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HomeMy WebLinkAbout07/08/1996 Regular " , . . . City of Springfield Regular Council Meeting MINUTES OF THE CONTINUED REGULAR JULY 1,1996 MEETING OF THE SPRINGFIELD CITY COUNCIL HELD MONDAY, JULY 8, 1996 The City of Springfield Council continued it's July 1, 1996 Regular Session in the Springfield City Council Meeting Room, 225 Fifth Street, Springfield, Oregon, on Monday, July 8, 1996, at 8:25 p.m., with Mayor Morrisette presiding. ATTENDANCE Present were Mayor Morrisette, Councilors Ballew, Beyer, Burge, Dahlquist, Maine and Shaver. Also present were City Manager Mike Kelly, City Attorney Joe Leahy, City Recorder Eileen Stein, Administrative Aide Shari Higgins and members of staff. CONSENT CALENDAR IT WAS MOVED BY COUNCILOR BURGE, WITH A SECOND BY COUNCILOR SHAVER, TO ADOPT THE CONSENT CALENDAR. THE MOTION PASSED WITH A VOTE OF 6 FOR AND 0 AGAINST. 1. Other Routine Matters a. Approve Bid Award for Project 1-969: Game Farm Road Street Widening Improvements Between Harlow Road and Oakdale Street, to Wildish Construction Co., in the Amount of $327,710.00. b. Approve Bid Award for Project 1-994: 1995/1996 Street Sealing Project, Various Locations, to Valley Slurry Seal Company in the Amount of $66,297.58. c. Approve Dedication of a Public Road Easement for Game Farm Road. BUSINESS FROM THE CITY MANAGER 1. Lease Negotiations with Broad Base Programs, Inc. (BBP) for Sports Center Development. City Attorney Joe Leahy stated Council is asked to approve a lease with Broad Base Programs, Inc., in accordance with Council's direction given in the earlier Executive Session. Mr. Leahy explained the lease amendments are available for public review and will be placed in a future Communication Packet for Council review. At this time, the Council is being asked to authorize the City Manager to sign the agreement after it has been revised and placed in the Communication Packet. . . . "" . City of Springfield Regular Council Meeting - 7/8/96 Continued from 7/1/96 Page two IT WAS MOVED BY COUNCILOR BURGE, WITH A SECOND BY COUNCILOR MAINE, TO AUTHORIZE THE CITY MANAGER TO EXECUTE A GROUND LEASE WITH BROAD BASE PROGRAMS FOR THE CONSTRUCTION OF A FIELD HOUSE/ARENA AT THE SPORTS CENTER, AS AMENDED IN THE JULY 8,1996, EXECUTIVE SESSION. THE MOTION PASSED BY A VOTE OF 6 FOR AND 0 AGAINST. 2. Revised FY 1996-97 Intergovernmental Human Services Agreement. City Manager Mike Kelly explained that the Council agreed at the July 1, 1996 Regular Meeting to authorize him to sign the FY 1996-97 Intergovernmental Human Services agreement with the deletion of paragraph 2(a)(2), after legal counsel review to remove any reference for a dedicated one-percent General Fund contribution by the City of Springfield. Mr. Kelly reported that the Lane County Board of Commissioners (LCBC) considered the agreement with Springfield's changes, but decided to adopt the agreement with the existing language, including paragraph 2(a)(2), that referenced Springfield's goal of a one-percent General Fund contribution. Mr. Kelly explained that further negotiations with the LCBC concluded with the alternative language as presented. He felt the LCBC may be willing to adopt the langlJage as presented with an amended 2(a)(2). He stated the City of Eugene has administrative authority to sign the intergovernmental agreement and Acting City Manager, Linda Norris stated she would sign it only after the City of Springfield and Lane County agreed on the agreement language. Mayor Morrisette stated he was involved in the LCBC review process and he suggested that Mr. Kelly work with Lane County staff regarding the language adoption. He commented that the Council may fund other human services items throughout the year that are not part of the IHSC agreement. Councilor Maine asked Mr. Leahy if the City Attorney's Office found any other necessary changes as Council had directed. Mr. Leahy responded that Mr. Harold did review the agreement and found no other changes necessary. Council discussed the proposed language as presented. Councilor Burge stated his concern over the actual needs of citizens from the social service agencies and how much funding actually goes to those in need. He felt that until Springfield knows the extent of the need, that a figure of one-percent of the General Fund is not a reasonable funding mechanism. Councilor Maine cautioned the Council on changing the funding prior to the assembly of the Springfield Budget Committee during the annual budget review process. She felt that any changes to the funding level now would circumvent the public adoption process. Councilor Dahlquist suggested removing paragraph 2(a)(2) and asking both Lane County and the City of Eugene to support Springfield's preferred language. .- . . . City of Springfield Regular Council Meeting - 7/8/96 Continued from 7/1/96 Page three IT WAS MOVED BY COUNCILOR BURGE, WITH A SECOND BY COUNCILOR SHAVER, TO AUTHORIZE THE CITY MANAGER TO EXECUTE THE FY 1996-97 INTERGOVERNMENTAL HUMAN SERVICES (IHSC) AGREEMENT WITH THE DELETION OF PARAGRAPH 2(A)(2). THE MOTION PASSED BY A VOTE OF 6 FOR AND 0 AGAINST. Business from the Council Councilor Burge referenced his contact with the Springfield Utility Board (SUB) regarding his recent power surge. He explained that General Manager Steve Loveland called him and stated that both SUB and the Eugene Water and Electric Board (EWEB) would process the claims from this unique situation and will pay for all appliances lost during the power outage to all customers. Councilor Burge discussed the upcoming Oregon Mayor's Conference which will be held in Medford. He suggested the City pay for the Mayor's wife to attend the conference. He felt her presence helped promote the City and that she would be involved in discussions about Springfield. Mr. Leahy stated that the City could not pay for Mrs. Morrisette's conference attendance as she performs no official function for the City, and by doing so, the City would violate the State ethics laws. Mayor Morrisette discussed a memo prepared by the Fire Chief and sent to all Council members regarding Fire Station #5 staffing through a first response charge to ambulance customers. He commented that by using a first response system, there is no one group targeted for higher rates or new fees, as no one can predict who will need an ambulance. Mayor Morrisette felt staff should continue to explore the option as a revenue source to additional funding for Fire Station #5 staffing. Councilor Maine felt that the proposal may be premature until Council reviews the City's basic services and takes a more systematic approach to reviewing fees. ADJOURNMENT The meeting was adjourned at 8:52 p.m. Minutes Recorder - Shari Higgins J3tffW~ Mayor ATTEST: ~ City Recorder