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HomeMy WebLinkAboutNotes, Meeting CMO 4/3/2000 ,. " III.; ... MINUTES OF THE REGULAR MEETING OF THE SPRINGFIELD CITY COUNCIL' HELD ON APRIL 3, 2000. The Springfield City Council met in Regular Session at Springfield City Hall, City Council Meeting Room, 225 Fifth Street, Springfield, on Monday, April 3, 2000, at 7:10 p,m with Mayor Weathers Presiding. A TTEN'DANCE II " Present\vere Mayor Weathers and Councilors Ballew, Fitch, Hatfield, Leiken, Lundberg, and Simmons. Also presentwere City Manager Mike Kel)y, Assistant City Manager Gino Grimaldi, Senior Management Analyst Rosie Pryor, Administrative Coordinat,or Shari Higgins, City Recorder Kim Krebs, and members' of the staff . PLEDGE OF ALLEGIANCE I. Claims RECEIVE D ~L.{, ==-3--od / By: C [ YlUA1A1bAD The Pledge of Allegiance was led by Mayor Weathers. . . . r ~ONSENT CALENDAR 2.' Minutes a. February 28,2000'...: Wbrk Session b. March 6, 2000 - Joint Work Session c. March 6, 2000 - Regular Meeting . 3. Resolutions a. RESOLUTION NO. 00-22 - A RESOLUTION TO ACCEPT PERMIT PROJECT P30026: LYNN LEE ESTATES PUBLIC IMPROVEMENTS. b. RESOLUTION NO. 00-23 - A RESOLUTION TO ACCEPT PERMIT PROJECT P30087: THURSTON RIDGE SUBDIVISION PUBLIC IMPROVEMENTS. c. RESOLUTION NO. 00-24 - A RESOLUTION TO ACCEPT PERMIT PROJECT P30088 RIVER GLEN THIRD ADDITiON PUBLIC IMPROVEMENTS. . 4. Ordinances 5. Other Routine Matters a. . RenewaJof'Yorkers Compensation insurance Policy with SAiF for City's 2000-2001 Policy. IT WAS MOVED BY COUNCILOR BALLEW, WITH A SECOND BY COUNCILOR HATFIELD, TO ApPROYE THE CON~ENT CALENDAR. THE MOTION PASSED WITH A VOTE OF 6 FOR AND 0 AGAINST. '. ~I .:1 Ii Ii' City of Springfield Regular Session - 4/3/00 Page 2 r \1 PUBLIC HEARINGS . ,1. Budget Transfer and Supplemental Budget Resolutions. " r RESOLUTION NO. 00-25 - A RESOLUTiON TRANSFER.RING AND RE- APROPRIA TING FUNDS IN THE GENERAL FUND. THE STREET FUND. THE MUSEUM FUND. THE SPECiAL REVENUE FUND. THE COMMUNiTY DEVELOPMENT FUND. THE SEWER CAPITAL PROJECTS FUND. THE SDC CAPiTAL PROJECTS FUND. THE DEVELOPMENT PROJECTS FUND. THE G. 0 BOND CAPITAL PROJECTS FUND. THE SEWER OPERATiONS FUND. THE REGiONAL W ASTEW ATER FUND. THE INSURANCE FUND AND THE VEHICLE AND EOlJIPMENT FUND. 'RESOLUTiON NO. 00-26 - A RESOLUTION RECOGNrzING AND APPROPRIATING REVENUE-IN THE GENERAL FUND, THE SPECIAL REVENUE FUND. THE DEVELOPMENT PROJECTS FUND. AND THE INSURANCE FUND. - Carl Burgdorfer was present for the staff rcport. He said the first. rcsolution was for a' Supplemental Budgct totaling $417,437.00, and the second resolution was for a regular budget transfcr totaling $613.996.00. Hc said thcre was a correction to be made on the Cou'ncil Briefing Memorandum, item # 17 Transfer of Booth-Kelly Reserves. The last.line of the paragraph says "It is anticipated that the majority of these costs will be reimbursed by the City's insurance carrier" is incorrect. He said none ofthe costs will be reimbursed by the insurance carrier. Risk Manager Craig Gibons stated'there were conflicting engineer reports and staff was currently working on the issue. Mr. Burgdorfer, with the assistance of Police Chief, Jerry Smith, provided clarification of item #4 Recognition of the COPS In School Grant Proceeds. Mr.,Smitli said the $250,000 grant covers the existing police officers in the . high schools. . " i! II 11 II Mayor Weathers opened the public hearing. No one appeared to'speak. , , Mayor Weathers closed the public hearing. IT WAS MOVED BYCOuNCILOR BALLEW, WITH A SECOND BY COUNCILOR HATFIELD, TO ADOPT RESOLUTION NO. 00-25. THE MOTiON PASSED WITHA VOTE OF 6 FOR AND 0 AGAINST. . IT WAS MOVED BY COUNCiLOR BALLEW, WITH A SECOND BY COUNCILOR " HATFIELD, TO ADOPT RESOLUTION NO. 00-26. THE MOTiON PASSED WITH A VOTE OF 6 FOR ANJ;>O AGAIN~T. City of Springfield Regular Session ~ 4/3/00 Page 3 2. Request to Continue the Public Hearing forthe Springfield Drinking Water Protecti~n Overlay District (Jo. No. 99-09-219) to April 17,2000. , ORDINANCE NO. I - AN ORDINANCE ADDING ARTiCLE 17 DRINKING WATER PROTECTiON IDWP\ OVERLAY DISTRICT TO THE SPRINGFIELD DEVELOPMENT CODE SETTING FORTH PROCEDURES AND STANDARDS FOR THE USE OF HAZARDOUS MATERIALS WITHIN THE TiME OF TRAVEL ZONES: REVISING THE SPRINGFiELD DEVELOPMENT CODE BY AMENDING ARTICLES 2. 3. 14. AND 15 AND APPENDiX I: REZONING PROPERTiES WITHIN THE ZERO TO TWENTY YEAR TiME OF TRAVEL ZONES: AND DECLARING AN EMERGENCY Planning Supervisor Mel'Oberst was present for the staff report. He explained why the city was requesting the record/public hearing be continued for the Drinking Water Protection (DWP) Overlay District. He explained that additional items had been received by staff for inclusion into the record, and an extension was needed to provide staff time to work with affected property owners and consider their issues regarding interpretation of the proposed ordinance. . Mr. Oberst read into the record names and addresses of letters received by the Development Services Department. The.first was addressed to John Tamulonis, AiC Development Services Director, from Calvin Pittman, Plant Manager of Kingsford, 3315 Marcola Road, Springfield, OR. Thesceond letter was addressed to Sarah Summers, and Springfield City Council, from Bill Carpenter, 680 T Street, Springfield, OR. Mayor Weathers said the public hearing for this item would be held, with the understanding that the record would remain open. Mayor Weathers opened the public hearing. I. David E. Clyde;, David Clyde Real Estate, 1849 Willamette St. Suite 22, Eugene, spoke representing the property owner at 28" and Olympic Street. His concern was the well head nearby, and he requested a more defined, or specific definition of hazardous materials. He suggested the Springfield Utility Board either move the well head, or find another one. He also suggested grandfathering in some of the existing businesses in the area that are in compliance with existing Environmental Protection Agency (EP A) regulations. . I' 11 2. Andv Poynter, P. O. Box 281, Elmira, spoke representing the Farmers Coop, and Emerald Rail & Technology. He said there needed to be more defined language regarding a development application, and internal alteration. He said the key part of the article is the Hazardous Materials Management Plan. He said many municipalities have looked at the requirement of proposed routes and have determined it is very hard to regulate. He said this ordinance would have a devastating effect on many businesses. 3. Calvin Pittman. 3315 Marcola Rd, Springfield, spoke representing Kingsford. He said he supported the motion to continue the public hearing, but expressed his concern regarding , \ staffs ability to make the revisions and respond to the'p"blic completed by April 17, 2000., He also submitted copies of his correspondence to John Tamlllonis. . . , . " ., " J. , ~~ .11 I~ 'I II I ~ Ii ':! City of Springfield Regular. Session - 4/3/00 Pag, 4 . .. 4. Dan E~an, 850 N. 6th Street, Springfield, spoke representing the Springfield Chamb.er of Commerce. He said h~ .supported the motion to continue the public hearing, and asked council to look tothe future before making a final decision. He said he,is aware ofthe importance f~r safe and adequate drinking water for all citizens. He understands this will take some.further study of the language, specific to future applications for expansion, as well as new blisiiiesses wanting to relocate to the Springfield area. Mr. Egan said livability is a very important aspect to the Chamber of Commerce. He offered the Chamber as being,! possible sounding board for the city, in future review ofthe ordinance. . 5. Jim Snear" 2885 Olympic Street, Springfield, spoke representing Voith Sulzer Paper Technology. He said since the last meeting on March 6, 2000, he has met with city staff and other business owners He had also met with a member of the Drinking Water Task Force, who said the draft ordinanc,e prohibits and regulates far mor, than the original ordinance prepared He said he had recently prepared a revised draft ofthe ordinance, and'subniitted it to city staffJor review and feedback. He suggested the council direct . city staff to convene a group of interested' parties to review with staff the draft ordinance. He said the group could consist of the existing Drinking Water Task Force members', other affected,businessowners as well as other interested businesses. He said the task should be completed quickly, and should accomplish at least three objective,s: 1) c'larify the ambiguities in the ordinance; 2) make the'plan consistent with the original task force plan; and 3) craft a provision to grandfather existing environmentally responsible businesses. 6. Ron Sorainis. 39141 Easton Lape, Springfield, spoke representing Chrome World. He said he is concerned about thc ordinance being so vague. He said there would be tremendous economic impact, there. should b, some equity in the land" and existing busineSses should be takcn into consideration" He also suggested the option of expanding the task force. 7. Jeff Cole. 3562 E-Ganle Farm Rd, Springfield, spoke representing two existing'property owners in the Olympic Street area. He said the threat of this ordinance had already' turned away potential tenants. He said there is inappropriate placement of the current wellheads, and said there are probably thousands of different materials that could be considered hazardous materials. ,The ordinance does not discuss options for a business to . allow containment. .He said businesses should have the option to provide absolute containment for use ofDNAPL's. He said there needs to bemoie specific guidelines, and suggested possibly sending this item back to the task force for revisions, guidelines for.change, and.ih~n bring back to the council. 8. Charles Davis. 202 South 18th Street, Springfield, spoke representing the Springfield Utility Board (SUB). He said there are many examples of reasons why drinking water protection is necessary, and provided handouts for council to review regarding protection of the environment. He pointed out the article called Waterweek in the handout, and said new rese~rch reports that 9,000 community ,vater wells in 31 states maybe contaminated because of their proximity to leaking underground fuel-storage tanks. He said several incidents have occurred because steps were not tahm to be proactive in advance. City of Springfield Regular Session- 4/3/0'0 Page 5 , Councilor Ballew asked staff if the April 17 date for the public hearing was already set, or was there an option to extend the time to allow staff to thoroughly respond to all of the public . testimony. Mr. Oberst said council had the option to continue beyond April 17, and suggeste'd they look at May I a's the date for the public hearing first reading, and remove the emergency clause. He said this would allow the revisions to be made and distributed to concerned businesses. Mayor Weathers asked Mr. Davis to, provide an estimated amount for the cost of a well. Mr. Davis said it is not just the costofthe well itself, but the facility to distribute the water afterwards as well as water rights. .He said there is no option of transferring water rights from one well to another if they are very far apart. The option of relocating a well becomes an issue ifit is too far from the existing well because of the water rights issue. He said it costs several millions of dollars to relocate a well and build a facility, and that does not include the water mains to transmit the water into the distribution system. Mayor Weathers asked when the last time a we1Lwas constmcted, Mr. Davis said there was one constructed last year, and prior to that, two years ago, and they currently have one under construction. He said every year they are building new wells and making every effort to meet the communities demand. ~I < .1 :i Councilor Balle\v asked Mr. Davis if the newer wells built within the Springfield City limits have the capability of deli,:cring the amount of water needed if replacing an existing well. Mr. Davis , said the wells they have recently drilled have the capacity of between 300 and 500 gallons per minllte. He said the well with the greatest capacity currently is at the Sports Way well site. .< 'Councilor Simmons asked Mr. Davis ifthey were to lose the functional capacity of the Weyerhaeuserwell field, what effect would that have. Mr. Davis said if the treatment facility was not in place, and thewell field was lost, itwould have an impact in excess of 15 percent of the current capacity. Mayor Weathers closed the public hearing. BUSINESS FROM THE AUDIENCE \ ! , , City of Sp'ringfield. . Regular Session - 4/3/00 Page 6 CORRESPONDENCE AND PETITIONS . . , i I. COITcspondcnc.e from Jon A. Joseph, 152 Braeburn, Eugene, Regarding His Rbcent Appointment as P~rt Time Municipal Court Judge. .! IT WAS MOVED BY COUNCILOR BALLEW, WITH A SECOND BY COUNCILOR HATFIELD, TO ACCEPT AND FILE THE CORRESPONDENCE. THE MOTioN PASSED WITH A VOTE OF 6 FOR AND.O AGAINST.' , BUSINESS FROM THE CITY COUNCIL 1. Committee Reports a.' Councilor Lundberg said the Consolidated' Plan is in it' sfinal draft and would be presented to the Consolidated Plan Committee next week and move fonvard t'? the two councils. She said. she is.comfortable with the final draft and wanted to alert ' councilors:they would be seeing it in the near future. There are also two committees, the Stakeholder Group and the Decision making group looking at the 1-5 J:}eltline issue. She said she would be on the decision making group and it met for ~he first time on . Friday, April?' ., ~! . . , b. Mayor We~thers invited evcryone to the Arbor Day Celebration to be held at Guy Lee 'Elementary, and said Heritage Day at the Museum is Saturday, April 8 from 1-3 p.m.. . . I I c. Councilor Fitch rcminded everyone about.the Youth Day of Caring to be held on . April2l" from 12:30-3 p,m: She saidtherewould be ~pproximately 450fHighSch061 students participating. Anyone wishing to participate, please contact Shar.i Higgim., ,. ,. ADJOURNMENT . " The meeting was adjourned at 7:50 p.m. Minutes.Recorder-- Kim Krebs ~~. City Recorder .~tLt.w~ . Maureen M. Weathers, Mayor' . " I> I' 'I I! II II , ., il . , II