensions, direction of flow and top of bank of all watercourses
and required riparian setback that are shown on the Water Quality Limited Watercourse
Map on file in the Development Services Department
o The 100-year floodplain'and floodway boundaries on the site, as specified in the latest
adopted FEMA Flood Insurance Rate Maps or FEMA approved Letter of Map Amendment
or Letter of Map Revision
[Xi The Time of Travel Zones, as specified in'SDC 3.3-200 and delineated on the Wellhead
Protection Areas Map on file in the Development Services Department
~ Physical features including, but not limited t~ trees 5" in diameter or greater when
measured 4 V2 feet above the ground, significant tlusters of trees and shrubs, riparian
areas, wetlands and rockoutcroppings
~ Soil types and water table information as map'ped and specified in the Soils Survey of.
Lane County. A Geotechnical Report prepared by an Engineer must be submitted ,
concurrently if the Soils Survey indicates the proposed development area has unstable
soilsandjor a high water table
b'. Site Plan
~ Prepared by an Oregon' licensed Architect, Landscape Architect, or Engineer
~ Proposed buildings: location, dimensions, size (gross floor area applicable to the
. parking requirement for the proposed use(s)), setbacks from property lines, and
distance between buildings
!;8l Location and height of existing or proposed fences, walls, outdoor equipment, storage;
trash receptacles, and signs
'5(1 Location, dimensions, and number of typical, compact and disabled parking spaces;
including aisles, wheel bumpers, directional signs, and striping
[2S Dimensions of the development area, as well as area and percentage of the site
proposed for buildings, structures, parking and vehicular areas, sidewalks, patios, and,
otherimpervious surfaces
I2SI Observance of solar access requirements as specified in the applicable zoning district
~ On-site loading areas and vehicular and pedestrian circulation
l2l: Access to streets, alleys, and properties to be served, including the location and
dimensions of existing and proposed curb cuts and curb cuts proP~Sl~r~'D
~ Location, type, and number of bicycle parking spaces SEP 5 2008 .
~ Location of existing and proposed transit facilities
~ Area and dimensions of all property to be conveyed, 'dedicated, or reserved for.
" common open spaces, recreational areas, and other similar public and semi-public uses
IZSPhased Development Plan - where applicable, the Site Plan application must include a
phasing plan indicating any proposed phases for development, including the boundaries
and sequencing of each phase. Phasing must progress in a sequence promoting street
connectivity between the various phases of the development and a.ccommodating other
Revised 1/1/08 Molly Markarian
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required public improvements, including but not limited to, sanitary sewer, stormwater
management, water, and electricity. The applicant must indicate which phases apply
to the Site Plan application being submitted. .
c. Improvement and Public Utilities Plan
~ Prepared by an Oregon licensed Civil Engineer
J8J Location and width of all existing and proposed easements
~ Location, widths (oF paving and right-oF-way), and names of all existing and proposed
streets, ,alleys, dedications or other right-oF-ways within or adjacent to the proposed
development, including ownership and maintenance status, iF applicable.
. ~ Location and type of existing and proposed street lighting
I2f Location of existing and required traffic control devices, Fire hydrants, power poles,
transFormers, neighborhood mailbox units, and similar public facilities
~ Location, width, and construction material of all existing and proposed sidewalks,
sidewalk ramps, pedestrian access ways, and trails
~ Location and size. of existing and proposed utilities on and adjacent to the site including
sanitary sewer mains, stormwater management systems, water mains, power, gas;
telephone, and cable TV. Indicate the proposed connection points
d. Grading, Paving, & Stormwater Management Plan
l8( Prepared by an Oregon licensed Civil Engineer
~ Planting plan prepared by an Oregon licensed .Landscape Architect where plants are
proposed as part of the storm water management system
~ RooF drainage patterns and discharge locations
j2Q Pervious and impervious area drainage patterns
,~The size and location. of stormwater management systems components, including but
not limited to: drain lines, catch basins, dry wells and/or detention ponds; stormwater
quality measures; and natural drainageways to be retained
~ Existing and proposed spot elevations and contours lines drawn at 1 foot intervals (For
land with a slope over 10 percent, the contour lines may be at 5 Foot intervals) ,
~ Amount of proposed cut and Fill.
e. Landscape Plan
~ Drawn by a Landscape Architect
~ Location and dimensions of landscaping and open space areas to include calculation of
landscape coverage
~ Screening in accordance with SDC 4.4-110
W Written .description, including specifications, of the permanent irrigation system
~ Location and type of street trees
~ List in chart Form the proposed types of landscape materials (trees, shrubs, ground
cover). Include in the chart genus, species, common name, quantity, size, spacing,
ahd method of planting . PRE-SUBMIlTAl REC'O
SEP 5 2008
f. Architectural Plans
Revised 1/1/08 Molly Markarian
6,0110
I8J Exterior elevations of all buildings and structures proposed for the development site,
including height . ,
\'-I~concePtual floor plans
g. On-Site Lighting Plan
D Location, orientation, and maximum height .of exterior light fixtures, both free standing
a nd attached
"-;6: \~T pe and ext.ent of shielding, including cut-off ang.les, and type of illumination,
\- wattage, and luminous area ,
D Photometric test report for each light source '
D Additional Materials That May be Required
IT IS niE APPLICANT'S RESPONSIBILITY TO DETERMINE IF ADDITIONAL
STANDARDS/APPLICATIONS APPLYTO THE PROPOSED DEVELOPMENT. THE
APPLICANT SHOULD CONSIDER UTILIZING PRE-DEVELOPMENT MEETINGS AS
DISCUSSED IN SDC 5.1-120:
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Wnere a multi-family development is proposed, any additional materials to
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demonstrate compliance with SDC 3.2-240
Riparian ,Area Protection Report for properties located within 150 feet of the top of
bank of any Water Quality Limited Watercourses (WQLW) or within 100 feet of the
top of bank of any direct tributaries of WQLW
A Geotechnical Report prepared by an engineer must be submitted concurrently if
. there are unstable soils and/or a high water table present
Where the development area is within an overlay district, address the additional
standards of the overlay district
If five or more trees are proposed to be removed, a Tree Felling Permit as specified
in SDC 5.19-100
A wetland delineation approved by the Oregon Division of State Lands must be
submitted concurrently where there is a wetland on the property
Any required federal or state permit must be submitted concurrently or evidence
the permit application has been submitted for review
Where any grading, filling or excavating is proposed with the development, a Land
and Drainage Alteration permit must be submitted prior to development
Where applicable, any Discretionary Use or Variance as specified in SDC 5.9-100
and 5.21-100
An Annexation application, as specified in SDC 5.7-100, whe're a development is
proposed outside of the city limits but within the City's urban service area and can
be served by sanitary sewer
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, PRE-SUBMIlTAL REC'D
SEP Ii Z008
Revised 1/1/08 Molly Markarian
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CITY OF SPRINGFIELD
VICINITY MAP
DRC2008-00065,
244 39th Street
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SITE
Map 17-02-31-41
Tax Lot 2000
, North
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PRE.SUBMllTAl REC'D
SEP 5 2008
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OLSON &
MloRRllS
A division of
L.B. Olson & Associates, Inc.
Consulting Engineers
Land Surveyors
Urban Planners
380 Q Street
Suite 200
Springfield, Oregon 97477
(541) 302-9790
Fax: (541) 485-3253
olsonandmorris.com
R. Repair Service
. Site Improvements
Owner / Aoolicant
R, Repair Service
Randy Mcdougall
244 39th Street
Springfield, OR 97478
Aoolicants Reoresentative
Olson & Morris
Attn: Scott Morris, PE
380 Q Street, Ste200
Springfield, OR 97477
Landscaoe Architect
Matt Koehler, L.A,
] 554 Larkspur Lp.
Eugene, OR 9740]
Proiect Overview
R, Repair & Service is an automotive and boat repair shop that has been located at 244 39'h Street
in Springfield for the past 12 years, There is an existing approximate 5,200 square foot structure
, on the property that was built sometime in the 1960's in a Quonset hut style (see attached
pictures), The construction of the building was positioned on the lot very close to the front
property line, with a row of parking in front of the building,
The property is zoned light medium industrial (LMI) and is abutting LMI property to the south,
and low density. residential (LOR) to the north and west. All of the abutting properties have
existing. structures, except the lot to the south is being used as vehicle storage, There is also an
existing apartment complex across 39'h Street to the east.
This project is being initiated due to a complaint about the site not meeting Springfield
Development Code standards, and that a site review process was never completed for the current
use. Since more than half the site has existing improvements already installed, we are making an
effort to bring the site into compliance where we can, The following pages give a description of
some of the key elements in the plan to bring the site into code compliance, and discusses
challenges on the site where it is not necessarily economically feasible to meet the letter of the
code, .
PRE-SlIBMITIAL REC'D
SEP 5 2008
Parking
The existing conditions sheet shows that the current parking for the building is in front of the building
with the backing space being the public right of way. The parking configuration is very tricky, since the
building was placed so close io the right of way line, However, we have reconfigured the front parking as
shown on the site plan to keep the backing spaces internal to the property and have added an ADA
accessible space, .
The number of parking spaces required for this type of use is one per employee, which would be 3. The
proposal on the site plan is to ha,>;e 3 standard parking spaces and 1 ADA space. There is also overflow
parking available on 39th Street. .
We have included a loading zone in front of the building adjacent to the right of way, One of the issues
has been customers picking up and dropping off their boats at non pre-arranged times, Subsequently,
there are times that the staging has taken place on the street which has caused issues with the traveling
public. This is not an unusual condition for 39'10 Street, as there are many business' to the south that stage
deliveries on the street causing an unsafe traffic condition, This has included delivery trucks parked on
the street unloading with fork lifts, and at other times motor homes and other recreational vehicles parked
on the street waiting for service at Zilkoski Auto Electric, Therefore, we feel that by adding.this loading
zone we are helping the current situation,
Bicycle parking has also been added to the site atthe east side of the building, as shown on the site plan
sheet. There are (4) spaces required by code, with the 3 short term being provided by a rack in front of
the bu'ilding, and the I long term space provided inside the structure,
Site Liqhting
There is an existing street light on the east side of39'h Street across from the building, There are also (3)
existing private lights attached to the building, There are (2) on the west side and (I) on the east side,
There is no additional lighting proposed for the site as part of this plan,
Utilities
Most utilities are already available to other buildings within,the site as discussed below:
Sanitary Sewer
The sanitary sewer service is existing and ties into the existing 8" line at the west side of the property,
The main line is in an existing easement on the property, There is no new sanitary sewer service.or
modification planned as part of this project.
Water
The domestic water for the building is provided by an existing meter along the right of way east of the
building, There is currently no irrigation or fire protection system on the property, and no new services
are proposed as part of this project.
PRE-SUBMIlTAL REC'O
SEP Ii 2008
Electric
There is existing overhead power feed to the building from 39th Street that is proposed to remain, There
are no proposed new electrical facilities as part of this project. .
Phone f Cable f Natural Gas
There is currently phone service to the building only, Other facilities exist adjacent to the right of way of
39th Street, but no new services are proposed as part of this project.
Storm Drainage
The existing storm drainage has evolved over time as the site has been developed, The current system
basically has (3) destinations. The front of the building is so close to the property line, that the run off
from the paved area drains out to 39th Street and enters into a curb inlet at the north end ofthe property,
The front half of the building is collected in roof drains and flows to 39th Street via weep holes. Sincethis
area is very constrained due to the placement ofthe I;lliilding, no changes are proposed except to the new
parking at the north end(discussed below),
The rear of the property (including the )jack half of the building) is collected in a trench grate in front of
the rear bay doors to.the shop, This trench grate is currently tied into a system on the adjacent property to
the south (possibly a drywell) that eventually enters 39'h Street via a weep hole,
The rear of the property and the existing gravel portions, (to be paved) will now all be directed to a new
bio-swale proposed along the north property line, The attached storm water report shows the detailed
calculations for the bio-swale, which has been designed to handle the capacity and provide a minimum
9,0 minutes of contact time for water quality, The new paving will be graded to sheet flow over to the
bio-swale, while the existing paving will be addressed by adding a sump pump to the trench grate and
directing a pressure line to the biocswale,
The proposed small parking are in the northeast corner Of the property is intended to have pervious
concrete, This is designed to treat the water prior to entering into a perforated pipe and then conveyed to
the piped system that ties into the existing curb inlet.
This proposal brings the site into code compliance by having more than 50% of the paving on site being
cleaned by either the bio-swale or the pervious concrete section, .
Landscaoe
The existing site has very little landscaping, and due to existing improvements there are some constraints
on bringing the site upto existing code. The attached landscape plan shows the concept of adding(2)
planters to the frontage of the property to enhance theappearance along 39th Street. The proposal then is
to have a.7 foot planter along the north line, planted as per code and containing a bio-swale at the western
end of the property,
The south line of the property has a zero setback to the existing improvements, Since the property to the
south is also zoned light medium industrial, there is no proposal to add landscape along that property line.
The western property line is proposed to have some new plantings, and keep some of the existing
plantings, As shown on the plan, there is a row of existing arbor vidae and trees in the 7 foot public
PRE-SUBM!1TAl REC'D
SEP 5 2008
utility easement on the south end of the property (see attached photo's). The proposal is to leave this area
"as is" since a formidable screen is already provided to the neighboring property. The northern property
on the west line currently does not have vegetative screening, but the neighbor is using the buffer area as
a garden. The proposal is to plant a row of arbor vidae on the east side of the garden area to continue the
screen that exists to the south,
The landscape plan was developed with native species that are drought resistant, as the owner does not
propose to install an automatic irrigation system, Due to the existing improvements on the site, the owner
feels that the cost is prohibitive and is proposing to hand water the plants until they are. fully established..
Fencin~
As shown'onthe existing conditions sheet, there isa six foot chain link fence with slats along the north
and west property lines. :rhere is also sections offence on the souih line and then on the east side with
. gates that provide access to the rear of the shop, .
Currently the fences on the north and west side are not on the property lines, and are encroaching onto
.this property by as much as seven feet. During this time, the property owners to the west have used that
seven feet for planting, gardens, shed, etc" Therefore, we are not proposing to move the fence on the
west line to provide a full landscape buffer as required by code, We feel the neighbors would rather leave
the fence and their associated uses as existing, and hence are asking the City for leeway along this
property line,
Mr. McDougall has spoken with the neighbor to the north and the proposal is to move the fence over fa
the property line and plant that landscape buffer. There is no significant vegetation within the seven feet
along that property line, so this is a logical improvement.
!3uildin~ Elevations
The building is was constructed in the 1960's and there are no plan elevations available. We have
attached photos of all four existing elevations of the building tolhis application.
Trash. Enclosure
R. Repair Service currently has a small d~mpster that sits at the front of the site in the open, Mr.
McDougall has determined that his business does not need dumpster service, He will be replacing the
small dumpster with standard residential size trash can that can be kept in the shop and wheeled out to the
street at the appropriate times. Therefore.a trash enclosure is not part of this proposal.
Fire Protection
The existing building is not sprinkled, and there are no pians to add a sprinkler system, There is an
existing fire hydrant adjacent to 39'h Street near the north property line, All portions of the existing
building are within 250 feet ofthe fire hydrant, so no new hydrant is proposed.
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PRE.SUBMITTAl REC'O
SEP 5 2008
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