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Home My WebLink About11/18/1996 Regular . . . \, MINUTES'OF THE REGULAR MEETING OF THE SPRINGFIELD CITY COUNCIL HELD MONDAY, NOVEMBER 18,1996 The city of Springfield Council met in Regular Session in the Springfield City Council Chamber Room, 225 Fifth Street, Springfield, Oregon, on Monday, November 18, 1996, at 7:05 p.m., with Mayor Morrisette presiding. ATTENDANCE Present were Mayor Morrisette, Councilors Ballew, Beyer, Burge, Dahlquist, Maine and Shaver. Also present were City Manager Michael Kelly, Assistant City Manager Gino Grimaldi, City Attorney Joe Leahy, City Recorder Eileen Stein, Administrative Aide Julie Wilson and members of the staff. I The Pledge of Allegiance was led by Mayor Morrisette. PLEDGE OF ALLEGIANCE SPRINGFIELD UPBEAT 1. Mayor Morrisette proclaimed the month of November, 1996, as mentoring month. in the city of Springfield. 2. Mayor Morrisette recognized ToddCooley, for service to the community. 3. Mayor Morrisette recognized Hayley Duncan, Kyler Dougherty, Stephanie Hough, Danae Bro~n, Nathan Hunt, Cass~ndra Neylor; Alyssa Brown and Aron Plantenberg as winners in . the Children's Book Week Bookmark contest. . 4. City Manager Mike Kelly recognized Steve Egeter, Police Department, for 25 years of service to the city of Springfield. . 5. City Manager Mike Kelly recognized Sandy Kelly, Human Resources Department, for 20 years of service to the city of Springfield. - . CONSENT CALENDAR IT WAS MOVED BY COUNCILOR BURGE, WITH A SECOND BY COUNCILOR SHAVER, TO ADOPT THE CONSENT CALENDAR. THE MOTION PASSED WITH A VOTE OF 6 . FOR AND 0 AGAINST. 1. Claims a. October 1996, Disbursements for Approval. 2. Minutes a. Novembe'r 4,1996 - Joint Meeting With Springfield Utility Board Regular Council Meeting Minutes November 18, 1996 Page 2 . b. November 4, 1996 - Regular Session 3. Resolutions 4. Ordinances 5. Other Routine Matters a. Approve Endorsement.of OLCC Liq~or License for Centennial Steak House, located at 1220 Mohawk Blvd., Springfield, OR. ITEMS REMOVED FROM THE CONSENT CALENDAR PUBLIC HEARINGS 1. Establishing Liens for Grass and Weeds Cutting Charges. RESOLUTION NO. 96-46 - A RESOLUTION THAT THE FINANCE DIRECTOR OF THE CITY OF SPRINGFIELD BE AND IS HEREBY DIRECTED TO ADD TO THE LIEN DOCKET THOSE OF THE PROPOSED ASSESSMENT LIENS WHICH ARE UNPAID BY DECEMBER 20. 1996. UPON THE PROPERTY DESCRIBED ON THE ATTACHED LIST AND BENEFITED BY THE ABOVE DESCRIBED NUISANCE ABATEMENT. . . Finance Director Bob Duey presented the staff report on this issue. Under the 'authority of the Springfield Code (5-1-5) and the Uniform Fire Code (Appendix II-P), lieris may be placed on the underlying real property as a means of enforcing collection of the grass and weeds cutting charges. The council is requested to establish liens for these charges totaling $1,600. Each summer the Fire Department notifies property owners whose grass and weeds 'constitute a fire hazard. Property owners are given 10 days to comply with the code by cutting the grass and weeds themselves. If the property owner fails to do so, the city hires a contractor to do the work. Property owners are the~ billed for the cost of cutting their weeds. Approximately seven accounts totaling $1,475 remain unpaid. Owners of these properties ,were notified that the city intends to place liens on their property, and informing them of the , public hearing. These liens are subject to immediate foreclosure under the city's normal process which will end in a foreclosure sale in April 1997 . Mr. Duey answered questions regarding foreclosure sales. . Mayor Morrisette opened the public hearing. No one appeared to speak. Mayor Morrisette clos,ed the public hearing. . IT WAS MOVED BY COUNCILOR BURGE, WITH A SECOND BY COUNCILOR , SHAVER TO ADOPT RESOLUTION NO. 96-46. THE MOTION'P ASSED WITH A VOTE OF 6 FOR AND 0 AGAINST. BUSINESS FROM THE AUDIENCE " , , v -, Regular Council Meeting Minutes November 18, 1996 Page 3 . COUNCIL RESPONSE CORRESPONDENCE AND PETITIONS 1'. Correspondence From Tom Atkinson,,6931 Jessica Drive, Expressing Appreciation For Efforts Related to the Traffic Light at 69th and Main Street Project. ' IT WAS MOVED BY COuNCILOR BURGE, WITH A SECOND BY COUNCILOR , SHAVER, TO ACCEPT THE CORRESPONDENCE FOR FILING. THE MOTION PASSED WITH A VOTE OF 6 FOR AND 0 AGAINST. I. ,2. Petition Signed by 25 Concerned Thurston Citizens Against Opening the Barricade on So~th 69th Place and Building it New Road. IT WAS MOVED BY COUNCILqR BURGE, WITH A SECOND BY C.OUNCILOR MAINE, TO ACCEPT THE CORRESPONDENCE FOR FILING. THE MOTION PASSED WITH A VOTE OF 6 FOR AND 0 AGAINST. . BIDS ORDINANCES . BUSINESS FROM THE CITY COUNCIL \ 1. Committee Appointments . 2. Business from Council a. Committee Reports 1. CounCilor Ballew reported on the League of Oregon Cities conference. She brought back information which was available for review. 2. Councilor Ballew reported on a Metropolitan Wastewater Management Commission , (MWMC) meeting in which the rate study was discussed~ ' . b. Other Business BUSINESS FROM THE CITY MANAGER 1: Supplementary Allocation for the Springfield Home Ownership Program (SHOP). . Housing Program Specialist Kevin Ko presented the staff report on thi~ issue. The SHOP has beeri extremely successful in providing home ownership opportunities to low-income first-time home buyers in Springfield. Since January 1996, $74,000 in HOME funds have' been -loaned through the SHOP, providing down payment assistance to 19 households. There are five more SHOP applications pending final approval, leaving a remaining program fund . - . 1 )~.egular Council Meeting MiilUtes November 18, 1996 Page 4 . ba~ance of$l,OOO. 1997 HOME program funds will not be available until July 1,1997. SHOP will run out o(fundsshortly, unless a supplementary allocatio~ is made to the program. There is an unallocated balance of $53,200 from the 1996 HOMRallocation, due., primarily to the unanticipated increase of 1996 HOM~funds to the city. Staff is requesting $51,000 of un allocated 1996 HOME program funds be provided to the SHOP as a supplemental allocation. ' . On October 16, 1995, council adopted revisions to the existing SHOP, making the program more accessible and useful to low-income first-time home buyers in Springfield. The purpose of the SHOP is to encourage home ownership by' assisting low and very low..:income Springfield residents with the first time purchase ofa home. Council directt<d staff to implement the program and report back on its progress. A special luncheon was held in January 1996 to present the new SHOP to area lendiQg and real estate representatives. SHOP has been enthusiastically received by all, ~nd has been utilized to a greater extennhan first anticipated. Staff reported back to the council on M'!y 21 describing the inqrease in activity and interest in the program. At that time, four SHOP loans were closed, and four others were waiting for final approval. We now have closed 19 SHOP loans with three more pending. With a maximum subsidy of $4,000 per home, SHOP has proven to be an effective and efficient use of HOME funds. Staff will be making a request for SHOP funding through the 1997 HOME allocation process, but those fund~ will not be available until July 1, 1997. Supplemental funding is ne~ded if the SHOP is to continue to provide assistance through the remainder 'of FY 1996. ,Staff is requesting$51,000 of un allocated 1996 HOME be used to provide supplemental funding for ,SHOP. This supplemental allocation coupled with the currentremaining program balance of $9,000 will provide down payment assistance to 15 . .. families and will carry the program through July 1,1997. Increasing home ownership in Springfield has been identifie~ as a high priority housing need by the Eugene~Springfield Consolidated Plan. . , . . Mr. Ko answered questions regarding policies on repayment of the loan and program eligibility requirements. Mayor Morrisette recognized Economic Development Manager John Tamulonis, Housing Program Specialists Kevin ko and Vern Delk for efforts related to the project. ITW AS MOVED BY COUNCILOR BURGE, WITH A SECOND BY COUNCILOR SHA VER,'TO APPROVE THE REQUEST FOR A $51,000 SUPPLEMENTAL HOME. ALLOCATION TO FUND THE SPRINGFIELD HOME OWNERSHIP PROGRAM " THROUGH JUL Y1, 1997. THE MOTION PASSED WITH A VOTE' OF '6 FOR AND 0 ' AGAINST. 2. Review of Draft Chapter 7 '~Business" Springfield City Code Recodification, City Recorder Eileen Stein presented the staff report on this issue. A newly revised draft of Chapter 7 Business oftheSpringfield City Code has been prepar~d as part ofthe City Code recodification project. Staff is ready for council review and c~mment on this draft chapter. .' The proposed draft makes a number of minor changes to this chapter of the City Code . including codifying new ordinances, deleting some language and proyiding a uniform format . '. . ..' .R.egylar Council Meeting Minutes November 18, 1996 ' Page 5 between article sections. The provisions that have been deleted are-either ~onsidered outdated or are now regulated by state law. Deputy Chief/Fire Marshall Dennis Shew, City Attorney Joe Leahy, and City Recorder Eileen Stein answered questions from council regarding revisions. 3. Other Business a. City Manager Mike Kelly asked if council would like to schedule a holiday recess. He '\ explained thatthe schedule was open between December 17 through January 5, 1997. Council agreed to these dates for recess. . BUSINESS FROM THE CITY ATTORNEY ADJOURNMENT < The meeting was adjourned at approximately 7:50 p.m. . ' Minutes Recorder- Julie,Wils<?n Attest: ../ (3df'AA~. , Bill Mo~tte ' Mayor