HomeMy WebLinkAboutResolution 98-34 06/15/1998
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CITY OF SPRINGFIELD, OREGON
RESOLUTION NO. 98834
A RESOLUTION AUTHORIZING THE CITY MANAGER TO AWARD COMPETITIVE BIDS
AMOUNTING TO MORE THAN $15,000 DURING THE PERIOD OF JUNE 30, 1998, TO AUGUST 9,
1998, WHILE THE CITY COUNCIL IS IN RECESS.
WHEREAS, Chapter 2, Section 2.706, "PURCHASING," of the City of Springfield Municipal
Code limits the City Manager's authority to make purchases and award contracts to amounts not more than
$15,000, unless the City Council provides additional authorization; and
WHEREAS, there are several capital improvement projects, a heavy equipment purchase, and an
insurance renewal contract, including: Property and Liability Insurance (Budget $200,000); Lane County Jail
Contract (Budget $ 87,972); Mohawk Boulevard Overlay project from GStreet to 18th Street (Budget
$800,000) Project # 1-984; Drainage Sewer on 6300 block of Aster Street (Budget $25,000) Project # 2-077;
Intergovernmental Agreement with the Oregon Department of Transportation for Overlay of Beltline Road as
part of the Beltline/Gateway Safety Project (Budget $110,000) Project # 5-074; Construction of Fleet Shop
(Budget $350,458); Booth-Kelly re-roofing of the Crane Shed structure (Budget $50,000); Booth Kelly
upgrade of existing electrical service equipment (Budget $160,000); Fire Station #2 upgrades (Budget
$77,825), and purchase of a backhoe (Budget $40,000), which may exceed $15,000 and which are scheduled
for award of contract during the Council's summer recess from June 30, 1998, to August 9, 1998; and
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WH;EREAS, all of these projects are budgeted in the 1998-99 budget and will be competitively bid
and awarded in compliance with all other provisions of the Springfield Municipal Code purchasing
requirements; and
WHEREAS, delaying these contract awards and purchases and the agreement approval until the
August 10, 1998, Council meeting would waste valuable construction time, increase the city's exposure and
might raise costs and reduce public service; and
WHEREAS, there may occur the need to execute other contracts which have been competitively bid
for which funds have been budgeted for which the lowest responsible bid is in excess of $15,000 and which
for reasons of public welfare, safety, and cost effectiveness need to be awarded during the Council's summer
recess from June 30, 1998, to August 9, 1998.
NOW THEREFORE BE IT RESOLVED, by the Common Council of the City of Springfield as
follows:
During the City Council recess from June 30, 1998, to August 9, 1998, the City Manager is hereby
authorized to award competitive bid contracts for amounts for which the lowest responsible bid is in excess of
$15,000, including, but not limited to (A.) those construction contracts and property and liability insurance
renewal contracts and heavy equipment purchases enumerated, provided all applicable purchasing
requirements of the Springfield Municipal Code are followed, and B.) other contracts which have been
competitively bid, for which funds have been budgeted and for which the lowest responsible bid is in excess
of$15,000 and which for reasons of public welfare, safety, and cost effectiveness need to be awarded during
the Council's summer recess from June 30, 1998, to August 9, 1998, provided all other applicable
. purchasing requirements in the Springfield Municipal Code are followed.
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Adopted by the Common Council and approved by the Mayor of the City of Springfield, Oregon this
15th day of June 1998. Adopted by a vote of ~ for and ~ against.
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ATTEST:
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REVIEWED & APPROVED
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OFFICE OF CITY ATTORNEY