HomeMy WebLinkAboutPacket, DIM PLANNER 12/30/2008
CflY O,F SPRl'NGFIELD DEVELOPMENT ISSUES MEETING
DISTRIBUTION DATE: December 31; 2008
TO:
Current Planning Staff: G. Ka,rn. J Donovan, L Pauly, T Jones,
L Davis, M Metzger, L Miller~A Limbird) D Reesor, S Hopkins, M Markarian
Jeff Paschall, Supervising Civil Engineer, Public Works Department
--/ Ken Vogeney, City Engineer, Public Works Department
X Matt Stouder, AlC Engineering Supervising Civil Engineer, Public Works
Richard Perry; Public Works, Engineering
Kristi Krueger, Civil Engineer, Public Works Department
Brian Barnett, Traffic Engineer
Jon Driscoll, Transportation Planning Engineer, Public Works
Gilbert Gordon, Deputy Fire Marshall, Fire & Life Safety Department
Melissa Fechtel, Fire & Life Safety Department
Greg Ferschweiler, Maintenance, Public Works Department
Pat French, Planner, Willamalane Park and Recreation District
Thomas Jeffreys, Emerald Peoples Utility District (EPUD)
Tamara Johnson, Springfield Utility Board (Electric)
Bart McKee, Springfield Utility Board (Water)
Amy Chinitz, Springfield Utility Board
~; Lynn Detering (Stuckrath), ODOT
Dave Puent, Building Official
Will Mueller, LTD
Norm Palmer, Quest Communications
Tom Boyatt, Public Works
. Dennis Ernst, City Surveyor
Celia Barry,(Shashi Bajracharya) Lane County Transportation
Jim Henry, .Central Lane Communications 911
Dave Shore, Northwest Natural Gas
Tom Henerty, Comcast Cable
Jerry Smith, Police Chief
\I Chuck Gottfried, Water Resource Coordinator, ESD
Susie Smith, Public Works Director
Len Goodwin, Public Works
_ John Saraceno, Springfield School District 19
/ Joe Leahy, City Attorney
Z George Walker, Stormwater Facilities Planner, ESD
John Tamulonis, Economic Development Mgr.
Courtney Griesel, Planner 1 (EDM)
Bill Grile
Brenda Jones, Planning Secretary (DIM Annexations)
~
[lite \1t@08ived:
DEe 3 0 1008
. D~M
Original submIttal 'V~
A Development Issues Meeting will take place on Thursday, January 15, 2009 @ 1:30-
2:30 p.m. in the DSD Conference Room 616 @ Springfield City Hall. Please review the
enclosed information, and come prepared to discuss this application with the Planner
and applicant. Should you have any questions, please contact Andy Limbird @ (541)
726-3684.
Revised: 7-21-08
;City of Springfield Date Received:
Development Services Department
225 Fifth Street DEe 3 0 2008
Springfield, OR 97477
Development Issues Meeting (DIMrginalSubmittal
SPRINGFIELD
!'",,-'
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Prospective
Applicant Name: -5 <=-- n fr {/ 7~r-
Icompany: --r:. -f-.u-rl 4--/'~ p~
IAddress: &'0 ( .u>/ ..s h-<:A!-f-
Phone: S''I/- ')'(/- S-2 '-1<.
IFax: S'-I/- 7'-1j-.s-.240
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I Prospective
Applicant's Rep.:
Icompany:
.IAddress:
Phone:
Fa.x:
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I Property Owner: 0 .1\("),- ~ CL -\-"- c>-f 0 f-<....-! O'Y' Phone:
Icompany: (),r<----<> _~_ Ilk \ "-"---\ ~~ \7o-""'~<Il...l....If.ax:
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ASSESSOR'S MAP NO: 17 -0....1-31-0Cl TAX LOT NO(S): \ 7-10;2. - -:u cro - OVlo-(J
I Property Address: 8'0/ Cf;2 J 5.h-...a'- rn '-:;..J:;,G) Dr? 7/ '-I 7,7
'I~o Acres
I Description of If you are filling in this form by hand, please attach your proposal description to this application. .
Proposal: ~-l' ~.-u.J>o~<-'" ....\..,., \.....,.,\.J. <A ~..........t ...~~l""",, C""- -.\.-\......AA...\.-<.......""l-L"'- R,,--e....
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Existing Use: v"- L <l..~ \. I' .
# of Lots/Parcels:
Lot/Parcel Size:
sf
du/acre
Prospective
Applicant:
s;gn..::! J A 7---
S<:rJ ff A- t/4""-
Print /
Date:
10/.2cr7J~
~equi~~~ Project ~Information ',:"i',;'''':-.' ." (CitVo'Infake StaJf:.<complete'this,sectionX
Case No.:;-l;5h0'[k -{]::;ty:.f L.
(../
Application Fee: $ 52! ,CD
Date: 143c/o'i::')
ITechnical Fee: $0.
Reviewed by: -+7Y'--
I Postage Fee: $0
TOTAL FEES: $
PROJECT NUMBER: PRSZoo3,oc:or J
Revised 1/1/08 Molly Markarian
1 of 3
DEVELOPMENT ISSUES
MEETING
DEVELOPMENT SERVICES DEPARTMENT
SPRINGFIELD CITY HALL
225 FIFTH STREET
DSD Conference Room 616
Meeting Date: January 15, 2009 @ 1:30 - 2:30 p.m.
1. DEVELOPMENT ISSUES MEETING #ZON2008-00042 INTERNATIONAL PAPER/ODOr
Assessor's Map: R-O-W ODOTIIP Kaiser Slough Pt
Assessor's Map: 17-02-29-00 TL 2900
Assessor's Map: 17-02-32-00 TL 100
Address: Between the bank of the McKenzie River and State Highway 126/Kaiser Slough
Bridge area
Applicant submitted plans to discuss construction of a new water utility pumping system to
provide water to the International Paper containerboard mill.
Planner: Andy Limbird
IELD
DEVELOPMENT SERVICES DEPARTMENT
225 FIFTH STREET
SPRINGFIELD, DR 97477
(541) 726-3753
FAX (541) 726-3689
. www.ci.springfield.or.us
December 31, 2008
Scott Unger
International Paper
801 42nd Street
Springfield, OR 97477
RE: ZON2008-00042 (International Paper/ODO]) Development Issues Meeting-
Applicant submitted plans to discuss the construction of a new water utility pumping
system to provide water to the International Paper coptainerboard mill.
Dear Mr. Unger:
Thank you for your Development Issues Meeting submittal. The following meeting has
been scheduled:
TYPE:
DEVELOPMENT ISSUES MEETING
PLACE:
CITY OF SPRINGFIELD
DEVELOPMENT SERVICES DEPARTMENT
CONFERENCE ROOM 616
225 .U.... J1 STREET
SPRINGFIELD, OR 97477
DATEfI1ME:
Thurs., January 15, 2009 at 1:30 - 2:30 pm
CONTACT PERSON:
Andy Limbird
If you have any questions, please call me at 541-726-3684
Sincerely,
Andy Limbird
Urban Planning
cc: ODOT - State of Oregon
Oregon Department of Transportation .
644 "A" Street
Springfield, OR 97477
1'-' N G",
'>~'\\II///"'<",
125~~
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PROUD ""ISTORY
BRIG !-,IT FUTURI::
.INTERNATlbNAl@PAPER
801 42t1D STREET
SPRINGFIELD, OREGQN 97478
T 541-741-5243
F 541-741-5240
scott. unger2 @ cbpr.ipap~r:com
December 30, 2008
~ew Water Utilitv Pumo Station
. International Paper is proposing to design. and construct. a new water utility pumping system
which will reliably provide water to the IP containerboard mill. .
The system will utilize the recently constructed water intake and fish screen structure on the
bank of the.McKenzie River.. We are proposing to build a new pump station between the bank of
the McKenzie River and State Hig.hway 1.26. The pumps would discharge into a buried 36"
pipeline that would run underneath the Kaiser Slough Bridge and adjacent to the Kaiser Slough
for 2000' and ultimately discharge into our existing river pump intake structure. The pump.
station would be powered through our own self-generating utility. The power sub-station would
be on IP property and has already been approved as part of our original site development plan
review. The pump.conductors and control wiring would travel to the pumps via aerial lines over
the Kaiser Slough and then travel underground adjacent to the buried 36" forcemain pipe.
International Paper has received contingent approval from the following entities:
1) ODOT ~ Oregon Department of Transportation
2) COE - The US Army Corps of Engineers
3) SUB - Springfield Utility Board - granted approval for IP to power this facility with thelP
self-generating utility. .
The basis of the proposal r~sides in the fact ihat this past summer IP was unable to complete a
. microtunnel underneath the Kaiser Slough and State .Highway 126. CH2M Hill has been
commissioned to evaluate the tunneling attempt and their results indicate that it is possible to
complete the tunnel but at great risk. IP is inherentlyrisk averse. The costs associated with
implementing risk control.measures has compelled IP to seek other opiions. If IP is
unsuccessful in getting approval for this alternative pumping system configuration, IP will be
forced.to pursue a tunneling solution which will include but not be limited to seeking permits to
perform additional geotechnical investigations and implement ground stabilization measures
along the tunnel horizon which passes underneath the Kaiser Slough and State Highway 126.
We request sincere consideration of this proposal and are.looking to identify any such
constraints or design limitations. IP would like to complete this project by August 2009.
R7j~... .
Scott A. Unger. ~
Project Manager
International Paper
DIM - Questions
1) Considering the proposed water utility infrastructure would be built within 75 feet
of the McKenzie River, what, if. any, architectural modifications would the City
impose to maintain the pristine nature of the McKenzie Ri ver?
2) Consideling IP.is proposing to build a water utility structure on land owned by the
State of Oregon (ODOT), what involvement is required by the State to effect
approval for this project by the City of Springfield?
3) Intemational Paper recognizes the sensitive nature of working adjacent to the
bank of the Mckenzie River and Kaisej. Slough. During construction IP will have
'a comprehensive spill prevention and erosion control plan to ensure construction
materials will Dilt enter the water ways. With the exception of the pump station
structure and aerial power lines, our pipeline and power conductors will be .
. underground and out of sight and the land restored t(J original condition. What, if
any, land drainage considerations does the City have for IP?
4j Given the fact that the proposed water utility infrastructure is industlial in nature,
. ""ill be built from non-combustible materials. and will not be designed for
continuous human occupancy, what, if any, access, parking, fire suppression, and
lighting improvements would the city require?
5)' What pelmits will the City require Intemation.al Paper to obtain to. enable the
expeditious design, construction, and operation of the proposed water utilility? .
.f!
Un~er. Sc.ott
From:
Sent:
To:
Cc:
Subject:
SPAETH Michael A [MichaeIASPAETH@odol.state.or.usj
Tuesday, December 30, 2008 9:41 AM
Unger, Scott
KETCH Aaron J
RE: Pump Station
Hello -Scott,
,
I 'am i-n agreemen"E of the-contingencies "a's listed"," 6hce- address will lead to an c:pp_roved
ODOT permit.
Mike Spaeth
ODOT District 5 Manager./
-----Original Message-----
From: Unger, Scott [mailto:Scott.Unger2@cbpr.ipaper.com]
Sent: Monday, December 29, 2008 1:56 PM
To: SPAETH Michael. A
Cc: KETCH.Aaron J
Subject: .?ump Station
Hello Mike,
Thank you for your time December 17, 2008 where we met to discuss the IP proposal to build
a pump station at the Kaiser Slough Point. IP proposes to build a Pump Station at the
Kaiser Slough Point. The Pump Station would be built on ODOT land and the 36" Forcemain
pipeline would travel underground underneath the State Highway 126 bridge that crosses the
Kaiser Slough. The pipeline would then cross over onto IP land and continue to~our main
pumping station.
The following is a summary of our meeting where. we- discussed the conceptual drawings.
ODOT( Oregon Department of Transportation) has granted contingent approval to IP
(International Paper) to build and operate the "Proposed Pump Station" at the Kaiser
Slough Point.
The contingencies are:
A) That the Final Design of the Pump Station does not materially differ from the proposed
"conceptll drawings.
B) That the Final Design of the 36" Forcemain pipeline be approved by and built. within any
criteria stipulated by the appointed State of "Oregon Bridge Engineer.
Al Heyn, P.E.
Sr. Structural Design Engineer
ODOT Region 2 Bridge/Geo-Hydro
455 Airport Rd. SE, Bldg. A
Salem, OR 97301-5397
Phone: 503-986-2774
Fax: 503-986-2622
al.h.heyn@odot.state.or.us
C) That a long term lease "agreement can be agreed upon by both parties.
Please respond to this e-mail to confirm your agreement and or to make any corrections or
clarifications.
Regards,
Scott Unger
Project Manager
Engineering
1
-!
~
International Paper
Springfield, Oregon
541-912 -03 70
Scott.unger2@cbpr.ipaper.com
2
.Message
Unger, Scott
From: HEYN Alfred H' AI [AI.H.HEYN@odot.state.or.us]
Sent: Thursday, December 18, 2008 2:44 PM
To: Unger, Scott
Cc: KETCH Aaron J
Subject: RE: Pump Station PDF's
SC,ott, "
Page 1 of 3
I do not believe that the embankment is actually structural fill, but if you are,approxirnately 20-
25 feet away.frorn the bridge then it will be okay.' The bridge is supported on driven piling and
so there is no risk to the bridge of the foundation being undermined or losing support so I have
no problem with what you have proposed with regards to.the bridge structure. .
AI Heyn, P.E.
Sr. Structurai Design "Engineer
OOOT Region 2 Bridge/Geo-Hydro
455 Airport ~d. SE, Bldg. A
Salem, OR 97301-i5397 "
Phone: 503.986.2774
Fax: 503-986-2622
al. h.heyn@odOl.slate.or.us
From: Unger, Scott [mailto:Scott.Unger2@cbpr.ipaper.com)
Sent: Thursday, December 18, 2008 10:34 AM
To: HEYN Alfred H * AI
Subject: FW: Pump Station PDF's
HiAI,
I appreciate your quick response.
Your requests will be easy to handle.
An additional question I have is once the pipeline exits from underneath the bridge going South, we are going to
need to hug the burm to stay above the ordinary high water mark. We have to keep our excavation above
elevation 472'. The will require us to work within 25' 01 the bridge structure and dig into what is possibly structural
lill. What are the limitations in this case? One idea we have to to cut a 6'-8' path along the slope, s.hore up the
downside with a line 01 concrete geoblocks. dig a shallow trench, bed and drop in the pipe and cover with
compacted dirt or CDF. Thoughts?
Regards,
Scott.
From: KETCH Aaron J [mailto:AaronJ.KETCH@odot.state,or.us)
Sent: Thursday, December 18, 2008 8:54 AM
To: Unger, Scott
Subject: FW: Pump Station PDF's
12/29/2008
.Message
Page 2 of 3
Here is AI heyns remarks for the pipe and his contact number and info.
-----Original Message--m
From: HEYN Alfred H * AI
Sent: Thursday, December 18, 2008 8:24 AM
To: KETCH Aaron J
Subject: RE: Pump Station PDF's
Aaron,
The installation shown looks pretty straightforward. Please have Scott Unger do the following:
. Stay away from the bridge interior bent (pillars) by at least 5 feet with all excavation work.
. Replace the riprap that is removed and put it back over the excavation or use controlled
density fill (CDF) to match the existing slope and not placed closer than 5 feet to the
bridge interior bent (pillars).
. headroom will be limited for equipment below the bridge, so may need to use special
equipment for the excavation work orpossilbly some hand digging. Field verify the
vertical headroom distance to make sure. Do not impact the bridge superstructure with
any construction equiprnent.
Thanks,
AI Heyn, PE
Sr. Structural Design Engineer
OOOT Region 2 Bridge/Geo-Hydro
455 Airport Rd. SE, Bldg. A
Salem, OR 97301-5397
Phone: 503-986-2774
Fax: 503-986-2622
al.h.heyn@odotstate.or.us
From: KETCH.Aaron J
Sent: Wednesday, December 17, 2008 3:53 PM
To: HEYN Alfred H * AI
Subject: FW: Pump Station PDF's
I know that you do not have anything to do with pages 1 &2 but page 3 is where I need your advice. Structure # is
09563E on hwy 227 mp 8.20
--mOriginal Message"----
From: Unger, Scott [mailto:Scott.Unger2@cbpr.ipaper.com]
Sent: Wednesday, December 17, 2008 3:35 PM
To: KETCH Aaron J
Subject: Pump Station PDF's
Aaron,
The pump station drawings are attached.
Thanks for your time today.
It has been determined by the COE that we cannot span a concrete conduit support beam across the slough.
Due to waterway regulations, we must keep our conductors a minimum of 35' above the water level.
12/29/2008
.Message Page 3 of 3
Consequently, we will be aerieling the power lines across the slough via power poles. Power pole placement is
. flexible except that they must be placed outside the ordinary high water mark of 472'.
Please forward me the State engineers contact information.
Regards,
Scott Unger
Engineering
International Paper
541-912-0370
12/29/2008
.~..
.'
Unger, Scott
From:
Sent:
To:
Cc:
Subject:
Dean, Benny A Jr NWP [BennyADean@usace.army.mil]
Wednesday, December 17, 2008 12:17 PM
Unger, Scott
Leighton, Loren; Hayward, Ruth; Campbell, Kent
RE: Internatinoal Paper Project
Hi Scott,
Sounds like you now have the project sufficiently covered. If you have any further
,questions or concerns, please feel free to contact me. Have a great afternoon,
Benny A. Dean Jr.
Regulatory Project M~nager/Biologist
U.S. Army Corps of Engineers
Ph: (541)465-6769
Fax: (541)465-6888
'~----Orig~nqi Message-----
'From.: Unger, Scott [mail to: Scot t . Unger2@cbpr . ipaper, com]
Sen~' Wednesday, December 17, 2008 12:10 PM
To: Dean, Benny A Jr NWP
Cc: Leighton, Loren: Hayward, Ruth; Campbell, Kent
Subject: RE: Internatinoal Paper Project
..
Benny, 'loo
Thank you for the clarification. My current understanding is that a "Crossing" of the
Kaiser Slough will be regulated and if our conductor voltage is 480V, we will be required
to keep them at a minimum elevation of 35' above the OHWM. In addition, if we now chose
to aerial these lines across the slough, the placement of power poles below the OHWM would
trigger a "Consultation" which would bring NMFS, National Marine Fisheries Service, into
the review process. At this point IP will be required to submit all final design
documents for COE review, Upon COE review, a permit modification is the most likely
requirement but a new permit may be the only option.
Thank you for your time.
Regards,
Scott Unger
-----Original Message-----
From: Dean, Benny A Jr NWP [mailto:Benny.A.Dean@usace.army.mil]
Sent: Wednesday, December 17, 2008 10:17 AM
To: Unger, Scott
Cc: Leighton, Loren; Hayward, Ruth
Subject: ~nternatinoal Paper Project
Hi Scott,
Well I do have SOme cl~rification for you about details I mentioned I was not certain
about yesterday.
Number one is correct for waterways. Do keep in mind Section 404 jurisdiction may also
extend from the ordinary high water mark to' the adjoining wetlands located along the
waterway.
I have looked up Kaiser Slough in our guidance on Section 10 waterways. I did not find
the slough, however in looking through our regulations and found the lateral extent of our
Section 10 jurisdiction extends with the ordinary high water mark into the slough since
the slough does affect the course/capacity of the navigable waterway. Also previous
determinations have reflected the slough has been 'regulated as Section 10 in the past.
Therefore the pilings to hold up the concrete conduit for the electrical lines is
1
'regulated. And there are height requirements for how high the electrical lines must be
over the waterway. Here is the measurement from the top of the ordinary high water mark
as it follows:
Nominal System Voltage, kV
115 and below
138
161
230
350
500
700
750-765
Minimum Additional Clearance (ft.)
Above Clearance Required for Bridges
20
22
24
26
30
35
42
45
So if you run a 480 volt line to the pumps, the line crossing over the slough must be 35
feet above the ordinary high water mark. In comparison to the cost of shooting concrete
to drill through, I still think this is a bit cheaper.
And since the Kaiser Slough is a Section 10 waterway, all crossings would be regulated
since it may adversely affect navigation. So regardless of where the pier supports are
for the electrical conduit, the project would be regulated.
.?ipe+ines in section 404 waters are considered structures unless they are of such a large
size .that it has the effect of fill (an example is 10 foot diameter pipe would be
considered fill due to the sizE. and associated impacts). A smaller pipe' such as the
temporary pipes that have been placed would not have the effect of fill in a Section 404
water, however in a Section 10 waterway it is regulated due to the course and capacity
could be altered. And at this point since Kaiser Slough is a Section 10 water, a permit
or permit modification would be necessary for the proposed project.
And upon International Paper acquiring all of the necessary approvals, the Corps
understands all materials will be submitted for our review.
Be sure in the application revision request to
to listed species when placing the pilings (if
isolating the worksite, etc...
outline measures taken to minimize impacts
in the waterway), such as silt screens,
If you have any questions, please contact me.
Have a great afternoon,
Benny A. Dean Jr.
Regulatory Proj.ect Manager/Biologist
U.S. Army Corps of Engineers
Ph: (541) 465-6769
Fax: (541)465-6888
-----Original Message-----
From: Unger, Scott [mailto:Scott.Unger2@cbpr.ipaper;com]
Sent: Wednesday, December 17, 2008 9:20 AM
To: Dean, Benny A Jr NWP
Cc: Leighton, Loren; Hayward, Ruth
Subject:
Hello Benny,
Thank you for your time yesterday.
In summary of our meeting IP has the following understanding.
1) The extent of COE jurisdiction is the Ordinary High Water Mark; defined as the 1yr/2yr
flood level.
2) The Kaiser Slough is not a Section 10
Navigable) waterway.
3) Our proposed method for supplying power to the pumps which includ~s a pre-stressed
concrete beam spanning the slough is allowed given the following qualifications.
2
a) If the.piers that support the beam are outside the OHWM, then no permit or
additional evaluation is necessary by COE.
b) If the piers that support the beam are inside the OHWM, then additional
evaluation by COE is necessary, a permit may be required, and the
extent of necessary pilings and structure might be classified as "Fill"
material.. .which may then trigger an additional review or evaluation.
4) Pipelines are classified as "structure".
5) Upon approval of the project by all vested parties, IP will submit final design
documents to the COE.
Please provide written acknowledgement in the form of a letter or a response to this e-
mail confirming your agreement with the above statements.
Regards,
Scott Unger
Engineering
International Paper
541-912-0370
3
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