HomeMy WebLinkAboutResolution 98-54 09/08/1998
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RESOLUTION 98-54
Authorizing the City Manager to Execute the Memorandum of Understanding
(MOU) Between Eugene Planning and Development, City of Springfield, Eugene,
Water & Electric Board, Lime Regional Air Pollution Authority, Oregeon
Department of Environmental Quality (DEQ), and Springfield Utility Board
, To Establish the Lane Area Pollution Prevention Coalitiop. (PzC)
WHEREAS, it is in the City's interest to promote compliance with environmental
regulations through eliminating sources of pollution, conserving materials that are the
source of the pollution, or totally reusing materials that are the source of the pollution;
and
WHEREAS, it is beneficial to Springfield citizens and businesses to be given consistent,
timely, coordinated pollution prevention information, to reduce pollution, and increase
cost savings through intergovernmental coordination;
NOW, THEREFORE, BE IT RESOLVED, that the Common Council of the City of
Springfield approves the establishment of the Lane Area Pollution Prevention Coalition
(P2C) and directs the City Manager to execute the Memorandum of Understanding.
Adopted by the Common Council of the City of-Springfield, Oregon this8 th
. ," day of~~ptemben 998.
Adopted by a vote of L- for and ~ agai~~ ~
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ATTEST: ,
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CIty Recorder
;:~'L\lIEWED & APPROVED
A~ TO FORM ~
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DATE "t \~I ~
OFFICE OF CITY ATTORNEY
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MEMORANDUM OF UNDERSTANDING
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Between
City Of Eugene Planning and Development, City Of Springfield,
Eugene Water & Electric Board, Lane County,
Lane Regional Air Pollution Authority
Oregon Department Of Environmental Quality, And
Springfield Utility Board
To Establish the
Lane Area Pollution Prevention Coalition (P 2C)
A.
INTRODUCTION
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This Memorandum of Understanding (MOU), pursuant to Oregon Revised Statute (ORS)
190.110 is intended to formalize the regional dialogue and activities of the Lane Area Pollution
Prevention Coalition (P2C), an information network and task force for agencies and jurisdictions
within the region including, but not limited to: City of Eugene, City of Springfield, Eugene
Water & Electric Board, Lane County, Lane Regional Air Pollution Authority, Oregon
Department of Environmental Quality, and Springfield Utility Board. The mission of the P2C is
to become an active resource to provide useful and coordinated education messages and technical
assistance to citizens and businesses about ways they can prevent pollution.
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The State of Oregon and these local jurisdictions and agencies are committed to fostering
pollution prevention and pursuing issues of mutual concern in the area of environmental
protection. This commitment is reinforced by policies internal to each agency. In order to sustain
long term commitment, the signatories agree to establish, implement and evaluate the
Interagency Pollution Prevention Initiative described herein.
The goals of this initiative are to foster pollution prevention as the preferred environmental
protection strategy by the signing parties, and to support and promote similar efforts within the
private sector and at the community level. Successful implementation of this collaborative effort
will help to:
incorporate pollution prevention measures into agency programs;
avoid a piecemeal approach to pollution prevention and program development;
increase focus on multi-media environmental results and preventive solutions;
share resources for pollution prevention projects;
enhance efficiency in the delivery of prevention services;
provide consistent regional environmental messages;
improve communication and interrelationships between agencies; and
support existing agency missions and partnership agreements.
In the spirit of achieving these objectives, the aforement~oned agencies, represented by the
signatories to this document, agree to maintain a cooperative working relationship and promote
pollution prevention. .
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Lane Area Pollution Prevention Coalition (PiC)
Memorandum of Understanding
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This Memorandum of Understanding (MOU) does not create enforceable legal obligations, but
rather is an expression of intent by the signatories to work with one another as partners to reduce
pollution through awareness and efficient operations planning.
Nothing in this agreement is intended, nor shall it act in any way to alter, impede, or interfere
with the agencies carrying out their regulatory and law enforcement responsibilities or their
individual missions.
B. PURPOSE
Through this document, the members of the P 2C will establish a common agenda to work
together on pollution prevention objectives and specific goals in a cost effective and consistent
manner. Benefits of working together includ~: offering a focal point for pollution prevention;
reducing expenses by sharing knowledge and resources; and minimizing duplication of effort.
C. CHANGES TO THE AGREEMENT
Amendments or additional appendices may be developed and implemented by mutual written
agreement of the signatories at anytime without renegotiating the entire MOU. A party may also
terminate its participation in this agreement after providing 30 days written notice to the other
parties. New parties may join the P2C by agreeing to the provisions in this MOU and adding
their appropriate signatures to this document.
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D.
EFFECTIVE DATE OF AGREEMENT
This Agreement is effective October, I, 1998 and remains in effect unless modified or revoked by
all parties. Any party may choose to terminate its participation in the agreement with 30-days
written notification to the remaining parties of the P2C.
E. AREAS OF AGREEMENT
The signatories agree to promote pollution prevention and pursue issues of mutual concern. In
particular, to:
1. . Seek opportunities to collaborate on pollution prevention projects of mutual interest to
demonstrate pollution prevention technologies and techniques.
a. Stage periodic environmentallP2 exhibits;
b. Develop educational materials and co-sponsor workshops focused on specific
audiences;
d.
Develop an information clearinghouse; and"
Identify areas where policies conflict and may need to be revised to achieve the
goal.
c.
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.Lar.~ Area Pollution Prevention Coalition (P2C)
Memorandum of UnderstandinQ
2.
Share, exchange and learn about pollution prevention technologies and techniques
through periodic meetings and joint training programs.
a. Share strategies;
b. Provide relevant technology updates;
c. Participate in environmental round table discussions; and
d. Share innovative ideas.
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3. Demonstrate statewide environmental leadership in the area of waste reduction, recycling
and energy conservation.
a. Promote pollution prevention through press releases and other interpretive
programs conducted by participating agencies; and
b. Enhance statewide efforts to increase communication and education about the
importance of pollution prevention.
4. Seek opportunities to eliminate or reduce waste to all environmental media (e.g., air, soil,
-and water) and encourage use of efficient technologies and techniques.
a. Identify the root causes of environmental pollution and take steps to reduce or
eliminate the generation of wastes through pollution prevention techniques; and
b. Identify and overcome barriers to adoption of pollution prevention practices.
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5.
Cooperate in evaluating progress in pollution prevention.
a. Evaluate needs and goals'of participating agencies;
b.. Determine what information is required to meet goals and needs; and
c. Measure progress in reducing pollution.
F. ORGANIZATIONAL STRUCTURE
Each participant shall designate at least one con'tact to monitor pollution prevention coordination
activities. These individuals shall provide input to the P2C on this initiative. The P2C will oversee
the development and implementation of the interagency initiative to facilitate communication
and coordination on pollution prevention.
The P 2C meets monthly to conduct business in a participating group setting. All ideas are
encouraged and welcome. Appropriate projects, work group formations, and courses of action are
determined by a consensus of the members.
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. lane Area Pollution Prevention Coalition (P2C)
Memorandum of Understandina .
The P2C will conduct the following activities:
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1.
Meet monthly to discuss the pollution prevention issues facing the region.
a. Chairperson: This position will serve no less than 12 months (term runs July
through June)
b. Vice Chair: This position will serve no less than 12 months and will prepare to
serve as chair for the following 12 months.
c. Note Taker: This position will serve on a monthly basis.
2. Communicate with each other regarding the status of local, regional, state or national
activity.
3. Communicate on the status of specific regulatory decisions to the extent such decisions
affect the development of a regional pollution prevention management system.
4. Develop technical assistance round table discussion groups.
5. Share information about current and planned written materials.
6. Produce an annual report which includes an updated work plan.
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7.
Develop a work plan to be updated annually. This update will include a review by the
signatories of the member organizations.
8. Assist with securing grants for pollution prevention activities in Lane County as follows:
a.' An individual agency may present the P2C with a potential grant for projects or
other activities, jobs, etc. related to pollution prevention. If multiple agencies are
interested in the grant, the P 2C will select one to be the lead agency.
b. The lead agency may then submit the grant proposal with a P2C recommendation.
c. The lead agency is responsible for obtaining funding for its specific project,
including: applying for, receiving, direct contracting with grant funding sources,
and execution of the grant. The lead agency may request technical assistance
from the P 2C as necessary.
d. Each P2C member is solely responsible for liability arising .out of their use of
funds from third party sources. The P2C is not liable for any action by a P2C
member related to their obtaining or use of funds..
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, . Lj~e Area Pollution Preventi?n Coalition (P2C)
, Memorandum of Understandmg
H. AUTHORIZING PARTIES
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CITY OF EUGENE
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Title
Signature of Authorized Representative
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Date f.. Y:fr'
CITY OF SPRINGFIELD
Signature of Authorized Representative
Title Mike Kellv. Citv Manager
Date
EUGENE WATER & ELECTRIC BOARD
Signature of Authorized Representative
Title -Randv Berggren. General Manager
Date
LANE COUNTY
. CSignature of Authorized Representative
Title
Date
LANE REGIONAL AIR POLLUTION AUTHORITY
Signature of Authorized Representative
Title
Date
OREGON DEPARTMENT OF ENVIRONMENTAL QUALITY
Signature of Autho~ized Representative
Title
Date
SPRINGFIELD UTILITY BOARD
Signature of Authorized Representative
Title
Date
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