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HomeMy WebLinkAbout12/01/2008 Regular City of Springfield Regular Meeting MINUTES OF THE REGULAR MEETING OF THE SPRINGFIELD CIIT COUNCIL HELD MONDAY, DECEMBER 1, 2008 The City of Springfield Council met in regular session in the Council Meeting Room, 225 Fifth Street, Springfield, Oregon, on Monday, December 1, 2008 at 7:00 p.m., with Mayor Leiken presiding. . ATTENDANCE Present were Mayor Leiken and Councilors Lundberg, Wylie, Ballew, Woodrow and Pishioneri. Also present were City Manager Gino Grimaldi, Assistant City Manager Jeff Towery, City Attorney Matthew Cox, City Recorder Amy Sowa and members of the staff. Councilor Ralston was absent (excused). PLEDGE OF ALLEGIANCE The Pledge of Allegiance was led by Mayor Leiken. SPRINGFIELD UPBEAT 1. Springfield Library Bookmark Contest Winners. Librarian Barbara Thompson presented this item. For 28 years, the Springfield Public Library has sponsored a bookmark contest for grades kindergarten through middle school. This year, 500 children designed bookmarks about libraries, reading or this year's theme, "Wild about Reading!" and entered the contest. All of their designs are displayed in the children's department. After choosing the winners, the library has their bookmarks professionally printed. They will be available in the library all year for patrons and for classroom tours. Mayor Leiken congratulated this year's Bookmark Contest winners. The winners are: . Leighton Littlejohn, kindergarten, Centennial Elementary; . Anaelle Enders, first grade, Centennial Elementary; . Emelia Sherman, second grade, Centennial Elementary; · Leila Olson, third grade, Walterville Elementary; · Braiden Gheen, fourth grade, Walterville Elementary; . Sariah Craig, fifth grade, Brattain Elementary; . Brynne Webb, sixth grade, Oregon Connections Academy; . Morgyn Oehler, eighth grade, Thurston Middle School. Mayor Leiken said being part ofthis presentation was one ofthe highlights of being Mayor. The students being presented were the future of our community. City of Springfield Council Regular Meeting Minutes December 1, 2008 Page 2 2. Be a Santa to a Senior Proclamation. Mayor Leiken read from a proclamation proclaiming December as "Be a Santa to a Senior" month. He noted the number of seniors in our community that were faced with financial challenges and the number of seniors that lived alone. Now was the time to support Home Instead Senior Care and other agencies and businesses who provided services to senior adults throughout the year. There would be an event on December 19 to celebrate this proclamation at Valley River Center. CONSENT CALENDAR IT WAS MOVED BY COUNCILOR LUNDBERG WITH A SECOND BY COUNCILOR WOODROW TO APPROVE THE CONSENT CALENDAR. THE MOTION PASSED WITH A VOTE OF 5 FOR AND 0 AGAINST (1 Absent - Ralston). 1. Claims 2. Minutes a. June 24, 2008 - JEO Meeting b. July 15, 2008 - JEO Meeting c. November 3, 2008 - Work Session d. November 3, 2008 - Regular Meeting e. November 10,2008 - Work Session 3. Resolutions a. RESOLUTION NO. 08-50 - A RESOLUTION TO ACCEPT PROJECT P2023 1 : 19TII AND VERA DRIVE SEWER PUMP STATION FROM P ACIFIC EXCAVATION, INC. IN THE AMOUNT OF $575,885.70. b. RESOLUTION NO. 08-51 - A RESOLUTION TO ACCEPT PERMIT PROJECT P30463: KING HENRY COURT. c. RESOLUTION NO. 08-52 - A RESOLUTION AUTHORIZING THE CITY MANAGER TO AWARD COMPETITIVE BIDS EXCEEDING $35,000, REQUESTS FOR PROPOSALS, OTHER PERSONAL SERVICES CONTRACTS EXEMPT FROM BIDDING REQUIREMENTS UNDER THE PURCHASING REGULATIONS, AND APPROVE AMENDMENTS TO PUBLIC CONTRACTS DURING THE PERIOD OF DECEMBER 2, 2008 TO JANUARY 12, 2009 WHILE THE COMMON COUNCIL IS IN RECESS. 4. Ordinances 5. Other Routine Matters a. Approval of the Liquor License Endorsement for Bai Khao Thai Cuisine, Located at 541 W. Centennial Blvd., Springfield, Oregon. City of Springfield Council Regular Meeting Minutes December 1, 2008 Page 3 b. Approval of the Liquor License Endorsement for Gateway Buffet, Located at 3198 Gateway Street, Springfield, Oregon. c. Approval of the Liquor License Endorsement for The Hot Spot, Located at 445 Harlow Road, Springfield, Oregon. d. Approval of the Purchase of Police Vehicles for Fiscal Year 2009. e. Approval to Accept Financial Reports for June 30, 2008. f. Approval to Accept Financial Reports for September 30, 2008. g. Award the Subject Contract to 2G Inc., DBA 2G Construction for the City Hall Remodel Project for the Northwest Quadrant of the Public Works Department in the Amount of $39,800.00 h. Approve the November 4,2008 General Election Report of Board of Canvassers and Proclamation for Springfield Utility Board Positions No.1 and 5. ITEMS REMOVED PUBLIC HEARINGS - Please limit comments to 3 minutes. Request to speak cards are available at both entrances. Please present cards to City Recorder. Speakers may not yield their time to others. COUNCIL RESPONSE BUSINESS FROM THE AUDIENCE CORRESPONDENCE AND PETITIONS BIDS ORDINANCES BUSINESS FROM THE CIIT COUNCIL 1. Committee Appointments a. Historic Commission Appointment. City Planner Molly Markarian presented the staff report on this item. The Springfield Historic Commission has one vacancy as a result of Ms. Metzler's death. It is necessary to fill the vacancy at this time. The City received three applications for the vacancy from Kerry Barbero, Michael Olsen, and Kimarie Lamb. The Council interviewed Ms. Barbero and Mr. Olsen at the November 24, 2008 Work Session. Ms. Lamb did not present herself for her interview. At the Work Session, the Council agreed to appoint Kerry Barbero to fill the vacancy. Appointments to the Historic Commission must be confIrmed during a Regular Session. IT WAS MOVED BY COUNCILOR LUNDBERG WITH A SECOND BY COUNCILOR WOODROW TO APPOINT KERRY BARBERO TO THE mSTORIC COMMISSION TO SERVE THE REMAINDER OF FORMER HISTORIC COMMISSIONER ROXIE METZLER'S TERM, WHICH EXPIRES DECEMBER 31, City of Springfield Council Regular Meeting Minutes December 1, 2008 Page 4 2010. THE MOTION PASSED WITH A VOTE OF 5 FOR AND 0 AGAINST (I Absent - Ralston). b. Planning Commission Appointment. Bill Grile presented the staff report on this item. The Springfield Planning Commission has one vacancy as a result of Ms. Leezer being elected to the City Council, Ward 3. It is necessary to fill the vacancy. The City received two applications for the one vacancy during a one month recruitment process. The Council interviewed Mr. VanGordon and one other candidate on November 17, 2008 and expressed interest in appointing Mr. Van Gordon. He resides at 2327 Clear Vue and is a supervisor with the United Parcel Service on Nugget Way in Glenwood. Formal appointment by the Council must occur during a Regular Session. IT WAS MOVED BY COUNCILOR LUNDBERG WITH A SECOND BY COUNCILOR WOODROW TO APPOINT SEAN VAN GORDON TO THE PLANNING COMMISSION TO SERVE THE REMAINDER OF FORMER PLANNING COMMISSIONER TERRI LEEZER'S TERM, wmCH EXPIRES JULY 31, 2011. THE MOTION PASSED WITH A VOTE OF 5 FOR AND 0 AGAINST (I Absent - Ralston). c. Police Planning Task Force (PPTF) Appointments. Police Chief Jerry Smith presented the staff report on this item. Four of the 'At Large' positions on the Police Planning Task Force, (PPTF) are vacant. Fred Simmons has completed one four-year term and is eligible for re-appointment. Steve Singleton has completed two four-year terms and is not eligible for reappointment. Bruce Weber and Diana Garcia have both moved away from the City, and are no longer eligible. The Task Force has received four applications for the existing at-large vacancies as follows: . Fred Simmons has applied for a second four-year term. . Stacey Doll is a graduate of the Citizen Police Academy Alumni Association. . Richard Parnell is an active member of the Emerald Amateur Radio Society (EARS) and is also a graduate of the Citizen Police Academy Alunmi. · Jack Martin is a graduate ofthe Citizen Police Academy Alumni Association. All four applicants meet the requirements to serve as At-Large members of the Police Planning Task Force. The three applicants who have not previously served on the Task Force were interviewed by a subcommittee on November 20, 2008. The recommendation ofthe subcommittee is that Fred Simmons be reappointed for a second four-year term, and that Stacey Doll, Richard Parnell and Jack Martin be appointed to four-year terms. IT WAS MOVED BY COUNCILOR LUNDBERG WITH A SECOND BY COUNCILOR WOODROW TO APPOINT FRED SIMMONS, STACEY DOLL, RICHARD PARNELL, AND JACK MARTIN TO FOUR-YEAR AT-LARGE TERMS ON THE POLICE PLANNING TASK FORCE (PPTF) WITH EXPIRATION DATES OF DECEMBER, 2012. THE MOTION PASSED WITH A VOTE OF 5 FOR AND 0 AGAINST (I Absent - Ralston). City of Springfield Council Regular Meeting Minutes December 1, 2008 Page 5 2. Business from Council a. Committee Reports b. Other Business 1. Earned Income Tax Credit (EITe) Campaign Endorsement. Assistant City Manager Jeff Towery presented the staffreport on this item. Oregonians for Working Families, a coalition seeking to increase the State Earned Income Tax Credit (EITC), is asking the City Council to endorse this effort to improve opportunity for over 200,000 low- and moderate-level income households throughout our State. The Federal EITC was signed into law under President Ford and expanded significantly by Presidents Reagan and Clinton. Oregon is one of 24 states supplementing the Federal EITC with a State Earned Income Tax Credit. Oregon's credit was created in 1997 with strong bipartisan support. Currently calculated as 6% of the Federal EITC, Oregon's credit is among the lowest of the 24 State earned income credits. Oregonians for Working Families is proposing an increase in the State EITC to 18% of the Federal credit. Expanding the Oregon EITC is a targeted and effective way to make Oregon's tax system fairer for low- and moderate-income working families, giving them and their communities throughout the State a much needed boost. There is no financial impact in endorsement by the Council. Councilor Ballew said this was worthwhile, but she was concerned that the State was coming up short in funds. This may not be the best time to push forward with this and would ask that Council consider deferring until the State budget was determined. Councilor Lundberg said the information from the presenters at Agenda Review made a good case about the amount of money that came into the local economy when people received these funds through this incentive. Part of the issue was how to keep the money flow intact. She would encourage those that could qualify to take advantage of the credit. Councilor Pishioneri said the endorsement form indicated the City would send someone to provide testimony to the legislature. He asked if the City would be sending someone. Mayor Leiken said if needed. It would most likely be an elected official from the Council. He suggested checking in with Community Relations Manager Niel Laudati to see if that was something the Council needed to attend. He would suggest that an elected official be sent up if needed. IT WAS MOVED BY COUNCILOR LUNDBERG WITH A SECOND BY COUNCILOR WOODROW TO APPROVE THE MAYOR OF SPRINGFIELD TO SIGN THE ENDORSEMENT FORM FOR THE EARNED INCOME TAX CREDIT (EITC) CAMPAIGN ON BEHALF OF THE COUNCIL. THE MOTION PASSED WITH A VOTE OF 4 FOR AND I AGAINST (BALLEW) (I Absent- Ralston). City of Springfield . Council Regular Meeting Minutes December 1, 2008 Page 6 c. Mayor Leiken said he had a call into the Mayor of Albany and notified the School District today that he would be doing a friendly wager as Thurston High School and West Albany battled for the State Football Championship this weekend. There were a lot of similarities between Springfield and Albany so it should be fun. He noted that Thurston and West Albany were ranked one and two all season and will meet for the championship. d. Mayor Leiken said this was Councilor Ballew's fmal Council meeting. A celebration would be held on December 18 to honor her years of service. He said he had served 12 years with her, and he thanked her for her service to the community. She should feel proud of where the community was going as she had been a big part of that. Councilor Ballew said it had truly been her pleasure. BUSINESS FROM THE CIIT MANAGER BUSINESS FROM THE CITY ATTORNEY Councilor Wylie asked if Springfield would have a representative at the Lane County Budget hearing on Tuesday. Mr. Grimaldi said we would not. ADJOURNMENT The meeting was adjourned at approximately 7:23 p.m. Minutes Recorder Amy Sowa Attest: ~~Jm~ City Re der