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HomeMy WebLinkAbout11/04/1996 Regular . MINUTES OF THE REGULAR MEETING OF , ' THE SPRINGFIELD CITY COUNCIL HELD MONDAY, NOVEMBER 4, 1996 ' The city ofSprirtgfield Council met in Regular Session in the Springfield City Council ,Chamber Room, 225 FIfth Street, Springfield, Oregon, on Monday, November 4, 1996, at 7: IOp.in., with . Mayor Morrisette presiding. ATTENDANCE Present were Mayor Morrisett~, Councilors Ballew, Beyer, Burge, DaIilquist~ Maine and Suaver. Also present were Assistant City Manager Gino Grimaldi, City Attorney Joe Leahy, City . Recorder Eileen Stein, Administrative Aide Julie Wilson and members of the staff. PLEDGE OF ALLEGIANCE The Pledge of Allegiance was led by Mayor Morrisette. INVOCATION The invocation was given by Rev. David Lanning, Springfield Faith CeI?-ter. SPRINGFIELD UPBEAT. . ~ 1. Mayor Morrisette Proclamation Declaring theWeekofNovember 11-17, 1996, to be D9g Obedience Week in Springfield, .oregon. CONSENT CALENDAR IT WAS MOVED BY COUNCILOR BURGE, WITH A SECOND BY COUNqLOR MAINE, TO ADOPT Tim CONSENT CALENDAR. THE MOTION PASSED WITH A VOTE OF 6 . . . FOR AND 0 AGAINST. 1. Claims, 2. Minutes a. October 7, 1996 - Work Session b. October 7, 1996 - RegularSession c, October 14, 1996- Work Session d. October 14, 1996 - Joint Meeting e. October 21, 1996 - Work Session f. October 21, 1996 - Regular Session . g. October 28, 1996 - Work Session 3. Resolutions . I Regular Meeting Minutes . N.ovember 4, 1996 Page 2 ., a. RESOLUTION NO. 96-44 - A RESOLUTION 1'0 ACCEPT PERMIT PROJECT 1-966 FROM GELCO SERVICES, INC.. DBA INSITUFORM,TECHNOLOGIES IN THE AMOUNT OF $119.953.60. 4. Ordinances a. ORDINANCE NO. 5837 - AN ORDINANCE VACATING THE ALLEY RIGHT OF WAY BETWEEN 6TH AND 10TH STREETS OF THEW ASHBURNE'S SUBDIVISION OF THE SPRINGFIELD POWER COMPANY'S ADDITION TO SPRINGFIELD, LANE COUNTY (2ND READING). / , I 5. Other Routine Matters a. Approval of 1996-97 City Attorney Retainer Agreement. b. Approve Endorsement ,of OLCC Liquor License for Courtyard by Marriott, Located at 3443 Hutton Street, Springfield, Oregon.. PUBLIC HEARINGS 1. Transfer of Vacant Property to the St. Vincent de Paul Society. . , . . Housing Program Specialist Kevin Ko presented the staff report on this issue. . S. Neil and Betty M Jongeward, private property owners wish to donate avacant parcel to St. Vincent de Paul (SVDP) to use-in the agency's HOPE III Home Ownership Program. Federal regulations require that in order for SVDP to use the progerty for thispmyose, the property must be received from a public agency: HOPE III housing provides home ownership opportunities to . low-income residents ofthe city, which is consistent with the city's housing priorities, as . stated in the Consolidated Plan. Housing Staff is recommending that the city act-as intermediary by taking title of the property from the current owners, and subsequently transferring title to SVDP,with conditions. A publiC hearing is necessary for the disposition of the property. ' , . . HOPE III is a HUD progr~m, whose purpose is to promote home ownership inco~munities by providing funding to non-profit housing developers for the acquisition and rehabilitation of publicly owned residential property. Typical HOPE III properties are those which are surplus; or have been foreclosed upqn by a taxing jurisdiction. SVDP has completed 13 HOPE III units, of which six are in Springfield., Due to the success of the HOPE III Program, the Jongewards would like to donate a parcel which they own on 71st Street and Main to ' SVDP, with the clear understanding that it be used for HOPE III housing. The parcel is zoned NeighborhoodCommercial (NC) which allows residential development. Thetax-assessed value of the property is $18,900. A Phase 1 Environmental Assessment was conducted on the property; no hazards or adverse conditions were observed; the full report is available upon ' request. SVDP is requesting that the city receive title of the property from the Jongewards, and subsequently transfertitle to SVDP. This is necessary in order for SVDP to use HOPE III funds received from HUD to improve the site. In order for a property to lJe eligible for HOPE III, it must be acquired from a public agency. Cheryl Vezey at HUn has been contacted and has approved this transaction as complying with program regulations.. After receiving the. property, SVDP plans to move an existing house onto the, lot, xehabilitate it, and offer it for . . . . Regular Meeting Minutes November 4, 1996 ' Page'3 . 'purchase to a low income family. 'SVDP has completed similar projects at 1025. T Street and at 7077 Main Street. All costs associated with this transaction (i.e." title and recording fees) shall be borne by SVDP. Plea,se note that the deed to acquire the property is not accepted by the city until.recordation. A public hearing Notice was published in the Springfield News on Saturday, November 2, 1996:. This project will increase home owner~hip' in Springfield, which,has been identified asa primary hQusing goal of the city. Councilor Shaver raised the issue of potential liability if any environmental hazards occurred. , City Attorney Joe Leahy explained that it would be difficult to claim a liability exemption. Mayor Morrisette opened the public hearing. No one appeared to speak. Mayor Morrisette closed the Pllblic hearing. IT WAS MOVED BY COUNCILOR BURGE, WITH A SECOND BY COUNciLOR MAINE, TO APPROVE REQUEST FOR TRANSFER OF OWNERSHIP OF PROPERTY, WITH THE CONDITIONS THAT THE ,PROPERTY WILL BE DEVELOPED INJOLOW- INCOME HOUSING BY A NON-PROFIT AGENCY UNDER THE HOPE III PROGRAM BY JANUARY 1, 2000,.OR THE PROPERTY WILL BE ALLOWED TO REVERT BACK TO ITS FORMER PRIVATE OWNERS. THE MOTION PASSED WITH A V.OTE OF 6 FOR AND 0 AGAINST. BUSINESS FROM THE AUDIENCE COUNCIL RESPONSE CORRESPONDENCE AND PETITIONS BIDS 1. Bid Award for Roof Gutter Replacement at'the Booth Kelly Center, 303 South 5th Street, Springfield, Oregon. Community Services Manager Dave Puent presented the staff report on this issue.. The existing roof gutters on the building occupied'by Gunderson Railcar Services, Inc., have deteriorated and no longer provide the necessary weather protection from roof storm' water. The amount of water entering the building creates a potential safety ha,zard tothe electrical equipment and for the building occupants. Only one bid was received for the proposed work. Contract award by Council is necessary to enable work to begin. . , The project c~nsists of installing a total of 2,050 lineal feet of 16" to 24" wide, 20 gauge galvanized steel gutters on the building leased by Gunderson Railcar Services. Each valley of the saw-toothed ro?f requires the installation ofa separate gutter. With the exception of a: few gutters that were installed within the last several years, the existing, gutters are the original gutters installed when the building was erected in the late 1940s or earlyl950s. The contractor is responsible for all materials andJift equipmentneces~ary for installation. \ . . Regular Meeting Minutes November 4, 1996 Page 4 Altho~gh only one bid was received, the bid' cost of $24.. per lineal foot is the same cost per foot the City received for similar work completed in the last several years. In staffs opinion there would not be a likelihood of c'o~t savings in rebidding the project. If the project is awarded, the project funding would com.efroin a portion of the Booth Kelly Renovation Reserve Account. - . . . Councilor Burge was disappointed that no other bids were received.. . IT WAS MOVED BY COUNCILQR BURGE, WITH A SECOND BY COUNCILOR MAINE, TO AWARD THE SUBJECT CONTRACT TO COMMERCIAL METAL . PRODUCTS, ~C., IN THE AMOUNT OF $49,200. THE MOTION PASSED WItH A VOTE OF 6 FOR AND 0 AGAINST. ORDINANCES, BUSINESS FROM THE CITY COUNCIL " 1. Committee Appointments a. Southern' Willamette Private Industry Council (SWPIC) Board of Directors Appointments. . Economic Development Manager John Tamulonis presented the staff report on this issue. The Southern Willamette Private Industry Council requests ,Springfield fillyacancies for three bu~iness representatives on the SWPIC Board of Directors. , ( SWPIC requested nominees from the Springfield Chamber of Commerce to fill vacancies for the expired terms of Springfield business representatives Demiis Harrison (First Interstate Bank), Bev Allen (Shorewood Packaging), and Tauni Samuel (Springfie~d Forest Products). Federal regulations guiding SWPIC require the city of Springfield to appoInt from a list of business nominees made by the Chamber of Commerce. . ,The Springfield Chamber (of Commerce Board of Directors approved Louis Bangs (Weyerhaeuser Company), Tom Costabile (Sony Disc Manufacturing), and Cindy Murdoch (Cascade Engraving and Awards) be appointed by the Springfield City Council from the list of nominees that also included Dan Egan (Springfield Chamber of . Commerce) to fill terms ending 12/31/97. The, SWPIC is charged with directing the operation of local employment and training programs funded under the Job Training Partnership Act. SWPIC serves annually over 2,500 Lane County residents and about 450 businesses. It has an annual budget of about $5 million. Federal regulations require the city seek nominations from general purpose business organizations (the Springfield Chamber in this case) for business appointments. The appointees musfbe business owners or managers in Springfield, but need not be city residents. . , . IT WAS MOVED BY COUNCILOR SHAVER, WITH A SECOND BY COUNCILOR . . MAINE, TO APPOINT LOUISE BANGS, TOM COSTABILE, AND CINDY . . Regular Meeting Minutes November 4, 1996 Page 5 . , , . . . MURDOCH AS SPRINGFIELD BUSINESS REPRESENTA TIVES ~NOMINA TED BY THE SPRINGFIELD CHAMBER OF COMMERCE TO SERVE TERMS ENDING. 12/31/97 FOR THE SOUTHERN WILLAMETTE PRIVATE INDUSTRY COUNCIL (SWPIC). THE MOTION PASSED WITH A VOTEOF 6 FOR AND 0 AGAINST. 2. Business from Council., a. Committee Reports 1. Councilor Ballew reported on a Lane Council of Governme~ts (L-COG) meeting she attended on behalf of Mayor Morrisette. Mayor Morrisette requested staff verify the date and time of the annual L-'COG banquet. 2. Councilor Ballew reported that a Waspburne Historic group met and Urban Forest . Advisory issues were also discussed. ' 3. Councilor. Burge reported that he would serve as the Council designee at a "public meeting regardingc,ity issues along with Lane County, the citY of Eugene and other agencies. He would report bacJ< to Council. b.Other Business . BUSINESS FROM THE CITY MANAGER, . 1. Proposed Master Plan for Island Park. Development Services Director Susan Daluddung introduced Philip Farrington, Willamalane Park and R,ecreation District. Mi. Farrington provided a presentation on the proposed Master Plan for Island Park including the adoption process and content of the plan. The Willama1ane Board is conducting a public hearing on November 6, 1996 to consider, adoption of the Ishind Park Master Plan. This is along range plan that reflects the vision and values of the Board and citizen participants. The plan does include proposed improvemer.ts th;1t will require city . approval, prior to construction, for compliance with WillametteRiver Greenway and Flood Plain Overlay regulations. . . The proposed Island Park Master Plan contains policies and' implementation measures that reflect the vision and expectations for the development and use of Island Park during the next 20years. This is not a refinement plan of the Metropolitan Plan or other special area study that requires City Council adoption: However, implementation measures that result in new construction may require city approval based on Site Plan Review, Flood Plain Overlay 'or Willamette River Greenway development permits. Just such a caveat is included in the implementation section of the plan. Examples of this Rind of implementation measure' include: the West D Street Bikepath which would connect the on-street system just south of Kelly Boulevard to the park property via city owned property (this is an ISTEA funded . project that would also include a bridge over the slough); a performance area near the north picnic shelter that might include ea> state or band shell; and improvement or enhancement of wetlands. ' Regular Meeting Minutes November 4, 1996 Page 6 . Mr. Farrington explained that security was being addressed. He also discussed the new. improved shelter area along with the play area. He explained that many community events such as festivals and concerts were held at Island Park. He also reviewed a diagram ofthe . proposed plan. r Councilor Ballew asked about controversy regarding cottonwood trees. Mr. Farrington explained that these trees did absorb quite a bit of water and were brittle trees. He explained that cottonwood trees were not the best selection for the park. . A public hearing was scheduled for ~ednesday, November 6. " ! ' 2. Budget TransferResolution. . . . . . ~ RESOLUTION NO. 96-45 - A RESOLUTION REDUCING APPROPRIATIONS IN THE COMMUNITY DEVELOPMENT BLOCK GRANT FUND AND THE DEVELOPMENT PROJECTS FUND. RECOGNIZING AND APPROPRIATING GRANTS IN THE STREET FUND AND THE SPECIAL REVENUE FUND, AND TRANSFERRING AND RE- r APPROPRIATING FUNDS IN THE STREET FUND: THE SPECIAL REVENUE FUND; THE SEWER OPERATIONS FUND; THE VEHICLE AND EQUIPMENT FUND; THE BOOTH-KELLY FUND AND THE GO BOND CAPITAL PROJECTS FUND. ' .' .' Finance Director Bob Duey presented'the staff report on this issue. Several times throughout the fiscal year the Council is requested to make adjustments to the budget to reflect needed changes in planned activities, to recognize new revenues such' as grants or to make other. required adjustments. The overall financial impact of the regular budget transfer resolution is to reduce th~ budget by $128,450; recognize $2,300 in grants; and to transfer and re-appropriate $909,411. Mr. Duey answ.ered questions regarding double budgeting and supplemental budgets. IT WAS MOVED BY COUNCILOR BURGE, WITH A SECOND BY COUNCILOR SHAVER, TO ADOPT RESOLUTION NO.'96-45. THE MOTION pASSED WITH A VOTE OF 6 FOR AND 0 AGAINST. 3. Other Business , . . . 1. Assistant City Manager Gino Grimaldi explained that only one item was scheduled for the' council meeting next week. By council consensus, the item would be carried over to I another meeting and no meeting would be held on November 12, 1996. . ) . BUSINESS FROM THE CITY ATTORNEY ADJOURNMENT The meeting was adjourned at 8:05 p.m. . Miimtes Recorder - Julie Wilson Regular Meeting Minutes 'November 4, 1996 Page 7. . Attest: . . ~~i~ Mayor (jJrovJ