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Home My WebLink AboutNotes, Meeting CMO 7/7/2008 ., . ciTy couNci AGENCA ~ City of Springfield _ 225 Fifth Street _ Springfield _ Oregon _ 97477 _ (541) 726-3700 Contact Amy Sowa _ City Manager's Office www.cLspringfield.or.us The meeting location is wheelchair-accessible. For the hearing-impaired, an inte.I"~'~' can be provided with 48 hours notice prior to the meeting. For meetings in the Council Meeting Room, a "Personal PA Receiver" for the hearing impaired is available. To arrange for these services, call 726-3700, Meetings will end prior to 10:00 p.m. unless extended by a vote of the Council. All proceedings before the City Council are recorded July 7, 2008 6:00 p.m. Work Session Jesse Maine Room CALL TO ORDER ROLL CALL - Mayor Leiken _, Councilors Ballew-, Wylie_, Ralston_, Lundberg_, woodrow-, and Pishioneri . 1. City Attorney Office Evaluation. [Bill Spiry] (30 Minutes) 2. Request for Proposals: Springfield Downtown District Urban Design Plan and Implementation Strategy. [Linda Pauly] (15 Minutes) 3. Strategic Plan Update. [Jeff Towery] (15 Minutes) ADJOURNMENT 7:00 p.m. Regular Meeting Comicil Meeting Room CALL TO ORDER ROLL CALL - Mayor Leiken _, Councilors Ballew -' Wylie-, Ralston -' Lundber~ Woodrow -' and Pishioneri PLEDGE OF ALLEGlANC~ Council Agenda July 7, 2008 Page 2 ), SPRINGFIELD UPBEAT ,1. Comcast Donation to the Springfield Library. [Barbara Thompson] (05 Minutes) CONSENT CALENDAR 1. Claims a. Approval of the June 2008, Disbursements for Approval. 2. Minute~ a. June 2, 2008 - Regular Meeting b. June 9, 2008 - Work Session c. June 9, 2008 - Special Regular Meeting 3. Resolutions a. RESOLUTION NO.1 - A RESOLUTION TO ACCEPT PERMIT PROJECT P30509: REYNOLDS F AMIL Y PROJECT. b. RESOLUTION NO.2 - A RESOLUTION TO ACCEPT PROJECT P20437: GAME FARM ROAD SOUTH, SANITARY SEWER AND STORM TRUNK FROM HAND J CONSTRUCTION COMPANY IN THE AMOUNT OF $550.934.09. 4. Ordinances 5. Other Routine Matters a. Approval of the Liquor License Endorsement for Southwest Buffet & Family Atmosphere, Located at 1537 Mohawk Blvd., Springfield, Oregon. b. A ward the Subject Contract to Eugene Sand Construction Inc. in the Amount of $363,509.00 for Project P20545: 51h Street Overlay, Main to G Street. ~ c. Award the Subject Contract to Professional Underground Services in the Amount of $436,621.68 for Project P20513: Sanitary Sewer Rehabilitation 2007. . d. Authorize the City Manager to Enter into a Contract with Kpff Consulting Engineers in the Amount of not to Exceed $176,000 for Engineering Services for Land Use and Project Plan Review. e. Authorize the City Manager to Enter into a Contract with Balzhiser & Hubbard Engineers in the Amount of not to Exceed $60,000; this Contract Expires on June 30, 2009. ' f. Authorize the City Manager to Enter into a Contract with Branch Engineering, me, in the Amount of not to Exceed $60,000.00; this C()ntract Expires on June 30, 2009. g. Authorize the City Manager to Enter into a Contract with Kpff Consulting Engineers in the Amount of not to Exceed $60,000; this Contract Expires on June 30, 2009. h. Grant Springfield Utility Board Right-of-Way Electrical Easements for Electrical Infrastructure at the Perimeter of the Springfield Justice Center Site. I. Authorize the Mayor to Sign a Contract with the Firm of Leahy, Van Vactor & Cox LLC for General Counsel Services. MOTION: APPROVE/REJECT THE CONSENT CALENDAR Council Agenda' July 7, 2008 Page 3 ITEMS REMOVED FROM THE CONSENT CALENDAR PUBLIC HEARINGS - Please limit comments to 3 minutes. Request to speak cards are available at both entrances. Please present cards to City Recorder. Speakers may not yield their time to others. , I. Liquor License Application for Jack Dugger. [Dave Puent/Joe Leahy/Matt Doden] (75 Minutes) MOTION: GRANT I DENY I GRANT WITH CONDITIONS THE LIQUOR LICENSE ENDORSEMENT FOR JACK DUGGER AT 535 MAIN STREET, SPRINGFIELD, O~GON. 2. Councilmitiated Amendment to the Metropolitan Area General Plan Diagram, Case Number LRP 2008-00008. [David Reesor] (15 Minutes) ORDINANCE NO.1-AN ORDINANCE AMENDING THE EUGENE-SPRINGFIELD METROPOLITAN GENERAL PLAN DlAGRAM BY REDESIGNATING 8.79 ACRES OF LAND FROM LOW DENSITY RESIDENTIAL (LDRt TO MEDIUM DENSITY RESIDENTIAL IMDR): AND DECLARING AN EMERGENCY, MOTION: ADOPTINOT ADOPT ORDINANCE NO.1. 3. Annexation of Territory to the City qf Springfield (Franklin BoulevardlGlenwood BridgefWill1!mette River) - Case Number C SP 2008- LRP2008-00006. [Jim Donovan] (15 Minutes) ORDINANCE NO.2 - AN ORDINANCE APPROVING THE ANNEXATION OF CERTAIN TERRITORY TO THE CITY OF SPRINGFIELD AND THE LANE COUNTY METROPOLITAN W ASTEW A TER SERVICE DISTRICT: AND WITHDRAWING THE SAME TERRITORY FROM THE GLENWOOD WATER DISTRICT AND DECLARING AN EMERGENCY. MOTION: ADOPTINOT ADOPT ORDINANCE NO.2. 4. Annexation of Territory to the City of Springfield (571b St Prop LLC - Case Number C SP 2008 - LRP2008-00001). [Andy Limbird] (15 Minutes) ORDINANCE NO, 3- AN ORDINANCE MODIFYING AND APPROVING nm ANNEXATION OF CERTAIN TERRITORY TO THE CITY OF SPRINGFIELD. LANE COUNTY METROPOLITAN WASTEWATER SERVICE DISTRICT. AND WILLAMALANE PARK AND RECREATION DISTRICT: AND WITHDRAWING THE SAME TERRITORY FROM THE WILLAKENZIE RURAL FIRE PROTECTION DISTRICT AND DECLARING AN EMERGENCY. MOTION: ADOPTINOT ADOPT ORDINANCE NO.3. Council Agenda July 7, 2008 Page 4 5. Annexation of Territory to the City of Springfield (Ron Galceran':' Case Number C SP 2008 - LRP2007-00022). [Andy Limbird] (15 Minutes) ORDINANCE NO.4 - AN ORDINANCE MODIFYING AND APPROVING THE ANNEXA TION'OF CERT AlN TERRITORY TO THE CITY OF SPRINGFIELD. LANE COUNTY METROPOLITAN W ASTEW ATER SERVICE DISTRICT. AND Wll,LAMALANE PARK AND RECREATION DISTRICT: AND WITHDRAWING THE SAME TERRITORY FROM THE WILLAKENZIE RURAL FIRE PROTECTION DISTRICT AND DECLARING AN EMERGENCY. 'MOTION: ADOPTINOT ADOPT ORDINANCE NO.4. ~USINESS FROM THE AUDIENCE - Limited to 20 minutes. Please limit comments to 3 minutes. Request to Speak cards are available at both entrances. Please present cards to City Recorder. Speakers may not yield their time to others. COUNCIL RESPONSE CORRESPONDENCE AND PETITIONS. I. Memo from Leia K. Pitcher, Thorp, Purdy, Jewett, Urness and Wilkinson, Representing Springfield Public Schools, Regarding the City of Springfield's Recommendation to OLCC on Shaker's Application for a Liquor License. 2. Petition from Citizens of Springfield Regarding the Patrician Manufactured Homes. 3. Correspondence fro~ Lou Tettenburn, 2290 33'd Street, Springfield, Oregon Regarding the Lowe's Development on Marcola Road and the Patrician Mobile Home Park and Conference Center. MOTION: ACCEPT FOR FILING AND/OR PROVIDE STAFF DIRECTIONIFOLLOWUP. BIDS ORDINANCES BUSINESS FROM THE CITY COUNCIL 1. Committee Appointme~ts 2. Business from Council a. Committee Reports b. Other Business BUSINESS FROM THE CITY MANAGER I. FY08-09 Budget Allocations to Human Services Commission - Veteran Services Office. [Jeff Towery] (10 Minutes) MOTION: AUTHORIZEINOT AUTHORIZE THE EXPENDITURE OF $20,000 TO THE HUMAN SERVICES COMMISSION FOR SUPPORT TO THE VETERAN SERVICES OFFICE. Council Agenda July 7, 2008 Page 5 2. Agreement Between the City of Springfield, Springfield Renaissance Development Corporation, Springfield School District 19 and Willamalane Park and Recreational DistriCt for Support of Wildish Theater and Springfield's Downtown Urban Renewal District. [Jeff Towery/Joe Leahy] (10 Minutes) MOTION: AUTHORIZEINOT AUTHORIZE THE CITY MANAGER TO EXECUTE AGREEMENT; . ,OR APPROVE FUNDAMENTAL TERMS AND AUTHORIZE THE CITY MANAGER TO EXECUTE SUBJECT TO CITY ATTORNEY APPROVAL. 3. Authorization to Proceed with Thurston Fire Station #16 Replacement Project - P20534. [Carole Knapel] (10 Minutes) MOTION: APPROVEINOTAPPROVE AN INCREASE IN THE PROJECT BUDGET OF $30,000 FOR THE THURSTON FIRE STATION #16 PROJECT AND DIRECT STAFF TO CONTINUE A VALUE ENGINEERING ANALYSIS. MOTION: APPROVEINOT APPROVE THE GUARANTEED MAXIMUM PRICE OF $2,175,883 FOR THE' CONSTRUCTION OF THE THURSTON FIRE STATION #16. BUSINESS FROM THE CITY ATTORNEY ADJOURNMENT