HomeMy WebLinkAbout09/03/1996 Regular
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MINUTES OF THE REGULAR MEETING OF
THE SPRINGFIELD CITY COUNCIL HELD
MONDAY, SEPTEMBER 3, 1996
The City of Springfield Council met in Regular Session in the Springfield City Council Chamber
Room, 225 Fifth Street, Springfield, Oregon, on Monday, September 3, 1996, at 7:08 p.m., with
Mayor Morrisette presiding.
ATTENDANCE
Present were Mayor Morrisette, Councilors Ballew, Beyer (7: 10 p.m.), Burge, Dahlquist, and
Shaver. Absent was Councilor Maine (excused). Also present were City Manager Michael
Kelly, Assistant City Manager Gino Grimaldi, City Attorney Tim Harold, City Recorder Eileen
Stein, Administrative Aide Julie Wilson and members of the staff.
PLEDGE OF ALLEGIANCE
The Pledge of Allegiance was led by Mayor Morrisette.
INVOCATION
The invocation was given by Rev. Chet Raube, Immanuel Baptist Church.
SPRINGFIELD UPBEAT
1. City Manager Mike Kelly recognized De Little, Development Services Department, for 10
years of service to the City of Springfield.
2. City Manager Mike Kelly recognized Fire Chief Dennis Murphy for receiving the
International Association of Fire Chiefs (IAFC) Emergency Medical Services Award for
Outstanding Achievement. Chief Murphy reported the department received the Rapid Zap
Grant Award From Laerdal Medical Corporation.
CONSENT CALENDAR
IT WAS MOVED BY COUNCILOR BURGE, WITH A SECOND BY COUNCILOR SHAVER,
TO ADOPT THE CONSENT CALENDAR. THE MOTION PASSED WITH A VOTE OF 5
FOR AND 0 AGAINST.
1. Claims
2. Minutes
a. August 19, 1996 - Work Session
b. August 19, 1996 - Regular Session
c. August 26, 1996 - Work Session
d. August 26, 1996 - Continued August 19, 1996 Regular Session
3. Resolutions
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September 3, 1996
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4. Ordinances
5. Other Routine Matters
a. Approval of the June 1996 Quarterly Updated Financial Reports.
ITEMS REMOVED FROM THE CONSENT CALENDAR
PUBLIC HEARINGS
1. Continued Public Hearing for Project 1-995, Paving, Curbs and Gutters, Sidewalks, Street
Lighting, Street Trees, and Storm Drainage to Serve South 41st Street From Main Street to
220 Feet South, and Vicinity.
ORDINANCE NO.1 - AN ORDINANCE ADOPTING THE REPORT OF THE CITY
ENGINEER FOR THE INSTALLATION OF PAVING. CURBS AND GUTTERS.
SIDEWALKS, STREET TREES. STREET LIGHTING AND STORM DRAINAGE TO
SERVE SOUTH 41 ST STREET FROM MAIN STREET TO 220 FEET SOUTH AND
VICINITY (1-995. ALTERNATE A) AND DECLARING AN EMERGENCY.
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Supervising Civil Engineer Don Branch presented the staff report on this issue. At the August
19 and August 26, 1996 Council meetings, Council decided to table for one week action on
the public hearing for the Alternate A project (the shorter project) in hopes that-the owners,
Miles and Tentinger, can come to a cost sharing agreement. '
Mr. Branch explained that Miles and Tentinger have reached an agreement under which a
three-quarter street improvement to South 41 st Street extending from Main Street to
approximately 220 feet south will be constructed privately by the parties. It is unnecessary
for Council to further consider the petition for improvements and the public hearing was
canceled.
BUSINESS FROM THE AUDIENCE
1. Kristin Allen, 512 Aspen Street, spoke regarding the River Trails Subdivision. She felt that
enough time has not been allowed to respond to issues related to the property designation use.
2. H. P. Barnhart, 628 Poltava Street, representing Uke Village Neighborhood, requested that
Council postpone any decision on the River Trails Subdivision annexation.
3. Anthony H. Gonzalez, 633 Poltava Street, representing Uke Village Neighborhood, requested
that Council reconsider the proposal for the River Trails subdivision.
4. Les Steffensen, 520 Aspen Street, representing North Walnut Neighborhood, spoke in
opposition of the River Trails subdivision. He discussed the lack of a traffic study, gas and
metering station and use of a greenway area.
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Regular Council Meeting
September 3, 1996
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5. Al Adams, 598 Poltava, spoke regarding the River Trails subdivision. He discussed the
possible use of park land for the development. He felt the annexation should be postponed.
6. Ainslie Krans, representing East Gate Woodlands, spoke in support of the development.
BUSINESS FROM THE CITY MANAGER
1. A Resolution Initiating Annexation (River Trails Subdivision) - Jo. No. 96-07-151.
RESOLUTION NO. 96-33 - A RESOLUTION INITIATING ANNEXATION OF CERTAIN
TERRITORY TO THE CITY OF SPRINGFIELD AND REQUESTING THAT THE LANE
COUNTY LOCAL GOVERNMENT BOUNDARY COMMISSION DELAY THE
EFFECTIVE DATE TO JANUARY 3. 2000.
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City Planner Mel Oberst presented the staff report on this issue. The territory to be annexed
is within the Eugene-Springfield Urban Growth Boundary, and can be provided immediately
with a full range of urban services including police protection via a contract with the city and
fire protection by the Rainbow Water District. Mr. Oberst explained the annexation would be
processed as a delayed effective date annexation to allow the City to capture the full
improvement value in the City's tax base. Mr. Oberst explained the annexation is being
processed concurrently with the development application and that the concerns expressed by
the neighborhood here this evening should be addressed during the development review
process which was happening.
Councilor Shaver recommended that a neighborhood meeting be held to discuss concerns
regarding the development project. He also discussed the appeal process available to citizens
through the development process.
IT WAS MOVED BY COUNCILOR BURGE, WITH A SECOND BY COUNCILOR
SHAVER, TO ADOPT RESOLUTION NO. 96-33. THE MOTION PASSED WITH A
VOTE OF 5 FOR AND 0 AGAINST.
COUNCIL RESPONSE
CORRESPONDENCE AND PETITIONS
1. Correspondence From Anthony H. Gonzalez, 633 Poltava Street, Regarding the New River
Trails Subdivision.
IT WAS MOVED BY COUNCILOR BURGE, WITH A SECOND BY COUNCILOR
SHAVER, TO ACCEPT AND FILE THE CORRESPONDENCE. THE MOTION PASSED
WITH A VOTE OF 5 FOR AND 0 AGAINST.
City Recorder Eileen Stein entered the following correspondence into the public record:
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2. Correspondence from Paul Vaughan, attorney for Miles Investments L.L.c., stating that Miles
Investments and David and Janet Tentinger have reached an agreement regarding Project 1-
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September 3, 1996
Page 4
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995 and would privately fund the project, South 41 st Street: Main to 220 feet south (Alternate
A) and stating that the petition is hereby withdrawn.
3. Correspondence from Douglas DuPriest, attorney for David and Kristin Allen and Brian and
Eleanore Kenny, regarding the River Trails Subdivision. The letter stated that his clients did
not oppose residential development of the Coe parcel, but want to ensure that it is done in a
way that becomes an asset to the community.
4. A petition from citizens, requesting that Council hold a public hearing on the proposal to
annex a seven acre parcel southwest of the city limits, near North Walnut Street. The petition
was signed by 72 property owners.
IT WAS MOVED BY COUNCILOR BURGE, WITH A SECOND BY COUNCILOR
SHAVER, TO ACCEPT AND FILE CORRESPONDENCE TWO THROUGH FOUR. THE
MOTION PASSED WITH A VOTE OF 5 FOR AND 0 AGAINST.
BIDS
1. Bid Award for Project 1-995: Street Improvements for South 41 st Street, From Main Street to
the South, and Vicinity.
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See public hearing number one. Miles and Tentinger have reached an agreement under which
a three-quarter street improvement to South 41st Street extending from Main Street to
approximately 220 feet south will be constructed privately by the parties. It is unnecessary.'
for Council to further consider the petition for improvements. The public hearing was
canceled and there is no need to award the bid.
IT WAS MOVED BY COUNCILOR BURGE, WITH A SECOND BY COUNCILOR
SHAVER, TO REJECT ALL BIDS. THE MOTION PASSED WITH A VOTE OF 5 FOR
AND 0 AGAINST.
ORDINANCES
BUSINESS FROM THE CITY COUNCIL
1. Committee Appointments
2. Business from Council
a. Committee Reports
b. Other Business
BUSINESS FROM THE CITY MANAGER
2. Annual Property and Casualty Insurance Renewal.
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September 3, 1996
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RESOLUTION NO. 96-34 - A RESOLUTION REGARDING MEMBERSHIP
CITY/COUNTY INSURANCE SERVICES TRUST PROPERTY SELF INSURANCE
POOL.
Risk Manager Craig Gibons presented the staff report on this issue. The City received three
proposals for its 1996-97 insurance coverage. The coverage from all three sources is
comparable: $3 million in liability coverage and replacement value "all risk" coverage on city
real and personal property. This is essentially the same coverage the City has had for many
years.
Staff recommends a liability package from Northland Insurance and a property package from
City-County Insurance Services (CClS). CCIS is the League of Oregon Cities' insurance
program. The Northland/CCIS package will cost $225,000. This combined package is
$43,000 less than the proposal from last year's carrier.
IT WAS MOVED BY COUNCILOR BURGE, WITH A SECOND BY COUNCILOR
SHAVER, TO ADOPT RESOLUTION NO. 96-34. THE MOTION PASSED WITH A
VOTE OF 5 FOR AND 0 AGAINST.
3. Retirement Plan Amendments.
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RESOLUTION NO. 96-35 - A RESOLUTION OF THE CITY OF SPRINGFIELD
AMENDING THE CITY OF SPRINGFIELD OREGON MONEY PURCHASE PENSION
PLAN AND TRUST; APPOINTING AN INVESTMENT MANAGER UNDER SUCH
TRUST; AND AMENDING THE CITY OF SPRINGFIELD, OREGON RETIREMENT
PLAN.
Human Resources Director Frank Hotchkiss presented the staff report on this issue. In 1995,
Council approved the creation of the Money Purchase Pension Plan (MPPP) as an alternative
to the City Retirement Plan through Pacific Mutual Insurance Company. Based on the Plan's
investment policy and priorities, plan participants self-direct employee contributions within
six designated investment funds. City-directed assets are invested in the plan's stable value
fund.
In June 1996, the Council adopted Resolution #96-26 which replaced the investment vehicle
for City-directed assets from the Income Accumulation Fund to the Morley Stable Value
Fund. This change was made as part of the City's annual performance review as required by
the MPPP Trust.
The Retirement Management Committee (RMC) also suggested several additional changes
which are proposed in the resolution. These changes include a modified investment policy
which diversifies City-directed assets, establishes a new investment manger, and sets
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eligibility criteria for employee-directed assets. The resolution also modifies the MPPP,
MPPP Trust, and the City Retirement Plan to comply with the Supreme Court ruling on Ballot
Measure 8.
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Modifying the investment policy accomplishes two major objectives:
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September 3, 1996
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1) Financial liability is limited, as established in the plan, the investment manager accepts
fiduciary responsibility to invest and otherwise manage designated assets.
2) Earning potential is increased, since the investment manager actively manages designated
funds, the City portfolio can be diversified, and interest earnings increased.
These changes have been reviewed and recommended by the City's legal and financial
consultants.
Benefits Manager Tamara TenBrook answered questions from Council.
IT WAS MOVED BY COUNCILOR BURGE, WITH A SECOND BY COUNCILOR
SHAVER, TO ADOPT RESOLUTION NO. 96-35. THE MOTION PASSED WITH A
VOTE OF 5 FOR AND 0 AGAINST.
4. Other Business
a. City Manager Mike Kelly explained that no items were scheduled for the work session
next week so the meeting would be canceled.
BUSINESS FROM THE CITY ATTORNEY
ADJOURNMENT
The meeting was adjourned at 8: 19 p.m.
Minutes Recorder - Julie Wilson
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Mayor
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Eileen Stein t
City Recorder