HomeMy WebLinkAbout12/01/2008 Regular
City of Springfield
Regular Meeting
MINUTES OF THE REGULAR MEETING OF
THE SPRINGFIELD CIIT COUNCIL HELD
MONDAY, DECEMBER 1, 2008
The City of Springfield Council met in regular session in the Council Meeting Room, 225 Fifth
Street, Springfield, Oregon, on Monday, December 1, 2008 at 7:00 p.m., with Mayor Leiken
presiding. .
ATTENDANCE
Present were Mayor Leiken and Councilors Lundberg, Wylie, Ballew, Woodrow and Pishioneri.
Also present were City Manager Gino Grimaldi, Assistant City Manager Jeff Towery, City
Attorney Matthew Cox, City Recorder Amy Sowa and members of the staff.
Councilor Ralston was absent (excused).
PLEDGE OF ALLEGIANCE
The Pledge of Allegiance was led by Mayor Leiken.
SPRINGFIELD UPBEAT
1. Springfield Library Bookmark Contest Winners.
Librarian Barbara Thompson presented this item.
For 28 years, the Springfield Public Library has sponsored a bookmark contest for grades
kindergarten through middle school. This year, 500 children designed bookmarks about libraries,
reading or this year's theme, "Wild about Reading!" and entered the contest. All of their designs
are displayed in the children's department.
After choosing the winners, the library has their bookmarks professionally printed. They will be
available in the library all year for patrons and for classroom tours.
Mayor Leiken congratulated this year's Bookmark Contest winners.
The winners are:
. Leighton Littlejohn, kindergarten, Centennial Elementary;
. Anaelle Enders, first grade, Centennial Elementary;
. Emelia Sherman, second grade, Centennial Elementary;
· Leila Olson, third grade, Walterville Elementary;
· Braiden Gheen, fourth grade, Walterville Elementary;
. Sariah Craig, fifth grade, Brattain Elementary;
. Brynne Webb, sixth grade, Oregon Connections Academy;
. Morgyn Oehler, eighth grade, Thurston Middle School.
Mayor Leiken said being part ofthis presentation was one ofthe highlights of being Mayor. The
students being presented were the future of our community.
City of Springfield
Council Regular Meeting Minutes
December 1, 2008
Page 2
2. Be a Santa to a Senior Proclamation.
Mayor Leiken read from a proclamation proclaiming December as "Be a Santa to a Senior"
month. He noted the number of seniors in our community that were faced with financial
challenges and the number of seniors that lived alone. Now was the time to support Home Instead
Senior Care and other agencies and businesses who provided services to senior adults throughout
the year. There would be an event on December 19 to celebrate this proclamation at Valley River
Center.
CONSENT CALENDAR
IT WAS MOVED BY COUNCILOR LUNDBERG WITH A SECOND BY COUNCILOR
WOODROW TO APPROVE THE CONSENT CALENDAR. THE MOTION PASSED
WITH A VOTE OF 5 FOR AND 0 AGAINST (1 Absent - Ralston).
1. Claims
2. Minutes
a. June 24, 2008 - JEO Meeting
b. July 15, 2008 - JEO Meeting
c. November 3, 2008 - Work Session
d. November 3, 2008 - Regular Meeting
e. November 10,2008 - Work Session
3. Resolutions
a. RESOLUTION NO. 08-50 - A RESOLUTION TO ACCEPT PROJECT P2023 1 : 19TII
AND VERA DRIVE SEWER PUMP STATION FROM P ACIFIC EXCAVATION,
INC. IN THE AMOUNT OF $575,885.70.
b. RESOLUTION NO. 08-51 - A RESOLUTION TO ACCEPT PERMIT PROJECT
P30463: KING HENRY COURT.
c. RESOLUTION NO. 08-52 - A RESOLUTION AUTHORIZING THE CITY
MANAGER TO AWARD COMPETITIVE BIDS EXCEEDING $35,000, REQUESTS
FOR PROPOSALS, OTHER PERSONAL SERVICES CONTRACTS EXEMPT FROM
BIDDING REQUIREMENTS UNDER THE PURCHASING REGULATIONS, AND
APPROVE AMENDMENTS TO PUBLIC CONTRACTS DURING THE PERIOD OF
DECEMBER 2, 2008 TO JANUARY 12, 2009 WHILE THE COMMON COUNCIL IS
IN RECESS.
4. Ordinances
5. Other Routine Matters
a. Approval of the Liquor License Endorsement for Bai Khao Thai Cuisine, Located at 541
W. Centennial Blvd., Springfield, Oregon.
City of Springfield
Council Regular Meeting Minutes
December 1, 2008
Page 3
b. Approval of the Liquor License Endorsement for Gateway Buffet, Located at 3198
Gateway Street, Springfield, Oregon.
c. Approval of the Liquor License Endorsement for The Hot Spot, Located at 445 Harlow
Road, Springfield, Oregon.
d. Approval of the Purchase of Police Vehicles for Fiscal Year 2009.
e. Approval to Accept Financial Reports for June 30, 2008.
f. Approval to Accept Financial Reports for September 30, 2008.
g. Award the Subject Contract to 2G Inc., DBA 2G Construction for the City Hall Remodel
Project for the Northwest Quadrant of the Public Works Department in the Amount of
$39,800.00
h. Approve the November 4,2008 General Election Report of Board of Canvassers and
Proclamation for Springfield Utility Board Positions No.1 and 5.
ITEMS REMOVED
PUBLIC HEARINGS - Please limit comments to 3 minutes. Request to speak cards are available
at both entrances. Please present cards to City Recorder. Speakers may
not yield their time to others.
COUNCIL RESPONSE
BUSINESS FROM THE AUDIENCE
CORRESPONDENCE AND PETITIONS
BIDS
ORDINANCES
BUSINESS FROM THE CIIT COUNCIL
1. Committee Appointments
a. Historic Commission Appointment.
City Planner Molly Markarian presented the staff report on this item. The Springfield Historic
Commission has one vacancy as a result of Ms. Metzler's death. It is necessary to fill the
vacancy at this time.
The City received three applications for the vacancy from Kerry Barbero, Michael Olsen, and
Kimarie Lamb. The Council interviewed Ms. Barbero and Mr. Olsen at the November 24,
2008 Work Session. Ms. Lamb did not present herself for her interview. At the Work
Session, the Council agreed to appoint Kerry Barbero to fill the vacancy.
Appointments to the Historic Commission must be confIrmed during a Regular Session.
IT WAS MOVED BY COUNCILOR LUNDBERG WITH A SECOND BY
COUNCILOR WOODROW TO APPOINT KERRY BARBERO TO THE mSTORIC
COMMISSION TO SERVE THE REMAINDER OF FORMER HISTORIC
COMMISSIONER ROXIE METZLER'S TERM, WHICH EXPIRES DECEMBER 31,
City of Springfield
Council Regular Meeting Minutes
December 1, 2008
Page 4
2010. THE MOTION PASSED WITH A VOTE OF 5 FOR AND 0 AGAINST (I Absent
- Ralston).
b. Planning Commission Appointment.
Bill Grile presented the staff report on this item. The Springfield Planning Commission has
one vacancy as a result of Ms. Leezer being elected to the City Council, Ward 3. It is
necessary to fill the vacancy.
The City received two applications for the one vacancy during a one month recruitment
process. The Council interviewed Mr. VanGordon and one other candidate on November 17,
2008 and expressed interest in appointing Mr. Van Gordon. He resides at 2327 Clear Vue
and is a supervisor with the United Parcel Service on Nugget Way in Glenwood. Formal
appointment by the Council must occur during a Regular Session.
IT WAS MOVED BY COUNCILOR LUNDBERG WITH A SECOND BY
COUNCILOR WOODROW TO APPOINT SEAN VAN GORDON TO THE
PLANNING COMMISSION TO SERVE THE REMAINDER OF FORMER
PLANNING COMMISSIONER TERRI LEEZER'S TERM, wmCH EXPIRES JULY
31, 2011. THE MOTION PASSED WITH A VOTE OF 5 FOR AND 0 AGAINST (I
Absent - Ralston).
c. Police Planning Task Force (PPTF) Appointments.
Police Chief Jerry Smith presented the staff report on this item. Four of the 'At Large'
positions on the Police Planning Task Force, (PPTF) are vacant. Fred Simmons has
completed one four-year term and is eligible for re-appointment. Steve Singleton has
completed two four-year terms and is not eligible for reappointment. Bruce Weber and Diana
Garcia have both moved away from the City, and are no longer eligible.
The Task Force has received four applications for the existing at-large vacancies as follows:
. Fred Simmons has applied for a second four-year term.
. Stacey Doll is a graduate of the Citizen Police Academy Alumni Association.
. Richard Parnell is an active member of the Emerald Amateur Radio Society (EARS)
and is also a graduate of the Citizen Police Academy Alunmi.
· Jack Martin is a graduate ofthe Citizen Police Academy Alumni Association.
All four applicants meet the requirements to serve as At-Large members of the Police
Planning Task Force. The three applicants who have not previously served on the Task Force
were interviewed by a subcommittee on November 20, 2008. The recommendation ofthe
subcommittee is that Fred Simmons be reappointed for a second four-year term, and that
Stacey Doll, Richard Parnell and Jack Martin be appointed to four-year terms.
IT WAS MOVED BY COUNCILOR LUNDBERG WITH A SECOND BY
COUNCILOR WOODROW TO APPOINT FRED SIMMONS, STACEY DOLL,
RICHARD PARNELL, AND JACK MARTIN TO FOUR-YEAR AT-LARGE TERMS
ON THE POLICE PLANNING TASK FORCE (PPTF) WITH EXPIRATION DATES
OF DECEMBER, 2012. THE MOTION PASSED WITH A VOTE OF 5 FOR AND 0
AGAINST (I Absent - Ralston).
City of Springfield
Council Regular Meeting Minutes
December 1, 2008
Page 5
2. Business from Council
a. Committee Reports
b. Other Business
1. Earned Income Tax Credit (EITe) Campaign Endorsement.
Assistant City Manager Jeff Towery presented the staffreport on this item. Oregonians
for Working Families, a coalition seeking to increase the State Earned Income Tax Credit
(EITC), is asking the City Council to endorse this effort to improve opportunity for over
200,000 low- and moderate-level income households throughout our State.
The Federal EITC was signed into law under President Ford and expanded significantly
by Presidents Reagan and Clinton. Oregon is one of 24 states supplementing the Federal
EITC with a State Earned Income Tax Credit. Oregon's credit was created in 1997 with
strong bipartisan support. Currently calculated as 6% of the Federal EITC, Oregon's
credit is among the lowest of the 24 State earned income credits.
Oregonians for Working Families is proposing an increase in the State EITC to 18% of
the Federal credit. Expanding the Oregon EITC is a targeted and effective way to make
Oregon's tax system fairer for low- and moderate-income working families, giving them
and their communities throughout the State a much needed boost.
There is no financial impact in endorsement by the Council.
Councilor Ballew said this was worthwhile, but she was concerned that the State was
coming up short in funds. This may not be the best time to push forward with this and
would ask that Council consider deferring until the State budget was determined.
Councilor Lundberg said the information from the presenters at Agenda Review made a
good case about the amount of money that came into the local economy when people
received these funds through this incentive. Part of the issue was how to keep the money
flow intact. She would encourage those that could qualify to take advantage of the credit.
Councilor Pishioneri said the endorsement form indicated the City would send someone
to provide testimony to the legislature. He asked if the City would be sending someone.
Mayor Leiken said if needed. It would most likely be an elected official from the
Council. He suggested checking in with Community Relations Manager Niel Laudati to
see if that was something the Council needed to attend. He would suggest that an elected
official be sent up if needed.
IT WAS MOVED BY COUNCILOR LUNDBERG WITH A SECOND BY
COUNCILOR WOODROW TO APPROVE THE MAYOR OF SPRINGFIELD TO
SIGN THE ENDORSEMENT FORM FOR THE EARNED INCOME TAX
CREDIT (EITC) CAMPAIGN ON BEHALF OF THE COUNCIL. THE MOTION
PASSED WITH A VOTE OF 4 FOR AND I AGAINST (BALLEW) (I Absent-
Ralston).
City of Springfield
. Council Regular Meeting Minutes
December 1, 2008
Page 6
c. Mayor Leiken said he had a call into the Mayor of Albany and notified the School
District today that he would be doing a friendly wager as Thurston High School and West
Albany battled for the State Football Championship this weekend. There were a lot of
similarities between Springfield and Albany so it should be fun. He noted that Thurston
and West Albany were ranked one and two all season and will meet for the
championship.
d. Mayor Leiken said this was Councilor Ballew's fmal Council meeting. A celebration
would be held on December 18 to honor her years of service. He said he had served 12
years with her, and he thanked her for her service to the community. She should feel
proud of where the community was going as she had been a big part of that.
Councilor Ballew said it had truly been her pleasure.
BUSINESS FROM THE CIIT MANAGER
BUSINESS FROM THE CITY ATTORNEY
Councilor Wylie asked if Springfield would have a representative at the Lane County Budget
hearing on Tuesday.
Mr. Grimaldi said we would not.
ADJOURNMENT
The meeting was adjourned at approximately 7:23 p.m.
Minutes Recorder Amy Sowa
Attest:
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City Re der