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HomeMy WebLinkAbout09/03/1996 Regular . . . -- , MINUTES OF THE REGULAR MEETING OF THE SPRINGFIELD CITY COUNCIL HELD MONDAY, SEPTEMBER 3, 1996 The City of Springfield Council met in Regular Session in the Springfield City Council Chamber Room, 225 Fifth Street, Springfield, Oregon, on Monday, September 3, 1996, at 7:08 p.m., with Mayor Morrisette presiding. ATTENDANCE Present were Mayor Morrisette, Councilors Ballew, Beyer (7: 10 p.m.), Burge, Dahlquist, and Shaver. Absent was Councilor Maine (excused). Also present were City Manager Michael Kelly, Assistant City Manager Gino Grimaldi, City Attorney Tim Harold, City Recorder Eileen Stein, Administrative Aide Julie Wilson and members of the staff. PLEDGE OF ALLEGIANCE The Pledge of Allegiance was led by Mayor Morrisette. INVOCATION The invocation was given by Rev. Chet Raube, Immanuel Baptist Church. SPRINGFIELD UPBEAT 1. City Manager Mike Kelly recognized De Little, Development Services Department, for 10 years of service to the City of Springfield. 2. City Manager Mike Kelly recognized Fire Chief Dennis Murphy for receiving the International Association of Fire Chiefs (IAFC) Emergency Medical Services Award for Outstanding Achievement. Chief Murphy reported the department received the Rapid Zap Grant Award From Laerdal Medical Corporation. CONSENT CALENDAR IT WAS MOVED BY COUNCILOR BURGE, WITH A SECOND BY COUNCILOR SHAVER, TO ADOPT THE CONSENT CALENDAR. THE MOTION PASSED WITH A VOTE OF 5 FOR AND 0 AGAINST. 1. Claims 2. Minutes a. August 19, 1996 - Work Session b. August 19, 1996 - Regular Session c. August 26, 1996 - Work Session d. August 26, 1996 - Continued August 19, 1996 Regular Session 3. Resolutions Regular Council Meeting September 3, 1996 Page 2 . 4. Ordinances 5. Other Routine Matters a. Approval of the June 1996 Quarterly Updated Financial Reports. ITEMS REMOVED FROM THE CONSENT CALENDAR PUBLIC HEARINGS 1. Continued Public Hearing for Project 1-995, Paving, Curbs and Gutters, Sidewalks, Street Lighting, Street Trees, and Storm Drainage to Serve South 41st Street From Main Street to 220 Feet South, and Vicinity. ORDINANCE NO.1 - AN ORDINANCE ADOPTING THE REPORT OF THE CITY ENGINEER FOR THE INSTALLATION OF PAVING. CURBS AND GUTTERS. SIDEWALKS, STREET TREES. STREET LIGHTING AND STORM DRAINAGE TO SERVE SOUTH 41 ST STREET FROM MAIN STREET TO 220 FEET SOUTH AND VICINITY (1-995. ALTERNATE A) AND DECLARING AN EMERGENCY. . Supervising Civil Engineer Don Branch presented the staff report on this issue. At the August 19 and August 26, 1996 Council meetings, Council decided to table for one week action on the public hearing for the Alternate A project (the shorter project) in hopes that-the owners, Miles and Tentinger, can come to a cost sharing agreement. ' Mr. Branch explained that Miles and Tentinger have reached an agreement under which a three-quarter street improvement to South 41 st Street extending from Main Street to approximately 220 feet south will be constructed privately by the parties. It is unnecessary for Council to further consider the petition for improvements and the public hearing was canceled. BUSINESS FROM THE AUDIENCE 1. Kristin Allen, 512 Aspen Street, spoke regarding the River Trails Subdivision. She felt that enough time has not been allowed to respond to issues related to the property designation use. 2. H. P. Barnhart, 628 Poltava Street, representing Uke Village Neighborhood, requested that Council postpone any decision on the River Trails Subdivision annexation. 3. Anthony H. Gonzalez, 633 Poltava Street, representing Uke Village Neighborhood, requested that Council reconsider the proposal for the River Trails subdivision. 4. Les Steffensen, 520 Aspen Street, representing North Walnut Neighborhood, spoke in opposition of the River Trails subdivision. He discussed the lack of a traffic study, gas and metering station and use of a greenway area. . Regular Council Meeting September 3, 1996 Page 3 . 5. Al Adams, 598 Poltava, spoke regarding the River Trails subdivision. He discussed the possible use of park land for the development. He felt the annexation should be postponed. 6. Ainslie Krans, representing East Gate Woodlands, spoke in support of the development. BUSINESS FROM THE CITY MANAGER 1. A Resolution Initiating Annexation (River Trails Subdivision) - Jo. No. 96-07-151. RESOLUTION NO. 96-33 - A RESOLUTION INITIATING ANNEXATION OF CERTAIN TERRITORY TO THE CITY OF SPRINGFIELD AND REQUESTING THAT THE LANE COUNTY LOCAL GOVERNMENT BOUNDARY COMMISSION DELAY THE EFFECTIVE DATE TO JANUARY 3. 2000. . City Planner Mel Oberst presented the staff report on this issue. The territory to be annexed is within the Eugene-Springfield Urban Growth Boundary, and can be provided immediately with a full range of urban services including police protection via a contract with the city and fire protection by the Rainbow Water District. Mr. Oberst explained the annexation would be processed as a delayed effective date annexation to allow the City to capture the full improvement value in the City's tax base. Mr. Oberst explained the annexation is being processed concurrently with the development application and that the concerns expressed by the neighborhood here this evening should be addressed during the development review process which was happening. Councilor Shaver recommended that a neighborhood meeting be held to discuss concerns regarding the development project. He also discussed the appeal process available to citizens through the development process. IT WAS MOVED BY COUNCILOR BURGE, WITH A SECOND BY COUNCILOR SHAVER, TO ADOPT RESOLUTION NO. 96-33. THE MOTION PASSED WITH A VOTE OF 5 FOR AND 0 AGAINST. COUNCIL RESPONSE CORRESPONDENCE AND PETITIONS 1. Correspondence From Anthony H. Gonzalez, 633 Poltava Street, Regarding the New River Trails Subdivision. IT WAS MOVED BY COUNCILOR BURGE, WITH A SECOND BY COUNCILOR SHAVER, TO ACCEPT AND FILE THE CORRESPONDENCE. THE MOTION PASSED WITH A VOTE OF 5 FOR AND 0 AGAINST. City Recorder Eileen Stein entered the following correspondence into the public record: . 2. Correspondence from Paul Vaughan, attorney for Miles Investments L.L.c., stating that Miles Investments and David and Janet Tentinger have reached an agreement regarding Project 1- Regular Council Meeting September 3, 1996 Page 4 . 995 and would privately fund the project, South 41 st Street: Main to 220 feet south (Alternate A) and stating that the petition is hereby withdrawn. 3. Correspondence from Douglas DuPriest, attorney for David and Kristin Allen and Brian and Eleanore Kenny, regarding the River Trails Subdivision. The letter stated that his clients did not oppose residential development of the Coe parcel, but want to ensure that it is done in a way that becomes an asset to the community. 4. A petition from citizens, requesting that Council hold a public hearing on the proposal to annex a seven acre parcel southwest of the city limits, near North Walnut Street. The petition was signed by 72 property owners. IT WAS MOVED BY COUNCILOR BURGE, WITH A SECOND BY COUNCILOR SHAVER, TO ACCEPT AND FILE CORRESPONDENCE TWO THROUGH FOUR. THE MOTION PASSED WITH A VOTE OF 5 FOR AND 0 AGAINST. BIDS 1. Bid Award for Project 1-995: Street Improvements for South 41 st Street, From Main Street to the South, and Vicinity. . See public hearing number one. Miles and Tentinger have reached an agreement under which a three-quarter street improvement to South 41st Street extending from Main Street to approximately 220 feet south will be constructed privately by the parties. It is unnecessary.' for Council to further consider the petition for improvements. The public hearing was canceled and there is no need to award the bid. IT WAS MOVED BY COUNCILOR BURGE, WITH A SECOND BY COUNCILOR SHAVER, TO REJECT ALL BIDS. THE MOTION PASSED WITH A VOTE OF 5 FOR AND 0 AGAINST. ORDINANCES BUSINESS FROM THE CITY COUNCIL 1. Committee Appointments 2. Business from Council a. Committee Reports b. Other Business BUSINESS FROM THE CITY MANAGER 2. Annual Property and Casualty Insurance Renewal. . Regular Council Meeting September 3, 1996 Page 5 . RESOLUTION NO. 96-34 - A RESOLUTION REGARDING MEMBERSHIP CITY/COUNTY INSURANCE SERVICES TRUST PROPERTY SELF INSURANCE POOL. Risk Manager Craig Gibons presented the staff report on this issue. The City received three proposals for its 1996-97 insurance coverage. The coverage from all three sources is comparable: $3 million in liability coverage and replacement value "all risk" coverage on city real and personal property. This is essentially the same coverage the City has had for many years. Staff recommends a liability package from Northland Insurance and a property package from City-County Insurance Services (CClS). CCIS is the League of Oregon Cities' insurance program. The Northland/CCIS package will cost $225,000. This combined package is $43,000 less than the proposal from last year's carrier. IT WAS MOVED BY COUNCILOR BURGE, WITH A SECOND BY COUNCILOR SHAVER, TO ADOPT RESOLUTION NO. 96-34. THE MOTION PASSED WITH A VOTE OF 5 FOR AND 0 AGAINST. 3. Retirement Plan Amendments. . RESOLUTION NO. 96-35 - A RESOLUTION OF THE CITY OF SPRINGFIELD AMENDING THE CITY OF SPRINGFIELD OREGON MONEY PURCHASE PENSION PLAN AND TRUST; APPOINTING AN INVESTMENT MANAGER UNDER SUCH TRUST; AND AMENDING THE CITY OF SPRINGFIELD, OREGON RETIREMENT PLAN. Human Resources Director Frank Hotchkiss presented the staff report on this issue. In 1995, Council approved the creation of the Money Purchase Pension Plan (MPPP) as an alternative to the City Retirement Plan through Pacific Mutual Insurance Company. Based on the Plan's investment policy and priorities, plan participants self-direct employee contributions within six designated investment funds. City-directed assets are invested in the plan's stable value fund. In June 1996, the Council adopted Resolution #96-26 which replaced the investment vehicle for City-directed assets from the Income Accumulation Fund to the Morley Stable Value Fund. This change was made as part of the City's annual performance review as required by the MPPP Trust. The Retirement Management Committee (RMC) also suggested several additional changes which are proposed in the resolution. These changes include a modified investment policy which diversifies City-directed assets, establishes a new investment manger, and sets , eligibility criteria for employee-directed assets. The resolution also modifies the MPPP, MPPP Trust, and the City Retirement Plan to comply with the Supreme Court ruling on Ballot Measure 8. . Modifying the investment policy accomplishes two major objectives: . . . , Regular Council Meeting September 3, 1996 Page 6 1) Financial liability is limited, as established in the plan, the investment manager accepts fiduciary responsibility to invest and otherwise manage designated assets. 2) Earning potential is increased, since the investment manager actively manages designated funds, the City portfolio can be diversified, and interest earnings increased. These changes have been reviewed and recommended by the City's legal and financial consultants. Benefits Manager Tamara TenBrook answered questions from Council. IT WAS MOVED BY COUNCILOR BURGE, WITH A SECOND BY COUNCILOR SHAVER, TO ADOPT RESOLUTION NO. 96-35. THE MOTION PASSED WITH A VOTE OF 5 FOR AND 0 AGAINST. 4. Other Business a. City Manager Mike Kelly explained that no items were scheduled for the work session next week so the meeting would be canceled. BUSINESS FROM THE CITY ATTORNEY ADJOURNMENT The meeting was adjourned at 8: 19 p.m. Minutes Recorder - Julie Wilson ~~~ Mayor A~~ Eileen Stein t City Recorder